to Choose Kronos Workforce Talent Acquisition

Transcription

1 8 GREAT REASONS to Choose Kronos Workforce Talent Acquisition 1. Distributed Hiring Spend less time on hiring and more time running the business. Our vast experience in high-volume field-based hiring makes Workforce Talent Acquisition the right choice. 2. Centralized Hiring Cater to your requisition-based candidates with a mobile application and resume parsing to save them time and efficient requisition management tools make it easier for your recruiters to do their jobs. 3. Mobile Apply via mobile phones and/or tablet devices your candidates will have the convenience of applying anytime from any location. 4. Education Kick your project off to a strong start by empowering your team and end-users with the training and information they need to be successful. 5. Integrations Integrate with industry-leading screening providers to automatically perform a variety of information and screening checks. 5. Onboarding Onboard your new employees much faster with an automated approach that does away with the paper chase and the tediousness of inefficient, manual procedures, ensuring your new recruits are on the job quickly. 7. Workforce Hiring Analytics Give your corporate managers, field managers, and recruiters the power of real-time visibility into your hiring decisions. 8. Internal Mobility Support your internal mobility initiatives by enabling existing employees to search and apply for open positions within your company. Check out the following data sheets to learn how you can benefit from Kronos Workforce Talent Acquisition! kronos.com/hiring (800) CV0465USEN

2 Distributed Hiring with Workforce Talent Acquisition Unique Opportunities for Existing Employees A single automated hiring solution that meets all your needs from sourcing, screening, and hiring to onboarding sound too good to be true? It s not with Kronos Workforce Talent Acquisition. High volume, distributed hiring, and centralized, requisition-based recruiting in one unified end-to-end solution. Using a traditional requisition-based hiring solution to fit your high-volume, distributed hiring needs just doesn t work. Why? Quantity of positions and candidates are generally higher Hiring is location based vs. centralized Positions are application-driven and not resume-driven Positions tend to be evergreen or always hiring as opposed to requisition-based Hiring processes and job searching need to be simple and fast for both hiring managers and candidates Our experience counts! Our customers continue to remind us that our vast experience in high-volume field-based hiring makes a difference. That s why we know what you need in order to spend less time on hiring and more time running the business. Availability matching gives your hiring managers the ability to quickly determine if a candidate is able to work a needed shift often those difficult-to-fill shifts Candidate pooling creates a ready applicant pool for positions that often require either a quick or an unexpected need to fill and lets you share those applicants across locations within a similar geographic region Applicant pre-screening tools help screen out those candidates who do not meet your minimum qualifications

3 So smart, it s easy! Combining industry-leading automation with smart, friendly technology that creates an easy-tounderstand user experience for both your candidate and your hiring manager. Easy for the candidate: Provide your candidates with an easy-to-use career site while ensuring a positive experience with your company. An optimized mobile application gives candidates the ability to perform all standard job application functions while significantly reducing the need to scroll and zoom* A branded candidate experience seamlessly merges the application portal with the company brand to strengthen your corporate identity Openings functionality allows candidates to easily view positions that are open and currently being filled vs. those where applications are always being accepted but not necessarily being filled at that time An applicant profile is created so that returning candidates may easily reapply, leveraging application data that is automatically pre-populated significantly reducing time to apply The latest in social media spreads the reach of the employment brand and attracts top candidates Easy for the hiring manager: Automated, integrated services and functions save time and costs while ensuring consistency and compliance no paper shuffling and no more fragmented manual processes. A seamless automated hiring cycle includes integrated drug, background, and Work Opportunity Tax Credit (WOTC) screening* Electronic onboarding facilitates completion of all necessary federal, state, and client-specific forms, while collecting data for HR and payroll, allowing your new hires to be on the front lines much faster* Powerful Workforce Hiring Analytics provides hiring managers with real-time visibility into their hiring decisions either from their desk or while on the go* An openings feature allows your hiring managers to easily indicate which positions are currently hiring Integration with other Kronos products, such as Kronos HR, provides seamless data transfer, saving you time and costly rekeying errors Consistent hiring practices with an automated solution gives you and your managers peace of mind at both the location and company levels * See feature-specific data sheets for more detail.

4 Turn automated hiring into a business solution Using hiring automation software to replace manual, time-consuming, and error-prone processes wherever possible is critical to success. Eliminate the administrative costs, delays, and errors associated with manual rekeying and paper-based processes. Keep your hiring managers on the floor, where their presence really counts, and hire and onboard the right people, who will begin producing for you much faster. Our many years of experience working with a wide range of customers across various industries means we are the best in the business for those companies with distributed hiring needs. The Kronos Workforce Talent Acquisition solution caters specifically to the challenges faced by your hiring managers while ensuring that your candidates enjoy the most efficient, seamless, and favorable experience possible. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Talent Acquisition and Workforce Hiring Analytics are trademarks of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0351-USv1

5 Centralized Hiring with Workforce Talent Acquisition Convenient and Easy to Use Centralized hiring generally assumes that open positions are managed via a requisition process, often supported by a knowledgeable recruiter, and that candidates will apply using a resume. Kronos Workforce Talent Acquisition offers both high-volume distributed hiring and centralized requisitionbased recruiting in one unified end-to-end solution. The hiring requirements for each of these options are unique, so enjoy the convenience of a single solution that offers a unified dashboard but ensures your needs are met within each. Make it easy for your candidates Cater to your requisition-based candidates with features such as: An optimized mobile application to give candidates the ability to perform all standard job application functions while significantly reducing the need to scroll and zoom.* Resume parsing to ensure accuracy and save time because candidates resume data can be automatically uploaded to the job application. Or, if they prefer, they can cut and paste or enter their data from scratch. Use of a candidate s LinkedIn profile to make it easy to apply for a position. An applicant profile that is automatically created so that returning candidates may easily reapply leveraging application data that has been pre-populated significantly reducing time to express interest in a position. And easy for your recruiters too Efficient requisition management tools allow you to create a new requisition, use a template, or copy one that already exists. Once created, requisitions can be posted to multiple career sites through a job board aggregator.** *See feature-specific datasheets for more detail. **Not available with Workforce Talent Acquisition Express at initial go live but could be added later.

6 Position-specific pre-screening questions within the application will allow your recruiters to better determine candidate fit. And integrated background and drug screening will further streamline the hiring process. Other important features that will make your recruiter s life easier include: Advanced searching using keywords, specific fields, or a combination of both Interview scheduling including confirmation s and/or integration with Outlook** Offer letter generation, delivery, and acceptance or denial, all managed in three simple steps Electronic onboarding to facilitate completion of all necessary federal, state, and client-specific forms while collecting data for HR and payroll Powerful Workforce Hiring Analytics tool to provide recruiters with real-time visibility into their hiring decisions, either from their desk or while on the go* Turn automated hiring into a business solution Using hiring automation software to replace manual, time-consuming, and error-prone processes wherever possible is critical to success. Eliminate the administrative costs, delays, and errors associated with manual rekeying and paper-based processes. Allow your recruiters to be as effective as possible and onboard the right people who will begin producing for you much faster. Our many years of experience working with a wide range of customers across various industries means we are very confident about our ability to handle your automated hiring needs. The Kronos Workforce Talent Acquisition solution caters specifically to the challenges faced by your recruiters while ensuring that your candidates enjoy the most efficient, seamless, and favorable experience possible. *See feature-specific datasheets for more detail. **Not available with Workforce Talent Acquisition Express at initial go live but could be added later. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Talent Acquisition, Workforce Talent Acquisition Express, and Workforce Hiring Analytics are trademarks of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0352-USv1

7 Educational Services with Workforce Talent Acquisition Education That Delivers the Experience You Expect Kick your project off to a strong start by empowering your team and end-users with the training and information they need to be successful: Individualized, role-based learning that prepares your project team for implementation to ensure you are up and running as quickly as possible Comprehensive end-user training to increase user adoption and drive early success Ongoing education to help ensure that your Kronos solution keeps delivering value over time even as you add employees and/or new features/functions Kronos Workforce Talent Acquisition Educational Services provides a blended learning approach that incorporates the curriculum and delivery channels that are just right for your organization. Choose from traditional on-site courses or go online for virtual courses. Not sure which training is most suitable? We ll conduct a needs assessment and tailor an education plan to meet your requirements. Developing a training program that works for your organization When it comes to training, a one-size-fits-all solution doesn t always work. Learn how you can maximize the results of your Kronos training with an education needs assessment. As part of this assessment, Kronos education consultants will engage with you to: Review the targeted employee groups Examine user job functions, assigned tasks, and skill levels Analyze your organization s culture and established workflow

8 Our proven process enables our consultants to recommend the most appropriate learning approach for your organization. One that aligns with your project objectives and puts you on the path to early success. Instructor-led training focusing on quality, flexibility, and results Our certified instructors will deliver training based on their years of proven solution and industry experience. And ensure that your course participants have a superior knowledge transfer experience. Kronos is able to tailor course content to incorporate your unique solution features or business processes. Individualized training can be delivered at your site, in a virtual classroom, or at an off-site location it is a powerful way to ensure that employees receive a consistent message and gain a common understanding of how your Kronos solution delivers value. Our many years of experience working with a wide range of customers across various industries means we are very confident about our ability to handle your automated hiring needs. The Kronos Workforce Talent Acquisition solution caters specifically to the challenges faced by your hiring managers and recruiters while ensuring that your candidates enjoy the most efficient, seamless, and favorable experience possible. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Talent Acquisition is a trademark of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0354-USv1

9 Mobile with Workforce Talent Acquisition Best-Practice Hiring Solution Just Got Better! Hiring a workforce is a process that requires an automated hiring management system that s easy for everyone to use, particularly if you want your candidates to have a positive experience with your career site. Recognizing how tech savvy your candidate population is today and the role that smartphones and tablets play in our daily lives, Kronos engineers have come up with a new mobile capability. Touch optimized and available via a large number of mobile phone and tablet devices, an enhanced mobile experience may now be enjoyed by your candidates at their convenience from any location at any time. Technology to the rescue again The Kronos Workforce Talent Acquisition solution is used by smart, efficient, and prudent hiring professionals across many industries and companies. You want to attract candidates who not only meet your requirements but have a favorable impression of your organization at first contact. We know how to create a first-class online experience that moves the candidates through the application process as seamlessly and efficiently as possible while leaving them with a positive and professional opinion of your site. This feature automatically detects when a candidate applies using a mobile device or tablet and will present a touch-optimized experience. Given that a number of your candidates already apply using their mobile devices, they will welcome and appreciate a much improved user experience right away. It s more than just applying via a mobile device The feature was specifically tested with Android and ios mobile phones and tablets and is also compatible with a wide variety of other mobile devices. Candidates have the option of using the mobileoptimized site or switching to the full-site view, which displays the website as it looks today. Candidates who visit the site using a desktop- or laptop-based browser will view the full site automatically because the system is able to seamlessly detect what type of mobile or desktop browser a candidate is using and determine which view is best optimized for them.

10 If using the mobile-optimized site, candidates will benefit from the following features: Significantly reduces the need to scroll and zoom while completing the job application Provides the ability to perform all the standard job application functions. For example: The default screen allows viewing of all the primary pages (such as All Open Jobs, Jobs by Location, etc.) Ability to sign in directly from the default screen Full application, held to the same standards as your online application Client-side administrable branding, allowing for easy updates It s easy and automatically included This new mobile feature comes standard with Workforce Talent Acquisition. The website address and content for the mobile site are the same as your primary website, so there is no extra cost, and no extra work. Kronos continues to innovate Workforce Talent Acquisition continues to focus on industry-leading solutions for both position- and requisition-based hiring on a single platform. Mobile optimization is yet another featured addition to a best-in-class hosted applicant tracking system that gives hiring professionals the tools to find, process, and hire the best applicants quickly. The Kronos Workforce Talent Acquisition solution caters specifically to the challenges faced by your hiring managers while ensuring that your candidates enjoy the most efficient, seamless, and favorable experience possible. Why Kronos? Kronos helps organizations of all sizes unlock opportunities hidden within their workforce processes to control labor costs, minimize compliance risk, and improve workforce productivity. Our easy-to-own time and attendance, scheduling, absence management, HR and payroll, hiring, and labor analytics solutions and strategic services provide complete automation and high-quality information and deliver the experience our customers expect. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Ready is a trademark of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0339-USv1

11 Integrations with Workforce Talent Acquisition Operate More Efficiently and Consistently with Your Screening Services Performing the appropriate level of due diligence on prospective candidates while ensuring hiring and compliance consistency across your organization is not only critical but has become quite complex unless you have Workforce Talent Acquisition. By integrating with industry-leading screening providers, Workforce Talent Acquisition automatically performs a host of information and screening checks including federal, state, and local criminal records; personal and commercial driving histories; previous employer references; education verification; assessment screening; SSN verification; potential eligibility for government tax credits; and drug screening. You ll increase the ability to hire the right candidates and increase your compliance rates while saving hours of time and costs. No more manual searching and calling, and no more paying recruiters to do the additional background legwork. Seamless and automatic data transfer With automated integration workflows, you will focus on running the business rather than on administrative tasks. You can automatically receive and share data across a variety of services: Kronos HR or another HRMS system transfer data seamlessly from job application to hire, including exporting all the critical personal and EEO information and new-hire data such as pay rate, emergency contacts, etc. Background and drug screening initiate these screenings right from your Kronos Hiring Management Console Work Opportunity Tax Credit (WOTC) collect candidate data during the job application to help determine if the candidate qualifies for a category whereby the employer may be eligible for a federal and/or state tax credit. WOTC tax credits are available to employers who hire individuals from certain target groups who have consistently faced significant barriers to employment, and if you hire a WOTC-qualified employee, you could receive a tax credit ranging between $1,200 and $9,600 during the employee s first year as part of the federal program, with even larger credits possible from state-based programs

12 Pre-employment assessments include assessments as part of the job application process and arm your hiring managers with results and interview questions that will provide them with additional insight about a candidate s likelihood of on-the-job success E-Verify confirm your new hire is eligible to work in the U.S., and ensure compliance with E-Verify requirements Data imports set up automatic, recurring data feeds with your Workforce Talent Acquisition solution to ensure that your locations, positions, employee details, and employee activity (including historical data as well as other items that might be useful for analytic and reporting purposes, such as hiring efficiencies, length of service and tenure, etc.) are kept current TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Talent Acquisition is a trademark of Kronos Incorporated or a related company. E-Verify is a registered trademark of the Department of Homeland Security. All specifications are subject to change. All rights reserved. CV0350-USv1

13 Onboarding with Workforce Talent Acquisition An Easier Way to Bring New Employees Aboard Congratulations. After all the advertising, screening, interviewing, and option weighing, you ve finally extended an offer to your employee of choice. Naturally, you want to get the new employee productive and on the payroll as fast as possible. Yet this is precisely where many organizations fall down. All too often, before anything can happen, managers and new employees are handed stacks of HR, legal, and tax paperwork to muddle through. Not only is this boring, it can potentially slow time to productivity for days or even weeks. Goodbye, old school. Hello, automation What you need is an automated approach that does away with the paper chase and the boredom of inefficient, manual onboarding procedures. So your new employees can get on with the job they were hired to do. Fast. Kronos Onboarding is a sophisticated yet easy-to-use add-on module that works with your hosted, web-based Kronos Workforce Talent Acquisition solution to streamline and simplify the employee onboarding process. Capture all onboarding details. Facilitate compliance with organizational policies and government regulations. And improve internal efficiency. Key features and benefits All onboarding data is accessible via one central Onboarding tab to support simplified navigation and quick access to onboarding information Onboarding screens feature your organization s logo for consistent branding and user experience throughout the entire hiring process Onboarding can be set up to include federal, state, and client-specific new-hire forms for consistency across your organization E-signature feature permits employees to sign and store new-hire forms electronically tools that make the onboarding process faster, easier, and more enjoyable

14 Need to minimize organizational and regulatory compliance risk? By using advanced technology that secures personal information from unauthorized access, Kronos Onboarding helps maintain privacy and, optionally, verifies eligibility of new hires to work in the U.S. Labor costs got you down? Every aspect of the paperless, hosted Kronos Onboarding workflow experience is designed to speed time to employee productivity which ultimately saves both time and money. The Onboarding checklist walks employees and managers through each phase of the process, so nothing is left out and no costly errors are likely to be made. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Talent Acquisition is a trademark of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0024-USv2

15 Dashboard offers at-a-glance display. Workforce Hiring Analytics for Workforce Talent Acquisition Workforce Hiring Analytics is a new business analytics and reporting tool that gives your corporate managers, field managers, and recruiters the power of real-time visibility into your hiring decisions. Information available through the tool provides critical operational and organizational insight into such items as compliance, applicant flow, location performance, hiring manager effectiveness, open positions and/or requisitions, and time to fill. Business Intelligence for Hiring Just Got Easier! This new Workforce Talent Acquisition business intelligence tool provides you with a set of tools including ad hoc reporting, customizable graphs and charts, and fully interactive dashboards. From mobile access to interactive reports, you can see key information at a glance, either on the go or in your office. Operational, organizational, and competitive insight Ask yourself these questions: Am I receiving enough applicant flow at my location(s)? Are my recruiters and/or hiring managers meeting compliance requirements? How long does it take to fill a position? How do we compare to the industry? Which sourcing strategies are the most effective (advertising, hiring events, employee referrals, etc.)? Workforce Hiring Analytics offers you immediate access to data to address these types of questions and so much more. Here are some examples of the types of reports and data that you will use frequently and depend on.

16 Primary categories of data Dashboard: at-a-glance display of charts and graphs without the need to run various independent reports, while still providing the ability to adjust date ranges and drill down to the detail. General Reports: a large variety of reports with the ability to apply filters using predefined report parameters. Scheduling and output options provide you with greater flexibility and efficiency by allowing you to either run the report in real time or schedule at a different time. Examples include standard reports, such as hiring flow, and referring employee and requisition reports, such as candidate flow and open requisitions. Customizable Reports: guided self-service reports that allow you to customize a report based on predefined criteria. This includes information by row or column, for example, by location, position, or year, and the data you might want to measure (hires, applications, disqualifications, etc.). Compliance-Related Reporting: standard business and/or government compliance tracking reports such as EEO and OFCCP as well as ad hoc reporting that can be restricted by user role and permissions. Report Library: a repository for all existing reports and data including Kronos -provided data, your content, and content shared across the organization. Ad Hoc Analysis Tool: allows users to create single reports, dashboards, and multi-report documents using all variables and no predefined parameters. Also allows for user-configured formats, display options, and stylizing a full design environment within your web browser. The drag-and-drop design canvas option may even become your favorite feature! Kronos continues to innovate Kronos Workforce Talent Acquisition continues to focus on industry-leading solutions for both position- and requisition-based hiring on a single platform. With Workforce Hiring Analytics, hiring managers and other business stakeholders have the best analytic tools and information available to run their operations as efficiently and effectively as possible. Information is knowledge critical to successful business operations, with easy access and distribution of data being key. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Hiring Analytics and Workforce Talent Acquisition are trademarks of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0340-USv1

17 Internal Mobility with Workforce Talent Acquisition Unique Opportunities for Existing Employees Sometimes the best fit for a position comes from within. Kronos Workforce Talent Acquisition supports internal mobility initiatives enabling existing employees to search and apply for open positions within your company. Internal mobility is a proven process that helps improve employee morale and loyalty, and increase retention, by facilitating an employee s ability to plan his or her career within your company rather than seeking change outside with other employers. Employees only The Kronos internal mobility solution provides a dedicated career site open only to your existing employees. Using information from your HRIS system, each employee creates a unique login to enter the career site and view relevant positions. Basic information such as name, address, and is pre-populated to ensure new hire information flows to your HRIS system seamlessly upon hire. Advertise to and hire internal talent Provide your managers with the ability to easily post positions and identify and hire internal talent with a myriad of options to suit your business s needs: Post positions as internal only, external only, or both internal and external Create job descriptions specific to internal positions, where applicable Specify different workflow steps to eliminate those that may be unnecessary when hiring internally Streamline the application process by tailoring the pages and text to internal applicants Hiring managers can easily identify internal versus external candidates from within the Hiring Management Console. The internal mobility solution is fully integrated with Workforce Talent Acquisition, so all of your hiring needs are met with a single applicant-tracking platform.

18 Key features and benefits Dedicated career site for all internal employees Employee-only logins with pre-populated information for seamless flow to your HRIS systems Tailored application experience to streamline the process for internal candidates Easy to identify internal applicants in the Hiring Management Console via graphical indicators Ensure equal opportunities Workforce Talent Acquisition not only helps promote additional opportunities through internal mobility initiatives, but also helps ensure a consistent process for both internal and external hires, increasing your hiring compliance across the board. TIME & ATTENDANCE SCHEDULING ABSENCE MANAGEMENT HR & PAYROLL HIRING LABOR ANALYTICS Kronos Incorporated 297 Billerica Road Chelmsford, MA , Kronos Incorporated. Kronos and the Kronos logo are registered trademarks and Workforce Talent Acquisition is a trademark of Kronos Incorporated or a related company. All specifications are subject to change. All rights reserved. CV0353-USv1