LOCATE PERS INFORMATION IN SAP
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- Malcolm Hicks
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1 PERS Information Screens and Corresponding HR 2.0 Infotypes Using the SAP system, the following instructions will assist you in viewing information about the employee, located in the Employee Inquiry, selection 9 in the Personnel Reporting System (PERS) Applications Menu. We will look at the following PERS screens: 101 Assignment Information, 010 Certificate, 011 Personal, and 026 Leave Information. To access Human Resources, Log in to the Employee Portal on the ERP tab On the MDCPS Overview screen, on the Human Resources tab You will need Quad A authorization to HR_SITE_DISPLAY_NNNN to access Human Resources (HR). The Human Resources Transactions screen will display. on Display Employee Information The HR Master Data screen will display. Page 1 Revised October 2012
2 On the HR Master Data screen, in the Person ID field, the employee number on Display The Display HR Master Data screen will display for the employee. HR Master Data Screen The HR Master Data screen displays employee-specific personnel data. From this screen, information viewed in the PERS screen 101 can be viewed by typing the assigned Infotype (IT) number in the Infotype Selection field as shown in the following PERS and IT sample screens. Navigation buttons Employee-specific Personnel Data Additional tabs with specific Infotypes Date Range Selection Infotype (IT) Selection Page 2 Revised October 2012
3 PERS Assignment Information (101) Screen Note: The PERS 101 screen information is displayed on six different IT screens. PERS 101 & Corresponding Infotype (IT) Numbers This table will assist you in locating PERS 101 screen information in the various HR 2.0 Infotypes. PERS 101 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers LEAVE BEG LEAVE RET START DT (Current Postion) Leave Beginning Date/ Return date Position Start Date IT 0000: Actions (not pre-hr 2.0) IT 0001: Organizational Assignment (Refer to PERS for start dates before 10/11/2009) LOC Location IT 0001: Organizational Assignment JOB ASSG Job Assignment IT 0001: Organizational Assignment BASE SAL Base Salary IT 0008: Basic Pay SUP/AMT CONTRACT TYPE STATUS Supplement(s) and Amounts IT 0014: Recurring Payments/Deductions (Master/Specialist/Doctorate) IT 0016: Contract Elements TERM DATE Termination Date IT 0041: Date Specifications Page 3 Revised October 2012
4 IT 0000, Actions Screen The employee s beginning and/or ending leave dates are viewed on IT To view IT 0000, in the Direct selection section, All under Period the IT number (0000) in the on Overview The IT 0000, Actions screen will be displayed. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0000, Actions Screen Leave Begin/End Page 4 Revised October 2012
5 IT 0001, Organizational Assignment Screen The employee s work location, job assignment, and position start date are viewed on IT To view IT 0001, in the Direct selection section, the IT number (0001) in the on Display The IT 0001, Organizational Assignment screen will be displayed. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0001, Organizational Assignment Screen Position Start Date (if before 10/11/2009, in PERS) Cost Center & Name Job Page 5 Revised October 2012
6 IT 0008, Basic Pay Screen The employee s base salary is viewed on IT To view IT 0008, in the Direct selection section, the IT number (0008) in the on Display The IT 0008, Basic Pay screen will be displayed. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0008, Basic Pay Screen Base Salary Note: Master, Specialist, and Doctorate information is available on IT Other supplements are viewed in PERS. Page 6 Revised October 2012
7 IT 0014, Recurring Payments/Deductions Screen The employee s supplements and amounts are viewed on IT Master, Specialist, and Doctorate information is available; other supplements are viewed in PERS. To view IT 0014, in the Direct selection section, the IT number (0014) in the on Display The IT 0014, Recurring Payments/Deductions screen will display. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0014, Recurring Payments/Deductions Screen Recurring Payment Page 7 Revised October 2012
8 IT 0016, Contract Elements Screen The employee s contract type status is viewed on IT To view IT 0016, in the Direct selection section, the IT number (0016) in the on Display The IT 0016, Contract Elements screen will be displayed. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0016, Contract Elements Screen Contract Type Page 8 Revised October 2012
9 IT 0041, Date Specifications Screen The employee s termination date is viewed on IT To view IT 0041, in the Direct selection section, the IT number (0041) in the on Display The IT 0041, Date Specifications screen will display. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0041, Date Specifications Screen Termination Date Page 9 Revised October 2012
10 HR Master Data Screen The HR Master Data screen displays employee-specific personnel data. From this screen, information viewed in the PERS screen 010 can be viewed by typing the assigned Infotype (IT) number in the Infotype Selection field as shown in the following PERS and IT sample screens. [See page 1 for SAP log in information.] PERS Certification Information (010) Screen Note: The PERS 010 certification information is displayed on one IT screen. PERS 010 & Corresponding Infotype (IT) Numbers This table will assist you in locating PERS 010 screen information in the various HR 2.0 Infotypes. PERS 010 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers DOE NUMBER/DISTRICT NUMBER IT 0795: Certification and Licensing SUBJECT/LEVEL Certification(s) by Subject, Grade Level, Expiration Year, Level and Type IT 0795: Certification and Licensing Page 10 Revised October 2012
11 IT 0795, Certification and Licensing Screen The employee s certification information is viewed on IT To view IT 0795, in the Direct selection section, the IT number (0795) in the on Display The IT 0795, Certification and Licensing screen will display. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0795, Certification and Licensing Screen Certification & Licensing (scroll to see Area Text) Page 11 Revised October 2012
12 HR Master Data Screen The HR Master Data screen displays employee-specific personnel data. From this screen, the information viewed in the PERS screen 011 can be viewed by typing the assigned Infotype (IT) number in the Infotype Selection field as shown in the following PERS and IT sample screens. [See page 1 for SAP log in information.] PERS Personal Information (011) Screen Note: The PERS 011 screen information is displayed on three different IT screens. PERS 011 & Corresponding Infotype (IT) Numbers This table will assist you in locating PERS 011 screen information in the various HR 2.0 Infotypes. PERS 011 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers BDATE Date of Birth IT 0002: Personal Data HOME ADDRESS SCHOOL OF GRADUATION/ YEAR/PROGRAM Home Address and Telephone Number School(s), Program(s), and Date(s) of Graduation IT 0006: Addresses IT 0022: Education Page 12 Revised October 2012
13 IT 0002, Personal Data Screen The employee s birth date is viewed on IT To view IT 0002, in the Direct selection section, the IT number (0002) in the on Display The IT 0002, Personal Data screen will display. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0002, Personal Data Screen Birth date Page 13 Revised October 2012
14 IT 0006, Addresses Screen The employee s home address and telephone number are viewed on IT To view IT 0006, in the Direct selection section, the IT number (0006) in the on Display The IT 0006, Addresses screen will display. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0006, Addresses Screen Address & Phone Page 14 Revised October 2012
15 IT 0022, Education Screen The employee s school(s), date(s), and program(s) of graduation are viewed on IT To view IT 0022, in the Direct selection section, the IT number (0022) in the on Overview The IT 0022, Education screen will display. Note: Infotypes can also be viewed by clicking/scrolling on the specific tabs. IT 0022, Education Screen Education Page 15 Revised October 2012
16 HR Master Data Screen The HR Master Data screen displays employee-specific personnel data. From this screen, information viewed in the PERS screen 026 can be viewed by typing the assigned Infotype (IT) number in the Infotype Selection field as shown in the following PERS and IT sample screens. PERS Employee Leave Information System Applications Menu (026) Screen PERS Employee Leave History (01) Page 16 Revised October 2012
17 IT 2001, Overview Absences Screen The employee s types of absences that were taken and the dates on which they were taken, is viewed on the IT To view IT 2001, in the Direct selection section, the IT number (2001) in the on Overview The IT 2001, Overview Absences (2001) page will display. IT 2001, Overview Absences Screen Page 17 Revised October 2012
18 PERS 101, 010, 011 and 026 Information and Corresponding Infotypes (IT) Numbers This table will assist you in locating PERS 101, 010, 011 and 026 screen information in the various HR 2.0 Infotypes. PERS 101 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers LEAVE BEG LEAVE RET START DT (Current Postion) LOC JOB ASSG Leave Beginning Date/ Return date Position Start Date Location Job Assignment IT 0000: Actions (not pre-hr 2.0) IT 0001: Organizational Assignment (Refer to PERS for start dates before 10/11/2009) IT 0001: Organizational Assignment IT 0001: Organizational Assignment BASE SAL Base Salary IT 0008: Basic Pay SUP/AMT CONTRACT TYPE STATUS Supplement(s) and Amounts IT 0014: Recurring Payments/Deductions (Master/Specialist/Doctorate) IT 0016: Contract Elements TERM DATE Termination Date IT 0041: Date Specifications PERS 010 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers DOE NUMBER/DISTRICT NUMBER SUBJECT/LEVEL Certification(s) by Subject, Grade Level, Expiration Year, Level and Type IT 0795: Certification and Licensing IT 0795: Certification and Licensing PERS 011 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers BDATE Date of Birth IT 0002: Personal Data HOME ADDRESS Home Address and Telephone Number IT 0006: Addresses SCHOOL OF GRADUATION/ School(s), Program(s), and Date(s) of YEAR/PROGRAM Graduation IT 0022: Education PERS 026 & Corresponding Infotype (IT) Numbers PERS FIELD DESCRIPTION HR 2.0 INFOTYPE Numbers EMPLOYEE LEAVE HISTORY Types of absences that were taken and the dates on which they were taken IT 2001: Overview Absences (2001) Page 18 Revised October 2012
19 Whom to Contact for Assistance For questions or comments, please submit a Self Service incident at For Help with PERS to SAP Transition Go to the SAP ERP Training Resources site. It provides up-to-date SAP Training resources, step-by-step tutorials, quick tip guides, and important links to assist you with the MDCPS district processes in SAP. Page 19 Revised October 2012
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