LONG SERVICE AWARD POLICY. HR Assistant/Finance Systems Manager. Approval Date: 2 September 2015 Document Type: Policy Non-clinical

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1 LONG SERVICE AWARD POLICY Document Reference No: Version No: 3 PtHB / HR005 Issue Date: September 2015 Review Date: September 2018 Author: Document Owner: Accountable Executive: Approved By: /Finance Systems Manager Director of Workforce & OD Director of Workforce & OD Executive Team Approval Date: 2 September 2015 Document Type: Policy Non-clinical Scope: PtHB Disclaimer Do not print this document. The latest version will be accessible via the intranet. If the review date has passed please contact the Author for advice. Powys teaching Health Board is the operational name of Powys teaching Local Health Board

2 Version Control Version Summary of Changes/Amendments Issue Date 1 Initial Issue Nov Split of policy and procedure. Review of award. June 2015 Contents Page Policy Statement / Introduction 5 Objective 5 Definitions 5 Responsibilities 6 Staff Excellence Awards 6 Monitoring, Compliance, Audit & Review 6 Issue Date: 2015 Page 2 of 7 Review Date: 2018

3 ENGAGEMENT & CONSULTATION Key Individuals/Groups Involved in Developing this Document Role / Designation WPRG October 2014 Circulated to the following for Consultation Date Role / Designation 23/06/2015 WPRG 03/07/2015 PtHB Staff Evidence Base Please list any National Guidelines, Legislation or Standards for Health Services in Wales relating to this subject area? None Apply Issue Date: 2015 Page 3 of 7 Review Date: 2018

4 IMPACT ASSESSMENTS Equality Impact Assessment Summary Statement Age Disability Gender Race Religion/ Belief Sexual Orientation Welsh Language Human Rights However, as PtHB does not routinely translate its policies and other written control documents into Welsh, there is an impact on staff for whom, Welsh is the first language. Translation of this policy and procedure will be arranged if requested. This policy offers incentive for Working Longer and would be more proliferate in older staff groups. The policy ensures the Health Board reward staff for service over 20 years which can be considered a benefit of working for PtHB. Risk Assessment Summary Have you identified any risks arising from the implementation of this policy / procedure / written control document? No risks identified Have you identified any Information Governance issues arising from the implementation of this policy / procedure / written control document? As above Issue Date: 2015 Page 4 of 7 Review Date: 2018

5 Have you identified any training and / or resource implications as a result of implementing this? Please record any training or resource issues /requirements associated with the implementation of your document 1 Policy Statement Long Service Award Policy PtHB recognises staff who have dedicated years of service to the NHS. To show appreciation for those dedicated staff PtHB grants the following Long Service Awards: On Leaving the NHS Argos Vouchers (Reckonable Service 20 years and over) Years of Reckonable Service Award years years In Service Award 300 Payment (Continuous Service of 30 years) This policy is to be read in conjunction with the Long Service Award procedure: Employee Long Service Recognition & Excellence Awards Procedure 2 Objective To reward staff who have served a minimum of 20 years in the NHS. 3 Definitions PtHB Powys teaching Health Board Reckonable Service - Continuous full-time or part-time employment with the present or any previous NHS employer but with the following additions: - where there has been a break in service of 12 months or less, the period of employment prior to the break will count as reckonable service; - periods of employment as a trainee with a general medical practitioner, in accordance with the provisions of the Trainee Practitioner Scheme, will count as reckonable service; Issue Date: 2015 Page 5 of 7 Review Date: 2018

6 - at employer discretion, any period or periods of employment with employers outside the NHS, where these are judged to be relevant to NHS employment, can be included in reckonable service Continuous Service - Full-time or part-time employment with the present or any previous NHS Employer. If with more than one NHS employer, there must not have been a break of more than a week (measured Sunday to Saturday) between employments. 4 Responsibilities 4.1 Staff Group or Specific Role Employee Advises the manager of their intention to retire or resign from the NHS service and enquire about Long Service award eligibility. It is the responsibility of the staff member to ensure it is made clear to the manager on leaving, that they do not wish to receive any formal recognition. The manager is then responsible to ensure that HR operations do not include the staff member in any formal recognition requests. Provide evidence if the Workforce & OD department can t verify length of service. Manager The manager, on notification of end of employment will complete a termination form and, where the employee has 20 years service or more will complete a request form for Long Service recognition. The manager will ensure that the correct service is stated on the form. Workforce & OD Process Long Service award applications Provide advice where needed Verify length of service Ensure that the award is granted only once during service 5 Staff Excellence Awards The Excellence Awards event will be held annually and is designed to recognise and celebrate the contribution that individuals and teams make to PtHB achieving its aims Issue Date: 2015 Page 6 of 7 Review Date: 2018

7 and objectives but most importantly in providing high quality care and services to local people. The awards are a way of showing PtHB s appreciation for a job well done and publicly recognising the dedication of our staff. Not everyone will win an award, but each year through the awards we want to celebrate the work of all our employees and highlight the work of teams and individuals who make a particular contribution to providing excellent services in Powys. The award categories will be reviewed annually and published, together with the nomination forms, via PtHB s Intranet. For more information on this please contact the Learning and Development Co-ordinator. 6 Review This document will be reviewed every three years or earlier should audit results or changes to legislation / practice within the thb indicate otherwise. Issue Date: 2015 Page 7 of 7 Review Date: 2018