ENVIRONMENTAL MANUAL

Transcription

1 ENVIRONMENTAL MANUAL Issue: 4 Dated: CONTROLLED STATUS The content of this document is transmitted electronically in read only form to the personnel listed below and available on our website CIRCULATION OF CONTROLLED DOCUMENT: TO THE ENVIRONMENT TEAM: comprising: David Carter MEng.CEng.MIET - Managing Director Dean Chilvers - Sales Manager Wayne Richardson - Engineering Manager Martin Freestone - Operations Manager Martyn Fovargue Quality Manager Issued & controlled by Martyn Fovargue Doc ref: ev-1

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3 ENVIRONMENTAL ASPECTS (4.3.1) ASPECTS & IMPACTS are evaluated by use of numeric risk assessments as part of the internal auditing procedure DEMAND ON RESOURCES: This is minimised by the following controls: - Steel - The industry currently operates a system which recycles all scrap materials collected from companies like us, using registered contractors, which is estimated to contribute to between 10-25% of raw material for new steel. - Other Metals - Copper (including cable), and Aluminium, are collected by a registered contractor for recycling. - Wood - Packing material is obtained, as far as possible, from renewable/sustainable sources. This is specified to our suppliers with a request for verification. Surplus pallets are taken back by the metalwork supplier. - Cardboard/Paper - This is obtained, as far as possible, from renewable/sustainable sources. This is specified to our suppliers with request for verification. Suitable cardboard boxes we receive from suppliers are re-used for despatch of our goods. Office paper is shredded and also used as packing, or recycled. Waste cardboard is taken for recycling by a registered contractor. - Toner Cartridges - collected by a registered contractor. - Chemicals household-type chemicals are the only ones used within the operation. - Vehicles - company owns/uses vehicles that are less than three years old and fitted with catalytic convertors and engine management systems to maximise fuel usage. They are regularly serviced. This includes hired vehicles. - Energy - The factory unit is involved in light engineering using only relatively small amounts of oil and electricity. Gas is not available (the building is leased and therefore this limits our control of these issues.) - Water - not used in processes Any changes affecting the above, including legislation, customer requirements, tenancy agreement or processes will be reviewed at the management meeting and a revision to this procedure will be issued. THE PLANT HAS NO PROCESSES WHICH CAUSE SIGNIFICANT IMPACT ON THE ENVIRONMENT envp-ea

4 LEGAL REQUIREMENTS (4.3.2) A legal requirements register is held within the company s quality system, Q-Pulse, and maintained by the groups Quality and Environmental Manager of actual environmental legislation that the Company is subject to and other legal requirements to which it subscribes. The information required is drawn from:- - Standards, the HSE, Netregs / business link websites and other useful / reliable sources. - Contact with the Environmental Authority, B2B, Biffpack, industry associations, insurers, other Hubbell sites, and corporate requirements, surveillance and advice. The legal requirements register outlines the key features of each requirement. Management system changes are made as necessary. Internal policy IWI 01 covers environmental requirements that apply to Hubbell Ltd as a whole that require inter-site co-operation. Annual evaluations of compliance are conducted, which are documented as audits within Q- Pulse and reference the requirements looked at. envp-lr

5 COMMUNICATION (4.4.3) ORIGIN - Any new information or changes may originate from any of the following: National press or web bulletins/newsletters Subscription to environmental publications Management review meetings/process BSI standards auto updating service Initiatives/guidance from waste disposal contractors Advice from in-house environmental consultant HOW? - The Environment Policy is part issued as part of the new employee induction. This details the Company commitment and the employee s responsibilities in this respect. Any new issues or changes are reviewed at the management review meetings and conveyed to relevant employees by means of their supervisor, a procedure/memo or specific specialist training. Where environmental issues are relevant to our customers, external authorities, or suppliers, specific conditions will be added to quotations, orders etc. CHECKING - The effectiveness of the methods of communication will be verified as part of the auditing program. THE COMPANY ENVIRONMENTAL POLICY IS AVAILABLE ON OUR WEBSITE envp-c

6 CONTROL OF DOCUMENTS (4.4.5) All documents that are critical to the effective operation of the environmental management system are controlled by the Quality Manager. Documents will be computer generated by the Quality Manager using protected access which verifies approval. They can be made available as read only to managers and supervisors. If it is necessary to produce hard copies it is the responsibility of the Quality Manager to ensure that these are either destroyed immediately after reference or, if retained, replaced when a later revision is created. All documents will carry a unique reference, date and revision level. All documents will be controlled on the same basis as ISO 9001quality standard MSDS data sheets are retained at the point where hazardous chemicals are stored. These will be replaced when the data is updated by suppliers. International standards are controlled by subscription to BSI Plus Update system. envp-cod

7 EMERGENCY PREPAREDNESS (4.4.7) There are limited environmental hazards identified for this site that would need emergency planning. Following a site review, it has been identified that an oil spill from the external oil storage tank, and potential fuel spills from delivery vehicles, are the only potential hazards. Full Risk Assessments have been completed for these and appropriate emergency spill procedures put into place. These Risk Assessments and Spill procedures are reviewed on a regular basis and amended as necessary. In the event of unexpected hazard or dangerous situation full location and contact details are available at the entrance to the main offices. In the severest situation resulting in total loss of facility, environmental issues would be dealt with by our Managing Director and appropriate agencies locally, and the appropriate individual within Hubbell Ltd. There are no significant emissions to air other than heating boiler. There are no emissions to water. There are no emissions to land other than as declared for landfill. THIS SITUATION IS REVIEWED ON A REGULAR BASIS envp-ep

8 MONITORING & MEASUREMENT (4.5.1) All environmental activity and performance relevant to the company s operations/processes are monitored at the regular management review meetings. AIMS & TARGETS - The company will strive to comply with and, wherever possible, exceed the requirements of BS EN ISO to minimise the effect on the environment by monitoring and controlling the use of: non-sustainable resources, generation of waste for disposal and pollutants to atmosphere or land. Any on-going projects that have been identified as an environmental objective or improvement will be itemised on the minutes of the review meetings and dates/responsibilities for activities set. HEATING. The heating boiler is now controlled by Vickers V16 Electronic programmer which has recognised fuel saving technology with estimated reductions in emissions and cost of between 20-40% LIGHTING. This is generally fluorescent with limited sodium discharge types. It is not considered viable to invest in other forms of lighting. GENERALLY we are a low user of energy and emitter of pollutants to the environment and as such there be no benefit in producing graphed data/statistics. We will however periodically record and evaluate our usage of all forms of energy consumption within the factory unit, with a view to achieve minimal levels. Similarly, waste material for re-cycling will be monitored. It will be the responsibility of the Quality Manager to collate all such information in conjunction with the Accounts Dept. This data will be presented at monthly review meetings. envp-mm

9 EVALUATION OF COMPLIANCE (4.5.2) Compliance is verified by activities established following input of any changes in legal, and other, requirements, being reviewed and completed as part of the management review and the subsequent internal auditing as part of an annual program. Minutes of management reviews and audit reports are kept for a minimum of five years envp-eoc

10 NON-CONFORMITY, CORRECTIVE & PREVENTIVE ACTION (4.5.3) Any non-conformances originating as a result of activities or processes being at variance with the established environmental policy or objectives of the company will be treated in the same way as quality and quality auditing non-conformances on the Q Pulse software. These will then be dealt with in the normal way by establishing corrective and preventive measures and closure when the effectiveness is proven. Each instance will then be available for presentation to the management review meetings on a regular basis. The resulting review will then, where applicable, be transmitted on to relevant personnel by normal communication methods and procedures amended were necessary. envp-capa

11 CONTROL OF RECORDS (4.5.4) The following documents are maintained for retrieval, inspection in support of the environmental controls operated by the company: Document Format NON-CONFORMANCES MINUTES MEMOS/PROCEDURES STANDARDS COLLECTION/TRANSFER NOTES, ETC ELECTRONIC ELECTRONIC ELECTRONIC HARDCOPY HARDCOPY & ELECTRONIC Records are securely stored. Hardcopies are kept in files in the short term and then archived periodically off-site. Electronic data is backed up daily on tape and taken off-site. Records are stored for a minimum of five years envp-cr

12 MANAGEMENT RESPONSIBILITIES (4.4.1) The Environmental management team is essentially the same as for Quality and Health & Safety and reviews of all matters are covered at the same review meetings. SCOPE: The environment management team are responsible for the operational control of all aspects that could affect the degradation of the environment generated by the manufacturing facility and also having regard to minimising the usage of natural resources ALL MANAGERS are responsible for identifying and implementation of activities relating to the environment and conveying the company s objectives to the supervisors, including reporting on EMS performance for review and recommendations for improvement. SUPERVISORS will be advised of any specific issues relating to their processes and may be consulted during reviews when required. They will be responsible for conveying any specific instructions/procedures to their operators. MANAGING DIRECTOR. The Managing Director is ultimately responsible for all matters relating to the environment and to ensure that adequate resources are available to support any identified objectives. QUALITY MANAGER. The Quality Manager is responsible for day-to-day co-ordination of the environmental management system. IN HOUSE CONSULTANT. The Company uses the in house consultant to advise on all current, and any changes in, legislation. He also carries out the internal audits program. envp-mr

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