Put value into processing your invoices with INSHIP s automated accounts payable system.

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1 Put value into processing your invoices with INSHIP s automated accounts payable system. INSHIP simply grabs your supplier s invoice from their and processes it directly to your accounts package of choice the perfect solution for companies processing 30 supplier invoices a month to those with 1000 invoices a day or more.

2 Who are we? At INSHIP, we believe that small and medium sized businesses can avail of huge savings in time, money and effort by simply eliminating the need to handle, process and reconcile suppliers invoices. Our innovative and intuitive online tool handles, processes, stores and distributes all your suppliers invoices automatically. We simply grab your supplier s invoice from the they send to you and process the invoice directly onto your accounts package. Your team no longer have to spend time sorting through post, printing invoices, forwarding them for approval or matching them to the correct purchase orders. The system will automatically process the invoices on to your accounts packages while storing the documents for seven years.

3 Why choose INSHIP for your business? INSHIP is a unique, user-friendly package requiring little or no training and no initial set-up costs. offers unparalleled support and accessibility, using to connect with all your suppliers worldwide.... is truly scalable as the system solves the needs of any growing business moving from a single user up to a multi user or multi-branch application. ensures no documents are ever lost, removing the need to manually reconcile statements and look for missing invoices. provides incredibly detailed and accurate reports. routes invoices directly to the relevant individual, allowing that user to see any supplier s full history. Inship works for you. With you. What would this mean for your business? Reduce processing costs significantly Flexible access to your suppliers invoices from anywhere Easy control of issues with a system that watches for price increases No more lost invoices, accounting errors, accounts put on hold, lost VAT reclaims and unnecessary overpayments INSHIP is a simple solution to all of these problems. In a few easy steps, your accounts payable process changes from data entry to review. And that puts you back in control of your business.

4 How does INSHIP work? Step 1 Your suppliers their invoices to your INSHIP account. Step 2 INSHIP takes over. The system simply extracts the invoices and then codes, processes, distributes and stores it. Step 3 INSHIP updates your accounts, reconciles them with your statements and automatically searches for any missing invoices, while never losing any of your documents. It really is that simple.and it works.

5 Automated Invoice Processing. but the control stays fully with you. With INSHIP, you have the ability to set how every invoice is approved before it is uploaded to your accounts package, from a simple approval to a complex multi approval process. Fully Manual Approval Manual Approval after Auto forwarding Multi Approval Auto Approval below an amount Manual Approval after PO match Auto Approval after PO match Auto Approval after GRN match Auto Approval after statement reconciliation

6 INSHIP is an online system, that processes your suppliers invoices, directly from their s, on to your accounts package. INSHIP has developed an online system which bolts on to your business accounts package of choice. The system is both multi-company, multi-currency and multi-employee. It can be used by a bookkeeper serving many companies, while also being used by a company with many employees approving or reviewing different invoices. INSHIP removes the need for a business to: handle distribute process file and store paper invoices while giving the business a structured, fool-proof, streamlined controlled process for handling all incoming invoices. Approval Invoices can be set for automatic approval matching with a purchase order, or manual approval with easy access to historical spend, including previous invoices for that supplier. VAT INSHIP handles all your VAT issues, including all Irish VAT rate, EU, and NON EU VAT accounting (including limited VAT reclaims due to business mix.) Returning Invoices INSHIP includes a full communications package to allow users to forward documents to other system users. Users can also reject invoices back to suppliers via , with the system recording actions and comments at all times.

7 EFFORTLESS SET UP Switching to INSHIP could not be easier with our INSHIP On Boarding/ Set-up Package Just send us a couple of standard reports from your current accounting software and we will do the rest. Our On Boarding Service will Set up INSHIP customised to your individual business needs Contact all your suppliers by and phone (limits may apply) Set-up each supplier on INSHIP to your specific requirements Get you ready to begin immediately approving your invoices

8 INSHIP gives the user the flexibility they need INSHIP is a truly flexible system, meeting any business need. INSHIP can be set up to cater for complex approval processes, both manual and automatic, e.g. supplier invoices can be automatically processed having matched with specific POs or GRNs, or forwarded for manual approval. Nominal ledger coding can be defined by supplier, product line, PO, or branch location detail. Small businesses can also avail of the intuitive yet simple approval process. Data Capture The extensive data that INSHIP can capture for your business includes: Invoice Number (Document Number) Invoice Date (Document Date) Purchase Order Number Project Code/Number Branch Name/Code Asset Number/Code Car/Truck Registration Number Invoice Discount Invoice Surcharge Invoice Carriage Goods Total VAT Invoice Total Optional fields set by User * *These field can be set up with limits or ranges and can be set up as required by the user. With INSHIP, it is also possible to capture data for the invoice table or detailed lines, such as: Quantity Part of Kimball or Article Number Part Description Unit Price Discount and Discount % Line Total Any additional optional field

9 Functionality Price Watch Can be set to monitor invoices for price movements between invoices. Purchase Order Matching Can link your PO system with INSHIP to display the PO with its matching invoice. The invoice can then be automatically processed. GRN Matching Just as with PO matching, INSHIP can display and/or auto-process invoices that match with the GRNs. Full Knowledge Approval When manually approving an invoice, a user has access to vital information to make the correct decision on that invoice. This includes Comments from other system users Historical spend information Past invoices Nominal coding Project spend to date VAT analysis details Price watch PO details Confirmation on reconciled statements Statement Reconciliation INSHIP reconciles your supplier against processed invoices with one click. A copy of any missing invoices will be immediately requested.

10 Delivery Confirmation A delivery confirmation can be set on any invoice, with any shortages automatically sent to your supplier for resolution. Search and Storage INSHIP stores all processed invoices for 7 years, and provides an extensive search facility for users with options including Supplier Invoice Number Purchase Order Number Custom Field Date Range Value Range (incl. and excl. VAT) Line Detail and Value Address Notes Document Type Document Tracking Invoices within INSHIP that require approval are tracked, illustrating whose approval is required and how long approval is outstanding. Dashboard Screen Our user friendly dashboard shows you what stage in the approval process your invoices reside. Nominal Ledger Coding Automatic NL coding can be based on any or some of the following suppliers, line items, PO detail, manual overriding, and branch or project coding. Issue Checking INSHIP facilitates ongoing checks for many possible issues, and retains the invoice for your review/editing if required.

11 Integration The number of accounting packages INSHIP integrates with grows daily. Here are some packages we currently integrate with.

12 CASE STUDIES

13 UK Maintenance Company The Issue From its maintenance hub, this UK company supports over 5000 assets using a network of 250 suppliers located throughout the country, and handles 60 daily breakdowns, 100 services and 20 annual checks. The Brief A system was required that could correctly deal with all the company s supplier invoices and proforma invoices. The system also needed to automatically compare these invoices to purchase orders. The company also wanted the system to automatically recognise and store backup service documentation to meet regulatory requirements. The Solution The INSHIP model can be tailored to meet any customer need. For this customer, INSHIP added additional document types to the system, while providing additional routing for these non-standard documents. Now the company s suppliers their own standard documents to an INSHIP account. INSHIP extracts the documents and forwards the backup documents to a searchable file. Matching invoices are automatically approved while unmatched invoices and proforma invoices are forwarded for approval or rejection - all while keeping the supplier informed as to how each invoice is progressing. Client Feedback In the first few weeks after we started to use INSHIP, I was really surprised to hear that we were processing over 400 documents in a week - the system worked so well it really felt like 100 or less! Operators love using the system. It allows them to work in a structured way and to communicate with their colleagues and suppliers painlessly. We were surprised and delighted that INSHIP could integrate with our bespoke accounts system.

14 Irish Hire Company The Issue The company is a medium size hire company which receives approximately 400 invoices a month. The Brief The Managing Director (MD) required the ability to approve invoices from a number of suppliers once they had been actioned by her staff. This was to ensure all tasks had been completed correctly. The Solution Using the standard INSHIP system, we advised this client to activate the last approver option. This will ensure that any document (even those with a number of approvers, including the MD herself) may be reviewed lastly by the MD who is now able to confirm that the correct actions have been taken. Client Feedback Now I know the process is being followed, I can see who is doing what. My staff find the system really easy to use and the automatic statement reconciliation has improved our month end accounts. INSHIP is saving the company money each week by ensuring all charges are dealt with correctly.