Toll Processing 1.1. FR Toll Processing. Description of Menu Selections

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1 Toll Processing 1.1 FR Toll Processing Toll processing features allow for the production, inventory control and billing for processing of customer-owned material. NOTE: Details for Toll Process Invoicing Menu (Menu Choice #11) and Storage Billing Menu (Menu Choice #13) are also contained in this document. The Toll Processing Menu Toll Processing Menu 1 Sales Order Entry (For Processing & ShipAsIs) 4 Work Order Menu 6 Scale Weight Posting Menu 8 Inventory Control Menu 9 Inventory Analysis Inquiry 11 Toll Process Invoicing Menu 13 Storage Billing Menu 15 Inventory Report By Owner 17 Transfer Ownership Order Entry Enter Selection Number: Description of Menu Selections Sales Order Entry (Menu Choice #1) This option will allow access to the Sales Order Entry File for input sales orders for processing or ShipAsIs tags. For further information see the Sales Order section in the Command Center FR manual. Work Order Menu (Menu Choice #4) The standard Work Order Menu may be accessed through this option. For further information see the Work Order section in the Command Center FR manual. Scale Weight Posting Menu (Menu Choice #6) The Scale Weight Posting Menu may be accessed through this option. For further information see the Scale Weight Posting section in the Command Center FR manual. Inventory Control Menu (Menu Choice #8) This option allows access to the Inventory Control Menu. Further information is contained in the CCFR manual. Inventory Analysis Inquiry (Menu Choice #9) The Inventory Analysis Inquiry program allows the lookup of tags by status, grade, gauge, width and length, receive or ship date. Toll Process Invoicing Menu (Menu Choice #11) Toll processing billing is produced through options contained on this menu. See the Toll Processing section in this manual for further information. Storage Billing Menu (Menu Choice #13) Storage billing is produced through options contained on this menu. The Storage Billing section of this manual contains further information. Inventory Report By Owner (Menu Choice #15) A list of inventory for a particular owner (or all owners) may be created through this option. Transfer Ownership Order Entry (Menu Choice #17) Through this selection inventory may be transferred from one owner to another.

2 Toll Processing 1.2 Toll Processing Features and Functions For those users who process customer owned material, certain features and procedures have been included to provide for the receipt, production and special billing required for Toll Processing. Purchase Orders No purchase orders are required for the majority of toll processing customers. However, some users have found that those customers that process the same material repetitively can be more easily received with the use of a blanket purchase order. This purchase order would be entered with the required product and owner specifications, but without a cost. Receiving If no purchase order is used, all required inventory data including the owner code (the five-digit customer code) must be manually entered. If a blanket purchase order is being used, press the F5 key and select the correct line from the split screen lookup. The completed data will be loaded to the receiving entry from the status 1 tag (generated by the P/O update). Sales Orders The entry of the Toll Type GNL code defines the method of charging the customer for the process to be performed. The selections available are: G=Gross - the charge is based on the total master tag weight. N=Net - the charge is based on the total produced weight or pieces L=Lot - when the charge is a specified amount for the completed process The unit measure defines how the price is to be calculated in the following manner: C=cost per hundredweight, E=each and A=amount for lot charges. The general ledger revenue account may be entered on the order if required, but billing will default to the ProcGL(Rev) field specified on the Control File if left blank. Work Orders Toll Processing invoicing is dependent on the entry of a work order or outside process order (a work order with an outside vendor code), which is required to define the process sales order. The sales order must be entered in the first sales order field of the work order for the system to properly generate the billing charges. The allocated tags must have an owner code that is the same as the work order, or a process cost will be added to the produced tags and the owner material will then have inventory value. Scale Weight Posting The generation of the produced material from the process work order is entered here, either as finished goods for shipment against the toll processing sales order or as return to stock with the entry of the work order only. The user may choose the master tags used to make the posted tag from those listed on the work order. However, substitutions may be entered if required. Masters should also have the correct owner code. Bills Of Lading Items produced for a toll processing sales order may be invoiced before they are shipped. However, items need to be allocated to a sales order to properly pick up ship-to and other shipping information specified on the order. NOTE: inventory with an Owner code will not be included during the normal billing process by shipment.

3 Toll Processing 1.3 Toll Proc. Features & Functions cont d. Invoicing A posting screen is provided to flag the work orders to be invoiced. Toll processing is billed by the work order to allow for the calculation of scrap based on the total master weight minus the total produced weight. This scrap and percentage of scrap is printed on the invoice along with the used master tag and produced tag detail. When the toll type specified on the first sales order of the work order is: G - the price and unit measure are used to calculate the sales amount on the master tags only. In addition, a per-ton scrap rate is required, which will be used to generate a scrap credit line reducing the invoice if scrap was produced. NOTE: please verify that the ProcGL(Rev) field has the valid GL revenue account in the Control File (Access Control Numbers (Main Menu Choice #15)). Also, for GST to be charged, the Canada=C field in Access Control Numbers (Main Menu Choice #15) must contain a C, and the Sales Tax File (Invoice Processing Menu Choice #19) must contain a GS record. NOTE: a sample Toll Process Invoice Register, Toll Invoice G/L Summary, and toll-processing invoice is included at the end of this section. Your Enmark consultant can review other options with you as required. N - the price and unit measure are used to calculate the sales amount on each of the produced tags only and no scrap credit line will be generated. L - the lot charge specified on the sales order will post on the first tag listed on the invoice only. All other tags will list with no charge. If additional charges are to be added for handling or packaging, lines may be added to the invoice manually by accessing Toll Processing Invoice Lines (Toll Processing Invoice Menu Choice #17). Enter the customer code followed by the Work Order number then press F5 to call up the next available line. Fill in the required Sales Amount as a lot charge, unit measure A, the correct G/L Revenue account and the description of the item to be charged. Escape to print the registers and invoices. Ensure they are correct, then update.

4 Toll Processing 1.4 Toll Processing Invoice Menu (Toll Processing Menu Choice #11) The Toll Processing Invoice Menu Toll Processing Invoice Menu 1 Select & Que Toll Processing 4 Change Invoiced Weights&Prices 5 Enter Comments on Toll Invoice 6 Enter Freight Charges 7 Change G/L Revenue Accounts 8 Enter Additional Misc. Cost 10 Print Toll Processing Register and Toll Processing Invoices 12 Delete Non-Updated TP Invoice 13 < Main Toll Processing Menu > 15 Reprint Updated Toll Proc Inv 17 Toll Processing Invoice Lines 19 Invoice History File (F6) Enter Selection Number: Description of Menu Selections Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1) As the first step in Toll Processing Invoicing, Work Orders are flagged for billing through this option. NOTE: any work orders with tags that do not have the Owner field populated will not show up to be queued. Also, work orders that have a Y in the Complete=Y field will not show up to be queued. Change Invoice Weights&Prices (Toll Processing Invoice Menu Choice #4) After Work Orders are flagged, the weight(s) or price(s) on them may be changed prior to invoicing. Enter Comments on Toll Invoice (Toll Processing Invoice Menu Choice #5) Add Comments to a Toll Processing invoice after Work Orders have been flagged. Enter Freight Charges (Toll Processing Invoice Menu Choice #6) This option will allow freight charges to be added prior to Toll Processing invoicing. Change G/L Revenue Accounts (Toll Processing Invoice Menu Choice #7) Revenue general ledger numbers may be changed here prior to invoicing. Enter Additional Misc. Cost (Toll Processing Invoice Menu Choice #8) Enter any additional internal costs for invoices before they are printed. Costs entered here are not added as charges to the invoice. Print Toll Processing Register And Print Toll Processing Invoices (Toll Processing Invoice Menu Choice #10) The toll processing register and invoices may be printed using this option, if additional comments, costs or freight charges were entered after items were selected and queued. Delete Non-Updated TP Invoice (Toll Processing Invoice Menu Choice #12) A toll processing invoice may be deleted from the register through this selection, if the invoice has not been updated. Any invoice that is deleted will only be removed from this batch, and will be included the next time the invoices are queued. < Main Toll Processing Menu > (Toll Processing Invoice Menu Choice #13) Go back to the Main Toll Processing Menu. Reprint Updated Toll Proc Inv (Toll Processing Invoice Menu Choice #15) Use this option to reprint an updated Toll Processing invoice. Toll Processing Invoice Lines (Toll Processing Invoice Menu Choice #17) The invoice lines of a selected & queued tollprocessing invoice may be changed here before updating. Invoice History File (F6) (Toll Processing Invoice Menu Choice #19) F6 reports may be created from the historical toll processing invoice information contained here.

5 Toll Processing 1.5 Toll Processing Toll Processing Invoicing provides the ability to invoice a customer for processing their material whether or not the material has been shipped. General procedure for using the Toll Processing program: 1. Inventory records must have the owner of the material s customer code entered in the Owner field. Depending on the circumstances, the Owner field may be left blank or contain your company s five character code showing your company s ownership of the item. 2. Enter the Sales Order through the Sales Order Entry program using the Customer s Purchase Order detailing the customer s specifications. You may enter the Grade, Gauge, and Width if desired, but it is not necessary. If several sizes of material will be processed, then do not specify size if you want to include all sizes on one line of the Sales Order. The sizes will be entered once the Work Order is completed through Scale Weight Posting. Enter the price to be charged in the Order Price field and C for CWT or A for Amount in the UM field. It is very important to enter the correct letter in the field TollTypeGNL to select from the following billing scenarios: G = billing the customer on gross weight N = billing the customer on net weight, but allowing for scrap credit if necessary L = billing on a Lot charge 3. Enter the Work Order applying the Sales Order number. 4. Scale Weight Posting must be performed for all produced items. 5. When the Work Order is completely finished perform a Detail Production Report by Work Order to verify all produced items have been posted. This report may be faxed to the customer to notify them of their production. 6. Make sure the General Ledger revenue account is entered into the Access Control File (Main Menu Choice #15) field called ProcGL(Rev) before starting the Toll Processing program. To begin Toll Processing, choose Select and Que Toll Processing (Toll Processing Invoice Menu Choice #1). The system will prompt you for the Work Order number. You may enter the first three or four digits of the Work Order using an asterisk to call up a group of Work Orders. Enter the letter B on the Work Order lines to be invoiced. When all Work Orders are flagged with B to be invoiced, press ESC. The system will prompt you to enter the Scrap Allowance rate for those customers who will be given scrap credit. The computer will generate the Invoice Register and Invoice forms; both must be checked for accuracy before updating the batch to permanent files. No other invoicing can be done during this time since all invoicing, Toll and Non-Toll, uses the same files during the update. 7. Additional charges to an invoice can be accomplished by duplicating an existing line and changing the appropriate fields. 8. Common problems that may occur: Price missing on the Invoice Register/Invoice may be due to the Sales Order missing the order price or the TollTypeGNL letter. Missing inventory items on an Invoice Register/Invoice could be due to the Work Order# missing on the appropriate field of the Inventory record.

6 Toll Processing 1.6 Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1) 1. When this option is chosen, the following screen will display: 4. If Y is chosen the following screen will display: CREATE HEADER/CALC SCRAP CRED W/O# Enter B To Bill Work Order Bill=B TotlMstrWt ProducedWt Scrap Wght Enter Gross Ton (2240) Scrap Allowance, system will compute CWT price Enter Gross Ton Scrap Rate Enter W/O# or Group# (or ALL) 2. Enter a specific work order number to be billed or ALL for all work orders, then press RETURN. Either the specific work order or all work orders will display depending on the response entered at the previous prompt. W/O# Enter B To Bill Work Order Bill=B TotlMstrWt ProducedWt Scrap Wght ABCST ABCST B Enter W/O# or Group# (or ALL) 3. Post (type) a B on the posting line for each work order that requires a toll-processing invoice. Press RETURN to go to the next screen. Press ESC to print the Toll Processing Register. NOTE: if this is the second time the same batch of toll-processing invoices has been queued, the following screen will display: Remove any changes to Start Are you sure? Do you want to continue or return to the menu? Enter Y to continue N for Menu 5. When ESC is pressed a brief update will run, then the <<TOLL PROCESS INVOICE REG >> Report Options screen will display. Choose 2-Condensed Hard-Copy REPORT and press RETURN. Review this report carefully. If it s correct, proceed to Step 5. To make changes, press ESC and go back to Step Next, the << TOLL INVOICE G/L SUMMARY >> Report Options screen will display. Choose 2-Condensed Hard-Copy REPORT and press RETURN. 7. When the < TOLL INVOICE FORM > Report Options screen displays, choose 1- Hard-Copy FORM and press RETURN. 8. At Enter Customer# (or ALL): enter ALL to print an invoice for each customer on the register, or type in a specific customer code to print an invoice for them only. Press RETURN. 9. While the invoices are printing the prompt, Carefully review the Invoice Register & Invoices then Update only if perfect! Enter Y to update; N to Redo: will display. 10. After the invoices have been printed and verified as correct, type Y and press RETURN to update them. If they are not correct, type an N and press RETURN then go back to Step 1 to start over.

7 Toll Processing 1.7 Description of Toll Processing Menu Choices 4-9 Change Invoiced Weights&Prices (Toll Processing Invoice Menu Choice #4) The invoice weights and/or prices may be changed after the work orders are chosen through Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1). 1. Enter a valid customer code or ALL for all customers, then press RETURN. 2. At the prompt, Enter a valid Invoice#(or ALL):=, enter a specific invoice number or ALL for all invoices, then press RETURN. 3. Enter new weights or prices as needed. When finished, press ESC to go back to the menu. The following screen will list each work order whose sales order has a G, N or L in the TollTypeGNL field. < OVERRIDE PROD WT & CWT PRICE > Cust/Order# WEIGHT/PRICE Tag# Grade Gauge Width Ordr Invoice# Cust./Inv ABCST CR ABCST CR ABCST CR ABCST CR ABCST SCRAP Enter Comments on Toll Invoice (Toll Processing Invoice Menu Choice #5) Comments may be added to a Toll Processing invoice after work orders have been flagged through Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1). 1. After this option is chosen enter a valid customer code or ALL for all customers, then press RETURN. The following screen will display: << TYPE UP TO 45 CHARACTERS >> Cust/Order# COMMENT Invoice# ABCST ABCST ABCST ABCST Posting Mode 2. You may now enter up to 45 characters of comments for each customer. Press RETURN to go back to the prompt to enter comments for additional customers, or press ESC when finished entering comments. 3. To print a new register, go to Print Toll Processing Register and Toll Processing Invoices ( Toll Processing Invoice Menu Choice #10). Posting Mode NOTE: The screen above will also display the Order Wt, Ship Wt, and Price information. 4. To print a new register, choose Print Toll Processing Register and Print Toll Processing Invoices ( Toll Processing Invoice Menu Choice #10).

8 Toll Processing 1.8 Description of Toll Processing Menu Choices 4 9 cont d. Enter Freight Charges (Toll Processing Invoice Menu Choice #6) Freight charges may be added after work orders are chosen through Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1). 1. When this option is chosen the following screen will display: < ENTER FREIGHT CHARGE & COST > Cust/Inv ce CHARGE COST UM Prev.frtChg Customer ABCST A Posting Mode ABC STEEL Change G/L Revenue Accounts (Toll Processing Invoice Menu Choice #7) Revenue general ledger numbers may be changed here prior to invoicing after choosing work orders through Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1). 1. After choosing this option you will be prompted to enter a valid customer code or ALL for all customers, then press RETURN. The following screen will display: CHANGE REVENUE GEN L LDGER NOS Cust/Inv# G/L ACCT ShipdWgt Grade Gauge Width Price Amount ABCST Sale CR ABCST Sale 9975 CR ABCST Sale 9975 CR ABCST Sale 9975 CR ABCST Sale 4595 SCRAP ABCST S GST on A Posting Mode 2. Enter the charge, cost, and UM in the order shown above. To enter a charge without a cost, type either 150(space)0(space)A = A or.15(space)0(space)c =.15 0 C To enter a charge with a cost, type either 150(space)150(space)A = A or.15(space).15(space)c = C To enter a cost without a charge, type either 0(space)150(space)A = A or 0(space).15(space)C = 0.15 C 3. When finished entering freight charges and costs, press ESC to go back to the menu. 1. You may now change the general ledger for any displayed line. Press RETURN to go back to the prompt to change general ledger numbers for additional customers, or press ESC when finished. NOTE: the toll-processing scrap G/L# must be entered in the FRCONTROL file in the TollScrapGL field. 2. To print a new register, go to Print Toll Processing Register and Toll Processing Invoices (Toll Processing Invoice Menu Choice #10). NOTE: do not use selection #1 unless you need to start over completely. 4. To print a new register, go to Print Toll Processing Register and Toll Processing Invoices (Toll Processing Invoice Menu Choice #10).

9 Toll Processing 1.9 Description of Toll Processing Menu Choices 4 9 cont d. Enter Additional Misc. Cost (Toll Processing Invoice Menu Choice #8) Enter any additional internal costs for invoices after choosing work orders through Select & Que Toll Processing (Toll Processing Menu Choice #1). These charges will not show as charges to the customer on the invoice. 1. When this option is chosen the following screen will display: < ENTER ADDITIONAL COST > Cust/Inv ce CWT<10.00 AMOUNT>10.00 Gross Wt Customer ABCST ABC STEEL Posting Mode 2. Enter any additional costs that need to be added to the Toll Processing Invoices in this run. Press RETURN to go to the next screen or press ESC when finished. 3. To print a new register, go to Print Toll Processing Register and Toll Processing Invoices (Toll Processing Invoice Menu Choice #10).

10 Toll Processing 1.10 Other Toll Processing Menu options Print Toll Processing Register And Print Toll Processing Invoices (Toll Processing Invoice Menu Choice #10) The toll-processing register and invoices may be printed using this option, if additional comments, costs or freight charges were entered after items were selected and queued through Select & Que Toll Processing (Toll Processing Invoice Menu Choice #1). Delete Non-Updated TP Invoice (Toll Processing Invoice Menu Choice #12) A toll-processing invoice may be deleted from the register through this selection, if the invoice has already been queued, and has not been updated. < Main Toll Processing Menu > (Toll Processing Invoice Menu Choice #13) Go back to the Main Toll Processing Menu. Reprint Updated Toll Proc Inv (Toll Processing Invoice Menu Choice #15) Use this option to reprint an updated tollprocessing invoice. Toll Processing Invoice Lines (Toll Processing Invoice Menu Choice #17) Before updating, the invoice lines of a selected & queued toll-processing invoice may be changed here. A new register and invoices would then be printed through Reprint Updated Toll Proc Inv. Invoice History File (F6) (Toll Processing Invoice Menu Choice #19) F6 reports may be created using the historical toll processing invoice information contained in this file.

11 Toll Processing 1.11 Storage Billing Menu (Toll Processing Menu Choice #13) Storage Billing allows monthly storage charges to be billed to customers. These amounts may be billed automatically from amounts contained in the Customer File, or on a tag-by-tag basis. The customer code must also be in the Owner field. Inventory File Maintenance (Customer Storage Billing Menu Choice #4) Allows access to the Inventory Master File. < Main Toll Processing Menu > (Customer Storage Billing Menu Choice #19) Go back to the main Toll Processing Menu. NOTE: the basic rule is that there is a 30-day grace period before the customer is charged. The Storage Billing Menu Customer Storage Billing Menu 1 Print Storage Invoices on a Monthly Charge basis 3 Storage Billing Header File 4 Inventory File Maintenance You may enter the Storage and Handling rates in the fourth Comment field of Customer File For example: The first amount is Storage And the second is Handling. The first month billing is $2 Per Ton and subsequent months Would be $1/Ton. The Storage Rate can also be entered into Each tag record itself. 19 < Main Toll Processing Menu > Enter Selection Number: Description of Menu Selections Print Storage Invoices on a Monthly Charge basis (Customer Storage Billing Menu Choice #1) Storage Billing invoices are created through this menu option. Detailed instructions for Storage Billing on contained on the next page. Storage Billing Header File (Customer Storage Billing Menu Choice #3) Allows access to Storage Billing data created through option 1, in order to be changed prior to billing.

12 Toll Processing 1.12 Storage Billing Features & Functions To provide periodic (usually monthly) billing for storage of customer owned material on hand, enter the storage rate and the handling charge (both CWT) in the fourth Comment line of each Customer Master File record. Enter the storage rate, a space and the handling charge rate (example: ). When storage billing is run and the material for the customers to be billed is on hand, a line item for each item will be generated. If you invoke a 30-day grace period, an item will not be billed until it has been in stock one month. It will then be billed for one month storage and an in and out handling charge (billed only the first month). Only storage will be charged for subsequent months. The storage rate can be overridden on individual tags by entering an amount in the Storage Rate field of the Inventory File. Other options can be added, such as waiving the storage charge if an item is processed within 60 days. Your Enmark consultant can review other options with you as required.

13 Toll Processing 1.13 Storage Billing Print Storage Invoices on a Monthly Charge basis (Customer Storage Billing Menu Choice #1) Storage invoices are created through this menu option. 1. After this option is chosen the following screen will display: Create Storage Bill-30 Day Grace 5. Finally, the Storage Invoice Form Report Options screen will display. Choose 1-Hard- Copy FORM, then press RETURN. 6. You will be prompted to Enter Owner# (or ALL). At this point you can either enter a specific Owner# to print Storage Bills for particular owner(s), or type ALL to print all storage invoices regardless of the owner. After ALL or an Owner# is entered, press RETURN. 7. The Storage Billing invoices will print, and the following screen will display: Enter the Last of the month to bill storage. Ex: will bill Jan 1998 Enter the Last Day of Month: Update Stg Invoices Step 1 2. Enter the last day of the month (six-digit format) for which storage is being billed, then press RETURN. The following screen will display: Create Storage Que Step 2 Enter Starting Invoice#(different Sequence# than Reg Inv)Ex:50100=Jan95 Enter starting Storage Invce# 3. Enter the beginning Invoice# using the year, month, and zeroes. For example, the starting invoice number for November 1998, would be as follows: 8=1998, 11=November (the eleventh month) and three zeroes (for a total of six-digits) or After the starting invoice number is entered, press RETURN. Carefully check each Storage Invoice type Y below to Update only if OK! Enter Y to Update; N to Redo: 8. After the invoices have printed, carefully review them for accuracy and update only if they are all correct. If changes need to be made, type N and make changes either in the Customer File or to specific tags in the Inventory File, then start over at Step 1. NOTE: a sample Storage Invoice Register and Storage Invoice are included at the end of this section. C:\DL\Tollproc.doc C:\DL\Tollproccp.doc C:\DL\tpforms.doc 4. Next, the Storage Invoice Register Report Options screen will be displayed. Choose 2- Condensed Hard-Copy REPORT, then press RETURN.