APPENDIX B. PROJECT CONTRACTOR QUALITY CONTROL PLAN March 6, 2009

Transcription

1 Base Realignment and Closure Program Management Office West 1455 Frazee Road, Suite 900 San Diego, California CONTRACT NO. N D-3211 CTO NO APPENDIX B DRAFT PROJECT CONTRACTOR QUALITY CONTROL PLAN March 6, 2009 WORK PLAN FOR PETROLEUM SITES SAMPLING AND EVALUATION FOR CLOSURE OR REMOVAL ACTIONS FORMER NAVAL AIR STATION MOFFETT FIELD MOFFETT FIELD, CALIFORNIA 1230 Columbia Street, Suite 750 San Diego, California Gregory Joyce QC Program Manager

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3 TABLE OF CONTENTS PAGE ABBREVIATIONS AND ACRONYMS... B.iii 1.0 INTRODUCTION...B PURPOSE/SITE BACKGROUND...B SCOPE...B ORGANIZATION AND RESPONSIBILITIES...B REMEDIAL PROJECT MANAGER...B QUALITY ASSURANCE OFFICER...B RESIDENT OFFICER IN CHARGE OF CONSTRUCTION...B PROJECT MANAGER...B SITE SUPERINTENDENT...B CERTIFIED INDUSTRIAL HYGIENIST...B SITE HEALTH AND SAFETY SPECIALIST...B QUALITY CONTROL PROGRAM MANAGER...B PROJECT QUALITY CONTROL MANAGER...B PROGRAM CHEMIST...B SUBCONTRACTORS AND VENDORS...B DEFINABLE FEATURES OF WORK...B QUALITY CONTROL MEETINGS...B KICK-OFF MEETING...B QC MEETINGS...B INSPECTION PROCESS...B PREPARATORY PHASE INSPECTION...B INITIAL PHASE INSPECTION...B FOLLOW-UP PHASE INSPECTION...B ADDITIONAL PREPARATORY AND INITIAL PHASES...B COMPLETION INSPECTION...B Field Quality Control Completion Inspections...B Prefinal Inspection...B Final Acceptance Inspection...B INSPECTION DOCUMENTATION...B SUBMITTALS...B REVIEW OF SUBMITTALS...B SUBMITTAL PROCESS...B REVIEW AND PROCESSING OF SUBMITTALS THAT DO NOT REQUIRE NAVY APPROVAL...B.6-2 ECSD DrCQC_PetroSites_AppB.doc B.i Draft Project Contractor Quality Control Plan

4 TABLE OF CONTENTS (Continued) PAGE 6.4 REVIEW AND PROCESSING OF SUBMITTALS THAT REQUIRE NAVY APPROVAL...B REVISED SUBMITTALS...B NONCONFORMANCES...B IDENTIFICATION OF NONCONFORMING ITEMS...B Condition Requiring Stop Work...B DISPOSITION...B Field Change Requests...B CORRECTIVE ACTIONS...B REFERENCES...B.8-1 TABLES Table B.3-1 Table B.6-1 Definable Features of Work Submittal Register FIGURES Figure B.2-1 Project Organization Chart ATTACHMENTS Attachment 1 Quality Control Forms ECSD DrCQC_PetroSites_AppB.doc B.ii Draft Project Contractor Quality Control Plan

5 ABBREVIATIONS AND ACRONYMS AHA APP CIH CQC CTO DFW EHS EM FCR FWENC Moffett NAS NASA NAVFAC NCR PjM PQCM QA QAO QC QCM ROICC RPM SAP SHSS SSHP TtEC UFGS USACE Activity Hazard Analysis Accident Prevention Plan Certified Industrial Hygienist Contractor Quality Control Contract Task Order definable feature of work Environmental Health and Safety Engineer Manual Field Change Request Foster Wheeler Environmental Corporation Naval Air Station Moffett Field Naval Air Station National Aeronautics and Space Administration Naval Facilities Engineering Command Nonconformance Report Project Manager Project Quality Control Manager quality assurance Quality Assurance Officer quality control Quality Control Program Manager Resident Officer in Charge of Construction Remedial Project Manager Sampling and Analysis Plan Site Health and Safety Specialist Site Safety and Health Plan Tetra Tech EC, Inc. Unified Facilities Guide Specification United States Army Corps of Engineers ECSD DrCQC_PetroSites_AppB.doc B.iii Draft Project Contractor Quality Control Plan

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7 1.0 INTRODUCTION The Project Contractor Quality Control (CQC) Plan identifies the specific procedures and methods to be implemented for the investigation of petroleum sites at the former Naval Air Station (NAS) Moffett Field (Moffett), Moffett Field, California. Tetra Tech EC, Inc. (TtEC) has been contracted by the Navy to perform this investigation at Moffett for the Base Realignment and Closure Program Management Office West under Naval Facilities Engineering Command Southwest Remedial Action Contract No. N D This CQC Plan fulfills the requirements of the TtEC quality control (QC) system requirements. 1.1 PURPOSE/SITE BACKGROUND The purpose of this CQC Plan is to establish the specific procedures and methods for field inspections of the investigation activities proposed in the Work Plan. Moffett is located near the southern end of San Francisco Bay in Santa Clara County, California (see Work Plan Figure 1-1). Moffett is bounded by U.S. Fish and Wildlife Service land to the north, Stevens Creek to the west, U.S. Highway 101 to the south, and a Lockheed Aerospace facility to the east (see Work Plan Figure 1-2). Moffett borders the cities of Mountain View and Sunnyvale, California. The National Aeronautics and Space Administration (NASA) Ames Research Center is located in the northwestern portion of Moffett. Moffett was originally commissioned as NAS Sunnyvale in In 1935, NAS Sunnyvale was transferred to the U.S. Army Air Corps. In 1939, a permit was granted to Ames Aeronautical Laboratory to use a portion of the base. NAS Sunnyvale was returned to Navy control in 1942 and was renamed NAS Moffett Field. In 1994, NAS Moffett Field was closed as an active Navy base under the Base Realignment and Closure program (Foster Wheeler Environmental Corporation [FWENC] 2002). The property was transferred to NASA on July 1, 1994, and the facility was renamed Moffett Federal Airfield. Federal and state tenants located at Moffett include the U.S. Army, U.S. Air Force, and California Air National Guard. Current Moffett uses include airfield operations, military facilities, and NASA research activities. Moffett has a fully functional federal airport and facilities for military personnel and their families including family housing, a commissary, a military clinic, a service station, tennis courts, and an 18-hole golf course (FWENC 2002). 1.2 SCOPE This CQC Plan is applicable to all field operations and will be available at the project field office. All work activities will be conducted in accordance with the Work Plan. ECSD DrCQC_PetroSites_AppB.doc B.1-1 Draft Project Contractor Quality Control Plan

8 The CQC Plan will be implemented for the following activities: Mobilization Geophysical survey Concrete coring and cutting Soil and groundwater sampling Surface restoration including asphalt and concrete work Land survey Waste characterization and disposal Site cleanup and final inspection ECSD DrCQC_PetroSites_AppB.doc B.1-2 Draft Project Contractor Quality Control Plan

9 2.0 ORGANIZATION AND RESPONSIBILITIES This section describes the organization and authority of project personnel, including subcontractors. The organizational structure, functional responsibilities, levels of authority, and lines of communication have been established within the organization to ensure high-quality work. The project organization chart showing the reporting lines for each individual is provided in Figure B.2-1. The responsibilities and authorities of the key personnel are described in the following paragraphs. The Naval Facilities Engineering Command, Southwest Remedial Project Manager (RPM) for this project is Mr. Wilson Doctor. Mr. Gary Munekawa and Mr. David Smith, the on-site Resident Officers in Charge of Construction (ROICCs), are responsible for the management, oversight of safety, and quality assurance (QA) of field activities. The project personnel will be organized to facilitate effective communications and to ensure that organizational lines of communications, roles and responsibilities, and reporting requirements are well defined. The organization will be defined to a level sufficient to ensure that each participant whose actions could affect the quality of field or laboratory operations or reporting has an understanding of his/her responsibilities and how these responsibilities fit into the overall team. The project organization chart is provided in Figure B.2-1. Key contacts for the project are listed in Work Plan Table REMEDIAL PROJECT MANAGER The RPM has primary responsibility with the Navy for day-to-day management of the project activities performed under this Work Plan and for its successful completion. The RPM s duties and authority include: Performing project management for the Navy Ensuring that the project scope of work requirements are fulfilled Overseeing the project cost and schedule Providing formal technical direction to the TtEC project team, as needed 2.2 QUALITY ASSURANCE OFFICER The Quality Assurance Officer (QAO) is the Navy representative with primary responsibility for ensuring that the contract-required QA measures are in place and effective for the work performed. The QAO s duties and authority include: ECSD DrCQC_PetroSites_AppB.doc B.2-1 Draft Project Contractor Quality Control Plan

10 Reviewing and approving Sampling and Analysis Plans (SAPs) Providing Navy oversight of the TtEC QA Program Acting as point of contact for matters pertaining to generation and maintenance of quality of data Authorizing the suspension of project execution if QA requirements are not adequately followed 2.3 RESIDENT OFFICER IN CHARGE OF CONSTRUCTION The ROICC staff has the primary responsibility for providing on-site QA and safety oversight of contractors. The ROICC staff member s duties and authority include: Reviewing and providing comments to the Work Plan, the CQC Plan, and the Accident Prevention Plan (APP), and the Site Safety and Health Plan (SSHP) including Activity Hazard Analyses (AHAs) Verifying that all work has been completed per contract and technical specifications prior to final government acceptance through pre-final and final inspections Performing ongoing field quality assurance to verify that all work performed under the Contractor s CQC Program is in compliance with both the contract and technical specifications Notifying the contractor of any work that is not in compliance Notifying the contractor of any work that is being performed in an unsafe manner Interacting with the contractor s Project Quality Control Manager (PQCM) on qualityrelated issues Reviewing and signing waste manifests as the generator s representative Reviewing Contractor Daily Reports for completeness and accuracy Attending preparatory phase, initial phase, pre-final, and final acceptance inspections Attending weekly QC meetings Acting as the interface with NASA personnel on various matters (permits, traffic control, etc.) 2.4 PROJECT MANAGER The Project Manager (PjM) is responsible for the direction, execution, and successful completion of project tasks in order to achieve overall project goals. The PjM has responsibility for, and the authority to direct, all segments of the project including technical, construction, and administrative activities. Authorities and responsibilities include the following: ECSD DrCQC_PetroSites_AppB.doc B.2-2 Draft Project Contractor Quality Control Plan

11 Coordinating work activities of subcontractors and TtEC personnel and ensuring that all personnel adhere to the administrative and technical requirements of the project Monitoring and reporting the progress of work and ensuring that the project deliverables are completed on time and within project budget Monitoring the budget and schedule and notifying the client and the Program Manager of any changes that may require administration actions Ensuring adherence to the quality requirements of the contract, project scope of work, and the QC Plans Ensuring that all work meets the requirements of the technical specifications and complies with applicable codes and regulations. Ensuring that all work activities are conducted in a safe manner in accordance with the APP, SSHP, Safety and Health Requirements Manual (Engineer Manual [EM] ; United States Army Corps of Engineers [USACE] 2003), and all applicable Occupational Safety and Health Administration regulations Serving as the primary contact between the Navy and TtEC for actions and information related to the work and make sure to include appropriate TtEC lead and experts in the decision-making Coordinating satisfactory resolution and completion of evaluation and acceptance report for Nonconformance Reports (NCRs) 2.5 SITE SUPERINTENDENT The Site Superintendent reports to the PjM and is responsible for coordinating, directing, implementing, and supervising site construction activities. Specific duties of the Site Superintendent include the following: Implementing construction activities in accordance with the Work Plan Directing field construction leaders, labor, support personnel, and subcontractors Administering site access and site security Maintaining work site, vehicles, and equipment Coordinating and maintaining logistics of all components of on-site tasks, including all personnel and equipment Assisting Site Health and Safety Specialist (SHSS) to ensure that all work is being conducted in a safe manner Preparing daily production and weekly status reports along with a monthly summary report and estimating future scheduling needs ECSD DrCQC_PetroSites_AppB.doc B.2-3 Draft Project Contractor Quality Control Plan

12 2.6 CERTIFIED INDUSTRIAL HYGIENIST The Certified Industrial Hygienist (CIH) has authority to implement and oversee the TtEC Health and Safety Program. The CIH has the responsibility and authority to perform the following: Ensuring that all staff, including subcontractors, comply with the APP, SSHP, state and federal regulations, and corporate policies Interacting with the PjM on all aspects of health and safety from the initial planning phase through fieldwork and closeout Providing advice and assistance on any safety, industrial hygiene, or accident prevention issue to the SHSS, PjM, and Site Superintendent Reviewing all site health and safety documents and cost estimates, and working to properly staff projects Working to pre-qualify field subcontractors 2.7 SITE HEALTH AND SAFETY SPECIALIST The SHSS ensures that all elements of the approved APPs and SSHPs are implemented and enforced on site. The SHSS will report directly to the CIH and will assist in implementing and enforcing the APP and SSHP in the field. The SHSS has full authority to issue stop work orders or evacuation orders where work operations of noncompliance(s) may threaten the health and safety of site workers or the public. The SHSS has the responsibility and authority to perform the following: Ensuring that all personnel understand the requirements of TtEC s Environmental Health and Safety (EHS) program and procedures through training and communication Ensuring enforcement of the APP and SSHP by means of daily site and equipment inspections that meet the requirements of EM (USACE 2003) Investigating all accidents, injuries, illnesses, near-misses, and other incidents Ensuring that project personnel are trained on the hazards of hazardous substances on the project, maintaining a Material Safety Data Sheet file to provide easy access to project personnel, and performing inspections to ensure that all waste containers are correctly labeled Ensuring that the APP and SSHP are read, understood, and signed by all personnel including subcontractors Ensuring that tailgate safety meetings are conducted on days that work is performed and that documentation of all meetings and any other additional training is completed, which includes reviewing AHAs during the preparatory and initial phase meetings or whenever a new worker is brought on site ECSD DrCQC_PetroSites_AppB.doc B.2-4 Draft Project Contractor Quality Control Plan

13 Verifying that project safety equipment is inspected, as required by the EHS program Re-evaluating site conditions for safety on an on-going basis Correcting and/or suspending work activities when unsafe conditions or work practices are observed at the site Coordinating site health and safety requirements with the Site Superintendent and the PjM Ensuring maintenance of all health and safety monitoring and personal protective equipment and directing site monitoring activities Coordinating daily field activities with the Site Superintendent Coordinating site safety and emergency response duties; verifying site communications system with site personnel Performing inspection of safety equipment Reporting all incidents to the ROICC within 2 hours, as required by EM (USACE 2003), and immediately reporting to the ROICC any fatal injury, one or more persons admitted to a hospital, or property damage to government property Conducting and preparing reports of daily safety inspections of work processes, site conditions, and equipment conditions and submitting to the Site Superintendent Verifying that all personnel have the necessary training and medical clearance prior to entering the exclusion zone or contamination reduction zone at the site; informing the Site Superintendent of any site personnel with medical restrictions Removing contractor personnel from the project if the contractor is operating in an unsafe manner Determining and posting routes to medical facilities and emergency telephone numbers arranging for emergency transportation to medical facilities Controlling access to the exclusion zone and/or work areas, as defined Serving as the Project Hazard Communication Coordinator Maintaining training records and medical certifications for all on-site personnel including subcontractors Initiating necessary revisions or changes to the APP and SSHP Maintaining site control procedures Maintaining current records of certification for first aid and cardiopulmonary resuscitation for project field personnel Attending required meetings, including the pre-construction conference, weekly QC meetings, pre- and post-construction site inspections, and other scheduled and unscheduled meetings ECSD DrCQC_PetroSites_AppB.doc B.2-5 Draft Project Contractor Quality Control Plan

14 Assigning an alternate SHSS if the designated SHSS will be absent with the concurrence of the Navy and PjM 2.8 QUALITY CONTROL PROGRAM MANAGER The Quality Control Program Manager (QCM) will report directly to the Corporate QC Manager and has the responsibility and authority to perform the following: Establishing and maintaining the QC program for the project Overseeing the QC program including data acquisition Working directly with the PjM and the QAO to ensure implementation of the CQC Plan Acting as a focal point for coordination of all QC project-related matters and resolving all QC issues Providing QC direction and training to the PQCM and others performing QC functions Suspending project activities if quality standards are not maintained Interfacing with the Navy, including the QAO, on quality-related items Conducting field QC audits to ensure that site QC plans are being followed Performing reviews of audit and surveillance reports conducted by others Implementing Navy technical direction letters related to QC topics 2.9 PROJECT QUALITY CONTROL MANAGER The PQCM is responsible for overall management of project QC and reports to the QCM. The PQCM has the authority to stop work on site-related issues affecting the quality of the work performed and for directing the correction of all nonconforming work. The PQCM will be on site at all times during field activities. The duties of the PQCM are as follows: Implementing the three phases of control (preparatory, initial, and follow-up) to assure that all prerequisites have been completed prior to the start of and during each applicable definable feature of work Scheduling and conducting QC meetings to review work status; generating meeting minutes to document discussions and conclusions Monitoring QC activities to ensure conformance with authorized policies, procedures, contract specifications, required standards, sound practices, and methods of quality construction Being responsible for issuance and maintenance of the NCR Ensuring that all on-site and off-site inspections, testing, and sampling are performed in accordance with the plans, specifications, and applicable codes ECSD DrCQC_PetroSites_AppB.doc B.2-6 Draft Project Contractor Quality Control Plan

15 Providing inspection and conducting or supervising testing and sampling Reviewing and maintaining records of approved submittals and Design Change Notices for construction activities and Field Change Requests (FCRs) Inspecting material delivery handling and storage in accordance with technical specifications Updating as-built drawings for invoice certification and confirming that completed work meets the contract requirements Reviewing and approving submittals and shop drawings and/or forward submittals as information only or for approval Issuing compliance notice on material, equipment, work in place, and workmanship Directing the removal of work, material, and equipment not in compliance with plans and specifications Immediately stopping any segment of work that does not comply with the specifications and drawings Informing the QCM of all proposed changes, concerns, problems, and any deviations from approved plans, including health and safety issues Informing the QCM and PjM of NCRs to document any non-compliant conditions and forwarding the NCRs to the QCM to obtain approval of recommended corrective actions 2.10 PROGRAM CHEMIST The Program Chemist oversees sample collection, handling, analysis, and analytical data reporting. The Program Chemist has responsibility and authority for the following: Developing SAPs Evaluating and selecting qualified subcontract laboratories Implementing data QC procedures and performing an audit of field performance Reviewing off-site laboratory data prior to use Ensuring that proper review of on-site laboratory data is performed Coordinating data validation of off-site laboratory data Reviewing data validation reports Preparing analytical reports and supporting project report preparation 2.11 SUBCONTRACTORS AND VENDORS Qualified subcontractors may be selected to provide various construction services for this project. The subcontractor is required to provide labor, material, and equipment necessary to ECSD DrCQC_PetroSites_AppB.doc B.2-7 Draft Project Contractor Quality Control Plan

16 conduct construction activities as directed by the PjM. Subcontractors and vendors will be required to conform with TtEC s QA/QC Plan and the requirements of all approved procedures, technical specifications, and contract provisions. Subcontractor personnel are responsible for maintaining a daily log of the project activities they perform and for providing information needed to complete the Daily CQC Report. All records, including inspection reports, deficiency reports, and re-inspections of corrective actions, will be documented. ECSD DrCQC_PetroSites_AppB.doc B.2-8 Draft Project Contractor Quality Control Plan

17 3.0 DEFINABLE FEATURES OF WORK A definable feature of work (DFW) is defined as an activity or task separate and distinct from other activities that requires separate control activities. The DFW establishes the control measures required to verify both the quality of work performed and compliance with specified requirements, which include inspecting materials and workmanship before, during, and after each DFW. Preparatory and Initial inspections will be performed on all DFWs, with the exception of mobilization and site cleanup and final inspection (demobilization). Activities that will be covered by the PQCM during the inspections are listed in Table B.3-1. The following DFWs have been identified for the project: Mobilization Geophysical survey Concrete coring and cutting Soil and groundwater sampling Surface restoration including asphalt and concrete work Land survey Waste characterization and disposal Site cleanup and final inspection ECSD DrCQC_PetroSites_AppB.doc B.3-1 Draft Project Contractor Quality Control Plan

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19 4.0 QUALITY CONTROL MEETINGS 4.1 KICK-OFF MEETING Prior to the start of site work, the PQCM will conduct a kick-off meeting with the ROICC to discuss the QC program required by this contract. The purpose of this meeting is to develop a mutual understanding of the QC details, including forms to be used; administration of on-site and off-site work; and coordination of the Contractor s management, production, and the PQCM duties with the ROICC. As a minimum, the Contractor s personnel required to attend will include the PjM, Site Superintendent, SHSS, and PQCM. Minutes of the meeting shall be prepared by the PQCM and signed by both the PjM and RPM or ROICC. This meeting may be held in conjunction with other meetings (e.g., pre-construction meeting). 4.2 QC MEETINGS After the start of field activities, the PQCM will conduct QC meetings at a frequency of once per week or as required by the ROICC. The meetings will be held at the project site. Attendees will include, but not be limited to, the ROICC, QAO, PjM, PQCM, SHSS, and the Site Superintendent. The following will be discussed at each meeting: Review the minutes of the previous meeting. Review the schedule. - Work or testing accomplished since last meeting - Rework items identified since last meeting - Rework items completed since last meeting Review the status of submittals. - Submittals reviewed and approved since last meeting - Submittals required in the near future Review the work to be accomplished in the following 2 weeks and documentation required. Schedule the three phases of control and testing. - Establish completion date for rework items - Required preparatory phase inspections - Required initial phase inspections - Required follow-up phase inspections - Required testing - Status of off-site work or testing - Required documentation ECSD DrCQC_PetroSites_AppB.doc B.4-1 Draft Project Contractor Quality Control Plan

20 Resolve QC and production problems. Address items that may require revisions to the Project CQC Plan. ECSD DrCQC_PetroSites_AppB.doc B.4-2 Draft Project Contractor Quality Control Plan

21 5.0 INSPECTION PROCESS 5.1 PREPARATORY PHASE INSPECTION With the exception of mobilization and site cleanup and final inspection (demobilization), the PQCM will conduct preparatory phase inspections prior to starting the DFWs listed in Table B.3-1. The PQCM will oversee the activities shown on Table B.3-1 for mobilization and site cleanup and final inspection. Results of preparatory inspections will be documented on the CQC daily report. These inspections will include: Reviewing the Work Plan and drawings Ensuring that materials and/or equipment have been tested, submitted, and approved Ensuring that provisions have been made to provide required control inspection and testing Examining the work area to ensure that required preliminary work has been completed and is in compliance with the approved requirements Conducting a physical examination of the required materials and equipment to ensure that they are properly delivered to the site, conform to approved shop drawings or specifications, and are properly stored Reviewing the appropriate AHAs to ensure that safety requirements are met Discussing procedures applicable to the work Ensuring that the Work Plan has been accepted by the Navy The PjM, RPM, and the ROICC shall be notified at least 2 working days in advance of preparatory phase activity. This phase shall include a meeting conducted by the PQCM and attended by the Site Superintendent and any other personnel involved in performing the DFW. The issues discussed during the preparatory phase meetings will be documented on the Preparatory Inspection Checklist. The PQCM will direct personnel performing work activities as to the acceptable level of workmanship required. 5.2 INITIAL PHASE INSPECTION An initial inspection will be performed at the beginning of a DFW and will include the following: Checking preliminary work to ensure that it is in compliance with requirements Reviewing the Inspection Checklist documenting results of the preparatory phase meeting Verifying full contract compliance, including required control inspection and testing ECSD DrCQC_PetroSites_AppB.doc B.5-1 Draft Project Contractor Quality Control Plan

22 Establishing the required level of workmanship and verification to ensure that work meets the minimum acceptable standards Checking safety requirements to include compliance with the applicable AHAs, APP, and SSHP The PjM, RPM, and ROICC will be notified at least 2 working days in advance of any initial phase activity. The PQCM will document initial inspections for each item using the Initial Inspection Checklist and attach it to the Daily CQC Report. The exact location of the initial phase inspection will be indicated for future reference and comparison with follow-up inspections. An initial phase inspection will be conducted each time a new crew arrives on site or any time acceptable specified quality standards are not being met. 5.3 FOLLOW-UP PHASE INSPECTION During the completion of a particular DFW, follow-up inspections will be conducted to ensure continued compliance with contract requirements. The frequency of the follow-up inspections will depend on the extent of the work being performed on each particular feature. Each followup inspection will be documented on the Follow-up Inspection Checklist, which will be attached to the Daily CQC Report. A final follow-up check will be conducted on any completed work phase prior to the commencement of a subsequent phase. Any deficiencies will be corrected prior to starting additional phases of work or will be identified on a list of items that do not conform to the specified requirements or are incomplete. 5.4 ADDITIONAL PREPARATORY AND INITIAL PHASES The PQCM may conduct additional preparatory and initial inspections on the same DFWs under the following circumstances: If the quality of ongoing work is unacceptable as determined by the PQCM, PjM, RPM, QAO, or ROICC If there are substantial changes in the staff, on-site supervision, or work crew If work on a DFW is resumed after a substantial period of inactivity If other problems develop If new tasks arise 5.5 COMPLETION INSPECTION Completion inspections will be performed as summarized in this section. ECSD DrCQC_PetroSites_AppB.doc B.5-2 Draft Project Contractor Quality Control Plan

23 5.5.1 Field Quality Control Completion Inspections The PQCM or designee will conduct a preliminary inspection prior to the prefinal inspection, when all of the work or an increment of work is deemed to be substantially complete. The work will be inspected for conformance to plans, specifications, quality, and completeness. The PQCM will prepare a rework items list of work not properly completed or work that does not conform to plans and specifications. The list will be included in the QC documentation and submitted to the PjM following the inspection and will specify an estimated date for correction of each deficiency. The completion inspection will be documented on the Completion Inspection Checklist and attached to the Daily CQC Report Prefinal Inspection The PjM will conduct the prefinal inspection. The RPM, ROICC, PQCM, and other primary management representative(s), as applicable, will attend. The PjM will schedule the prefinal inspection in response to notification from the PQCM prior to the planned inspection date. The PQCM is required to verify at this time that all specific items previously identified as being unacceptable, along with all remaining project work, will be complete and acceptable by the scheduled date for the prefinal inspection. At this inspection, the ROICC will develop a list of incomplete and/or unacceptable work performed under the contract and will provide this list to the TtEC site management team Final Acceptance Inspection The PjM will schedule the final acceptance inspection based on notification from the PQCM of readiness. The RPM, ROICC, PQCM, and other primary management representative(s), as applicable, will attend. Notification will be provided prior to the planned final acceptance inspection date and must include verification that all specific items previously identified as being unacceptable, along with all remaining work performed under the contract, will be complete and acceptable by the date scheduled for the final acceptance inspection. 5.6 INSPECTION DOCUMENTATION The PQCM is responsible for the maintenance of the inspection records. Inspection records will be legible and clearly provide all necessary information to verify that the items or activities inspected conform to the specified requirements or, in the case of nonconforming conditions, provide evidence that the conditions were brought into conformance or otherwise accepted by the ROICC. All inspection records will be made available to the Navy. Inspection forms are included in Attachment 1. ECSD DrCQC_PetroSites_AppB.doc B.5-3 Draft Project Contractor Quality Control Plan

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25 6.0 SUBMITTALS This section describes the review and approval process of submittals. In addition, TtEC will institute and maintain a submittal register (Table B.6-1) to track submittals from issuance to approval. A list of required submittals will be developed at the initiation of project activities and revised as necessary. Submittals will be scheduled, reviewed, certified, and managed in accordance with the procedures defined in this section. Standard Unified Facilities Guide Specification (UFGS) Submittal titles are as follows: SD-01 Pre-construction Submittals SD-02 Shop Drawings SD-03 Product Data SD-04 Samples SD-05 Design Data SD-06 Test Reports SD-07 Certificate SD-08 Manufacturer s Instructions SD-09 Manufacturer s Field Reports SD-10 Operation and Maintenance Data SD-11 Closeout Submittals The submittal descriptions are described in Section of the UFGS (Naval Facilities Engineering Command [NAVFAC] 2006). The title list does not infer that they are all applicable to the Navy s scope of work for this project. 6.1 REVIEW OF SUBMITTALS Submittals will be reviewed to ensure completeness, accuracy, and contract compliance. Submittal of a certification will be inspected and approved by the PQCM for conformance to the project specifications or certification criteria. Any submittals requiring modifications or changes will be returned to the originating organization for correction and then resubmitted for review and approval by the PQCM, or designee, prior to acceptance. Approved submittals will be signed and dated. During the preparatory phase of the QC inspections, the PQCM or designee will ensure that all materials and equipment have been tested and approved. No field activities will be performed without the required approval of applicable submittals. ECSD DrCQC_PetroSites_AppB.doc B.6-1 Draft Project Contractor Quality Control Plan

26 6.2 SUBMITTAL PROCESS Required submittals will be submitted to the Navy and project personnel as determined by the distribution schedule. Each submittal will have a unique submittal register. All possible attempts will be made to schedule submittals to allow for sufficient review and approval time. However, certain submittals will require accelerated processing to maintain the schedule. A transmittal form will accompany each submittal. Each transmittal will be identified with: The contract and Contract Task Order (CTO) number Name and address of the submitting organization Date of submittal Description of item being submitted, including reference to specification section (if applicable) Approval of submitting organization indicating conformance to the requirements The PQCM will update the submittal log regularly. 6.3 REVIEW AND PROCESSING OF SUBMITTALS THAT DO NOT REQUIRE NAVY APPROVAL Material submitted for review by the PQCM will indicate that it either conforms or does not conform to established requirements. The PQCM will advise the submitter of the results of the review. The submittal log will be updated to indicate status. Nonconforming submittals will be returned to the submitter for correction, resolution of comments, and re-submittal. 6.4 REVIEW AND PROCESSING OF SUBMITTALS THAT REQUIRE NAVY APPROVAL Material submitted for review by the PQCM will be signed to indicate that it conforms to requirements. Submittals reviewed by the PQCM will then be transmitted to the Navy in accordance with the project distribution schedule for review and approval. All items sent to the Navy will use a transmittal form that will indicate each item transmitted, the date reviewed by the PQCM, and its review status. Upon completion of review, the ROICC will either return the transmittal form to the PQCM for further action, or accept the submittal as complete. The PQCM will advise the submitter of the results of the review in writing and include any comments. The submittal log will be updated to indicate status. ECSD DrCQC_PetroSites_AppB.doc B.6-2 Draft Project Contractor Quality Control Plan

27 Nonconforming submittals may be returned to the submitter for correction, resolution of comments, and resubmittal, if required. 6.5 REVISED SUBMITTALS Revised submittals will be logged, reviewed, and processed in a manner identical with the initial submittal. ECSD DrCQC_PetroSites_AppB.doc B.6-3 Draft Project Contractor Quality Control Plan

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29 7.0 NONCONFORMANCES The PQCM documents any work or materials not conforming to the technical specifications or project/contract requirements on a NCR. The NCR will detail the nonconforming condition, the recommended corrective action(s), and the disposition of the corrective action(s). Qualified representatives from engineering, QC, and construction will review the NCR and either accept or reject the recommended corrective action or disposition. The NCR will remain open until the nonconforming condition has been satisfactorily resolved and verified by QC inspection staff and the PQCM. Upon receipt of notification of a detected nonconformance, NCRs for each item will be completed. 7.1 IDENTIFICATION OF NONCONFORMING ITEMS Items identified as nonconforming will be documented. Copies of completed NCRs will be sent to the ROICC Condition Requiring Stop Work If corrective actions are insufficient, resolution cannot be reached, or results of prior work are indeterminate, work may be stopped. The PQCM will direct the PjM to suspend work associated with the nonconformance until correction action is complete. If there is a disagreement between the PQCM and the PjM, the difference will be brought to the attention of the QCM until resolution is achieved. The conditions of the suspension of work will be described in detail on the CQC daily report and on the Rework Items List, if corrective action is not completed by the end of the working day. Work will not continue until directed by the individual who authorized it. 7.2 DISPOSITION The disposition of NCRs will include the necessary actions required to bring the nonconforming condition to an acceptable condition and may include use-as-is, reworking, replacing, retesting, or reinspecting. Implementation of the disposition may be done in accordance with the original procedural requirements, a specific instruction, or an FCR Field Change Requests Site personnel shall document changes to the approved plans in the field through the FCR form. At a minimum, the following information will be documented in the FCR form: Project name CTO number ECSD DrCQC_PetroSites_AppB.doc B.7-1 Draft Project Contractor Quality Control Plan

30 FCR number Documents to which a change is requested (including revision number if applicable) Description of the item or condition for which the change is requested Reason for the change Recommended disposition Cost and schedule implication of the change, if any Approval of disciplines if changes involve risk-sensitive items in that discipline Approval of the PjM, Site Superintendent, Project Environmental Safety Manager, and QCM 7.3 CORRECTIVE ACTIONS On detection of a nonconforming condition, the PQCM will immediately take corrective action. The procedure for identification, analysis, and implementation of the corrective action is described in TtEC s Quality Program-12 procedure, Corrective Action. ECSD DrCQC_PetroSites_AppB.doc B.7-2 Draft Project Contractor Quality Control Plan

31 8.0 REFERENCES FWENC (Foster Wheeler Environmental Corporation) Final First Annual Groundwater Report for WATS and EATS. Includes 1999 and 2000 Data and August 2000 and November 2000 Quarterly Reports, Moffett Federal Airfield, Moffett Field, California. January. NAVFAC (Naval Facilities Engineering Command) Unified Facilities Guide Specification (UFGS) 01330, Submittal Procedures. January. USACE (United States Army Corps of Engineers) Safety and Health Requirements (EM ). ECSD DrCQC_PetroSites_AppB.doc B.8-1 Draft Project Contractor Quality Control Plan

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33 TABLES ECSD DrCQC_PetroSites_AppB.doc Draft Project Contractor Quality Control Plan

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35 Page 1 of 5 TABLE B.3-1 DEFINABLE FEATURES OF WORK PHASE ACTIVITY PREPARATORY DONE INITIAL DONE FOLLOW-UP DONE Mobilization Geophysical survey Preparatory, initial, and follow-up phase inspections are not applicable to Mobilization. However, the following list of controls must be met: Verify schedule notification with the ROICC. Verify that all pertinent permitting and notifications have been initiated. Verify that all pertinent meetings have been held. Verify that all material and contractor procurements are in place. Verify that all pertinent documents are approved. Review the Work Plan. Verify that all site personnel, including contractors, have submitted health and safety and qualification documentation, and are pre-qualified by Program Health and Safety Manager. Submit list to ROICC of personnel who require entry into government property to perform project work. Verify that all required project personnel have received identification badges. Review all applicable regulations and base requirements for traffic control and equipment operation. Verify that required equipment and materials are on hand to conduct work in accordance with Work Plan and procurement documents. Review the AHAs for this activity. Verify that an Operation Readiness Review has been conducted. Verify base traffic patterns and requirements. Traffic control shall be carried out in accordance with the approved Traffic Control Plan. Check compliance with APP/SSHP and task AHAs. Verify health and safety training and site orientation of all field personnel. Verify the establishment of staging area and general support area. Verify compliance with Work Plan requirements. Verify that schedule and access notification has occurred with the ROICC. Verify that USA has been notified. Review available base utility drawings in areas where sampling and test pits are proposed. Verify that geophysical survey was performed in correct locations. Check compliance with APP/SSHP and task AHAs. Verify that markings/pin-flags remain in place for the duration of work. Verify that survey was performed on both sides of pipe (to 10 feet). ECSD PrDrCQC Plan_DFW_TblB3-1.doc Draft Project Contractor Quality Control Plan

36 Page 2 of 5 TABLE B.3-1 DEFINABLE FEATURES OF WORK PHASE ACTIVITY PREPARATORY DONE INITIAL DONE FOLLOW-UP DONE Concrete coring and cutting Identify and demarcate survey areas. Review the AHAs for this activity. Verify that survey requirements have been reviewed with appropriate personnel. Ensure that base drawings are provided to geophysical contractor. Verify that schedule and access notifications have occurred with the ROICC. Review applicable sections of Work Plan and SAP. Verify that USA has been contacted 48 hours prior to sampling, if needed for 3-foot depth. Verify that geophysical survey has been conducted. Review existing site utility drawings and marked utilities (by geophysical contractor). Review the AHAs for this activity. Verify that locations are marked and surveyed. Verify that concrete coring and cutting equipment is available and inspected prior to use. Verify that photos have been taken to document pre-investigation conditions. Verify that concrete coring and cutting is being conducted in accordance with the Work Plan. Verify that chunks of soil and rocks are being visually examined and field screened. Verify that site activities are being photographed. Inspect surface completion activity. Inspect and verify that work was performed per the Work Plan. Verify proper management of waste. Inspect field documentation. Inspect and verify that work was performed per the Work Plan. Verify proper management of waste. Inspect field documentation. Verify that boreholes are backfilled and surface is completed to preexisting conditions. ECSD PrDrCQC Plan_DFW_TblB3-1.doc Draft Project Contractor Quality Control Plan

37 Page 3 of 5 TABLE B.3-1 DEFINABLE FEATURES OF WORK PHASE ACTIVITY PREPARATORY DONE INITIAL DONE FOLLOW-UP DONE Soil and groundwater sampling Surface restoration including asphalt and concrete work Verify that schedule and access notifications have occurred with the ROICC. Review applicable sections of Work Plan and SAP. Review the AHAs for this activity. Verify that soil sample locations are marked and surveyed. Verify that soil and groundwater sampling equipment is available and inspected prior to use. Review applicable sections of Work Plan. Review the AHAs for this activity. Verify that required equipment and materials are on hand to conduct work in accordance with Work Plan. Land survey Verify that schedule and access notifications have occurred with the ROICC. Verify that sampling of soil and groundwater is being conducted in accordance with the Work Plan and SAP. Verify that appropriate containers and preservatives are used. Verify equipment decontamination procedure, if necessary. Verify that site activities are being photographed. Verify that sampling locations have been restored to preinvestigation conditions per Work Plan. Check compliance with APP/SSHP and task AHAs. Verify that site activities are being photographed. Inspect field documentation. Verify that survey was performed in correct locations in accordance with the Work Plan. Inspect and verify that work was performed per the SAP. Verify proper management of waste. Verify that the laboratory has received the samples in proper condition. Verify proper handling and packaging of samples and chain of custody. Verify proper management of waste. Inspect field documentation. Verify that sampling locations have been restored to preinvestigation conditions per Work Plan. Inspect and verify that survey was performed in correct locations in ECSD PrDrCQC Plan_DFW_TblB3-1.doc Draft Project Contractor Quality Control Plan

38 Page 4 of 5 TABLE B.3-1 DEFINABLE FEATURES OF WORK PHASE ACTIVITY PREPARATORY DONE INITIAL DONE FOLLOW-UP DONE Waste characterization and disposal Site cleanup and final inspection Verify that surveyor is licensed in California. Review Moffett GIS drawings that show pertinent survey benchmarks and monuments. Verify that survey monuments and benchmarks exist in the field. Review the AHAs for this activity. Verify that survey requirements are reviewed by appropriate personnel. Verify that schedule and access notifications have occurred with ROICC. Review applicable sections of Work Plan. Review disposal requirements with appropriate personnel. Verify that copies of the profile have been submitted to the ROICC. Verify that manifests have been properly completed and signed by the Navy. Review the AHAs for this activity. Verify that the waste transporter and disposal facility have been identified and approved by TtEC. Verify that site activities are being photographed. Verify that analytical requirements have been satisfied. Inspect waste documentation. Verify efficient and safe loading of waste. accordance with the Work Plan. Verify that the report generated is signed by a California-registered Professional Land Surveyor. Verify that each waste stream has been sampled and properly characterized. Verify that sample handling and shipping procedures are being followed. Verify the arrival of the waste stream at the disposal facility. Verify that the ROICC has received a copy of the delivery manifest. Preparatory, initial, and follow-up phase inspections are not applicable to site cleanup and final inspection. However, the following list of controls must be met: Review applicable sections of Work Plan. ECSD PrDrCQC Plan_DFW_TblB3-1.doc Draft Project Contractor Quality Control Plan

39 Page 5 of 5 TABLE B.3-1 DEFINABLE FEATURES OF WORK PHASE ACTIVITY PREPARATORY DONE INITIAL DONE FOLLOW-UP DONE Abbreviations and Acronyms: Review the AHAs for this activity. Verify that required equipment and materials are on hand to conduct work in accordance with Work Plan. Verify that all equipment and materials have been decontaminated and removed from the site. Verify that all disposable equipment and materials have been collected and disposed of. Inspect and verify that work was performed in accordance with the Work Plan. AHA Activity Hazard Analysis APP Accident Prevention Plan GIS Geographic Information Systems ROICC Resident Officer in Charge of Construction SAP Sampling and Analysis Plan SSHP Site Safety and Health Plan USA Underground Service Alert ECSD PrDrCQC Plan_DFW_TblB3-1.doc Draft Project Contractor Quality Control Plan

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41 TABLE B.6-1 Page 1 of 1 SUBMITTAL REGISTER TITLE AND LOCATION: CONTRACTOR CONTRACT NO. Work Plan for Petroleum Sites Sampling and Evaluation for Closure or Removal Actions, Moffett Field, California Tetra Tech EC, Inc. N D-3211 CONTRACTOR CONTRACTOR SCHEDULE DATES ACTION APPROVING AUTHORITY A C T I V I T Y N O T R A N S M I T T A L N O S P E C S E C T DESCRIPTION ITEM SUBMITTED P A R A G R A P H C L A S S I F I C A T I O N G O V T O R A / E R E V W R SUBMIT APPROVAL NEEDED BY MATERIAL NEEDED BY A C T I O N C O D E DATE OF ACTION DATE FWD TO APPR AUTH/DATE RCD FROM CONTR DATE FWD TO OTHER REVIEWER DATE RCD FROM OTH REVIEWER A C T I O N C O D E DATE OF ACTION REMARKS (a) (b) (c) (d) (e) (f) (g) (h) (I) (j) (k) (l) (m) (n) (o) (p) (r) SD-01, PRE-CONSTRUCTION SUBMITTAL a. List of Contact Personnel G SD-01, PRE-CONSTRUCTION SUBMITTAL a. List of Contact Personnel G SD-01, PRE-CONSTRUCTION SUBMITTAL a. Activity Schedule G SD-01, PRE-CONSTRUCTION SUBMITTAL a. Submittal Register G SD-11, CLOSEOUT SUBMITTALS a. Submittal Register G b. Field Summary Report G SD-01, PRE-CONSTRUCTION SUBMITTAL a. Quality Control (QC) Plan G SD-01, PRE-CONSTRUCTION SUBMITTAL 1.2 a. Traffic Control Plan G b. Work Plan G SD-01, PRE-CONSTRUCTION SUBMITTAL a. Pre-construction Survey Report G b. Site Safety and Health Plan SD-07, CERTIFICATES a. Solid waste disposal manifests G b. Disposal permit/manifests for hazardous waste G SD-01, PRE-CONSTRUCTION SUBMITTAL 1.4 a. Names and proof of registration G b. Verification of accuracy (on request) c. Certification by surveyor d. Survey drawings e. Copy of field survey notes SD-01, PRE-CONSTRUCTION SUBMITTAL a. Material product data (MSDS) G ECSD Submittal Register_TblB6-1.xls/Tbl B.6-1 Draft Project Contractor QC Plan

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43 FIGURES ECSD DrCQC_PetroSites_AppB.doc Draft Project Contractor Quality Control Plan

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45 Figure B.2-1 Project Organization Chart NAVFAC NAVFAC SW CIH SW CIH J. J. Corbett Corbett (619) (619) NAVFAC NAVFAC SW SW QAO QAO N. N. Ancog Ancog (619) (619) Program Program Manager Manager A. A. Bolt Bolt (619) (619) Contracting Contracting Officer Officer B. B. Appling Appling (619) (619) PESM PESM R. R. Margotto, Margotto, CIH CIH (619) (619) QCM QCM G. G. Joyce Joyce (619) (619) Technical Technical Lead Lead L. L. Dudas Dudas (619) (619) PjM PjM B. B. Bartelma Bartelma (619) (619) RPM RPM W. W. Doctor Doctor (619) (619) SHSS SHSS B. B. Bartelma Bartelma (650) (650) PQCM PQCM D. D. Harrison Harrison (650) (650) Program Program Chemist Chemist L. L. Bienkowski Bienkowski (949) (949) Project Project Chemist Chemist D. D. Suzuki Suzuki (949) (949) Site Site Sup Sup D. D. Harrison Harrison (650) (650) ROICC ROICC SFBA SFBA G. G. Munekawa Munekawa (650) (650) D. D. Smith Smith (650) (650) Legend CTO009 CQC Fig B.2-1 = In regular contact and coordination = Directly reports to above Analytical Laboratory (TBD) Data Validator (TBD) Project Contractor Quality Control Plan DCN: ECSD

46 ATTACHMENT 1 QUALITY CONTROL FORMS ECSD DrCQC_PetroSites_AppB.doc Draft Project Contractor Quality Control Plan

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48 PHASE PREPARATORY CONTRACT NO. CONTRACTOR QUALITY CONTROL REPORT (ATTACH ADDITIONAL SHEETS IF NECESSARY) N D-3211, CTO 0009 CONTRACT TITLE DATE REPORT NO Petroleum Sites Sampling and Evaluation for Closure or Removal Actions WAS PREPARATORY PHASE WORK PREFORMED TODAY? YES NO IF YES, FILL OUT AND ATTACH SUPPLEMENTAL PREPARATORY PHASE CHECKLIST. Schedule Activity No. Definable Feature of Work Index # INITIAL WAS INITIAL PHASE WORK PREFORMED TODAY? YES NO IF YES, FILL OUT AND ATTACH SUPPLEMENTAL INITIAL PHASE CHECKLIST. Schedule Activity No. Definable Feature of Work Index # WORK COMPLIES WITH CONTRACT AS APPROVED DURING INITIAL PHASE? YES NO WORK COMPLIES WITH SAFETY REQUIREMENTS? YES NO Schedule Activity No. Description of Work, Testing Performed & By Whom, Definable Feature of Work, Specification Section, Location and List of Personnel Present FOLLOW-UP REWORK ITEMS IDENTIFIED TODAY (NOT CORRECTED BY CLOSE OF BUSINESS) Schedule Description Activity No. REWORK ITEMS CORRECTED TODAY (FROM REWORK ITEMS LIST) Schedule Description Activity No. REMARKS (Also Explain Any Follow-Up Phase Checklist Item From Above That Was Answered "NO"), Manuf. Rep On-Site, etc. Schedule Description Activity No. On behalf of the contractor, I certify that this report is complete and correct and equipment and material used and work performed during this reporting period is in compliance with the contract drawings and specifications to the best of my knowledge except as noted in this report. AUTHORIZED QC MANAGER AT SITE DATE GOVERNMENT QUALITY ASSURANCE REPORT QUALITY ASSURANCE REPRESENTATIVE'S REMARKS AND/OR EXCEPTIONS TO THE REPORT Schedule Description Activity No. DATE GOVERNMENT QUALITY ASSURANCE MANAGER DATE 01 CQC Rpt.doc SHEET 1 OF 2

49 PHASE CONTRACT NO. CONTRACTOR QUALITY CONTROL REPORT (CONTINUATION SHEET) N D-3211, CTO 0009 DATE (ATTACH ADDITIONAL SHEETS IF NECESSARY) REPORT NO. CONTRACT TITLE Petroleum Sites Sampling and Evaluation for Closure or Removal Actions WORK COMPLIES WITH CONTRACT AS APPROVED DURING INITIAL PHASE? YES NO WORK COMPLIES WITH SAFETY REQUIREMENTS? YES NO Schedule Activity No. Description of Work, Testing Performed & By Whom, Definable Feature of Work, Specification Section, Location and List of Personnel Present FOLLOW-UP REMARKS (Also Explain Any Checklist Item From Above That Was Answered "NO"), Manuf. Rep. On-Site, etc. Schedule Description Activity No. 01 CQC Rpt.doc SHEET 2 OF 2

50 CONTRACT NO N D-3211 CONTRACTOR CONTRACTOR PRODUCTION REPORT (ATTACH ADDITIONAL SHEETS IF NECESSARY) TITLE AND LOCATION Petroleum Sites Sampling and Evaluation for Closure or Removal Actions SUPERINTENDENT/ PQCM DATE REPORT NO Tetra Tech EC, Inc. AM WEATHER PM WEATHER MAX TEMP (F) MIN TEMP (F) WORK PERFORMED TODAY WORK LOCATION AND DESCRIPTION EMPLOYER NUMBER TRADE HRS JOB SAFETY WAS A JOB SAFETY MEETING HELD THIS DATE? (If YES attach copy of the meeting minutes) WERE THERE ANY LOST TIME ACCIDENTS THIS DATE? (If YES attach copy of completed OSHA report) WAS CRANE/MANLIFT/TRENCHING/SCAFFOLD/HV ELEC/HIGH WORK/ HAZMAT WORK DONE? (If YES attach statement or checklist showing inspection performed.) WAS HAZARDOUS MATERIAL/WASTE RELEASED INTO THE ENVIRONMENT? (If YES attach description of incident and proposed action.) LIST SAFETY ACTIONS TAKEN TODAY/SAFETY INSPECTIONS CONDUCTED YES NO TOTAL WORK HOURS ON JOB SITE, THIS DATE, INCL CON'T SHEETS YES NO CUMULATIVE TOTAL OF WORK HOURS FROM PREVIOUS REPORT YES YES NO NO TOTAL WORK HOURS FROM START OF CONSTRUCTION SAFETY REQUIREMENTS HAVE BEEN MET. EQUIPMENT/MATERIAL RECEIVED TODAY TO BE INCORPORATED IN JOB (INDICATE SCHEDULE ACTIVITY NUMBER) Submittal # Description of Equipment/Material Received CONSTRUCTION AND PLANT EQUIPMENT ON JOB SITE TODAY. INDICATE HOURS USED AND SCHEDULE ACTIVITY NUMBER. Actual Description of Construction Equipment Used Today Off Rent Hours Hours Owner Arrival Demob (incl Make and Model) Date Idle Used Date Reason for Idle REMARKS CONTRACTOR/SUPERINTENDENT DATE 02 CPR.doc SHEET 1 OF 1

51 PREPARATORY PHASE CHECKLIST (CONTINUED ON SECOND PAGE) SPEC SECTION CONTRACT NO DEFINABLE FEATURE OF WORK SCHEDULE ACT NO. INDEX # N D-3211 GOVERNMENT REP NOTIFIED HOURS IN ADVANCE: YES NO DATE PERSONNEL PRESENT NAME POSITION COMPANY/GOVERNMENT REVIEW SUBMITTALS AND/OR SUBMITTAL REGISTER. HAVE ALL SUBMITTALS BEEN APPROVED? YES NO IF NO, WHAT ITEMS HAVE NOT BEEN SUBMITTED? SUBMITTALS ARE ALL MATERIALS ON HAND? YES NO IF NO, WHAT ITEMS ARE MISSING? CHECK APPROVED SUBMITTALS AGAINST DELIVERED MATERIAL. (THIS SHOULD BE DONE AS MATERIAL ARRIVES.) COMMENTS: ARE MATERIALS STORED PROPERLY? YES NO MATERIAL STORAGE IF NO, WHAT ACTION IS TAKEN? REVIEW EACH PARAGRAPH OF SPECIFICATIONS. SPECIFICATIONS DISCUSS PROCEDURE FOR ACCOMPLISHING THE WORK. CLARIFY ANY DIFFERENCES. PRELIMINARY WORK & PERMITS ENSURE PRELIMINARY WORK IS CORRECT AND PERMITS ARE ON FILE. IF NOT, WHAT ACTION IS TAKEN? 03 PreparatoryCheckList.doc SHEET 1 OF 2

52 IDENTIFY TEST TO BE PERFORMED, FREQUENCY, AND BY WHOM. WHEN REQUIRED? TESTING WHERE REQUIRED? REVIEW TESTING PLAN. HAS TEST FACILITIES BEEN APPROVED? ACTIVITY HAZARD ANALYSIS APPROVED? YES NO REVIEW APPLICABLE PORTION OF EM SAFETY NAVY/ROICC COMMENTS DURING MEETING. MEETING COMMENTS OTHER ITEMS OR REMARKS: OTHER ITEMS OR REMARKS PQCM DATE 03 PreparatoryCheckList.doc SHEET 2 OF 2

53 INITIAL PHASE CHECKLIST SPEC SECTION CONTRACT NO DEFINABLE FEATURE OF WORK SCHEDULE ACT NO. INDEX # N D-3211 DATE PERSONNEL PRESENT GOVERNMENT REP NOTIFIED HOURS IN ADVANCE: YES NO NAME POSITION COMPANY/GOVERNMENT PROCEDURE COMPLIANCE IDENTIFIY FULL COMPLIANCE WITH PROCEDURES IDENTIFIED AT PREPARATORY. COORDINATE PLANS, SPECIFICATIONS, AND SUBMITTALS. COMMENTS: ENSURE PRELIMINARY WORK IS COMPLETE AND CORRECT. IF NOT, WHAT ACTION IS TAKEN? PRELIMINARY WORK ESTABLISH LEVEL OF WORKMANSHIP. WORKMANSHIP WHERE IS WORK LOCATED? IS SAMPLE PANEL REQUIRED? YES NO WILL THE INIITAL WORK BE CONSIDERED AS A SAMPLE? YES NO (IF YES, MAINTAIN IN PRESENT CONDITION AS LONG AS POSSIBLE AND DESCRIBE LOCATION OF SAMPLE) RESOLUTION RESOLVE ANY DIFFERENCES. COMMENTS: CHECK SAFETY REVIEW JOB CONDITIONS USING EM AND JOB HAZARD ANALYSIS COMMENTS: OTHER OTHER ITEMS OR REMARKS PQCM DATE 04 InitialPhase.doc SHEET 1 OF 1

54 COMPLETION INSPECTION CHECKLIST Contract No.: N D-3211, Contract Specifications: Major Definable Features of Work: A. Open Punchlist Items From Follow-Up Phase Checklist: Date Report No. Contract Title: Petroleum Sites Sampling and Evaluation for Closure or Removal Actions Item Date of Completion B. New Punchlist Items Noted: Item Date of Completion C. ROICC NOTIFIED? Yes No On behalf of Tetra Tech EC, Inc., I certify this activity is completely in accordance with the Contract Documents, based upon the information available to me. Project Quality Control Manager 05 CompletionInspec.doc Page 1 of 1

55 NONCONFORMANCE REPORT Client or Project: Report No. Drawing No./Spec. No. Supplier, Construction QC or Contractor P.O. No. Description of Component, Part or System I. Description of Nonconformance (Items involved, specification, code or standard to which items do not comply, submit sketch if applicable) Name and Signature of Person Reporting Nonconformance Title/Company Date II. Recommended Disposition (Submit sketch, if applicable) Name and Signature of Person Recommending Disposition Title/Company Date III. Evaluation of Disposition by Tetra Tech EC, Inc., Reason for Disposition IV. Corrective Action Required Not Required V. Engineering QA/QC Construction Other Name (Signature) Name (Signature) Name (Signature) Name (Signature) Date Date Date Date Accepted Rejected Accepted with Comments Accepted Rejected Accepted with Comments Accepted Rejected Accepted with Comments Accepted VI. Verification of Disposition Required Not Required By Signature Title Date Rejected Accepted with Comments 06 Nonconformance Rpt.doc

56 NONCONFORMANCE REPORT LOG PROJECT TITLE: Petroleum Sites Sampling and PROJECT LOCATION: Moffett Field, California CONTRACTOR: Tetra Tech EC, Inc. DATE NCR NO. HOLD TAG NO. DESCRITION OF CONDITIONS/ ITEM AFFECTED LOCATION VALIDATION DISPOSITION/ APPROVAL RE- INSPECTION CLOSURE HOLD TAG REMOVAL REMARKS 07 NCR LOG.xls

57 Contract No. and Title: REWORK ITEMS LIST N D-3211, CTO 0009, Petroleum Sites Sampling and Contractor: Tetra Tech EC, Inc. NUMBER DATE IDENTIFIED DESCRIPTION CONTRACT REQUIREMENT (Spec. Section and Par. No., Drawing No. and Detail No., etc.) ACTION TAKEN BY QC MANAGER RESOLUTION DATE COMPLETED 08 Rework.doc SHEET 1 of 1

58 MATERIALS INSPECTION CHECKLIST Contract No.: N D-3211, Contract Specifications: Date Report No. Contract Title: Petroleum Sites Sampling and Evaluation for Closure or Removal Actions Material Qty Condition Testing Comments Storage Conditions: Submittals: 09 Materials Inspec.doc Page 1 of 2

59 MATERIALS INSPECTION CHECKLIST Contract No.: N D-3211, Contract Specifications: Material/Equipment Certifications: Date Report No. Contract Title: Petroleum Sites Sampling and Evaluation for Closure or Removal Actions Preparatory Site Conditions: Contract Variance: Comments: Attendees: QC Representative Date PQCM Date 09 Materials Inspec.doc Page 2 of 2

60 CATALOG CUT/SHOP DRAWING TRANSMITTAL AND APPROVAL SOUTHWESTNAVFACENGCOM 4355 / 2 (10-89) SUBMITTAL NO. CQC CLAUSE IS APPLICABLE IS NOT APPLICABLE See instructions on reverse No carbon paper is required to complete this form No transmittal letter required REFERENCES TO USE WHEN CQC CLAUSE IS APPLICABLE PART I FOR CONTRACTOR USE REFERENCES TO USE WHEN CQC CLAUSE IS NOT APPLICABLE (A) ROICC/REICC FROM (Contractor) Tetra Tech EC, Inc Columbia Street, Suite 750 San Diego, CA CONTRACT NO. CONTRACT TITLE TO (A) (A) DESIGNER (B) (Check one) THE FOLLOWING ITEM IS SUBMITTED FOR (B) PER SPECIFICATION SECTION NUMBER (B) APPROVAL RECORD APPROVAL CERTIFICATION (This form shall not be used to forward proposed substitutions) IT IS HEREBY CERTIFIED THAT THE EQUIPMENT MATERIAL SHOWN AND MARKED IN THIS SUBMITTAL IS THAT PROPOSED TO BE INCORPORATED INTO CONTRACT N D-3211, CTO 0009 IS IN COMPLIANCE WITH THE CONTRACT DRAWINGS AND SPECIFICATIONS AND CAN BE INSTALLED IN THE ALLOCATED SPACES. (C) AUTHORIZED CONTRACTOR QUALITY CONTROL REPRESENTATIVE CERTIFIED BY (C) DATE PART II FOR DESIGNER USE (C) PERSON DESIGNATED BY CONTRACTOR AS HAVING AUTHORITY TO SIGN CERTIFICATION FROM (Designer) TO (ROICC/REICC) (D) CURSORY REVIEW REQUIRED ON RECORD COMES REPLY TO ROICC ONLY IF APPROPRIATE. DETAILED REVIEW REQUIRED ON SUBMITTALS FOR GOVERNMENT APPROVAL THIS SUBMITTAL HAS BEEN REVIEWED (D). THE FOLLOWING RECOMMENDATION IS MADE: (D) DETAILED REVIEW REQUIRED. STAMP AND MARK EACH COPY AS APPROPRIATE STAMP AND MARK EACH COPY AS APPROPRIATE. SIGNATURE DATE (E) DESIGNER (Copy to ROICC) FROM (ROICC/REICC) PART III FOR ROICC/REICC USE TO (E) (E) CONTRACTOR (Copy to ROICC) ENCLOSURES ARE RETURNED WITH THE FOLLOWING COMMENTS: SIGNATURE DATE 10 Catalog Cut-Shop Drawing.doc

61 INSTRUCTIONS Enter submittal number. Check applicable CQC clause. CONSTRUCTION CONTRACTOR PART I From: Construction contractor s name and address. To: Designer s name and address or ROICC/REICC as applicable. Enter contract number. Enter title of contract and location. Describe item being transmitted. A separate form must be used for each set of catalog cuts or shop drawings. Include name of manufacturer, catalog sheets, drawing no., name of item, and number of copies forwarded. Check submittal for record or approval purposes. Type date and name. Sign original and one. Distribution (as applicable to CQC clause): Send to designer: original and four transmittal forms with the seven copies of catalog cuts or shop drawings. When factory inspection is required, send eight copies. Send to ROICC/REICC: one carbon copy of form. Send to ROICC/REICC (CQC): Original and three copies of catalog cuts or shop design. Retain one copy for your files. DESIGNER (A&E CONTRACTOR, SOUTHWESTNAVFACENGCOM) OR ROICC RESPONSIBLE FOR DESIGN PART II From: To: Designer s name and address. ROICC/REICC and address. Enter recommended action (i.e., approval recommended or disapproved, with appropriate comments). Type date and name. Sign original and one. Distribution: Send to ROICC/REICC: original and three copies with six (or seven when factor inspection is required) copies of catalog cuts or shop drawings. Retain one copy of form and one copy of cuts or drawings for your files. ROICC OR REICC PART III From: ROICC or REICC and address. To: Construction contractor s name and address. Enter action taken (i.e., approved subject to, etc.). Type date and name. Sign original and one. Distribution: Send to construction contractor: original with three copies of cuts or drawings Send to ROICC one carbon copy of form with one copy of cut or drawings. Retain two copies of form and two copies of cuts or drawings: one for field use and one for ROICC/REICC file. NOTE: When factory inspection is required, forward one approved copy of cuts or drawings to the ROICC, Construction Division. Cover transmittal should state the information is forwarded for factory inspection. 10 Catalog Cut-Shop Drawing.doc

62 FIELD CHANGE REQUEST FORM Contract No. CTO No. Field Change Request Form No. N D FCRF- Location Date RE: Drawing No. Specification Section Title Title Other Description (items involved, submit sketch, if applicable) Reason for Change Recommended Disposition (submit sketch, if applicable) 11 FCRF.doc Page 1 of 2

63 FIELD CHANGE REQUEST FORM Contract No. CTO No. Field Change Request Form No. N D FCRF- Additional Details Will this change result in a contract cost or time change? Yes No Estimate of contract cost or time charge (if any) Preparer (signature) Date Preparer s Title Site Superintendent/PQCM (Signature) Date Disposition Approved. Not approved (give reason). TtEC Engineer (signature) (if engineering related) Date TtEC Project Manager (signature) Date Comments (attached) No Comments Comments (attached) No Comments TtEC PESM (signature) Date TtEC Scientist (signature) (if science related) Date Comments (attached) No Comments Comments (attached) No Comments TtEC QC Program Manager (signature) Date Comments (attached) No Comments Distribution: Original to Project File, Copy to Site File, Project Manager, DON RPM, DON ROICC, PQCM, QCM 11 FCRF.doc Page 2 of 2