MEATPRO PROCUREMENT AND PAYMENT. Procurement and Payment MEATPRO

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1 Procurement and Payment MEATPRO

2 MEATPRO PROCUREMENT AND PAYMENT MeatPro provides a detailed and integrated approach to managing the procurement of livestock from the initial reservation or contract to generating buyer created invoices. The procurement feature allows the Meat Plant to identify stock supply early, avoiding competition for supply and supporting sales planning. The payment functions easily interface with the stockyards to provide the cost for each individual animal thereby allowing sales margin to be projected. MeatPro s Procurement functions provide for the sourcing of livestock from Saleyards, and from on farm head and grade buys. All costs of procurement are collected, accrued and buyer created invoicing for commission, cartage and other costs provide for an accurate streamlined procurement process. The procurement features of MeatPro allows a Meat Processing Plant to effectively manage plant resources by providing features that display a forward view of when, and how likely stock is to arrive. Stock placement can be reserved in advance, expectations of supply can be scheduled in, or specific bookings can be created and then modified once stock has arrived at the yard. The booking entry screens can be customised via filters to match the individual setup of the Meat Plant operation. This information is used by MeatPro optimisation to identify the most effective cut plan to meet customer requirements. The inventory data is automatically carried through to the payment function, allowing seamless integration of the weigh scale data collection to the supplier payment functions. A payment schedule/grid can be set up to automatically calculate the cost of any given animal, based on a number of specified elements such as the weight, grade and condition in accordance with the Meat Company s pricing scheme. This information can also be manually overridden should particular events occur prior to payment. The system automatically identifies any additional premiums and fees such as cartage, missing ear tags, or farm assurance premiums and adds them to the payment advice. The end result is a payment advice sent out to the supplier and a buyer created invoice raised. The combination of these two features provides the Meat Plant with the ability to not only plan the resource allocation and capacity of the plant in advance and in detail, but also the expected cost to be incurred from those bookings. This information can be used to forecast likely sales margin depending on product mix. This gives management the ability to visualise where the business is headed so they can act on changes in supply and demand in the short term. 2

3 BENEFITS Simplicity MeatPro handles all information from the initial identification of livestock availability, through booking and arrival of the stock to the payment advice within one integrated system. Planning MeatPro allows the Meat Plant the capacity for forward planning due to planned and possible levels of stock under the booking reservation system. Flexibility MeatPro allows the user to individualise the way information is managed and displayed according to the requirements of the company. Resource Efficiency - The payment function means that less time and resources are required to be spent editing or re-invoicing suppliers as a checking system is built into the system. Accurate Body costs Each animal slaughtered is tracked individually and accurate costs are available for both the Meat Plant and the supplier. Fees and Levies MeatPro allows these charges to flow automatically onto the payment advice and to be taken into consideration when the RCTI is raised. KEY FEATURES Procurement Procurement Reservations: This feature allows the Meat Plant to allot space for bookings in advance, and has the function of allowing preferential bookings to be made to certain suppliers. The overview feature allows the Meat Plant to easily manage their resource capacity and allocation. Procurement Bookings: This section manages the purchase of stock. The different levels of farmer commitment are allowed here; from expectation of supply to preferential reservations to confirmed bookings. This allows the forward vision of how to use the bookings to meet immediate market changes, and to allocate resources accordingly. Saleyard Procurement: Agent input of each saleyard transaction provides input for livestock costing, payments and additional charges Interface: MeatPro interfaces to various weigh grade collection systems including Triton, Daisy, Sastek or Race to receive all required body weight and grade information. This is done by either push/pull to SQL databases, via XML, or excel file. Procurement Filters: These filters customise the grouping of the booking entries into sets that match the desired structure of the Meat Plant procurement setup. This allows the Meat Plant to view allocated bookings as per plant capacity, right down to shift level of detail. Initial booking: The details of the farmer, carrier, agent and buyer are captured along with the planned quantity and expected arrival date. This information can then be assigned to a particular plant, chain, or shift. This booking is then confirmed and finalised once the stock arrive in the yard. Wool Pull/Skins: MeatPro allows the yardmen to quickly assess the wool grade which needs to be collected from sheep prior to processing. MeatPro provides a skin tendering process to handle the sale of skins and pelts where the Meat Plant gains ownership of them. 3

4 Payment General: This menu allows the manual customisation of booking data. The weigh scale records are displayed here, which are then able to be edited to allow for pricing variances, manual grade adjustments and the movement of stock between mobs. Payment Schedule/Grid: A template can be created by the Meat Plant to encompass all the elements that influence the payment price for procuring stock. These elements are combined to create the pricing schedule and values defined against each element, to give a final price for every possible animal type. Additional fees or allowances such as cartage arrangements or defect deductions are also included at this stage. This allows the Meat Plant to automate the price assigned to each animal, reducing the manual workload and enabling forward vision of upcoming costs. Procurement Cartage: MeatPro can be customised to automatically manage cartage allowances or deductions to the farmers by assigning rates per subzone. Further customisations such as allowances for self-carting farms or deductions for not carting to the nearest plant can also be included. These charges are then automatically included on the purchase invoice. Tag Monitoring: Ear tags are used to identify and monitor stock prior to boning. Should an animal be procured without an ear tag, MeatPro allows the Meat Plant to make a deduction to the famer for this, and differentiates between missing and unreadable ear tags. Pricing Screen: This screen gives the Meat Plant the flexibility to manually override the data captured at the Booking screen should changes be required. Purchase Invoice: The buyer created purchase invoice raised against the supplier, the basis of which is the Weigh Scales Records. It is also possible to combine mobs for a farmer into a single purchase order to eliminate double invoicing. Procurement Preview Report: This report displays the purchase invoice details which will then be raised against a payment advice. This report will be sent to all suppliers or buyers to approve before the procurement purchase invoice is raised, thereby reducing the number of amendments made to the final invoice. Condemned Stock: Condemned stock is tracked with details of how that status was gained; either through dead in yard, or dead on arrival. MeatPro automatically uses this information to adjust the farmer or the carrier s payment based on the Meat Plant s preferences. These adjustments can be set up to include the option of paying the farmer and the carrier the average rate for the animal based on the mob, making deductions to the carrier, or downgrading the inventory but continuing to pay the farmer the initial rate. Defects: The data displayed will reflect any defects detected, including the reason for the defect and whether the inventory is downgraded or not fit for consumption. Different defects can be customized to provide different levels of payment to the farmers for the beasts. 4

5 GENERAL PROCESS OVERVIEW 5

6 PROCUREMENT SCREENSHOTS The procurement reservations screen displays the bookings made by the Meat Plant. This screen displays the amount and type of stock expected to be received on a particular day, allowing kill agendas and staff allocation to be planned accordingly well in advance. 6

7 The arrival card updates the reservations made once the stock arrives, or creates new bookings should no reservation have occurred. This screen displays detail on the stock such as the presence of horns, the ph level, or whether it will be a service kill. 7

8 Once the stock has arrived in the yard, confirmation of the bookings, along with the quantity and where the animals will be placed is stored here. The weigh scale screen; this displays where the weight and grade of the slaughtered animals is interfaced from the weigh scale equipment. The total value column here shows the final combination of pre-set elements specified in the payment schedule for that animal type allowing the Meat Plant to see exactly how much each individual animal costs. 8

9 The pricing schedule card can be customised by the Meat Plant to stipulate which elements are required to calculate the individual carcass s price. This particular card is specified to calculate a price for heifers based on weight in kilograms and the animal grade. The elements used and the schedule itself can be modified according to the Meat Plant s individual pricing system. Other information can also be used to customise this card such as whether a flat rate is appropriate for a certain animal type, if the kill is a service kill only, or if the cuts should be priced per head instead of per kilogram. 9

10 This matrix displays all possible payment schedules for a Steer, based on the specified elements of weight and grade. This screen allows MeatPro to automatically calculate the cost to the Meat Plant for each animal based on data collected from the stockyards. 10

11 A sample of the payment advice documentation, this document is automatically generated based on the buyer created purchase invoice. ABOUT FUJITSU Fujitsu Australia and New Zealand is a full service provider of information technology and communication solutions. As the third largest ICT company in the Australian and New Zealand marketplace, we partner with our customers to consult, design, build, operate and support business solutions. From strategic consulting to application and infrastructure solutions and services, Fujitsu Australia and New Zealand have earned a reputation as the single supplier of choice for leading corporate and government organisations. Fujitsu Australia Limited and Fujitsu New Zealand Limited are wholly owned subsidiaries of Fujitsu Limited (TSE:6702)