Omron Green Procurement Standards

Transcription

1 Omron Green Procurement Standards Aiming to become a responsible and environmentally friendly corporate citizen Ver. 4.1, March 2014 OMRON CORPORATION

2 Table of Contents Foreword...P2 Chapter 1 Omron s Environmental Activities 1. Purchasing Policies 2. CSR Action Guideline...P3...P4 Chapter 2 Omron s Green Procurement Activities 1. Objectives 2. Scope 3. Requirements...P5...P5...P6 Chapter 3 Procedure for Qualification of Green Supplier 1. Process of Qualification 2. Operation Flow...P8...P9 Chapter 4 Guide to Entry 1. Application for qualification of Green Supplier...P10 Chapter 5 Terms of Definitions...P12 Chapter 6 Revision History...P13 Attachment 1: Environmental Control Surveillance Sheet...P14 Attachment 2: Self-audit sheet of Chemical Management System for supplier..p15 Attachment 3: Certificate of Non-inclusion for Regulated Substances...P19 Attachment 4: Declaration of Phase-out of Regulated Substances...P20 Attachment 5: Green Procurement (Former JGPSSI) Survey Response Tools..P21 Attachment 6: JAMP Information Transmission Sheet (AIS)...P22 Attachment 7: JAMP Information Transmission Sheet (MSDSplus)...P23 Attachment 8: Application for Qualification of Green Supplier (New/Renew)..P24 1/24

3 Foreword Omron Group (hereinafter referred to as Omron ) recognizes that the global environmental issues are the greatest challenge common to human beings. Standing on the firm belief, we established Group Environmental Policies in 1996 and Green Omron 21 as an environmentally conscious management prospect in 2002, and have worked on the promotion activities of environmentally conscious management. We promoted this activity furthermore as Green Omron 2020, and have been working on the contribution to the sustainable recycling-based society. In this activity, we have been promoting Green Procurement with the aim of realization of Eco-products which means to provide environmentally-warranted products to the customers. In Omron s Green Procurement, we have positioned Ecology (reduction of environmental burden) and Compliance (compliance with laws and regulations/social norms) as important policies for the supply chain, and have actively been working on them. Green Procurement is unable to promote without support from suppliers. We will greatly appreciate the continued understanding and cooperation from our suppliers in the future. March 2014 Senior General Manager Global Manufacturing Innovation Headquarters OMRON Corporation 2/24

4 Chapter 1 Omron s Environmental Activities 1. Purchasing Policies Omron has a corporate motto, At work for a better life, a better world for all, and a corporate principle that is based on the belief that Working for the benefit of society. These thoughts reflect our hope of contributing to the development of society and reduction of environmental burden, through the corporate activities and provision of products that satisfy our customers. In line with our spirit, we state the purchasing policies as follows. We greatly appreciate the continued support from suppliers in order for us to create the products that are trusted even more strongly by our customers, and to fulfill our Corporate Social Responsibilities (CSR) in carrying out all business activities. Basic Policies <OPEN>: Our procurement is based on an open policy and the principles of free competition. We are willing to provide any supplier, regardless of nationality, company size, previous business relationship or lack thereof, and any other status with an opportunity to join us based on the principles of free competition. Positive and excellent suggestions and presentations are welcome. <FAIR>: We place importance on partnership based on fairness and equality. In procuring component materials and services, we will select suppliers in a fair manner by not only taking into consideration product quality, price, delivery period, environmental conservation, technologies and healthy business management, but also by adding such items as compliance with laws, ordinances, and social standards. <GLOBAL>: We seek good international partners. From an international perspective, we will procure outstanding materials, parts and services from sources all over the world, in the optimal regions. Key Policies <ECOLOGY>: We carry out purchasing and procurement activities that contribute to reducing adverse impact on the global environment. We will actively use materials and parts that do not contain hazardous chemical substances, and promote green procurement that contributes to reducing any adverse impact on the environment. <COMPLIANCE>: We strictly comply with laws, ordinances, and social standards by maintaining a high level of morality. Based on Omron Group s CSR Action Guidelines (refer to next page), we will strictly observe laws, ordinances and social standards related to purchasing and procurement activities, and build partnerships with our suppliers. Moreover, we will appropriately manage and protect supplier s confidential and personal information which we had obtained through our purchasing and procurement activities. 3/24

5 2. CSR Action Guideline We do our best to conduct corporate activities that remain true to the Omron principles, according to the sense of value and the policy established in the Management Principles, Management Commitments and Guiding Principles for Action for all employees to share and follow. The Management commitments stipulate in the Awareness and Practices of Corporate Citizenship that we contribute to the economic and cultural growth of local society as a member of the international society and make all-out efforts to protect and preserve resources and the environment. In order to realize management for corporate social responsibility shown in the Management Commitments, we established the CSR Action Guideline in November 2006 to specifically show what we should do for that purpose. The basic policies for the environment stated in the Policy are environmentally conscious business activities and environmental conservation activities. In line with these basic policies, we endeavor to create products and technology kind to the environment as we conduct business activities, thereby trying to simultaneously fulfill the two objectives of ecology and economy. Every employee and director at Omron is also determined to respect environmental conservation in our daily activities outside work as part of our efforts to help solve social issues related to the environment. CSR Practice Guidelines Environmental Activities 1. Environmental Activities Throughout our operations with respect to research and development, production, sales, administration and after-sales service, we will undertake environmental activities such as energy and natural resource conservation, reducing waste, discontinuing or reducing use of hazardous materials, reclaiming unused products and recycling. 2. Compliance with Environmental Regulations We must properly understand and comply with all applicable environmental laws, national and local regulations, and other governmental requirements and agreements for preserving the environment and protecting it against industrial pollutants. 3. Compliance with International Standards We will establish an environmental management system to achieve conformance with international standards. We will maintain relevant environmental standard certifications. 4. Environmental Learning We will actively acquire and seek to master knowledge regarding the preservation of the environment in order to apply that knowledge toward reducing the environmental impact of our business activities. Environmental Conservation Activities 1 Voluntary Environmental Conservation We will strive to lessen the environmental impact of our private activities and participate in community programs for environmental conservation. 2 Active Participation in the Company s Environmental Activities We will actively participate in environmental conservation activities organized and carried out by the company or its departments as part of our social contributions. 4/24

6 Chapter 2 Omron s Green Procurement Activities 1. Objectives We purchase the raw materials, parts, subsidiary materials, packing and packaging materials, semi-finished and finished products, etc. (hereinafter referred to as parts and materials ) to manufacture products from many suppliers. In recent years the laws and regulations for control of chemical substances have been tightened both in Japan and abroad from the viewpoint of environmental pollution and consumer protection. As a result, the number of customer requirements regarding provision of products with a warranty of regulated chemical substance control has increased. To meet such needs, we have added the Control of chemical substances in products to the selection conditions of supplier in addition to Quality, Delivery and Cost and Environmentally conscious business operation. We will certify the suppliers satisfying these standards as Green Supplier. We would like to ask our suppliers to understand Omron s Green Procurement Standards (ver. 4.1) and comply with the requirements specified therein. 2. Scope 2.1 Suppliers covered by these standards These standards apply to the primary suppliers supplying the parts and materials (refer to paragraph 2.2 Parts and materials covered by these standards ) for our products (including the products of Omron s group companies). The primary supplier includes the supplier to whom the assembly of products or intermediate products is outsourced. In addition, the primary suppliers are required to inform their subcontractors with the requirements of Omron Green Procurement Standards and Investigation Manual for Regulated Chemical Substances (latest version) so as to build a chain of information communication for control of chemical substances in products. Please note that these standards may apply to the secondary suppliers as needed. 2.2 Parts and materials covered by these standards These standards apply to Omron products, and parts and materials composing the products, etc. (1) The scope of products is described as follows: 1) Products that Omron designs/manufactures and sells; 2) Products that Omron commissions a third party to design/manufacture or buys from other companies to sell under the name of Omron; 3) The products that Omron is commissioned the design/manufacture by a third party (the parts and materials specified by the third party are excluded); However, in such case that Omron sells other companies products under contrast, those products that Omron has no responsibility for the design/manufacture are excluded from the scope of these standards. (2) Specific examples are described as follows: 1) Parts and materials (electronic parts, machined parts, raw materials, packing and packaging materials, etc.); 2) Assembled parts including functional units/modules, board assembly; 3) Constituent materials such as subsidiary materials (solder materials, adhesives, inks, grease, tapes, etc.); 5/24

7 4) Instruction manuals; 5) Maintenance supplies and accessories (optical disk, SD Memory Card, cables, etc.); The followings are excluded from the scope; Parts and materials including other companies products used in the systems (PCs and servers), which Omron has no responsibility regarding the design/manufacture; Packing and packaging materials that are used by suppliers for delivery, but are not delivered to customers as constituting materials of the products, Packing and packaging materials and boxes that are returned to Omron. 3. Requirements We would like to request our suppliers of that the environmentally conscious business activities are performed and the regulated chemical substances in delivery parts and materials comply with laws and regulations and are managed certainly. (1) Environmentally conscious business activities are conducted (Establishment of EMS): refer to paragraph 3.1 (2) Chemical substances in delivery parts and materials (manufactured by suppliers) are controllable and the information is able to be provided 1) Management System: refer to paragraph ) Management Criteria: refer to paragraph ) Information provision: refer to paragraph We qualify the suppliers meeting the requirements above as Green Supplier. 3.1 Environmentally conscious business activities (Establishment of EMS) The suppliers are required to establish an Environmental Management System (EMS) in consideration of the reduction of environmental burden, when conducting business activities. * Establishment of Environmental Management System (either of 2 items below should be satisfied) (1) The EMS has acquired ISO certified by a third party, or EMAS certificate; (2) Or, the EMS has acquired Environmental Management Certification System which is recognized by Omron as equivalent to ISO Examples: Eco-Action 21, etc 3.2 Control and information provision of chemical substances in delivery parts and materials from suppliers (Establishment of CMS) Management System In order to ensure the non-inclusion of those Banned substances/intended uses and/or Non-use substances/intended uses specified in the latest Investigation Manual for Regulated Chemical Substances, provided separately by Omron, the suppliers are required to establish the management system of chemical substances based on Guideline for the Management of Chemical Substances in Products (after the ver. 2.0) which is jointly issued from JAMP *1 and JGPSSI *2. We will verify the management system of chemical substances at primary suppliers by Chemical Management System (CMS *3 ) audit. * Please refer to Chapter 5 Definitions of terms. *1 JAMP: Definitions of Terms, 5 6/24

8 *2 JGPSSI: Definitions of Terms, 3 *3 CMS: Definitions of Terms, 2 (1) Purpose of CMS Audit Our CMS auditors verify that the management system of regulated chemical substances at suppliers meet acceptable level of Omron. (2) Procedure for CMS Audit 1) Written confirmation Please submit the Environmental Control Surveillance Sheet (Attachment 1) and Self-audit sheet of Chemical Management System for Supplier (Attachment 2), provided separately by Omron. 2) On-site Investigation by Omron Auditors After conducting written audit, our auditors will conduct the on-site investigation. However, we may complete the evaluation process by written confirmation Management Criteria Investigation Manual for Regulated Chemical Substances provided separately by Omron defines control substances/intended uses and the management classification (Rank). The suppliers are required to establish management system in which Banned Substances (A rank) and Non-use Substances (A1 rank) defined in the latest Investigation Manual for Regulated Chemical Substances are regarded as management criteria at suppliers. * We may ask suppliers to correspond differently from above, depending on their business and/or industry Information Provision Please provide the following information. (1) The content amount of chemical substance by using the format designated by Omron * (2) Certificate of Non-inclusion for Regulated Substances (Attachment 3) or Declaration of Phase-out of Regulated Substances (Attachment 4) designated by Omron * The formats (standards) designated by Omron are shown as follows. Please correspond to each format according to instructions from department in charge, at Omron. JGPSSI (JIG/Omron s Investigation Manual for the Regulated Chemical Substances, Attachment 5) JAMP-AIS (Attachment 6)/MSDSplus (Attachment 7) JAMA/IMDS (GADSL) Others: formats designated by Omron 3.3 Banning of ozone layer depleting substances in manufacturing processes Use of ozone layer depleting substances (as listed in the Investigation Manual for Regulated Chemical Substances ), which are conventionally used in the production process (such as cleansing) of parts and materials, shall be banned. * We may ask suppliers to correspond differently from above, depending on their business and/or industry. 7/24

9 Chapter 3 Procedure for Qualification of Green Suppliers 1. Process of qualification 1.1 Confirmation of the requirements Suppliers are required to confirm that the requirements described in paragraph 3, Chapter 2 are satisfied. 1.2 Application Please apply with Application for Qualification of Green Supplier (Attachment 8) to the person in charge at Omron. Please refer to Chapter 4 for the entry method of Application for Qualification of Green Supplier. - Necessary Documents - (1) Application for Qualification of Green Supplier (2) Certificate of EMS issued by a third-party certification (examination) organization (copy of the certificate) (3) Control substances list of the supplier Substance name, Management level *, Regulated value, and Intended use should be stated. * Management level means the level of management for chemical substances as Banned or Grasp of contained amount/ratio. (4) Environmental Control Surveillance Sheet (Attachment 1) * If the supplier checked the box for the question I Chemical Substances Management System to inform the self-declaration of conformance, the following documents will be required to be submitted. 1) A copy of the Self-Declaration of Conformance regarding management system of chemical substances in products 2) Guidelines for the management of chemical substances in products ANNEX : LIST OF ACTION ITEMS AND CHECK SHEET (5) Self-audit sheet of Chemical Management System for supplier (Attachment 2) 1.3 Qualification by Omron (1) We will certify the supplier based on the information submitted as paragraph 1.2 Application, Chapter 3 and the on-site investigation carried out by Omron s auditors. In this connection, the supplier may be asked to present further information as needed. (2) The results of qualification will be informed to the applicant supplier from the contact section-in-charge. 1.4 Renewal and cancellation of qualification We will confirm the status of qualified suppliers regarding the following 2 items. If the supplier has satisfied the qualification criteria, we will renew the qualification. If not, we have to cancel the qualification as a general rule. (1) Environmentally conscious business activities (Establishment of EMS) If the third party certification for EMS is renewed, please send the copy of the certificate to Omron contact section-in-charge. (2) Control of chemical substances in parts and materials (Establishment of CMS) We will confirm the actual control achievement of chemical substances in delivery parts and materials. As necessary, our contact section-in-charge will conduct CMS audit (written confirmation and/or on-site investigation). 8/24

10 2. Operation Flow The procedure for qualification of suppliers shall be as shown in the following flow. Items Omron Supplier Proposal and acceptance of requirements Supplier s Environmentally conscious and Control of chemical substances in products activities Submission of information Confirmation for qualification Public announcement/distributi on (see below) Omron Green Procurement Standards Investigation Manual for Regulated Chemical substances (Manual for JAMP-AIS, MSDSplus) Environmental Control Surveillance Sheet Self-audit sheet of Chemical Management System for Supplier Others Confirmation of requirements 1) Establishment and maintenance of EMS <Confirmation method> Confirming the acquisition status of EMS certificate by a third party 2) Reduction/Investigation and control activities of chemical substances in parts and materials <Confirmation method> CMS audit Written confirmation On-site investigation by Omron s auditors Acceptance and update management 1) Establishment and maintenance of EMS 2) Reduction/investigation and control activities of chemical substances in pars and materials Entry of the application, etc. 1) Application for Qualification of Green Supplier 2) Certificate for EMS by a third party certification organization (copy) 3) List of control substances 4) Environmental Control Surveillance Sheet 5) Self-audit Sheet of Chemical Management System for Supplier Judgment for qualification Evaluation as to whether the application is accepted or rejected Rejected Accepted Qualification of Green Supplier Qualification as Green Supplier Receipt of results Notice of qualification results Notification of results, and registration on database 9/24

11 Chapter 4 Guide to Entry 1. Application for Qualification of Green Supplier (New/Renewal) 1.1 Information of supplier (1) Date of Application Please enter the date of application (YYYY/MM/DD) Example: April 1, /04/01 (2) Company Name, and Name of the President Please enter the company name and name of the president of supplier. (3) Supplier Code No. Please enter the code used for the transaction with Omron (e.g. 02XXXXXX, 66PXXXXX). It is unnecessary for new applicant. (4) Name of the person responsible for the application, Position/Department, TEL No., Address Please enter the information on the responsible person who is in a position to respond to our inquiries raised during the examination of qualification of Green Supplier. 1.2 Check Items Please circle either of the answers in check cells in order to confirm compliance with the qualification requirements. (1) Establishment of Environmental Management System 1) If the third party certification for EMS has been acquired, please attach the copy of the certificate issued from certification organization. 2) Please enter the detail of the certificate. Documents title (eg. Certification, Registration No. etc) -Name of the certification system: ISO 14001, EMAS, etc. -Registration No.: Alpha-numeral (one-byte character) Confirmed Date -Date of Acquisition: YYYY/MM/DD (one-byte character) Confirmed by (Certification body) -Auditing organization: JQA, JACO, BVC, etc. * Precaution The scope of a third party certification shall be entered per company. In the case that the supplier is a trading company and has not obtained the certificate, it is not deemed to have obtained the certificate even if the manufacturer supplying the parts and materials has obtained the third party certification. (2) Control of Contained Chemical Substances (Establishment of CMS) 1) Management System Please enter whether you have established chemical substance management system based on JAMP/JGPSSI Guideline for the Management of Chemical Substances in Products (after the ver. 2.0) or not. Please fill out the suitable date for on-site investigation by our auditors. 2) Management Criteria Please enter whether the management criteria at your company compliant with that of 10/24

12 Omron s. Please enter the version of investigation Manual for Regulated Substances that you have received from Omron. 3) Information Provision a. Please circle Yes or No on the available formats (standards) to report the content of chemical substances in products delivered to Omron. JGPSSI (JIG/Omron s Investigation Manual for Regulated Chemical Substances ) JAMP-AIS/MSDSplus IMDS/JAMA (GADSL) Others: formats designated by Omron b. Please circle Yes or No for whether the supplier can submit Certificate of Non-inclusion for Regulated Substances designated in Investigation Manual for Regulated Chemical Substances. * If the supplier is unable to submit the documents stated in a. and b. above, please circle Yes or No for whether the substances and/or intended uses regulated by EU RoHS are controlled. (3) Banning of ozone layer depleting substances in manufacturing processes Please enter the usage status of ozone layer depleting substances in manufacturing processes of parts and materials (e.g. cleansing). 11/24

13 Chapter 5 Definitions of Terms 1. EMAS EMAS stands for Eco-Management and Audit Scheme and is a set of EU regulations on environmental management and audit systems applied in the EU. 2. CMS (Chemical substances Management System in Products) CMS stands for Chemical Substances Management System in Products. This is to conduct appropriate control of chemical substances in products through various stages such as raw material procurement, production and shipment, in compliance with the international enhancement of regulations for use of chemical substances. (that is, the systematical activities such as investigation, analysis, evaluation, correction, and prevention in detail). We define and manage the chemical substances based on Guideline for the Management of Chemical Substances in Products (second edition) jointly issued from JAMP and JGPSSI. CMS Audit is to verify this management system. 3. JGPSSI JGPSSI stands for Japan Green Procurement Survey Standardization Initiative. This organization was established in January 2001 by corporations of the electric and electronic equipment industries in Japan. This organization has operated with the aim of reducing the workload of part and material surveys and improving the quality of responses, by standardizing the list of surveyed substances and the survey response format. JGPSSI expansively disbanded in May 2012 and transferred the main activities to IEC/TC111/VT62474 Japanese mirror committee. 4. IMDS IMDS stands for International Material Data System. This is a system to collect information on materials for automobiles and on the chemical substances contained therein. 5. JAMP JAMP stands for Joint Article Management Promotion-consortium. This is a inter-industrial organization intended to establish and promote a clearly defined and operable mechanism that ensures appropriate management of chemical substances contained in articles (defined herein to mean parts, materials and molded items) and smoothly disclose and transmit such information through the supply chain. JAMP proposes information transmission sheets for chemical substances contained in parts and materials (MSDSplus and AIS). 6. JIG JIG stands for Joint Industry Guide. This is a guideline designed to commonalize the control substances related to Green Procurement which was jointly issued from JGPSSI, EIA, and EICTA. Standards for the reporting and selection of substances stated in JIG were carried over into IEC IEC62474 is a database of Procedure for declaration of chemical substances in products and The list of declarable substances, operated by IEC/TC JAMA JAMA stands for Japan Automobile Manufactures Association. The standardized data sheet of JAMA/JAPIA is a component survey data sheet which was standardized consensually among JAMA and JAPIA (standing for Japan Auto Parts Industries Association). 8. GADSL GADSL stands for Global Automotive Declarable Substance List. This is a list of substances to exchange the information of substances of concern created by consensus decision of the group formed by automobile-related manufacturers in various countries. 12/24

14 Chapter 6 Revision History Green Procurement Standards is subject to change according to the future trend of legal control and social movement. Version Date of revision Major Points of Revision Ver. A May 2001 Original (established) Ver. 2.0 May 2004 Amendment of requirement for qualification, documents to be submitted, etc. Ver July 2004 Responsible Managing Officer has Changed. Ver October 2005 P9 (Note): The statement that Investigation Manual for the Regulated Chemical Substances can be seen on Omron s environmental web site is deleted due to discontinuation of posting. Ver February 2006 P.11: -Version No. of the Investigation Manual for the Regulated Chemical Substances described in the Certificate of Non-inclusion for Regulated Substances is changed to Omron s Prohibited Substances are changed to 64 substance groups. P.13 to 15: Survey Form for Regulated Chemical Substances, Sheets 1 through 3 is changed. (Manual version 1.1) Ver. 2.1 December 2008 Omron s environmental activities were updated. The list of third-party certification organizations was updated. Descriptions were completely reviewed. Attachments were updated. Ver. 3.0 April 2011 Qualification requirements: Survey sheets 1 to 3 replaced by JGPSSI survey format Qualification requirements: Use of IMDS permitted for automobile parts and materials specified Requirement: Prohibition of ozone depleting substances in production processes added Requirement: Transmission of information with JAMP (AIS, MSDSplus) added Certification systems or organizations that satisfy the qualification requirements added Ver. 4.0 September 2013 Update of the contents of Foreword Chapter 1: Addition of the purchasing policies Chapter 2: Addition of requirements As requirements for suppliers, establishment of chemical substance management system based on the Guideline for the Management of Chemical Substances in Products was added. Chapter 3 and 4 Certification process and fill-in items were changed in response to implementation of confirmation for establishment status of chemical substance management system. Ver. 4.1 March 2014 Review of the expression of the descriptions Omron Green Procurement Standard Version 4.1 Issued in May 2001 Revised in March 2014 Issued by Omron Corporation Global Manufacturing Innovation Headquarters Purchasing Process Innovation Center Quality Innovation Center Environment Innovation Center 13/24

15 Attachment 1 Environmental Control Surveillance Sheet TO : Omron Corporation (Include Omron Group Companies) Submission Date : YYYY/MM/DD Signature or Stamp (supplier) Approver Superior Surveyor Environmental Control Surveillance Sheet Supplier Name Supplier Contact (General Manager) Omron Group Associated Site Name Audited Site Address Products Department Survey Title Representative Name Contact Information TEL No. Note : Please submit again if any changes. Please answer the question No.1-4. No.1 Chemical Substances Management System Please check the applicable box Self-Declaration (*1) of Conformance Regarding Systems for Managing Chemical Substances in Products has already declared. Please submit the following documents: 1. Copy of "Self-Declaration of Conformance Regarding System for Managing Chemical Substances in Products"; 2. and, Guidelines for the Management of Chemical Substances in Products Action Item List & Check Sheet. It is not declared. 3. Please fill out the attached "Self-audit sheet of Chemical Management System for supplier" Self Audit Date : YYYY/MM/DD *1 : Self-Declaration means that Chemical Substances Management System conforms to "Guidelines for the Management of Chemical Substances in Products" published by JAMP (Joint Article Management Promotion-consortium) and JGPSSI (Japan Green Procurement Survey Standardization Initiative). Please refer to the following URL for "Self-Declaration of Conformance". No.2 Certification audit for Chemical Substances Management System. Please fill out the certification performances within last three years, if adapted to the customers requirements (Please attach a copy of the certificate if you have). Certification Company Name Certified Date Certification No. No.3 Certification audit for QMS and EMS Please fill out the certification performances. Copy of certification reports are attached with this sheet. Certified Date *2 Certification Company Name Certification Number Invalid Date Management System/Standard Name QMS (ISO9001, etc.) EMS (ISO14001, etc.) IECQC Other Confirmation Items *2 : If you have not acquired them yet, the scheduled dates and plans are also applicable. Yes/No XRF (X-Ray Fluorescence spectrometer) analysis capability ICP (Inductively-Coupled Plasma optical emission spectrometry) analysis capability Mixed production of No potential at every manufacturing sites It is performed at a part of manufacturing sites Banned Substances Not confirmed yet In the case that banned substances are used, please report the name, the reason, and the mixing prevention measure. In the case that banned substances are used, please report the subject plant (manufacturer). * This survey sheet is Omron's green procurement work use only. Please submit it with your agreement. Omron Control No. GQP-12030C 14/24

16 Attachment 2 Self-audit sheet of Chemical Management System for Supplier Self-audit sheet of Chemical Management System for supplier How to fill in 1.Please select Yes or No or N/A from a pull-down menu. 2.Please refer to "Verification evidence and viewpoints "for all answers. 3,In the case of answer ; Yes, please show evidences (e.g. record names, document names, document number, revision number etc. ) 4.In the case of answer; No, please show action plan and schedule. 5. Please answer the action item No. 3.1Design and development, if the supplier decide to use constituent material. Action items 2.1 Definition of Management Criteria NO Questions Self-audit result Evidence/document name/others (1) (2) Self-audit Questions Do you identify chemical substances subject to the management of chemical substances in products and their management criteria (prohibitions, restrictions, content control, etc.)? Are the latest legislation, industry criteria, and customer requirements studied and reflected on your management criteria? Enter the names of relevant records Enter the names of relevant records Verification evidence and viewpoints 1. Management criteria that specify substances subject to the management of chemical substances in products (list of in-house control substances/substances managed as per customer requirements) (1) Are chemical substances subject to management in products and their management criteria (prohibitions, restrictions, content control, etc.) clarified? 2.Records of reflecting the latest legislation, industry criteria, and customer requirements on company's management criteria (e.g., revision history) (2)Are the latest legislation, industry criteria, and customer requirements studied and reflected on company's management criteria? *The latest status need not be reflected on the criteria when the substance in products is judged to have no inclusion based on scientific grounds. (3) Are the management criteria conveyed to related departments? Enter the names of relevant records 3. Records of communicating (1) above Examples: records of circulating the management criteria, publication on the intranet (3)Are the management criteria conveyed to related corporate units? (4) Are there documents that set forth procedures for conducting (1) to (3) above? Enter document names, document numbers, item names, and revision numbers. 4. Documents describing the establishment of criteria for the management of chemical substances in products (4)Are there documents that set forth procedures for conducting (1) to (3) above? 2.2 Definition of Scope of Management (1) (2) Are organizations, products, constituent materials, plants & processes, business, etc. clarified as the scope of management of chemical substances in products? Is the scope of management of chemical substances in products extensive enough to satisfy customer requirements? Enter document names, document numbers, item names, and revision numbers for (1) and (2) questions. 1. Documents describing the scope of management of chemical substances in products (1)Are organizations, products, constituent materials, plants & processes, business, etc. clarified as the scope of management of chemical substances in products? *It is acceptable to clarify out of the application scope. (2)Is the scope of application extensive enough to satisfy customer requirements? *The scope of application should include manufacturing plants, processes, suppliers, and sub-contractors. (1) Do you verify that parts, materials, and subsidiary materials constituting each designed product satisfy management criteria of chemical substances? Enter the names of relevant records 1.Records of verification performed during design to ensure that parts, materials, and subsidiary materials constituting each product satisfy management criteria (1)Does the company verify that parts, materials, and subsidiary materials constituting each product satisfy management criteria? 3.1 Design and development (2) Do you request suppliers, as necessary, to comply with management criteria by means of drawings, specifications, etc.? Enter the names of relevant records 2.Records (drawings, specifications, etc.) of requests made to suppliers to comply with management criteria (2)Does the company request suppliers to comply with management criteria, as necessary by means of drawings, specifications, etc.? (3) Are there documents that set forth procedures for conducting (1) to (2) above? Enter document names, document numbers, item names, and revision numbers. 3.Documents describing the checking of compliance with management criteria in the design and development phase (3)Are there documents that set forth procedures for conducting (1) to (2) above? 15/24

17 (1) Do you examine information on chemical substances in purchased parts and materials? Enter the names of relevant records for (1) and (2) questions. 1.Records of examination objects and results (list of examination objects and results) (1)Does the company examine information on chemical substances in purchased parts and materials? *Check if actions are taken for parts and materials not examined yet. (2) Do you examine all chemical substances without omissions within the scope of management of chemical substances in products? (2)Is examination conducted without omissions within the scope of management of chemical substances in products? *If exception from examination are made, the reason must be confirmed. *Both subsidiary and auxiliary materials should be subject to examine Verification and Acquisition of Chemical Substances in Products Information (3) (4) (5) (6) Does examinations include inclusion/no inclusion of substances, contained amount and concentration, use, etc.? Do you make sure that all the information in (3) above is recorded without omissions? Is each part/material checked for conformity with management criteria? Is each OMRON product checked for conformity with management criteria? Enter the names of examination forms and 2.Records of examinations on individual parts and materials describe the examination method for (3) and Examples: JGP file, AIS, each company's original examination form, (4) questions. MSDSplus, composition list, certification of nonuse, etc. When different examination forms and methods are used for different types of (3)Is examination conducted without omissions within the scope of purchased parts/materials, list them by type management of chemical substances in products? of purchased part/material. Enter the names of relevant records Enter the names of relevant records (4)Does the company make sure that all the information in (3) is recorded without omissions? *When inadequacy is found, resubmission should be requested. 3.Records of checking if each part/material complies with management criteria (examination result list) (5)Is each part/material checked for conformity with management criteria? *When a part/material does not comply with management criteria, action shall be taken such as "not to purchase" 4. Records of checking if each product complies with the criteria (list of evaluation results by product) (6)Is each product checked for conformity with criteria management? (7) Do you count the data on chemical substances by each units for OMRON product? Enter the names of relevant records 5. Records of counting result on chemical substances in products (7)Do you count the data on chemical substances by each products units? (8) Are there documents that set forth procedures for conducting (1) to (7) above? Enter document names, document numbers, item names, and revision numbers. 6. Documents describing the procedure for acquiring and verifying information on chemical substances in products (8)Are there documents that set forth procedures for conducting (1) to (7) above? (1) Do you require suppliers to perform the "management of chemical substances in products"? Enter the names of relevant records 1.Records of requests made to suppliers (e.g., records of handing out green procurement standards and supplier evaluation sheets) (1) Are suppliers required to perform the "management of chemical substances in products"? *The management of chemical substances in products refers to a system for applying the appropriate management of chemical substances in products in each stage of purchasing, manufacture, and sales. Example: Guidelines for the Management of Chemical Substances in Products issued by JGPSSI and JAMP *When some suppliers are exempted from the requirement, the reason and action to be taken for them should be clarified Verification of Supplier Management Status (2) Do you evaluate new suppliers? (3) When continuing business relationship, do you update evaluation periodically? (4) Are suppliers evaluated in light of (1) above? (5) (6) Do you take any action for suppliers not evaluated yet or suppliers whose evaluation content and results have problems? Do you check that your primary suppliers evaluate secondary suppliers from which they purchase parts/materials? Enter the names of relevant records for (2) and (6) questions. 2.Records of supplier evaluation (list of evaluation results, individual evaluation records) (2)Are new suppliers evaluated? (3) Is evaluation updated periodically in the case of continuing transactions? (4)Are suppliers evaluated in light of (1) above? (5) Is action taken for suppliers not evaluated yet or suppliers whose evaluation content and results have problems? *When suppliers need improvement, they must receive guidance and instructions for making improvement. (6)Does the company check that their primary suppliers evaluate secondary suppliers from which they purchase parts/materials? (7) Are there documents that set forth procedures for conducting (1) to (6) above? Enter document names, document numbers, item names, and revision numbers. 3.Documents describing supplier evaluation procedure (7)Are there documents that set forth procedures for conducting (1) to (6) above? 16/24

18 3.3 Acceptance Verification (1) At the time of acceptance, do you verify compatibility with your management criteria according to the risks of purchased goods and keep records of the verification? Enter the names of relevant records 1.Records of acceptance verification (1) At the time of acceptance, does the company verify compatibility with its management criteria, according to the risks of purchased goods? Are records of the verification kept? *Acceptance verification should include sub-contractors. *It is acceptable that the company establishes a system to order only parts & materials that meet its management criteria and check order Nos., model names, etc. at the time of incoming. (2) Are there documents that set forth procedures for conducting (1) above? Enter document names, document numbers, item names, and revision numbers. 2.Documents describing the method of acceptance verification receiving inspection procedure (2)Are there documents that set forth procedures for conducting (1) above? Example: (1) Do some processes within the scope of management use parts or materials containing prohibited substances? Select "N/A" with following questions from (2) to (9) if the answer is "N/A". When the reply is YES, enter the name, process, and use of the concerned material that contains a prohibited substance(s). 1.Records that enable verification of the concerned prohibited substance name, process, and use (information given to the left question, Column G.) (1) Do some processes within the scope of management use parts/materials containing prohibited substances? (2) Is proper stock management performed for parts & materials containing prohibited substances (including subsidiary materials and packaging materials) to prevent incorrect use, admixture, mixing, and contamination? Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. 2. Records that enable verification of the management status of the concerned processes (information given to the left) (2)Is proper stock management performed for parts & materials containing prohibited substances (including subsidiary materials and packaging materials) to prevent incorrect use, admixture, mixing, and contamination? (3) Is proper management of production process performed for parts & materials containing prohibited substances used (including the vicinity and stock at production lines) to prevent incorrect use, admixture, mixing, and contamination? Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. (3)Is proper management of production performed for parts & materials containing prohibited substances (including the vicinity and stock at production lines) to prevent incorrect use, admixture, mixing, and contamination? *Cleaning processes (e.g., sponge for cleaning soldering irons) in the vicinity should be subject to the management. -- *Processes for other businesses should also be subject to the management Preventing Incorrect Use, Admixture, and Contamination (4) (5) Is proper management performed for parts & materials containing prohibited substances in the "rework process" to prevent incorrect use, admixture, mixing, and contamination? Is proper management performed for "production facilities and jigs/tools" that come into contact with parts & materials containing prohibited substances, to prevent incorrect use, admixture, mixing, and contamination? Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. (4)Is proper management performed with parts & materials containing prohibited substances in the "rework process" to prevent incorrect use, admixture, mixing, and contamination? (5)Is proper management performed with "production facilities and jigs/tools" that come into contact with parts & materials containing prohibited substances, to prevent incorrect use, admixture, mixing, and contamination? (6) Is proper management performed for parts & materials containing prohibited substances in "product storage space in shipping warehouses" to prevent incorrect use, admixture, mixing, and contamination? Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. (6)Is proper management performed with parts & materials containing prohibited substances in "product storage space in shipping warehouses" to prevent incorrect use, admixture, mixing, and contamination? (7) Is proper management performed in "long-term goods-in-process storage space" to prevent incorrect use, admixture, mixing, and contamination of parts & materials containing prohibited substances and unchecked parts & materials? Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. (7)Is proper management performed in "long-term goods-in-process storage space" to prevent incorrect use, admixture, mixing, and contamination of parts & materials containing prohibited substances and unchecked parts & materials? (8) In processes other than (2) to (7) above, is proper management performed if there is a possibility of the incorrect use, admixture, mixing, and contamination of parts & materials containing prohibited substances? Describe the specific management method to prevent incorrect use, admixture, mixing, and contamination. (8)In processes other than (2) to (7) above, is proper management performed if there is a possibility of the incorrect use, admixture, mixing, and contamination of parts & materials containing prohibited substances? *The management method for preventing incorrect use and admixture in (2) to (7) is adequate when fool-proof operations are established (9) Are there documents that stipulates procedures for performing management activities 2 to 8 described above? Enter document names, document numbers, item names, and revision numbers. 3.Records describing management procedures to prevent incorrect use and contamination in the concerned processes (work standards, etc.) (9) Are procedures for implementing (2) to (8) above determined? 17/24

19 3.4.2 Appropriate Management of Chemical Reaction Processes (1) Do the following two conditions apply? Manufacturing processes that use substances/preparations include a process where changes occur in constituents and concentrations. Neglecting to manage this process may cause residues or creation of controlled chemical substances in excess of management criteria. Select "N/A" with following questions (2) and (3) if the answer is "N/A". When the reply is YES, describe the concerned process, materials in use, and details of reaction. 1.Records that enable verification of the concerned process, materials in use, and details of reaction (information given to the left) (1)Do the following two conditions apply? Manufacturing processes that use substances/preparations include a process where changes occur in constituents and concentrations. Neglecting to manage this process may cause residues or creation of controlled chemical substances in excess of management criteria. *Answer the following questions when the above applies. Examples of reaction Polymerization (PVC: chemical reaction by vinyl chloride) Electroless nickel plating process (lead: concentration variations in the plating solution) Ink paints (lead, cadmium, etc.: concentration variations due to the evaporation of solutions, etc.) Sealants (DBT, DOT: curing reaction of 2-component-type sealant) Adhesives (tributyltin oxide: management of impurity when dibutyltin is used) (2) (3) Are management requirements and details for the concerned process defined clearly? Are there documents that set forth procedures for conducting (2) above? Describe the specific management method of reaction processes. Enter document names, document numbers, item names, and revision numbers. 2.Records that enable verification of the management status of the concerned process (records of analysis results, etc.) Verification method: process photographs, on-site inspection (2)Are management items and details for the concerned process defined clearly? 3. Documents describing the management method of the concerned process (3)Are there documents that set forth procedures for conducting (2)above? 3.7 Change Control 3.8 Non-conformity Response (1) (2) (3) (4) (1) (2) (3) When making changes inside the company with possible effects on chemical substances in products, do you check compliance with management criteria in advance? (2)When suppliers/sub-contractors are going to make changes with possible effects on chemical substances in products, do you verify in advance their compliance with your management criteria? When changes having possible effects on chemical substances in products are to be made inside the company or by suppliers/subcontractors, do you notify customers of these changes in advance? Are there documents that set forth procedures for conducting (1) to (3) above? Are there rules for taking emergency measures against nonconformity? Are there rules for identifying the cause and implementing the appropriate countermeasures? Are there rules for spreading the appropriate countermeasure horizontally throughout the company to prevent recurrence? Enter the names of relevant records. Enter the names of relevant records. Enter the names of relevant records. Enter document names, document numbers, item names, and revision numbers. 1.Records of checking compatibility with management criteria regarding in-house changes with possible effects on chemical substances in products (records of verification at the time of engineering changes) (1)Does the company verify compliance with management criteria before making in-house elemental changes with possible effects on chemical substances in products? 2.Records of checking compatibility with company management criteria when suppliers make changes with possible effects on chemical substances in products (process change applications submitted by suppliers) (2)Does the company verify compliance with its management criteria before suppliers/sub-contractors make elemental changes with possible effects on chemical substances in products? *Suppliers (including secondary and tertiary suppliers) should be notified of the change control procedure. 3.Records of notifying customers of changes with possible effects on chemical substances in products (process change applications submitted to customers) (3)When elemental changes with possible effects on chemical substances in products are to be made inside the company or by suppliers/subcontractors, does the company notify customers of these changes in 4.Documents describing change control (4)Are there set forth procedures for conducting (1) to (3) above? *Changes with possible effects on chemical substances in products: "changes and additions in suppliers", "changes in purchased items", and "changes in processes". Changes not affecting quality should also be subject to the change control. *Flow of communication with suppliers, sub-contractors, and customers must be clarified. Enter document names, document numbers, 1.Documents describing measures to be taken against non-conformity item names, and revision numbers for (1) to (4) questions. (1)Are there rules for taking emergency measures against non-conformity? Examples of emergency measures Identification of the scope of influence (identification of the affected lot, equipment involved, etc.) Containment (halting production, halting shipping, isolation) Communication within the company (communication to related divisions, persons responsible for management of chemical substances in products, managers), communication to customers (2)Are there rules for identifying the cause and implementing the appropriate measures? (3)Are there rules for implementing horizontal deployment to prevent recurrence? (4) Are there rules for taking preventive measures against nonconformity? (4)Are there rules for taking preventive measures against non-conformity? Evaluation items # of item YES NO N/A R e s u l t 2.1 Definition of Management Criteria Definition of Scope of Management Design and Development Verification and Acquisition of Chemical Substances in Products Information Verification of Supplier Management Status Acceptance Verification Preventing Incorrect Use, Admixture, and Contamination Appropriate Management of Chemical Reaction Processes Change Control Non-conformity Response total GQP /24

20 Attachment 3 <Reference> - Certificate of Non-inclusion for Regulated Substances - When you use this format, be sure to use the version and file format of the format shown in the Investigation Manual for the Regulated Chemical Substances separately provided by Omron. To: Omron Corporation Certificate of Non-inclusion for Regulated Substances Date: Company name: Signature: Telephone: We hereby certify that the chemical substances cited below are not contained in our products, parts or materials that are supplied to Omron Corporation (including its subsidiary and affiliated companies) by us (including our subsidiary and affiliated companies): 1. Subject chemical substances The following chemical substances listed in Attachment 1 "List of the Regulated Chemical Substances" in the Investigation Manual for Regulated Chemical Substances, Version. of Omron Corporation: Banned substances (A rank): substance groups Non-use substances (A1 rank): substance group * It is confirmed that these are not the intended uses of A and A1 ranks. However, it is premised that Omron Corporation will not use Nickel and Phthalates * Group 1 and 2 for any intended uses of A and A1 ranks. 2. Target products, parts or materials Product Number Article Name Remarks * Please affix a separate sheet of paper if there is not enough space on this form. 19/24

21 Attachment 4 <Reference> - Declaration of Phase-out of Regulated Substances - To: Omron Corporation When you use this format, be sure to use the version and file format of the format shown in the Investigation Manual for the Regulated Chemical Substances separately provided by Omron. Declaration of Phase-out of Regulated Substances Date: Company name: Signature: Telephone: We hereby pledge that we (including our subsidiary and affiliated companies) have verified that the prohibited substances (A rank) cited below are not contained in the following products, parts or materials delivered to Omron Corporation (including its subsidiaries and affiliates) and are committed to attaining the goal for phasing out the following non-use substances (A1 rank), 1. Subject Substances The following chemical substances listed in Attachment 1 "List of the Regulated Chemical Substances" in the Investigation Manual for Regulated Chemical Substances, Version. of Omron Corporation: Prohibited substances (A rank): substance groups Non-use substances (A1 rank): substance group * * It is confirmed that these are not the intended uses of A and A1 ranks. However, it is premised that Omron Corporation will not use Nickel and Phthalates Group 1 and 2 for any intended uses of A and A1 ranks. 2. Target products, parts or materials Product Number Article Name Remarks JGPSSI use classification code * Please affix a separate sheet of paper if there is not enough space on this form. Deadline for Non-use (MM/YYYY) 20/24

22 Attachment 5 <Reference> Green Procurement (Former JGPSSI) Survey Response Tools When you use this format, be sure to use the version and file format of the format shown in JAMP AIS and the MSDSplus Preparation Manual separately provided by Omron. 21/24

23 Attachment 6 <Reference> JAMP Information Transmission Sheet (AIS) When you use this format, be sure to use the version and file format of the format shown in JAMP AIS and the MSDSplus Preparation Manual separately provided by Omron. 22/24

24 Attachment 7 JAMP Information Transmission Sheet (MSDSplus) When you use this format, be sure to use the version and file format of the format shown in JAMP AIS and the MSDSplus Preparation Manual separately provided by Omron. 23/24