Release Notes Release Version: Date: 07-July-2014

Transcription

1 ShipNet Maritime ERP Release Notes Release Version: Date: 07-July-2014 Release Note Revision History Release Effective date Nature of modification July-2014 Initial Release Page 1 of 23

2 Table of contents 1. Release Details Any Other Reference Documents Release Contents New Features Preliminary Bunker Cost ShipNet Support Helpdesk Contact Details Web Portal Phone Installation scenarios Page 2 of 23

3 1. Release Details Classification Details Release Release Type Package Type Impacted Release Distribution Major Full Installer All Modules Distribution Release (All Customers) Prerequisites Refer Installation Guidelines Document Link in Section 2 2. Any Other Reference Documents 2.1. Installation Guideline Document Refer the below direct download link for ShipNet Installation document pdf 2.2. System Recommendations Refer the below direct download link for ShipNet Systems Recommendation document Page 3 of 23

4 3. Release Contents # Account Detail New Ageing Report New Ageing Report New Improved the performance when starting the programs. When selecting in the drop down, it will search from the beginning of the Description or Code. Ship, and port column added in ageing report Batch Journal New Batch Journal New Batch Journal New Batch Journal New It is now possible to run the report without selecting the company. In the audit report the text field is shown on one line. Earlier the text could be wrapped. The new Batch Journal and Audit Reports, display the Debit Totals on the report. Fixed the issue where the voucher number wrapped on the batch and audit journal reports Batch Journal New Reversal date will be printed on the batch journal Electronic Remmitance Electronic Remmitance Electronic Remmitance Corrected an issue in the import of international payments related for the Swedish Bankgirot format. Made a change for the Citi bank ZA format. The field number 80 will be populated with values from the currency doc code register. Created possibility to import payments Citibank ZA, Citibank Singapore and Citibank Japan. Using standard Citibank import format Fixed Asset Generic Import Corrected an error related to the sales of asset process in the SNART module. The issue caused wrong depreciation of sold assets. The program is now fixed. Improved the ship voyage validation in generic import. Page 4 of 23

5 Generic Import Generic Import Generic Import Generic Import Journal Entry Journal Entry Journal Entry Journal Entry Fixed an issue in generic report. We have had an issue where the import status not was updated correct, if the user not had access to all companies. This problem is now fixed. The issue caused imports disappeared from the overview. The generic import database imports have been extended with a new field, ATTACH_FL. If this is set to 1, and the field ref_to_el_invoice contains the path to a document, you will be able to see the attachment in the query program. Corrected an issue in generic import. The import did not check if the accounting year was open or closed for the inter company. Corrected an issue in Generic import. The program used the date/time from the local PC instead of the date/time from the database server. This is now changed. As per the setting SNACS\Concern - JE (New) Validate duplicate Invoice in Sub Ledger and alert a message if "Check Invoice Usage" enabled. If "Hard Stop if invoice number already used" enabled it does not allow the Batch with duplicate invoice to be completed. Corrected an issue where the system reported missing currency rate when editing a voucher. The problem could occur if you used the setting Use currency date in journal entry. Printing the reversal date in the batch journal. (Both old and new) Corrected an error in journal entry. The program gave an error message when you used rate type * Journal Entry New Printing of batches is introduced in journal entry Journal Entry New Post Period is stored in the batch table, and is shown in the batch journal Page 5 of 23

6 Journal Entry New Journal Entry New Journal Entry New Journal Entry New Journal Entry New Journal Entry New Journal Entry New Journal Entry New Ledgers New year wizard Other Other The voucher text will be copied from line to line when entering the voucher. For Sub Ledger Accounts the Sub Ledger Name will be copied to the Description (TEXT) and it will be copied to the next line. The error log on complete voucher is improved in the new journal entry. The journal entry will copy info from line to line in the voucher entry process. The Selected Invoice for payment if removed from the JE it refresh the Payment Window and possible to select again. Those which are not deleted remains and display with a tick until save or complete. The update entry process in new journal entry will now support accrual reversal vouchers created in the old JE. Corrected issue in new JE related to use of text register. Corrected an issue where vouchers created outside of the new Je failed when you wanted to edit the voucher. Added a check box for OFAC compliance in the ledger registers. Corrected an issue in the New Year Wizard. If the New Year Wizard was run in the actual year, it did not manage to create the invoice numbers. This issue is now fixed. Corrected the layout of the Compressed Estimates from SNAPS report. Corrected an issue in the SNACS reversal. There has been an issue when reversing 2 or more vouchers and using the original entry date. The program created one voucher for all entries. This issue is now fixed. Page 6 of 23

7 Query and Report Centre (New) Subsidiary Report New Subsidiary Report New Corrected issue with opening EYE-Share links in the new Query and Report Centre. Introduced Account From and To in the new Sub Ledger and Aging Reports The Accounts defined for the chosen ledger will be shown. If All Ledger Types are selected it shall display all accounts which is set to one of the Sub Ledger's. QnR Sub Ledger Report - Produce Report Split on Currency - If Option Enabled The split on currency shall be displayed based on Ledger\COA Trial Balance New Trial Balance New Update Entries Update Entries Commercial Alerts In the new trial balance, the system will use the principle begins with when searching in the account drop down. Further on, corrected issue related to Show All Accounts Even if Zero. When running the trial balance as consolidated, the company codes will be shown in the header. We have created the possibility to set payref based on base amount. If you set the flag Base as Basis for Payref in the chart of account, the update entries will set payref based on the base amount. In this release only available in the old update entries program. Fixed an issue in update entries. The reversal of PO did not add the supplier name to the voucher lines. This is fixed. If customer is having a corporate license, the system will not display any license related messages when using the Alerts module Commercial Commercial Contract of Affreightment The 'Clear'button has been removed and the original COA details will not be overwritten. The da module is now able to handle prepayments which are in are in a different currency than the DA currency. Page 7 of 23

8 Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial Corrected an issue in the Prepayment where the system could not identify the prepayment done in journal entry. Approve New DA by SESAM User having Full Access, Introduced a Function to control - SNOPS - Account Approve. The DA reports have been improved in the DA module. It is now possible to use the reports groups in the DA settings, when creating the reports. In the DA module, the Supplement DA's will be displayed in the DA explorer. Modified column name in Excel (Import/Export) - Period as Cost Period The function code fields used by the bank charges account can be edited in the DA while transferring to SNACS. Corrected an issue in the DA module related to copying the ledger code to the DA lines. The selected ledger will be displayed in the DA detail lines, if no value is set already. The account number will be displayed in the detailed report. It is now possible to create a DA with charterer s agent from position book. Earlier it was only possible to use owners agent. In the DA reports, the supplementary DA's will be printed below the main DA. The report will be sorted in main DA number. It is now possible to use Arrival and Departure Dates as search criteria in the DA reports. Fixed an issue in the DA reports related to ADV DA Line Type not was displayed when all three Line Types are selected. Page 8 of 23

9 Commercial We have improved the validations in the da desk integration. This to give better error messages when the import fails Commercial Fixture Note Commercial Fixture Note Commercial Fixture Note Commercial Fixture Note Commercial Invoices Commercial Invoices Commercial Invoices Commercial Invoices Commercial Invoices Commercial Invoices The problem in T/C hire statements where the text line would always show the F/N currency even though the amount would be in a different currency has now been fixed. The Demurrage and Despatch fields in Fixture Note will now accept/display figures with 2 decimals. The problem with invoice type not getting carried over when generating an invoice from a TC IN FN statement has been fixed. Bunker information in a hire statement will not disappear when selecting the Calculate button. When copying an invoice, the full Customer name will now appear correctly. Rate of Exchangewill now be retrieved based on the currency date of each invoice detail line instead of using the RoE for invoice header's currency date for all detail lines. The full name of the customer will now be printed correctly also when copying an existing invoice. Invoices can now be exported in XML format to support a requirement of electronically invoices when issuing invoices to Norwegian state owned companies. Issue regarding vessel appearing twice when creating a new invoice from a Hire Statement has been fixed. When opening an invoice that has previously been saved, the bank drop down will only show those banks defined for that company if the bank code per company setting is activated Commercial Invoices The problem of invoice type set to blank and vessel Page 9 of 23

10 appearing twice when creating invoice from hire statement is fixed Commercial Invoices Commercial Invoices Commercial Invoices Commercial Offhire Report Commercial Periodical Report Commercial Periodical Report Commercial Position Book Commercial Position Book Commercial Position Book Commercial Position Book Commercial Position Book The problem of information not getting passed correctly from hire statement to invoicing has been fixed. The problem of accounting entries not getting retrieved into a hire statement has been fixed. Certain cosmetic UI issues in connection with Windows Server 2012 and Windows 8 have been fixed The problem with the Off Hire Report screen not fitting in application screen for Windows Server 2012 and Windows 8 has been resolved. All 4 broker names, codes and commission percentages are now shown in separate columns in the Periodical Report's grid layout. Periodical Report screen will now appear correctly when running Windows Server 2012 and Windows 8. Problem with displaying a negative value in excess of in Laytime Chemical has been fixed. If "Fixed period" is checked for an entry in the "Comm/Paym" grid in T/C Fixture Note, then the "Start or "End date for that row will not be updated if either delivery or redelivery date is updated in Position Book. When entering cargo details in Position Book/Port Log, the ton type of the commodity will be correctly retrieved from the Commodity register. Corrected issue regarding supplied date in bunker calculation for the first voyage after TC In is picked up from delivery port for TC In. The "Send Instruction" screen in Position Book has now been changed in order to fit when running Windows Server 2012 and Windows 8. Page 10 of 23

11 Commercial Position Explorer Commercial Position Explorer Commercial Position Explorer Commercial Position Explorer Commercial Position Explorer Commercial Position Explorer Commercial S/T Laytime Commercial Ship Commercial Ship Days The following columns have been added to the Bunkers Taken grid: 'Inv. Qty', 'Inv. Extra Exp.' and 'Inv. Totals'. These columns are only visible if setting 'Use Invoiced Quantity in Bunkers Taken Grid' has been checked in Default Settings/Position Book Options. Added option to prorate extra cost for bunkers taken. This involves a field above the bunkers taken grid where the total extra cost can be entered. The extra cost will be prorated based on the quantities taken per grade. The field is only visible if setting 'Prorate Extra Costs' has been checked in Default Settings/Position Book Options. The value in the 'Comm' field in Position Explorer's Arrival/Departure tab is now saved correctly in the database. When saving a port log entry in the 'Cargoes L/D' tab, the quantity in the Account / Cargoes screen is now correctly updated. When updating the TC delivery date with GMT difference in Position Explorer, no confirmation message box was displayed, and the Fixture Note was not updated with the GMT difference for the ETA date in the Del. /Redel. tab and also in the Hire Rate table in the Comm./Paym. tab. Added column 'Course' in the Performance grid as well as in the Log Abstract grid/dialog box. SQL error occurring when searching in the Shipping and Terminal Report has been fixed. Problem when deleting/changing an existing entry in the Bunkers Grade grid in the Ship Register has been fixed. Corrected various issues regarding the day values in the Ship Days Report Commercial Statistics Utility Statistical Utility will now also process voyages with Page 11 of 23

12 Start and End time being equal Commercial Statistics Utility Commercial Task Manager The database column U_DAYS_BALL_STEAM in the REP_MAIN database table will now show the same value as the Steam value in the Account screen. Various changes have been made in connection with problems that affected the SESAM setup Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial Transfer of Accruals Transfer of Accruals Transfer of Bunkers Transfer of Hire Cost When accrual is processed and there is an amount for Bunker Others' in accounting for a not completed voyage, the accrual routine will create a deferment against accounting info no matter if there is any updated amount or what currency. Fixed issue related to SQL error that sometimes occurred when transferring accruals. The bunker profit/loss for bunker grades will not be transferred to SNACS in the Transfer of Bunkers routine if accounts are not defined for bunker profit/loss for bunker grades. If a voyage only contains off hire and has no TC In cost (due to off hire) in the updated column in Account, the Transfer Hire routine will include such voyages in the Transfer Hire grid, due to the off hire offsetting the hire cost. The accounting figures for Relet Cost are now shown in the screen called from Account --> Tools Menu --> Accounts Figures. A user can change the voyage status to C (Closed) if the user is having access to the Change status to C function and the user is having a Read Only status for Account. The full text of a T/C rate type is now shown in the T/C hire screen in Account. For the menu item File/ Report (Tank/Dry), the printout will be shown in preview mode and will Page 12 of 23

13 when printed include the bunker calculation details if the Bunker Calculation check-box is checked Commercial Commercial Commercial Commercial Commercial Commercial Commercial Commercial The estimated running cost will be shown in the printout for voyages generated via the Estimator program. The Gross Freight amount in the Relet Cost screen will take into account Worldscale, Overage and Deadfreight exactly as in the Cargo screen and there by Gross Freight in both screens will be the same. The relet cost of a voyage will not be recalculated if a voyage is closed. Error message will not be shown when large amounts are registered in the Multi Currency Box for rate for non TC s in the Cargo screen. Problem with estimated cargo cost only appearing on the port level, but not on the total cargo cost level has been fixed. Fixed issue related to profit/loss bunker amount from accounting showing a negative value. The taken bunkers quantity will be shown in the Account printout when the Off-Spec check box is unchecked in Position Book. The commodity in TC Hire screen will be saved correctly for TC Out s Commercial Estimator Commercial Estimator Commercial Estimator Historic port cost will be filtered and displayed based on vessel DWT from the DWT range table. When the Delivery and Redelivery bunker figures of a TC-Out is updated in the Position book (for port type 1 and 2) the system will update correctly the changes to the corresponding TC-Out Fixture note ->Bunker clause tab. Fixed issue related to vessel type in My Vessels and cargo type in My Cargoes grids. The message box Selected vessel type and cargo type are mismatched Page 13 of 23

14 will not appear when the types are matching Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator The default order of columns Excl. Period (L) and Excl. Period (D) in the cargo grid of detailed view has been corrected. Added support for generate voyage setting Bookings Mandatory. If this option is checked and a cargo in an estimate does not exist in Booking List, generate voyage will not be allowed. Fixed issue related to cargo not being added to Booking List in detailed view. When generating a voyage, the commission % update in Fixture Note is corrected when multiple cargoes is involved. Manual adjustment of Est.Steam Days will now affect the Bunker Consumption. Fixed issue regarding error message occurring when using Turkey as regional setting. Alert message when TC Out voyage is generated for a vessel that is not linked to a TC In fixture is no longer shown. Fixed issue related to error message box shown when changing default currency in System Settings. Gear working bunker consumption values are now correctly retrieved from the Ship register. When generating a cargo based voyage, the default currency will also be set for the laytime currency in the Fixture Note. When a booking is created for a cargo from Estimator, the charterer name of the booking is getting the correct value. The Netpas distance program can now be launched from the estimate even if the Netpas program is already open. Page 14 of 23

15 Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Added support for 'Avg Month' as rate type for TC Estimates (TC-Out / TC-In). The mandatory validations for required vessel ballast/laden speed for a Spot In estimate has been changed. Ballast speed will not be required, only laden speed. Rate of Exchange function has been implemented for historic port cost when the estimate currency is changed. Fixed issue related to rate of exchange handling for cargo cost. Fixed issue regarding SQL error appearing when generating a voyage based on a COA containing special characters in the Remarks and/or Clauses tabs. When a voyage has been generated for an estimate, and the option to replace generated estimate is checked, then other users will be allowed to replace the estimate Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator If an estimate has not been generated to a voyage, then the user will not be allowed to replace another user's estimate, but allowed to take a copy. The time part of all date/time fields in the estimator has been changed to always use 24 hour clock. Fixed port cost value will not be displayed for redelivery and ballast ports. Default amounts for Specified Expenses defined in Default Settings / Options / Accounts will be used in estimates, even if SNACS is not defined as accounting system. In the Estimator mode, COA cargoes from the My Cargo screen can now be selected Commercial Estimator CTRL + D will open historic cost for the selected port Page 15 of 23

16 in QE/DE main screen and also voyage rotation grid Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Estimator Commercial Manager Commercial Manager Gross freight will be calculated when the rate is a lumpsum and no quantity has been entered. Account is now retrieving the correct estimated port days for estimates created with Estimator. Corrected filtering for COA cargoes in the My Cargoes grid. Now cargoes with matching areas or no areas will be listed. Fixed issue regarding use of leg codes and change in speed on different legs did not adjust the daily consumption. Corrected issue related to use of retrieve present voyage and wrong updating of historical port calls when generating voyage. All COA cargoes are now shown in the My Cargoes grid; it was only showing bookings linked to a COA. If the Historical check box for a ship is checked in the Ship register; then that ship will not be available for selection in estimates. Fixed issue for Spot In Fixture Notes where values for Vessel, and Chartered from/payee were missing. Issue regarding error message 'Violation of PRIMARY KEY constraint... is occurring when generating voyage has been resolved. Updated bunker cost can now be adjusted prior to doing the bunker calculation using menu item Options/Preliminary Bunker Cost. See the new features document for more information. A new tab 'Est. /Upd. Ports' has been added as a subtab to the Port Calls tab. This tab shows the estimated vs. the updated list of port calls, as in Page 16 of 23

17 Account when clicking the Ports pushbutton Commercial Manager Commercial Manager Commercial Manager Commercial Manager Commercial Manager Commercial Manager Commercial Manager Commercial Manager Commercial Manager Commercial VRS Monitor The format of the date/time fields in Manager have been changed to use the same format as Position Book, i.e. the date part will use the Windows regional settings, whereas the time part is always 24 hour clock. Check-box 'Ship del. bunker quantity last out' has been added to the Arrival/Departure tab. This checkbox is only visible if vessel is linked to a T/C In Fixture Note. Fixed error 'Object reference not set to an instance of and object' related to assigning a controller to a voyage from the Tools menu in Position Explorer. When selecting two port calls, only the log abstracts/noon reports reported between the two will be listed in the Log Abstract tab. Added support for right-click menu in the Port Calls/Performance tab. Added support for the 'User/Company Data security' option. When a voyage is changed in Manager, the flag used by Statistics Utility (for when a voyage was last updated) is updated. Task Manager has been re-introduced. The Task register is now available from the main menu and a new Task Explorer tab has been added to Manager next to the Position Explorer tab. Also, a 'Tasks' sub-tab has been added to opened voyages in Manager / Port Calls. Fixed error occurring when appending a new port call for a vessel that is unfixed. If more than one POSASS message is received on the same date, error will be logged with the message 'A POSASS message with the same date has already Page 17 of 23

18 been processed - please correct/delete". However, if the last message received has Distance Remaining blank or 0, it will be processed without any problem. This will allow the master to report also for the last part of a voyage if it ends after the first daily POSASS has been submitted Other VC++ runtime issue fixed Procurement Procurement Procurement Procurement Procurement Procurement Procurement Purchase order processing Purchase order processing Purchase order processing Purchase order processing Purchase order processing Purchase order processing Purchase order processing If you opened the "overview" screen and no items is populated and you pressed enter, the program gave an SQL ERROR In the evaluation screen, if you have two or more order lines with the same part numbers and description, the system were not able to separate those lines. They were displayed duplicate under the same supplier There is a new menu options in the overview screen called "Bypass the invoice screen (Batch name etc) when processing invoice" If this is ticked the system will bypass the invoice screen (with batch name, v.style etc) and just process the invoice automatically When copying a PO/INQ/REC, too many fields were copied. Also a field with reference to order, and sparepart kays, that is used by SN fleet was copied. That mase the workflow agent fail when replicating When creating a new REQ/INQ/PO in SNAPS the status date was not inserted on the item, just the status When you send a PO, and there is an attachment on the order lines, you were asked if you wanted to also send attachments from deleted lines. If you create an inquiry from requisition. The system failed to set the correct status, specified in the "auto status", if this status was marked as an "inquiry" Page 18 of 23

19 status in the status register Procurement Procurement Procurement Procurement Purchase order processing Purchase order processing Purchase order processing Purchase order processing In the overview screen, there is a new option called "Preview" If this is ticked, it will give you a preview of the order at the bottom, including most important information. You do not then have to open the PO to see this information If the article number coming from ShipServ is too long, the portal server would not import the order lines. Now the article number is truncated according to the length in the database. When coping a REQ/INQ/PO, you did not get any warning if you got a duplicate shipsref In the evaluation screen, if you used "Assign using lowest price", and no suppliers had quoted for one line. The system would still assign to one of those suppliers, cause the system to prompt "Cannot find exchange rate for currency..." Procurement Supplier Ledger In the evaluation screen, if you have two or more order lines with the same part numbers and description, the system were not able to separate those lines. They were displayed duplicate under the same supplier Procurement System parameters If the options "Switch short and long description fields" is ticked, it will also switch these fields when sending to ShipServ Procurement User profiles Spelling mistake corrected in SNAPS User Profile Procurement Procurement If no printer is set up on the use profile in SNAPS, the program failed to use Windows default printer If an order is issued in 2013, and you received order confirmation the next year from ShipServ/Marine Link, the portal server failed to update the PO with the order confirmation Procurement Regarding the setting "Absolute requirement" not Page 19 of 23

20 ticked, sometimes you could create PO without the correct status has been set on the Inquiry. This control has been strengthen Procurement Procurement Procurement When creating an XML file to ShipServ/Marine Link, we have now added an extra test if the program fails to create the XML file. A warning will be given If an order is issued in 2013, and you received order confirmation the next year from ShipServ/Marine Link, the portal server failed to update the PO with the order confirmation If you change the ship's ref in SNAPS, and split the PO, it gave the original ships ref number not the new one Procurement Customer specific 178 Procurement In the "delivery and backorder screen", there is a button called "Split according to Delivery". This failed. Even if some items were received, it moved the complete line to the next version Software Admin Awaiting for Software Admin Corrected an issue related to not get correct access to the DA module when the user was linked to a group. Page 20 of 23

21 4. New Features 4.1. Preliminary Bunker Cost Refer the below direct download link for the New Feature Document Page 21 of 23

22 5. ShipNet Support Helpdesk Contact Details Support requests may be made via phone, , or client web portal. Support issues may be raised with your local ShipNet Consultant, or they may be raised on the ShipNet Customer Support Community Portal (force) through one of the Support Contact approaches listed below. Support numbers and addresses are listed on our website ( Web Portal Support issues may be raised by clients directly on the ShipNet Customer Support Community Portal (force) via the client web portal at the following address: Users will need a User ID and password which is provided by ShipNet Helpdesk The Client Web Portal provides the most efficient means of creating the case in force. ShipNet Support Global address: Helpdesk@ShipNet.no Issues raised through this address will be logged into force by one of our support consultants. Phone Support may be reached through one of the following Support offices: USA : GMT Oslo : GMT Dubai : GMT Chennai : GMT Singapore : GMT For the US customers the hours are as follows: Monday through Friday (EST). For the European customers the hours are as follows: Monday through Friday (CET). During national holidays, the regional support department may not be operating, however support will be available from one of the alternative offices. Page 22 of 23

23 6. Installation scenarios Please uninstall previous release versions of ShipNet Client Installer and ShipNetServer. Refer the Installation Document for guidance. Page 23 of 23