PS Ship (Benefits & Cost Savings)

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2 PS Ship (Benefits & Cost Savings) Increased Cost Recovery PS Ship ensures proper cost allocation by requiring valid employee (sender) ID s as well as client matter detail (or general ledger information) on every shipment. Client matter (or GL) billing information is validated against firm financial systems and HR databases for accuracy, and timeliness. For shipments using non-billable billing codes, an additional note can be required. This note is then subsequently displayed during the invoice reconciliation process. Reduced Transportation Spend PS Ship consolidates all available vendors into one platform creating an ideal environment for cost comparison. PS Shop will even complete the comparison on the firm s behalf, displaying the most economical choice for each package. 1 PS Ship is fully compatible with vendors of all shapes and sizes including: National Carriers (UPS, FedEx, DHL) Regional & Same Day Messenger Couriers (Washington Express, Norco, Direct Rush, etc.) Deliveries Completed by Your Mailroom ( By Hand deliveries, inter-office shipments, etc.) The United States Postal Service (Certified Mail Forms, Waltz) 1 Displaying UPS rates and services within PS Shop requires special permission from UPS. information without the prior written consent of Lynch Marks, LLC Lynch Marks, LLC.

3 PS Ship (Benefits & Cost Savings) Reduced Transportation Spend (continued) Once a vendor has been selected PS Ship displays ALL available service levels for each shipment. Including the est. delivery commitment and the firm s account based cost for that shipment (this info is provided in real time by the vendor, ensuring the highest level of accuracy possible). By proactively providing all the options, as well as the resulting costs, PS Ship allows your users to make educated, and financially prudent, shipping choices. PS Ship recently released an additional level of cost control known as The Rate Reminder. The Rate Reminder is a firm configurable tool capable of monitoring the shipping choices of end users and requiring additional justification when premium shipping services are selected [e.g. UPS Next Day Air Early A.M., FedEx First Overnight], The Rate Reminder compels users to either enter the required additional justification 2 or choose an alternative, firm-defined, option. The Rate Reminder also includes a signature alert that notifies users of added fees for certain signature types, and reminds them that the carriers capture signatures by default at most commerical addresses. The Rate Reminder drives down your transportation spend by providing clear direction re: the firm s preferred options; and by identifying employees that may need additional training re: shipping. PS Ship also works to eliminate the growing number of assessorial (additional) fees charged by vendors for various factors including: address corrections, extended area surcharges, additional handling, etc PS Ship completes full street-level validation on all UPS and FedEx shipments, practically eliminating address correction fees (currently $11.00 each). And, by communicating in real time with the carriers, PS Ship provides users with up-to-the-minute notification re: anticipated charges. 2 User justification is stored and presented (in concert with vendor providing billing data) during the invoice reconciliation process. information without the prior written consent of Lynch Marks, LLC Lynch Marks, LLC.

4 PS Ship (Benefits & Cost Savings) Simplified Shipping Process (reducing labor costs) PS Ship integrates with Microsoft Outlook (and other CRMs) allowing users to ship from the desktop; eliminating the involvement of the mailroom, as well as the cumbrance of maintaining separate addresses books within vendor websites. Additionally, PS Ship manages user authentication by interacting with the firm s Active Directory, eliminating the need for administration of user id s and passwords, as well as new user creation and deactivation of former employees. PS Ship provides users with visibility to carrier provided shipment tracking information, eliminating another aspect mailroom involvement. Users can see all packages they shipped personally, as well as those shipped on their behalf. PS Ship also provides centralized monitoring of all packages via mailroom or management views. Other PS Ship tools like PS Receiver and PS Pouch, build upon this infrastructure to further enhance visibility and provide complete control of the flow of inbound and outbound shipments to the firm. information without the prior written consent of Lynch Marks, LLC Lynch Marks, LLC.

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6 PS Invoice (Efficient Invoice Processing) Standardized Invoice Format PS Invoice uses standardized EDI X12 formatting, providing stability (and a unified experience) across all carriers. EDI is far more consistent than the carrier s proprietary formats (UPS Billing Analysis Tool, FedEx D-Link, etc.) and will nearly eliminate the need to update import processes (reducing the possibility of delayed payments). By using the EDI format, PS Invoice is able to process all major carrier invoices via one unified and easy to use system. Also, EDI allows for automated invoice retrieval, with notification upon delivery. Centralized Control, Distributed Review, Automated Assessment PS Invoice controls the invoicing cycle from a central location (importing, exporting to financial system, etc.) while allowing for the review / auditing process to be handled locally at each office. As invoices are imported into PS Invoice each shipment is vetted for accurate client, matter, and time keeper data. Shipments missing information are flagged and can be reviewed collectively, or on an individual basis. By isolating shipments in need of validation, as well as allowing for local review (with corporate visibility) PS Invoice drastically shortens the review process. Plus, if the shipment was shipped via PS Ship, PS Invoice will provide the Sender s ID and extension for quick resolution of any concerns. information without the prior written consent of Lynch Marks, LLC Lynch Marks, LLC.

7 PS Invoice (Benefits & Cost Savings) Centralized Control, Distributed Review, Automated Assessment (continued) By combining data from the EDI invoice with shipment information stored in the PS Ship database (including billing notes, and additional user justification captured by the Rate Reminder) PS Invoice makes reconciling invalid shipments quick and easy. Additional data provided in the review process can include: Signature and delivery time Additional address information Billing notes from shipment creation Links to UPS on-line tracking Relevant surcharge and accessorial Comprehensive Reporting & Receipt Generation PS Invoice maintains a history of all invoiced transactions for all vendors, meaning Finance can quickly determine usage on a weekly, monthly, quarterly, or annual basis. Additionally, PS Invoice aids in the management of vendor agreements by providing a snap shot of the firm s spend with each vendor. PS Invoice also provides a quick and easy method of producing client requested receipts for shipment charges. Receipts can be generated by: client, matter, vendor, invoice #, or by individual senders. information without the prior written consent of Lynch Marks, LLC Lynch Marks, LLC.