LOOP ID - N1 10 Must Use 380 N1 Destination Authority Name O 1. LOOP ID - N1 10 Must Use 380 N1 Ship From Name (Property Owner/Service

Transcription

1 859 Freight Invoice Functional Group ID=FB Introduction: This Draft Standard for Trial Use contains the format and establishes the data contents of the Freight Invoice Transaction Set (859) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide the sender with the capability to transmit an invoice, including charges, allowances, and details, for transportation services rendered. This transaction set can also be used to exchange transportation services invoice information based on services provided in accordance with Government transportation rules and regulations. It may be used by the U.S. Civilian Government, U.S. Department of Defense, and any of their trading partners to exchange invoice information resulting from the shipment of freight, household goods, and passengers. This transaction set fulfills financial information requirements established by the U.S. Government. Date: 8/16/2007 Heading: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments M 010 ST Transaction Set Header M 1 M 020 B3 Beginning Segment for Carrier's Invoice M B3A Invoice Type O 1 Must Use 040 N9 Billing Agent O N9 Seller Reference O 1 Must Use 040 N9 Delivery Type O 1 Must Use 040 N9 Alternative Funds Settlement Information O N9 PowerTrack Reference Number O 1 Must Use 100 G62 Actual Pickup Date O G62 Actual Delivery Date O NTE Note/Special Instruction O 30 LOOP ID - N1 10 Must Use 380 N1 Buyer's Organization Name O 1 LOOP ID - N1 10 Must Use 380 N1 Destination Authority Name O 1 LOOP ID - N1 10 Must Use 380 N1 Ship From Name (Property Owner/Service O 1 Requestor) Must Use 410 N4 Ship From Geographic Location (Property O 1 Owner/Service Requestor) LOOP ID - N1 10 Must Use 380 N1 Ship To Name (Property Owner/Service O 1 Requestor) Must Use 410 N4 Ship To Geographic Location (Property O 1 Owner/Service Requestor) Detail: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments LOOP ID - LX 999 PT859J (004010) 1 August 16, 2007

2 M 010 LX Assigned Number M 1 LOOP ID - N1 1 D 020 N1 Ship From Name (Transportation Provider) O 1 D 050 N4 Ship From Geographic Location (Transportation Provider) O 1 LOOP ID - N1 1 D 020 N1 Origin Port Name C 1 D 050 N4 Origin Port Geographic Location O 1 LOOP ID - N1 1 D 020 N1 Ship To Name (Transportation Provider) O 1 D 050 N4 Ship To Geographic Location (Transportation Provider) O 1 LOOP ID - N1 1 D 020 N1 Destination Port Name O 1 D 050 N4 Destination Port Geographic Location O L5 Description, Marks and Numbers O 10 LOOP ID - L0 1 D 110 L0 Single Factor Weight - Line Item for CWA O 1 Traffic 120 L1 Single Factor Weight - Rate and Charges O MEA Single Factor Weight - Measurement Weight O 1 LOOP ID - L0 1 D 110 L0 Line Item for DPS Tariffs O L1 Flat Rate - Rate and Charges O MEA Flat Rate - Measurement Weight for DPS O MEA Flat Rate - Billed Weight for DPS O 1 LOOP ID - L0 1 D 110 L0 Two Factor Quantity - Line Item O 1 D 120 L1 Rate and Charges - Two Factor Quantity O 1 D 130 MEA Two Factor Quantity - Other Measurements O 1 D 130 MEA Two Factor Quantity - Measurement Weight O 1 LOOP ID - L0 1 D 110 L0 Single Factor Quantity (Not Weight) - Line O 1 Item D 120 L1 Single Factor Quantity (Not Weight) - Rate and O 1 Charges D 130 MEA Single Factor Quantity (Not Weight) Other O 2 Measurements Must Use 140 L7 Tariff Reference O 1 Must Use 190 N9 PPSO Approval O 1 D 190 N9 SIT Control Number O N9 Line Item Match ID O N9 Line Item Note O N9 Code 3 Ocean Compensation Factor O 1 Summary: Pos. Seg. Req. Loop Notes and No. ID Name Des. Max.Use Repeat Comments M 020 SE Transaction Set Trailer M 1 PT859J (004010) 2 August 16, 2007

3 Segment: ST Transaction Set Header Position: 010 Loop: Level: Heading Usage: Mandatory Purpose: To indicate the start of a transaction set and to assign a control number Syntax Semantic 1 The transaction set identifier (ST01) is used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set). Comments: Example: ST*859*0001 M ST Transaction Set Identifier Code M ID 3/3 Code uniquely identifying a Transaction Set 859 Freight Invoice M ST Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set PT859J (004010) 3 August 16, 2007

4 Segment: B3 Beginning Segment for Carrier's Invoice Position: 020 Loop: Level: Heading Usage: Mandatory Purpose: To transmit basic data relating to the carrier's invoice Syntax 1 If either B309 or B310 is present, then the other is required. Semantic 1 B306 is the billing date. 2 On collect freight bills the data in B309 will be the actual delivery date. For the shipments invoiced prior to delivery, the B309 will be the estimated date of delivery. 3 If B314 is used, B304 will indicate the party or parties responsible for payment of the transportation terms identified in B314. Comments: Example: B3** *ZP111111*PP** *213288** *035*ABCD M B Invoice Number M AN 1/22 Identifying number assigned by issuer Transportation Provider Invoice Reference # for feed to CWA or DPS. Invoice Number for feed to PowerTrack. It is possible for the Invoice Reference # and the Invoice # to be identical. >> B Shipment Identification Number O AN 1/30 Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters) Buyer Document ID. BOL#. From GBL/BOL M B Shipment Method of Payment M ID 2/2 Code identifying payment terms for transportation charges PP Prepaid (by Seller) M B Date M DT 8/8 Date expressed as CCYYMMDD M B Net Amount Due M N2 1/12 Total charges to be paid by the receiver of this transaction set expressed in the standard monetary denomination for the currency specified B Correction Indicator O ID 2/2 Code used to indicate that the transaction set contains information which corrects previous information Allows a limited line-item price update capability to an existing invoice only. This flag affects only the price, quantity, and UOM attributes on the matching line item numbers for an existing invoice. Not used for first invoice submissions. CO Correction B Delivery Date X DT 8/8 Date for delivery of cargo to final consignee or to next mode expressed in format CCYYMMDD This date is used for the transit status in PowerTrack. If a date is provided, Notice of Completion of Service (NOSC) will be considered complete. If no date is provided, the sender will still be required to provide the Transit Status (service completion event) in order to be paid. B Date/Time Qualifier X ID 3/3 Code specifying type of date or time, or both date and time 035 Delivered PT859J (004010) 4 August 16, 2007

5 M B Standard Carrier Alpha Code M ID 2/4 Standard Carrier Alpha Code PT859J (004010) 5 August 16, 2007

6 Segment: B3A Invoice Type Position: 030 Loop: Level: Heading Usage: Optional Purpose: To indicate type of invoice and number of shipments Syntax Semantic Comments: 1 B3A02 is the number of shipments invoiced. Example: B3A*DI M B3A Transaction Type Code M ID 2/2 Code specifying the type of transaction Always use DI debit invoice. CN Credit invoice is only supported for those TSPs which have already coded for credit invoices. For credit invoices PowerTrack treats all line items as negative and that invoice total is negative CN Credit Invoice DI Debit Invoice PT859J (004010) 6 August 16, 2007

7 Segment: N9 Billing Agent Position: 040 Loop: Level: Heading Usage: Optional (Must Use) Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: Example: N9*8M* SENDER1 M N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification 8M Originating Company Identifier >> N Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier SenderID from ISA06 PT859J (004010) 7 August 16, 2007

8 Segment: N9 Seller Reference Position: 040 Loop: Level: Heading Usage: Optional Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: Example: N9*CN*REFERENCE1 M N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification CN Carrier's Reference Number (PRO/Invoice) >> N Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier PT859J (004010) 8 August 16, 2007

9 Segment: N9 Delivery Type Position: 040 Loop: Level: Heading Usage: Optional (Must Use) Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: Used for informational purposes, tells PowerTrack which transit status was used. Requires delivery date for complete transit status. Example: N9*KK*RC M N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification KK Delivery Reference >> N Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier DV Delivered to Destination RC Reconsigned ST Delivered to Storage in Transit PT859J (004010) 9 August 16, 2007

10 Segment: N9 Alternative Funds Settlement Information Position: 040 Loop: Level: Heading Usage: Optional (Must Use) Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: Example: N9*PQ*SCAC1234 N9*PQ*SCACHHG N9*PQ*SCAC1234XRS M N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification PQ Payee Identification >> N Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier If you have a DFAS assigned payee code: Synonym for the Standard Carrier Alpha Code (SCAC) located in the B311 concatenated with your DFAS payee code. If you do not have a payee code: use the SCAC located in the B311 concatenated wtihwith 'HHG'. In the case of invoice processing via Daycos (John Day Coor another 3rd party processor named on your Agent Addendum.) the requirement is to send the SCAC concatenated with the DFAS assigned payee code concatenated with 'XRS'. PT859J (004010) 10 August 16, 2007

11 Segment: N9 PowerTrack Reference Number Position: 040 Loop: Level: Heading Usage: Optional Purpose: To transmit identifying information as specified by the Reference Identification Qualifier Syntax 1 At least one of N902 or N903 is required. 2 If N906 is present, then N905 is required. 3 If either C04003 or C04004 is present, then the other is required. 4 If either C04005 or C04006 is present, then the other is required. Semantic 1 N906 reflects the time zone which the time reflects. 2 N907 contains data relating to the value cited in N902. Comments: This segment is not used by Transportation Providers. Example: N9*6O* M N Reference Identification Qualifier M ID 2/3 Code qualifying the Reference Identification 6O Cross Reference Number >> N Reference Identification X AN 1/30 Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier PowerTrack's internal reference number for this shipment. This segment is used on the outbound 859 only. This reference number is returned on the 824 to PowerTrack when discrepancies between the service request and invoice have been identified. PT859J (004010) 11 August 16, 2007

12 Segment: G62 Actual Pickup Date Position: 100 Loop: Level: Heading Usage: Optional (Must Use) Purpose: To specify pertinent dates and times Syntax 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Semantic Comments: Example: G62*86* >> G Date Qualifier X ID 2/2 Code specifying type of date 86 Actual Pickup Date >> G Date X DT 8/8 Date expressed as CCYYMMDD PT859J (004010) 12 August 16, 2007

13 Segment: G62 Actual Delivery Date Position: 100 Loop: Level: Heading Usage: Optional Purpose: To specify pertinent dates and times Syntax 1 At least one of G6201 or G6203 is required. 2 If either G6201 or G6202 is present, then the other is required. 3 If either G6203 or G6204 is present, then the other is required. Semantic Comments: Example: G62*35* >> G Date Qualifier X ID 2/2 Code specifying type of date 35 Delivered on This Date >> G Date X DT 8/8 Date expressed as CCYYMMDD Date delivered to the location specified in N9 - Delivery Type Segment. PT859J (004010) 13 August 16, 2007

14 Segment: NTE Note/Special Instruction Position: 220 Loop: Level: Heading Usage: Optional Max Use: 30 Purpose: To transmit information in a free-form format, if necessary, for comment or special instruction Syntax Semantic Comments: 1 The NTE segment permits free-form information/data which, under ANSI X12 standard implementations, is not machine processable. The use of the NTE segment should therefore be avoided, if at all possible, in an automated environment. Example: NTE*INV*REWEIGH:3950# >> NTE Note Reference Code O ID 3/3 Code identifying the functional area or purpose for which the note applies INV Invoice Instruction M NTE Description M AN 1/80 A free-form description to clarify the related data elements and their content For domestic shipments having a reweigh, this data element is the concatenation of 'REWEIGH:" & weight & '#' PT859J (004010) 14 August 16, 2007

15 Segment: N1 Buyer's Organization Name Position: 380 Loop: N1 Optional (Must Use) Level: Heading Usage: Optional (Must Use) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*RG**27*BGAC M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual RG Responsible Installation, Origin N Name X AN 1/60 Free-form name Name of origin site. >> N Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 27 Government Bill Of Lading Office Code (GBLOC) Required for HHG >> N Identification Code X AN 2/80 Code identifying a party or other code Actual origin site code. PT859J (004010) 15 August 16, 2007

16 Segment: N1 Destination Authority Name Position: 380 Loop: N1 Optional (Must Use) Level: Heading Usage: Optional (Must Use) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*RH**27*KRFL M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual RH Responsible Installation, Destination N Name X AN 1/60 Free-form name Name of destination site. >> N Identification Code Qualifier X ID 1/2 Code designating the system/method of code structure used for Identification Code (67) 27 Government Bill Of Lading Office Code (GBLOC) Required for HHG. >> N Identification Code X AN 2/80 Code identifying a party or other code Actual destination site code. PT859J (004010) 16 August 16, 2007

17 Segment: N1 Ship From Name (Property Owner/Service Requestor) Position: 380 Loop: N1 Optional (Must Use) Level: Heading Usage: Optional (Must Use) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*SF*JOHN JONES M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual SF Ship From >> N Name X AN 1/60 Free-form name Shipper Name (Member's Name) PT859J (004010) 17 August 16, 2007

18 Segment: N4 Ship From Geographic Location (Property Owner/Service Requestor) Position: 410 Loop: N1 Optional (Must Use) Level: Heading Usage: Optional (Must Use) Purpose: To specify the geographic place of the named party Syntax 1 If N406 is present, then N405 is required. Semantic Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Examples: CONUS N4*Seattle*WA*98101*US*CC*King OCONUS N4*Vancouver***CA*RA*CA Hawaii N4*Honolulu*HI*96801*US*RA*US89 Alaska - International N4*Juneau*AK*99801*US*RA*US Alaska - Domestic N4*Juneau*AK*99801*US*CC*Juneau Borough >> N City Name O AN 2/30 Free-form text for city name From BOL/GBL D N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency Required for US only D N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) From GBL/BOL. Required for US >> N Country Code O ID 2/2 Code identifying the country From BOL/GBL >> N Location Qualifier X ID 1/2 Code identifying type of location CC Country For HHG, Use CC for County RA Rate Area Code Qualifies a code that identifies a geographic area where transportation rates apply >> N Location Identifier O AN 1/30 Code which identifies a specific location County for CONUS Point or SDDC Rate Area for International. Except for Alaska, which requires rate area for International move and county for domestic move. PT859J (004010) 18 August 16, 2007

19 Segment: N1 Ship To Name (Property Owner/Service Requestor) Position: 380 Loop: N1 Optional (Must Use) Level: Heading Usage: Optional (Must Use) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*ST*JOHN JONES M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual ST Ship To >> N Name X AN 1/60 Free-form name PT859J (004010) 19 August 16, 2007

20 Segment: N4 Ship To Geographic Location (Property Owner/Service Requestor) Position: 410 Loop: N1 Optional (Must Use) Level: Heading Usage: Optional (Must Use) Purpose: To specify the geographic place of the named party Syntax 1 If N406 is present, then N405 is required. Semantic Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Examples: CONUS N4*Seattle*WA*98101*US*CC*King OCONUS N4*Vancouver***CA*RA*CA Hawaii N4*Honolulu*HI*96801*US*RA*US89 Alaska - International N4*Juneau*AK*99801*US*RA*US Alaska - Domestic N4*Juneau*AK*99801*US*CC*Juneau Borough >> N City Name O AN 2/30 Free-form text for city name From BOL/GBL (CONUS only) D N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency Required for US only D N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) From GBL/BOL. Required for US >> N Country Code O ID 2/2 Code identifying the country From BOL/GBL >> N Location Qualifier X ID 1/2 Code identifying type of location CC Country For HHG, Use CC for County RA Rate Area Code Qualifies a code that identifies a geographic area where transportation rates apply >> N Location Identifier O AN 1/30 Code which identifies a specific location County for CONUS Point or SDDC Rate Area for International. Except for Alaska, which requires rate area for International move and county for domestic move. PT859J (004010) 20 August 16, 2007

21 Segment: LX Assigned Number Position: 010 Loop: LX Mandatory Usage: Mandatory Purpose: To reference a line number in a transaction set Syntax Semantic Comments: LX*1 M LX Assigned Number M N0 1/6 Number assigned for differentiation within a transaction set PT859J (004010) 21 August 16, 2007

22 Segment: N1 Ship From Name (Transportation Provider) Position: 020 Loop: N1 Optional (Dependent) Usage: Optional (Dependent) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*PW*RESIDENCE PICKUP M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual 77 Service Location 7C Place of Occurrence AB Additional Pick Up Address AE Additional Delivery Address DA Delivery Address ND Next Destination OT Origin Terminal PW Pick Up Address SF Ship From ST Ship To TR Terminal WD Storage Facility at Destination A storage facility located in the geographic vicinity of a destination location WO Storage Facility at Origin A storage facility located in the geographic vicinity of an origin location >> N Name X AN 1/60 Free-form name PT859J (004010) 22 August 16, 2007

23 Segment: N4 Ship From Geographic Location (Transportation Provider) Position: 050 Loop: N1 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify the geographic place of the named party Syntax 1 If N406 is present, then N405 is required. Semantic Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Examples: CONUS N4*Seattle*WA*98101*US*CC*King OCONUS N4*Vancouver***CA*RA*CA Hawaii N4*Honolulu*HI*96801*US*RA*US89 Alaska - International N4*Juneau*AK*99801*US*RA*US Alaska - Domestic N4*Juneau*AK*99801*US*CC*Juneau Borough >> N City Name O AN 2/30 Free-form text for city name Mileage or SFR Origin Point. D N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency Only required for CONUS, Alaska and Hawaii D N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) Only required for CONUS, Alaska and Hawaii >> N Country Code O ID 2/3 Code identifying the country >> N Location Qualifier X ID 1/2 Code identifying type of location All Domestic requires county I16 requires country for CONUS and Alaska. I16 requires rate area for OCONUS and Hawaii International Tender requires rate area CC Country For HHG, Use CC for County RA Rate Area Code Qualifies a code that identifies a geographic area where transportation rates apply R N Location Identifier O AN 1/30 Code which identifies a specific location PT859J (004010) 23 August 16, 2007

24 County for CONUS Point or SDDC Rate Area for International. Except for Alaska, which requires rate area for International move and county for domestic move. PT859J (004010) 24 August 16, 2007

25 Segment: N1 Origin Port Name Position: 020 Loop: N1 Conditional (Dependent) Usage: Conditional (Dependent) Purpose: Name of Port Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*OT*Seattle Origin Port is required when the tariff is DPS International and there is a CONUS location. M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual OT Origin Terminal >> N Name X AN 1/60 Free-form name PT859J (004010) 25 August 16, 2007

26 Segment: N4 Origin Port Geographic Location Position: 050 Loop: N1 Conditional (Dependent) Usage: Optional (Dependent) Purpose: To specify the geographic place of the named party Syntax 1 If N406 is present, then N405 is required. Semantic Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Examples: CONUS N4*Seattle*WA*98101*US*CC*King OCONUS N4*Vancouver***CA*RA*CA Hawaii N4*Honolulu*HI*96801*US*RA*US89 Alaska - International N4*Juneau*AK*99801*US*RA*US Alaska - Domestic N4*Juneau*AK*99801*US*CC*Juneau Borough >> N City Name O AN 2/30 Free-form text for city name D N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency Only required for CONUS, Alaska and Hawaii D N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) Only required for CONUS, Alaska and Hawaii >> N Country Code O ID 2/3 Code identifying the country >> N Location Qualifier X ID 1/2 Code identifying type of location All Domestic requires county I16 requires country for CONUS and Alaska. I16 requires rate area for OCONUS and Hawaii International Tender requires rate area CC Country For HHG, Use CC for County RA Rate Area Code Qualifies a code that identifies a geographic area where transportation rates apply R N Location Identifier O AN 1/30 Code which identifies a specific location County for CONUS Point or SDDC Rate Area for International. Except for PT859J (004010) 26 August 16, 2007

27 Alaska, which requires rate area for International move and county for domestic move. PT859J (004010) 27 August 16, 2007

28 Segment: N1 Ship To Name (Transportation Provider) Position: 020 Loop: N1 Optional (Dependent) Usage: Optional (Dependent) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*WD*WAREHOUSE AT DESTINATION M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual 77 Service Location 7C Place of Occurrence AB Additional Pick Up Address AE Additional Delivery Address DA Delivery Address ND Next Destination OT Origin Terminal TR Terminal WD Storage Facility at Destination A storage facility located in the geographic vicinity of a destination location WO Storage Facility at Origin A storage facility located in the geographic vicinity of an origin location >> N Name X AN 1/60 Free-form name PT859J (004010) 28 August 16, 2007

29 Segment: N4 Ship To Geographic Location (Transportation Provider) Position: 050 Loop: N1 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify the geographic place of the named party Syntax 1 If N406 is present, then N405 is required. Semantic Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Examples: CONUS N4*Seattle*WA*98101*US*CC*King OCONUS N4*Vancouver***CA*RA*CA Hawaii N4*Honolulu*HI*96801*US*RA*US89 Alaska - International N4*Juneau*AK*99801*US*RA*US Alaska - Domestic N4*Juneau*AK*99801*US*CC*Juneau Borough >> N City Name O AN 2/30 Free-form text for city name D N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency Only required for CONUS, Alaska and Hawaii D N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) Only required for CONUS, Alaska and Hawaii >> N Country Code O ID 2/3 Code identifying the country >> N Location Qualifier X ID 1/2 Code identifying type of location All Domestic requires county I16 requires country for CONUS and Alaska. I16 requires rate area for OCONUS and Hawaii International Tender requires rate area CC Country RA Rate Area Code Qualifies a code that identifies a geographic area where transportation rates apply >> N Location Identifier O AN 1/30 Code which identifies a specific location County for CONUS Point or SDDC Rate Area for International. Except for Alaska, which requires rate area for International move and county for PT859J (004010) 29 August 16, 2007

30 domestic move. PT859J (004010) 30 August 16, 2007

31 Segment: N1 Destination Port Name Position: 020 Loop: N1 Optional (Dependent) Usage: Optional (Dependent) Purpose: To identify a party by type of organization, name, and code Syntax 1 At least one of N102 or N103 is required. 2 If either N103 or N104 is present, then the other is required. Semantic Comments: 1 This segment, used alone, provides the most efficient method of providing organizational identification. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintained by the transaction processing party. 2 N105 and N106 further define the type of entity in N101. Example: N1*TR*NEW YORK Destination Port is required when tariff DPS International is used and a location is CONUS. M N Entity Identifier Code M ID 2/3 Code identifying an organizational entity, a physical location, property or an individual TR Terminal >> N Name X AN 1/60 Free-form name PT859J (004010) 31 August 16, 2007

32 Segment: N4 Destination Port Geographic Location Position: 050 Loop: N1 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify the geographic place of the named party Syntax 1 If N406 is present, then N405 is required. Semantic Comments: 1 A combination of either N401 through N404, or N405 and N406 may be adequate to specify a location. 2 N402 is required only if city name (N401) is in the U.S. or Canada. Examples: CONUS N4*Seattle*WA*98101*US*CC*King OCONUS N4*Vancouver***CA*RA*CA Hawaii N4*Honolulu*HI*96801*US*RA*US89 Alaska - International N4*Juneau*AK*99801*US*RA*US Alaska - Domestic N4*Juneau*AK*99801*US*CC*Juneau Borough >> N City Name O AN 2/30 Free-form text for city name D N State or Province Code O ID 2/2 Code (Standard State/Province) as defined by appropriate government agency Only required for CONUS, Alaska and Hawaii D N Postal Code O ID 3/15 Code defining international postal zone code excluding punctuation and blanks (zip code for United States) Only required for CONUS, Alaska and Hawaii >> N Country Code O ID 2/3 Code identifying the country >> N Location Qualifier X ID 1/2 Code identifying type of location All Domestic requires county I16 requires country for CONUS and Alaska. I16 requires rate area for OCONUS and Hawaii International Tender requires rate area CC Country RA Rate Area Code Qualifies a code that identifies a geographic area where transportation rates apply >> N Location Identifier O AN 1/30 Code which identifies a specific location County for CONUS Point or SDDC Rate Area for International. Except for Alaska, which requires rate area for International move and county for PT859J (004010) 32 August 16, 2007

33 domestic move. PT859J (004010) 33 August 16, 2007

34 Segment: L5 Description, Marks and Numbers Position: 100 Loop: LX Mandatory Usage: Optional 0 Purpose: To specify the line item in terms of description, quantity, packaging, and marks and numbers Syntax 1 If either L503 or L504 is present, then the other is required. 2 If L507 is present, then L506 is required. 3 If either L508 or L509 is present, then the other is required. Semantic Comments: 1 L502 may be used to send quantity information as part of the product description. Example: L5*2*STAIR FLIGHTS EXTERIOR >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item L Lading Description O AN 1/50 Description of an item as required for rating and billing purposes From item codes list. PT859J (004010) 34 August 16, 2007

35 Segment: L0 Single Factor Weight - Line Item for CWA Traffic Position: 110 Loop: L0 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data Syntax 1 If either L002 or L003 is present, then the other is required. 2 If either L004 or L005 is present, then the other is required. 3 If either L006 or L007 is present, then the other is required. 4 If either L008 or L009 is present, then the other is required. 5 If L011 is present, then L004 is required. 6 If either L013 or L015 is present, then the other is required. Semantic 1 L008 is the number of handling units of the line item tendered to the carrier. 2 L013 can only be used if the code in L009 is PLT, SKD, or SLP. 3 L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify. Comments: 1 L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item. L0*3*1*OR*5.40*B******L >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item >> L Billed/Rated-as Quantity X R 1/11 Basis for rating (miles, value, volume, etc.) Set to 1 1 >> L Billed/Rated-as Qualifier X ID 2/2 Code identifying the type of quantity or value on which the rate or item pricing is based OR Other >> L Weight X R 1/10 Numeric value of weight Weight Quantity in CWTs. On all Weight based items, submit the billing weight in the L004, and show the Net weight in an MEA segment as follows: MEA01= WT, MEA02= N, MEA03= Actual Net Weight Quantity in CWT >> L Weight Qualifier X ID 1/2 Code defining the type of weight Use B to conform to EDI standards. A B is treated as BW in both PowerTrack and CWA. B Billed Weight >> L Weight Unit Code O ID 1/1 Code specifying the weight unit L Pounds PT859J (004010) 35 August 16, 2007

36 Segment: L1 Single Factor Weight - Rate and Charges Position: 120 Loop: L0 Optional (Dependent) Usage: Optional Purpose: To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements Syntax 1 If either L102 or L103 is present, then the other is required. 2 At least one of L104 L105 or L106 is required. 3 If either L114 or L115 is present, then the other is required. 4 If either L117 or L118 is present, then the other is required. Semantic 1 L119 is the percent used to determine the charge in L L120, if used, indicates the currency for all monetary amounts in this L1 segment. 3 L121 is the origin rated as charge amount. Comments: L1*3*0.95*RC*487***************0.95 >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item >> L Freight Rate X R 1/9 Rate that applies to the specific commodity Base Rate >> L Rate/Value Qualifier X ID 2/2 Code qualifying how to extend charges or interpret value RC Rate >> L Charge X N2 1/12 For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified Total of Line Item L Percent O R 1/10 Percentage expressed as a decimal Multiplier Used in Calculating Charge in L104. The multiplier used in calculating the charge in the L104 can be other than When there is a discount the percentage = discount. For example, if the discount was 20% then the percentage is 80%/100 =.8 PT859J (004010) 36 August 16, 2007

37 Segment: MEA Single Factor Weight - Measurement Weight Position: 130 Loop: L0 Optional (Dependent) Usage: Optional Purpose: To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001) Syntax 1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required. 3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present. Semantic 1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06. Comments: 1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value. ONLY used when specified in notes section of item codes list. MEA*WT*N*5.40 >> MEA Measurement Reference ID Code O ID 2/2 Code identifying the broad category to which a measurement applies >> MEA Measurement Qualifier O ID 1/3 Code identifying a specific product or process characteristic to which a measurement applies B Billed Weight CWT Charge Weight >> MEA Measurement Value X R 1/20 The value of the measurement Weight displayed in CWTs. Gross weight for baggage. Net weight for everything else PT859J (004010) 37 August 16, 2007

38 Segment: L0 Line Item for DPS Tariffs Position: 110 Loop: L0 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data Syntax 1 If either L002 or L003 is present, then the other is required. 2 If either L004 or L005 is present, then the other is required. 3 If either L006 or L007 is present, then the other is required. 4 If either L008 or L009 is present, then the other is required. 5 If L011 is present, then L004 is required. 6 If either L013 or L015 is present, then the other is required. Semantic 1 L008 is the number of handling units of the line item tendered to the carrier. 2 L013 can only be used if the code in L009 is PLT, SKD, or SLP. 3 L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify. Comments: 1 L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item. L0*3*1*FR >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item >> L Billed/Rated-as Quantity X R 1/11 Basis for rating (miles, value, volume, etc.) Set to 1 for DPSFlat rates such as LHS. For non-flat rates send billed quantity. 1 >> L Billed/Rated-as Qualifier X ID 2/2 Code identifying the type of quantity or value on which the rate or item pricing is based CF Cubic Foot EA Each FR Flat Rate MV Monetary Value NR Container RV Release Value TD Days TH Hours PT859J (004010) 38 August 16, 2007

39 Segment: L1 Flat Rate - Rate and Charges Position: 120 Loop: L0 Optional (Dependent) Usage: Optional Purpose: To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements Syntax 1 If either L102 or L103 is present, then the other is required. 2 At least one of L104 L105 or L106 is required. 3 If either L114 or L115 is present, then the other is required. 4 If either L117 or L118 is present, then the other is required. Semantic 1 L119 is the percent used to determine the charge in L L120, if used, indicates the currency for all monetary amounts in this L1 segment. 3 L121 is the origin rated as charge amount. Comments: L1*3*0.95*RC*487***************0.95 >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item >> L Freight Rate X R 1/9 Rate that applies to the specific commodity Base Rate >> L Rate/Value Qualifier X ID 2/2 Code qualifying how to extend charges or interpret value RC Rate >> L Charge X N2 1/12 For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified Total of Line Item L Percent O R 1/10 Percentage expressed as a decimal Multiplier Used in Calculating Charge in L104. The multiplier used in calculating the charge in the L104 can be other than When there is a discount the percentage = discount. For example, if the discount was 20% then the percentage is 80% *100 =.8 PT859J (004010) 39 August 16, 2007

40 Segment: MEA Flat Rate - Measurement Weight for DPS Position: 130 Loop: L0 Optional (Dependent) Usage: Optional Purpose: To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001) Syntax 1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required. 3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present. Semantic 1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06. Comments: 1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value. ONLY used when specified in notes section of item codes list. MEA*WT*N*5.40 >> MEA Measurement Reference ID Code O ID 2/2 Code identifying the broad category to which a measurement applies WT Weights >> MEA Measurement Qualifier O ID 1/3 Code identifying a specific product or process characteristic to which a measurement applies G Gross Weight N Actual Net Weight >> MEA Measurement Value X R 1/20 The value of the measurement Weight displayed in CWTs. Gross weight for baggage. Net weight for everything else PT859J (004010) 40 August 16, 2007

41 Segment: MEA Flat Rate - Billed Weight for DPS Position: 130 Loop: L0 Optional (Dependent) Usage: Optional Purpose: To specify physical measurements or counts, including dimensions, tolerances, variances, and weights (See Figures Appendix for example of use of C001) Syntax 1 At least one of MEA03 MEA05 MEA06 or MEA08 is required. 2 If MEA05 is present, then MEA04 is required. 3 If MEA06 is present, then MEA04 is required. 4 If MEA07 is present, then at least one of MEA03 MEA05 or MEA06 is required. 5 Only one of MEA08 or MEA03 may be present. Semantic 1 MEA04 defines the unit of measure for MEA03, MEA05, and MEA06. Comments: 1 When citing dimensional tolerances, any measurement requiring a sign (+ or -), or any measurement where a positive (+) value cannot be assumed, use MEA05 as the negative (-) value and MEA06 as the positive (+) value. ONLY used when specified in notes section of item codes list. MEA*BC*B*5.40 >> MEA Measurement Reference ID Code O ID 2/2 Code identifying the broad category to which a measurement applies BC Billed Actual >> MEA Measurement Qualifier O ID 1/3 Code identifying a specific product or process characteristic to which a measurement applies B Billed Weight >> MEA Measurement Value X R 1/20 The value of the measurement Weight displayed in CWTs. Gross weight for baggage. Net weight for everything else PT859J (004010) 41 August 16, 2007

42 Segment: L0 Two Factor Quantity - Line Item Position: 110 Loop: L0 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data Syntax 1 If either L002 or L003 is present, then the other is required. 2 If either L004 or L005 is present, then the other is required. 3 If either L006 or L007 is present, then the other is required. 4 If either L008 or L009 is present, then the other is required. 5 If L011 is present, then L004 is required. 6 If either L013 or L015 is present, then the other is required. Semantic 1 L008 is the number of handling units of the line item tendered to the carrier. 2 L013 can only be used if the code in L009 is PLT, SKD, or SLP. 3 L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip sheet or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not be required to verify. Comments: 1 L013 is used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip sheet for the line item. L0*6*2*EA*5.40*B******L >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item >> L Billed/Rated-as Quantity X R 1/11 Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81 >> L Billed/Rated-as Qualifier X ID 2/2 Code identifying the type of quantity or value on which the rate or item pricing is based CF Cubic Foot EA Each FR Flat Rate MV Monetary Value NR Container RV Release Value TD Days TH Hours >> L Weight X R 1/10 Numeric value of weight Weight Quantity in CWTs. On all Weight based items, submit the billing weight in the L004, and show the Net weight in an MEA segment as follows: MEA01= WT, MEA02= N, MEA03= Actual Net Weight Quantity in CWT >> L Weight Qualifier X ID 1/2 Code defining the type of weight Use B to conform to EDI standards. A B is treated as BW in both PowerTrack and CWA. B Billed Weight >> L Weight Unit Code O ID 1/1 Code specifying the weight unit PT859J (004010) 42 August 16, 2007

43 L Pounds PT859J (004010) 43 August 16, 2007

44 Segment: L1 Rate and Charges - Two Factor Quantity Position: 120 Loop: L0 Optional (Dependent) Usage: Optional (Dependent) Purpose: To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements Syntax 1 If either L102 or L103 is present, then the other is required. 2 At least one of L104 L105 or L106 is required. 3 If either L114 or L115 is present, then the other is required. 4 If either L117 or L118 is present, then the other is required. Semantic 1 L119 is the percent used to determine the charge in L L120, if used, indicates the currency for all monetary amounts in this L1 segment. 3 L121 is the origin rated as charge amount. Comments: L1*6*1.16*RC*1190***************0.95 >> L Lading Line Item Number O N0 1/3 Sequential line number for a lading item >> L Freight Rate X R 1/9 Rate that applies to the specific commodity >> L Rate/Value Qualifier X ID 2/2 Code qualifying how to extend charges or interpret value RC Rate >> L Charge X N2 1/12 For a line item: freight or special charge; for the total invoice: the total charges -- expressed in the standard monetary denomination for the currency specified Total of Line Item L Percent O R 1/10 Percentage expressed as a decimal Multiplier Used in Calculating Charge in L104. The multiplier used in calculating the charge in the L104 can be other than When there is a discount the percentage = discount. For example, if the discount was 20% then the percentage is 80%100 =.8 PT859J (004010) 44 August 16, 2007