GS1 Recall User Guide Chapter 5 System Requirements and Glossary

Transcription

1 Title GS1 Recall User Guide Chapter 5 System Requirements and Glossary Version 4.1 Date 3 June 2018 Doc type User Guide GS1 Australia

2 Disclaimer THIS DOCUMENT IS PROVIDED AS IS WITH NO WARRANTIES WHATSOEVER, INCLUDING ANY WARRANTY OF MERCHANTABILITY, NONINFRINGMENT, FITNESS FOR PARTICULAR PURPOSE, OR ANY WARRANTY OTHER WISE ARISING OUT OF THIS SPECIFICATION. GS1 Australia disclaims all liability for any damages arising from use or misuse of this document or its contents, whether special, indirect, consequential, or compensatory damages, and including liability for infringement of any intellectual property rights, relating to use of information in or reliance upon this document. GS1 Australia retains the right to make changes to this document or its contents at any time, without notice. GS1 Australia makes no warranty for the use of this document and assumes no responsibility for any errors which may appear in the document, nor does it make a commitment to update the information contained herein. GS1 Recall User Guide 2018 v4.1 i

3 Table of contents GS1 Recall System Requirements... 1 Glossary of Terms Terms and Definitions... 2 GS1 Abbreviations Legacy (Retired) Terms GS1 Recall User Guide 2018 v4.1 ii

4 GS1 Recall System Requirements The specifications outlined below are required as a minimum to operate GS1 Recall. Supported Internet Browsers o o o o Internet Explorer V11.0 and above Mozilla Firefox V6.0 and above Safari V5.0 and above Google Chrome V14.0 and above Connection to the Internet from your computer (Response time of the application may vary depending on your internet connection speed) Adobe Acrobat Reader V8.0 and above Valid GS1 Recall Username and Password Enable Pop Up Blockers for GS1 Recall sites as follows: o Recall Production: o Enable s from the Recall mailbox IDs below to be received by the user. Gateway Filters and/or Spam Filters may need to be updated to reflect that s from these addresses are not considered Spam or Junk Mail. o Recall Production: gs1recallnetadmin@gs1au.org GS1 Recall User Guide 2018 v4.1 1

5 Glossary of Terms 2.1 Terms and Definitions Term Attribute Automatic Identification and Data Capture barcode Batch / Lot Brand owner Carrier Check Digit Company Number Company Type - Initiator Company Type Receiver Definition An element string that provides additional information about an entity identified with a GS1 Identification Key, such as Batch Number associated with a Global Trade Item Number (GTIN). A technology used to automatically capture data. AIDC technologies include barcodes, smart cards, biometrics and RFID. A symbol that encodes data into a machine-readable pattern of adjacent, varying width, parallel, rectangular dark bars and pale spaces. The batch or lot number associates an item with information the manufacturer considers relevant for traceability of the trade item. The data may refer to the trade item itself or to items contained in it. The party that is responsible for allocating GS1 System Identification Keys. The administrator of a GS1 Company Prefix. The party that provides freight transportation services or a physical or electronic mechanism that carries data. A final digit calculated from the other digits of some GS1 Identification Keys. This digit is used to check that the data has been correctly composed. (See GS1 Check Digit Calculation.) A component of the GS1 Company Prefix. An Initiator company is responsible for providing accurate, clear, and timely information regarding a recalled or withdrawn product to a Receiver company in order for proper action. Initiators can be manufacturers, importers, wholesalers, distributors and even retailers. They are typically the organisation responsible for the product being recalled or withdrawn. A Receiver company is typically a retailer/wholesaler/distributor or manufacturer that needs to receive a notification from their suppliers. Receivers are responsible for taking action on the information from the Initiator Company in a timely manner. GS1 Recall User Guide 2018 v4.1 2

6 Term Company Type - Both Concatenation Customer AIDC Data Carrier Data character Data field Data titles Direct Part Marking Distributor Document Type EAN/UPC Symbology EAN-13 barcode EAN-8 barcode Definition This company type applies to organisations that need to be Able to create and issue recall and withdrawal notifications as well received them. This company type also has the ability to on forward a notification. For example, a food service company may receive a notification from a food manufacturer and will forward the notification to their customers. Similarly, a food broker may receive a recall or withdrawal notification from a supplier and they will on forward to their customers. Finally, a retailer that receives a notification from a supplier may use GS1 Recall to forward the notice to their stores. The representation of several Element Strings in one barcode. The party that receives, buys, or consumes an item or service. A data carrier is a means of representing data in machine readable form. A letter, digit, or other symbol represented in the data field(s) of an Element String. A field that contains a GS1 Identification Key, an RCN, or attribute information. Data titles are the abbreviated descriptions of element strings which are used to support manual interpretation of barcodes. Direct part marking refers to the process of marking a symbol on an item using an intrusive or non-intrusive method. A company or organisation that receives a notification and on forwards on the notification A component of a Global Document Type Identifier (GDTI) assigned by the brand owner to create a unique GDTI. A family of barcodes including EAN-8, EAN-13, UPC-A, and UPC-E Bar Codes. Although UPC-E barcodes do not have a separate symbology identifier, they act like a separate symbology through the scanning application software. See also EAN-8barcode, EAN-13 barcode, UPC- A barcode, and UPC-E barcode. A barcode of the EAN/UPC Symbology that encodes GTIN- 13, Coupon-13, RCN-13, and VMN-13. A barcode of the EAN/UPC Symbology that encodes GTIN- 8 or RCN-8. GS1 Recall User Guide 2018 v4.1 3

7 Term Electronic Commerce Electronic Message Electronic Product Code Fixed length Fixed Measure Trade Item Foodbank FSANZ Global Document Type Identifier (GDTI) Global Location Number (GLN) Global Service Relation Number (GSRN) Global Standards Management Process Definition The conduct of business communications and management through electronic methods, such as Electronic Data Interchange (EDI) and automated data collection systems. A composition of element strings from scanned data and transaction information assembled for data validation and unambiguous processing in a user application. An identification scheme for universally identifying physical objects (e.g. trade items, assets, and locations) via RFID tags and other means. The standardised EPC data consists of an EPC (or EPC Identifier) that uniquely identifies an individual object, as well as an optional filter value when judged to be necessary to enable effective and efficient reading of the EPC tags. Term used to describe a data field in an element string with an established number of characters. An item always produced in the same pre-defined version (e.g., type, size, weight, contents, design) that may be sold at any point in the supply chain. A non-denominational, non-profit organisation which acts as a pantry to the charities and community groups who feed the hungry. Food Safety Australian and New Zealand is a bi-national Government agency. Their main responsibility is to develop and administer the Australia New Zealand Food Standards Code (the Code), which lists requirements for foods such as additives, food safety, labelling and GM foods. Enforcement and interpretation of the code is the responsibility of state and territory departments and food agencies within Australia and New Zealand. The GS1 Identification Key used to identify a document type. The key comprises a GS1 Company Prefix, Document Type, Check Digit, and optional serial number. The GS1 Identification Key used to identify physical locations or parties. The key comprises a GS1 Company Prefix, Location Reference, and Check Digit. The Global Service Relation Number is the GS1 Identification Key used to identify the relationship between an organisation offering services and the recipient or provider of services. GS1 created the Global Standards Management Process (GSMP) to support standards development activity for the GS1 System. The GSMP uses a global consensus process to develop supply chain standards that are based on business needs and user input. GS1 Recall User Guide 2018 v4.1 4

8 Term Global Trade Item Number (GTIN) GS1 Company Prefix GS1 EANCOM GS1 Global Data Dictionary GS1 Identification Keys GS1 Member Organisation GS1 Prefix GS1 Recall GS1 System GS1 XML GS1-128 Symbology Definition The GS1 Identification Key used to identify trade items. The key comprises a GS1 Company Prefix, an Item Reference and Check Digit. Part of the GS1 System identification number consisting of a GS1 Prefix and a Company Number. The Company Number is allocated by GS1 Member Organisations. See also U.P.C. Company Prefix. GS1 Member Organisations assign GS1 Company Prefixes to entities that administer the allocation of GS1 System identification numbers. These entities may be, for example, commercial companies, not for profit organisations, governmental agencies, and business units within organisations. Criteria to qualify for the assignment of a GS1 Company Prefix are set by the GS1 Member Organisations. The GS1 standard for Electronic Data Interchange (EDI) that is a detailed implementation guideline of the UN/EDIFACT standard messages using the GS1 Identification Keys. A repository tool used to record GS1 member standards agreements on business terms and definitions used by all business units. A numeric or alphanumeric data field defined by GS1 to ensure the global, unambiguous uniqueness of the identifier in the open demand or supply chain. A member of GS1 that is responsible for administering the GS1 System in its country (or assigned area). This task includes, but is not restricted to, ensuring brand owners make correct use of the GS1 System, have access to education, training, promotion and implementation support and have access to play an active role in GSMP. A number with two or more digits, administered by GS1 that is allocated to GS1 Member Organisations or for Restricted Circulation Numbers. An online portal for the communication of recall and non recall notifications The specifications, standards, and guidelines administered by GS1. The GS1 standard for Extensible Markup Language schemas providing users with a global business messaging language of e-business to conduct efficient Internet-based electronic commerce. A subset of Code 128 that is utilised exclusively for GS1 System data structures. GS1 Recall User Guide 2018 v4.1 5

9 Term GS1-8 Prefix GTIN Application Format GTIN-12 GTIN-13 GTIN-14 GTIN-8 Identification number Item Reference ITF Symbology ITF-14 barcode Kit Location Reference Logistic measures Logistic unit Non-GTIN Packs Definition A one-, two-, or three-digit index number, administered by GS1, that is allocated to GS1 Member Organisations for the creation of GTIN-8s or for Restricted Circulation Numbers (see RCN-8). A format for a GTIN-8, GTIN-12, or GTIN-13 used when a GTIN application uses a fixed field length, for example, when a GTIN-13 is encoded in symbology using the Application Identifier (01). The 12-digit GS1 Identification Key composed of a U.P.C. Company Prefix, Item Reference, and Check Digit used to identify trade items. The 13-digit GS1 Identification Key composed of a GS1 Company Prefix, Item Reference, and Check Digit used to identify trade items. The 14-digit GS1 Identification Key composed of an Indicator digit (1-9), GS1 Company Prefix, Item Reference, and Check Digit used to identify trade items. The 8-digit GS1 Identification Key composed of a GS1-8 Prefix, Item Reference, and Check Digit used to identify trade items. A numeric or alphanumeric field intended to enable the recognition of one entity versus another. A component of the Global Trade Item Number (GTIN) assigned by the brand owner to create a unique GTIN. See Interleaved 2 of 5 Symbology. ITF-14 (A subset of Interleaved 2-of-5) (A subset of interleaved 2-of-5) barcodes carry GTINs only on trade items that are not expected to pass through the POS. A collection of different regulated healthcare items assembled for use in a single therapy. A component of a Global Location Number (GLN) assigned by the brand owner to create a unique GLN. Measures indicating the outside dimensions, total weight, or volume inclusive of packing material of a logistic unit. Also known as gross measures. An item of any composition established for transport and/or storage that needs to be managed through the supply chain. It is identified with an SSCC. A packaging level for trade items where there is no trading partner requirement for GTIN identification. If a GTIN is required, then this item becomes a retail consumer trade item or standard trade item grouping. GS1 Recall User Guide 2018 v4.1 6

10 Term Serial Number Serial Reference Serial Shipping Container Code Service Reference Shipment Short Life Items Sponsor Supplier Symbology Trade Item Trade Measures U.P.C. Company Prefix Definition A code, numeric or alphanumeric, assigned to an individual instance of an entity for its lifetime. Example: Microscope model AC-2 with serial number and microscope model AC-2 with serial number A unique individual item may be identified with the combined Global Trade Item Number (GTIN) and serial number. A component of the Serial Shipping Container Code (SSCC) assigned by the brand owner to create a unique SSCC. The GS1 Identification Key used to identify logistics units. The key comprises an Extension digit, GS1 Company Prefix, Serial Reference, and Check Digit. A component of the Global Service Relation Number (GSRN) assigned by the brand owner to create a unique GSRN. A grouping of logistics and transport units assembled and identified by the seller (sender) of the goods travelling under one despatch advice and/or Bill of Lading to one customer (recipient). An item, preparation or reconstituted product with limited use / shelf life, such as in healthcare a cytotoxic medicine, that has undergone some manipulation, such as addition of a diluent, in order to make it administrable to a specified patient. The entity that is legally responsible to effect a recall in Australia The party that produces, provides, or furnishes an item or service. A defined method of representing numeric or alphabetic characters in a bar code; a type of bar code. Any item (product or service) upon which there is a need to retrieve pre-defined information and that may be priced, or ordered, or invoiced at any point in any supply chain. Net measures of Variable Measure Trade Items as used for invoicing (billing) the trade item. A special representation of a GS1 Company Prefix constructed from a U.P.C. Prefix and a Company Number. The U.P.C. Company Prefix is only used to create GTIN- 12, Coupon-12, RCN-12, and VMN-12, which are encoded in a UPC-A barcode. GS1 Recall User Guide 2018 v4.1 7

11 Term U.P.C. Prefix User Roles Subscription Administrator User Roles Initiator User Roles Approver User Roles Receiver Variable Measure Number (VMN) Variable Measure Trade Item Definition A special representation of the GS1 Prefixes with the leading zero removed. Used when representing the GTIN-12, Coupon-12, RCN-12, and VMN-12 in a UPC-A barcode. The role of the Subscription Administrator is very important in Recall as this is the person in charge for creating or suspending users in the system for your company, subscribing to services, and maintaining your company details in Recall. The Subscription Administrator is also the primary point of contact by GS1 Australia in relation to the service provision and would be the user that receives system and other program notifications. The individual or group within the trading partner s organization responsible for providing accurate, clear, and timely information regarding a recalled product to a Recall Recipient in order for proper action. The individual or group within the trading partner s organization responsible for approving and issuing the completed product recall notification form in a timely manner. The individual or group within the trading partner s organization receiving and taking action on the recall information from the Recall Initiator in a timely manner. A Restricted Circulation Number used to identify variable measure products for scanning at Point of Sale. It is defined per GS1 Member Organisation rules in their country (see VMN-12 and VMN-13). A trade item which may be traded without a pre-defined measure, such as its weight or length. GS1 Recall User Guide 2018 v4.1 8

12 GS1 Abbreviations Abbreviation Term ADC Automatic Data Capture AI Application Identifier AIDC Automatic Identification and Data Capture DPM Direct Part Marking EAN EAN International, now called GS1 EDI Electronic Data Interchange EPC Electronic Product Code FNC1 Function 1 Symbol Character GCN Global Coupon Number GDD Global Data Dictionary GDSN Global Data Synchronisation Network GDTI Global Document Type Identifier GEPIR Global Electronic Party Information Registry GIAI Global Individual Asset Identifier GINC Global Identification Number for Consignment GLN Global Location Number GPC Global Product Classification GRAI Global Returnable Asset Identifier GRCTI General Retail Consumer Trade Item GS1 Key GS1 Identification Key GSIN Global Shipment Identification Number GSMP Global Standards Management Process GSRN Global Service Relation Number GTIN Global Trade Item Number HRI Human Readable Interpretation ISBN International Standard Book Number ISO International Organization for Standardization ISSN International Standard Serial Number LAC Local Assigned Code NHRN National Healthcare Reimbursement Number NTIN National Trade Item Number GS1 Recall User Guide 2018 v4.1 9

13 Abbreviation Term RCN Restricted Circulation Number RFID Radio Frequency Identification RHRCTI Regulated Healthcare Retail Consumer Trade Item RHTI Regulated Healthcare Trade Item RSS Reduced Space Symbology RZSC Retailer Zero-Suppression Code. SKU Stock Keeping Unit SRIN Service Relation Instance Number VMN Variable Measure Number 3.1 Legacy (Retired) Terms When terms are replaced or retired by GS1, they are maintained within this section for a minimum of five years. The legacy terms are supplied to point GS1 stakeholders to new terminology. The period of five years ensures harmonization with external standards bodies whose standards make normative reference to the GS1 General Specifications. Legacy Term EAN EAN International EAN Member Organisation EAN.UCC Company Prefix EAN.UCC Prefix EAN.UCC XML EAN/UCC-8 Data Structure EAN/UCC-8 Identification Number EAN/UCC-12 Data Structure EAN/UCC-12 Identification Number EAN/UCC-13 Data Structure EAN/UCC-13 Identification Number Current Term GS1 GS1 Global Office GS1 Member Organisation GS1 Company Prefix GS1 Prefix GS1 XML GTIN-8 GTIN-8 See GTIN-12, Coupon-12, RCN-12, and VMN-12 See GTIN-12, GLN, GDTI, Coupon-12, RCN-12, and VMN-12 See GTIN-13, Coupon-13, RCN-13, and VMN-13 See GTIN-13, GLN, GDTI, Coupon-13, RCN-13, and VMN-13 GS1 Recall User Guide 2018 v4.1 10

14 Legacy Term EAN/UCC-14 Data Structure EAN/UCC-14 Identification Number Interleaved 2 of 5 Item Number Item Reference Number Manufacturer s ID Manufacturer s Number Number System Character Numbering Organisation (NO) Print gain/loss Reduced Space Symbology RSS Composite Symbology Family RSS Expanded Barcode Symbol RSS Expanded Composite Symbology RSS Expanded Stacked Barcode Symbol RSS Expanded Stacked Composite Barcode Symbol RSS Limited Bar Code symbol RSS Limited Composite Symbology RSS Omnidirectional RSS-14 Barcode Symbol RSS-14 Composite Symbology RSS-14 Stacked Barcode Symbol RSS-14 Stacked Composite Symbology Current Term GTIN-14 GTIN-14 ITF-14 Symbol Item Reference Item Reference No longer used GS1 Company Prefix See U.P.C. Prefix GS1 Member Organisation Bar gain/loss GS1 DataBar Symbology GS1 DataBar Composite Symbology Family GS1 DataBar Expanded Symbol GS1 DataBar Expanded Composite Symbology GS1 DataBar Expanded Stacked Symbol GS1 DataBar Expanded Stacked Composite Symbology GS1 DataBar Limited Symbol GS1 DataBar Limited Composite Symbology GS1 DataBar Retail POS Family GS1 DataBar Omnidirectional Symbol GS1 DataBar Composite Symbology GS1 DataBar Stacked Symbol GS1 DataBar Stacked Composite Symbology GS1 Recall User Guide 2018 v4.1 11

15 Legacy Term Secondary Data for Specific Health Industry Products SCC-14 SSCC Serial Number Standard numbering structures Symbol Control Character UCC UCC Company Prefix UCC Prefix UCC-12 Data Structure UCC-12 Identification Number Uniform Code Council, Inc Variable Measure Retail Item Current Term This Application Identifier was retired in Global Trade Item Number Serial Reference Data structure Symbology element GS1 US U.P.C. Company Prefix U.P.C. Prefix See GTIN-12, GDTI-12, Coupon -12, RCN-12, and VMN-12 See GTIN-12, GDTI-12, Coupon -12, RCN-12, and VMN-12 GS1 US See RCN GS1 Recall User Guide 2018 v4.1 12