ORGANIC CERTIFICATION Service, Support & Integrity

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1 ORGANIC CERTIFICATION Service, Support & Integrity Farmers Processors Livestock Services Private Labelers Ingredients Retailers CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible. We re your partner in the organic movement. We make organic certification seamless by providing: Online certification management Personal service throughout the United States International export services CCOF is accredited by the U.S. Department of Agriculture to certify to the National Organic Program standards. Food safety services Certification support tools An Organic is Non-GMO & More seal To learn more, visit ccof@ccof.org (831)

2 CCOF s Expedited Certification Program WHEN YOU NEED ORGANIC CERTIFICATION FAST CCOF is dedicated to providing cost-effective service. Due to the complexity of the application review, inspection, and inspection report review process, we recommend that certification applications are submitted 12 weeks prior to organic harvest, projected sales, or other deadlines. If you have a short certification time frame, we provide expedited services to meet your needs. Complete the expedited application on and return it by to inbox@ccof.org or by fax to (831) Who is this program for?» Operations that are capable of compliance and wish to finish the certification process as soon as possible (such as impending harvests, market releases, or product launch deadlines). What will CCOF provide?» Your application receives top priority processing. All correspondence will be ed, faxed, or shipped to you as efficiently as possible.» CCOF will begin securing an inspector immediately. Once your application is reviewed and accepted, your inspection will occur as soon as possible based upon your schedule and inspector availability.» The inspection report will be submitted to CCOF within two business days of the inspection.» CCOF will review the inspection report upon receipt and identify outstanding issues or grant certification within three business days. Can certification be guaranteed by a certain date? No, certification is dependent upon compliance onsite, the completeness of your application, and the inspector s findings. How much does expedited service cost?» New certification applicants and annual inspections (with or without new land, facilities, etc.); includes application fee: $2,250» Addition of a new facility to your existing certification; includes facility fee: $1,850» New acreage at a CCOF-certified farming operation: $1,250» Standard additional acreage, inspection, and annual certification costs still apply, as applicable. See the Certification Services Program Manual for details. Expedited services may incur higher than average inspection expenses. What is expected of me?» A complete application describing your organic practices.» Timely responses to requests for information during the application and inspection review processes. What if I don t enroll? CCOF will process your application as quickly as possible and provide you with high-quality service. Every effort will be made to ensure the process is completed efficiently. Start the organic certification process today!» Service Requested: New certification/annual inspection Add facility Add acreage Company: Name: Payment: Amount: I have a discount code: Check included (payable to CCOF) Charge my credit card (check one): MC Visa AMEX Bill me (current clients only) Credit Card Number: Expiration Date: / Security Code: MONTH/YEAR Cardholder Name: Billing Address: STREET CITY STATE ZIP Signature: Date: ccof@ccof.org (831)

3 Go International with CCOF CCOF INTERNATIONAL PROGRAMS Global Market Access Program The market for organic products continues to grow worldwide. CCOF developed the Global Market Access (GMA) program to provide access to markets that the USDA has entered into equivalence arrangements with: Canada, the EU, Japan, Korea, and Switzerland. National Organic Program (NOP) equivalence agreements with other countries simplify organic standards for producers of exported organic products. Where there are critical variances in production or labeling requirements, our GMA program provides the service and support you need to ensure seamless exporting. CCOF International Standard Program CCOF maintains this European standards equivalence program to meet requirements and other buyer/country needs not covered by the basic GMA program and/or U.S. country-to-country agreements. The International Standard program supports operations shipping to the EU or Switzerland from outside the United States. COR Compliance Program Our Canadian Organic Regime (COR) Compliance program provides organic certification to the COR standard for operations located in Canada. Any operation located in Canada that is seeking organic certification with CCOF must enroll in the Canadian Organic Regime (COR) Compliance program. Additional International Services CCOF monitors changing international regulations and institutes programs, procedures, and documents to guarantee your continued access to the global market. CCOF has a long history of international market recognition and client access. We routinely work with foreign certifiers and governments to clarify requirements and address their concerns. Part of CCOF s International Program is continual work towards reducing barriers and paperwork, and supporting broad equivalence agreements. In addition to the requirements of governmental bodies, some export markets also demand certification or approval by private bodies. Additionally, some buyers may desire direct governmental certification. Need additional export documentation or verifications? If so, CCOF can help. Please contact us at export@ccof.org to discuss your needs. CCOF Accreditations CCOF is accredited by the USDA Agriculture Marketing Service (AMS) for certification to the USDA National Organic Program (NOP). To allow CCOF-certified operations to export to as many global markets as possible, we are also accredited to the International Organization for Standardization (ISO) Guide for equivalence with the European Economic Community (EEC) Regulations 834/2007 and Swiss Organic Ordinances, and for compliance with the Canadian Organic Regime (COR). Questions about the international organic marketplace? We are happy to answer your questions. To learn more and review country specific information, visit Contact us at export@ccof.org or (831) ccof@ccof.org (831)

4 CCOF CERTIFICATION APPLICATION To apply for certification please send a completed Application, Organic System Plan, and application fee to: CCOF 2155 Delaware Ave., Suite 150 Santa Cruz, CA or inbox@ccof.org CCOF can only process complete applications. CCOF recommends beginning the application process with sufficient time before certification is required, to allow for the necessary inspection and review process. While in some cases certification can be provided in a very short time frame, providing up to twelve weeks is recommended. Expedited services are available. More information is available at or by contacting CCOF. Please keep a copy of the completed application and organic system plan for your records. For your convenience, an E-form version of this section/document is available online at A non-refundable application fee of $325 is due at the time of application. Credit Card payment information on page 5 Other form of payment enclosed A. Company Information 1) Business Name: DBA: 2) Business Information: Sole Proprietorship. Owner s Name: Partnership. Owner s Names: I have a discount code: Corporation -OR- LLC. State of incorporation: Tax ID#: Name of owners, or officers and their titles: Others (describe): 3) Address of Physical Location of Operation Where organic production occurs: State/Province: Zip/Postal Code: Country: Phone: Ext: Fax: City: Website: 4) Mailing Address if different: City: State/Province: Zip/Postal Code: Country: 5) Billing Address if different: City: State/Province: Zip/Postal Code: Country: B. Contact Information 1) Primary Contact Please designate one person in your operation to be CCOF s Primary Contact. This person will be listed in CCOF printed and online directories. This person should be knowledgeable of your operation, your Organic System Plan, your operation s activities, applicable organic standards, and have the authority to act on behalf of the company. Name: Title: Phone: Ext: Fax: (s): Mailing Address: City: State/Province: Zip/Postal Code: Country: Preferred language for communication: English Spanish (most CCOF forms & materials available in Spanish) Preferred written communication method: Postal Mail NOPB06, V1 R22, 5/23/18 Page 1 of 5

5 CCOF CERTIFICATION APPLICATION 2) Additional Contacts Please list all people at your operation authorized to conduct inspections, meet with inspectors, modify the OSP, or otherwise act on behalf of the company. Check the CC box to have that contact receive all communication for your company. Attach an additional list if necessary. a) Name/Title Phone number b) Name/Title Phone number c) Name/Title Phone number C. Certification Program Information 1) Which organic standards are you applying to be certified to? Check all that apply: For more information about CCOF certification programs, or to determine which program(s) you need, visit to review the CCOF Certification Services Program Manual or contact us by phone or . USDA National Organic Program (NOP) Compliance Base program for operations in the US or Mexico. Farm operations converting to organic production with intention to be certified under the NOP will be reviewed for transitional certification. Complete the Organic System Plan. Canadian Organic Regime Compliance Base program for operations in Canada only. Complete the COR Organic System Plan. CCOF Global Market Access Program: Export verification for Canada, the EU, Japan, Korea, and Switzerland from the US. Complete the GMA application form. CCOF International Standard Program Export certification for the EU or Switzerland from outside the US. Complete the International Standard Program application form. CCOF Mexico Compliance Program Required for operations in Mexico; export verification for shipments to Mexico. Complete the Mexico Compliance Program application form. 2) Does this operation produce or handle: Both organic and nonorganic product(s) Organic product(s) only 3) Please indicate any markets you export or plan to export to, directly or indirectly (as an ingredient or through brokers/traders etc.). Canada Europe Japan Korea Switzerland Mexico Other: 4) When do you anticipate the need for certification? 5) Is your operation currently certified organic? No Yes, provide name of certifier: 6) Has this operation ever applied for, or been granted, organic certification? No Yes, complete a, b & c below and provide name of certifier: a) Was your certification or the certification of fields or products ever suspended or revoked? No Yes b) Did you surrender your certification with outstanding non-compliances or conditions? No Yes c) Did you withdraw your application for certification with outstanding non-compliances? No Yes If you answered Yes to a, b or c above, please list the years and agencies, attach a copy of all relevant letter(s) and a description of all corrective actions: Year(s): Corrective actions taken: D. California Organic Registration Not applicable, not based in California Not applicable, retail or restaurant CC: CC: CC: Letters Attached Operations engaged in production of organic products in California must register with the state prior to the first sale. Visit the CDFA Organic Program webpage or contact your local County Agricultural Commissioner for more information if you produce organic crops, livestock, or process meat, fowl, or dairy products. Contact the Department of Health Services if you process or handle any other organic products. [California Organic Products Act of 2003]. 1) California Organic Program Registration number (grower and post harvest handling): 2) Department of Health Services Organic Registration number (processing): NOPB06, V1 R22, 5/23/18 Page 2 of 5

6 CCOF CERTIFICATION APPLICATION E. Annual Certification Fee CCOF will estimate and invoice your certification fee based on the information provided below and collected at the initial and subsequent inspections. Please refer to the CCOF Certification Services Program Manual for fee information. Certification fees must be paid prior to issuance of certification. Enter your credit card information on page 4 or attach another form of payment. 1) All Operations: Current or expected organic production value (next 12 months): 2) Farm and Livestock operations: Current or expected cost of certified organic seed and/or feed purchased (next 12 months): 3) Handlers/processors/private labelers and other non-farm businesses: Current or expected cost of certified organic ingredients/products purchased (next 12 months): 4) Retail and Restaurant operations: Current or expected number of stores (next 12 months): NOPB06, V1 R22, 5/23/18 Page 3 of 5

7 CCOF CERTIFICATION APPLICATION Operation Name: Date: F. Certification Contract and Agreement The following must be signed by a legally authorized representative of any operation by all applicants for certification by CCOF CS (CCOF). By signing this document, the applicant acknowledges that it has received, has read, fully understands, and agrees to be bound by the terms of the CCOF CS Certification Manuals and further agrees to: 1) For operations seeking NOP certification: Comply with all State and applicable organic production and handling regulations as described in rules issued by the United States Department of Agriculture Agricultural Marketing Service (including those regulations in 7 CFR Part 205 and the NOP Handbook as published on the USDA AMS NOP website). 2) For operations seeking COR certification: Comply with all Province and applicable organic production and handling regulations as described in rules issued by the Canada Food Inspection Agency 3) For operations seeking CCOF GMA or International Standard certification: Comply with the requirements set forth in the CCOF GMA or International Standard Certification Manual, respectively. 4) For all operations: Comply with and strictly adhere to all CCOF standards, procedures and policies set forth in the CCOF Manuals including but not limited to the following: a) Establishing, implementing, and updating annually an Organic System Plan that will be submitted to CCOF. b) Permitting on-site inspections with complete access to the production or handling aspects of the operation, including non-certified production areas, structures, or offices by CCOF. These inspections may be announced or unannounced at the discretion of CCOF or as required by an accreditation authority, government entity with jurisdiction, or other governing body. c) Maintaining all records applicable to the organic operation for not less than five (5) years beyond their creation. d) Allowing authorized representatives of CCOF, an accreditation authority, government entity with jurisdiction, or other governing body access to these records under normal business hours for review and copying to determine compliance with the applicable standards, regulations or governing law. e) Understanding CCOF may use subcontractors for inspecting, testing and other technical services, as necessary. f) Submitting to CCOF any applicable fees as described on the most current fee schedule. g) Immediately notifying CCOF concerning any application, including drift, of a prohibited substance to any field, production unit, site, facility, livestock, or product that is part of an operation. h) Immediately notifying CCOF of any change in our certified operation or portion of it that may affect its compliance with the applicable standards, regulations or governing law. i) Using the CCOF name and seal(s) only in accordance with CCOF standards and ceasing all use of CCOF's name and seal upon notice by CCOF. Any use of CCOF's names or marks, without the express consent of CCOF, is strictly prohibited and constitutes an infringement of CCOF's rights. CCOF shall be entitled to its reasonable attorney's fees and costs incurred in bringing any civil action, arbitration, or mediation to enforce its rights to its names or marks. j) Destroying or returning to CCOF all packaging and certificate(s) upon notice from CCOF. k) Understanding that the use of the CCOF name and seal must be in accordance with the CCOF standards. l) Authorizing CCOF to list certified parcel crops, products, services, and acreage on my certificate and in the CCOF Directory. m) Immediately ceasing all claims of CCOF certification associated with this operation, and destroying or returning all certificates, labeling, and marketing material containing reference to CCOF in the event that this operation withdraws, or its certification is suspended or revoked. n) Agreeing to be legally bound by the terms of the paragraphs entitled Consent to Electronic Transmission, Governing Law, Consent to Jurisdiction, Indemnification and Limit of Liability as described in the CCOF Certification Program Manual. I, the owner or legally authorized corporate representative, acknowledge the above General Requirements for CCOF certification and understand that any willful misrepresentation may be cause for denial of an application and sanctioning of certification. I authorize the person(s) listed above to act on behalf of my company in establishing or maintaining organic certification. I attest that all information in this application is true and accurate to the best of my knowledge: Name/Title Signature Date NOPB06, V1 R22, 5/23/18 Page 4 of 5

8 CCOF CERTIFICATION APPLICATION Operation Name: G. Credit Card Payment Information Date: Credit Card Payment Information: Visa Master Card Amex Amount: $ Name on Card: Card Holder s Address: Credit Card Number: Security Number (The three digit code on the back of your card. For Amex, this is the four digits on the front): Phone Number: Expiration Date (mm/yy): / Signature H. Public Profile Information (optional) Use these options to describe your operation. This information will be used to populate your online directory profile and to help CCOF promote your unique operation. 1) Online Presence: Facebook: Linkedin: 2) Sales Methods: Community Supported Agriculture (CSA): Copacking Services (CS): Export (EX): Farmer's Market (FM): Ingredients (Ing): Internet (WWW): Produce Stand (PS): Retail (R): Tasting Room/Winery: U-Pick (UP): Wholesale (WS): 3) Apprenticeship Options: Apprenticeship Offered: Terms: Board Internships Wage Other: 4) Company Statement (Promotional/sales/informational or public statement about your company): I. Additional Service Opportunities (optional) Check any additional services you may be interested in and a CCOF representative or partner organization will contact you. Food Safety Services for Farms Food Safety Services for Facilities or Processing Food Safety Training Other: NOPB06, V1 R22, 5/23/18 Page 5 of 5

9 NOP ACTIVITIES CHECKLIST FOR HANDLERS OSP SECTION: H1.0 Electronic version available at Page 1 of 1 Operation Name: Date: A. Help us understand your organic operation. Describe or attach a description of your organic business and plans, including processing and handling activities (i.e. coffee roasting, IQF processing, private label owner, brokering, distributing). Description attached B. Please review each activity to identify the sections of the CCOF Organic System Plan (OSP) that apply to your operation. Complete all OSP section(s) listed for each activity that matches your current organic activities or plans. You do not need to complete sections that are not applicable to your operation. If your activities change in the future you may need to either complete additional OSP forms or retire OSP forms, as applicable to your updated activities. Organic Activities: Fill out these OSP forms: 1) I am applying for CCOF organic certification. CCOF Certification Application H1.0: Handler Checklist (this form) H5.0: Record Keeping for Handlers 2) I process or physically label organic products at a facility I own or lease. Handler Materials Application (OSP Materials List) Product Application H2.0: Organic Products (not applicable for livestock feed processors or wineries) H2.3: Organic Facility (for each location) H4.0: Organic Practices (for each location) 3) I use nonagricultural processing aids, packaging aids, sanitizers, or other additives in or on organic products. Handler Materials Application (OSP Materials List) Nonorganic Processing Material Affidavit (if applicable) Natural Flavor Affidavit (if applicable) 4) I source ingredients for organic products. H2.0A: Ingredient Suppliers 5) I source ingredients from an uncertified broker, trader, wholesaler, or distributor. 6) I use an uncertified storage facility to store unsealed product or product in permeable packaging. 7) I process multi-ingredient products for which I control the formulation (own, manage, or have knowledge of the formulation). 8) I contract other independently certified facilities to produce or label a product; I am a private label owner/marketer. 9) I act as a broker, trader, or distributor of organic products (I do not process, repack, relabel, or physically handle products). 10) I provide processing, handling, toll processing or fee-for-services for organic products that I do not own or take title to, or provide fee for service processing/packaging, etc. 11) I provide processing or handling services to a CCOF certified entity and I want my CCOF certified customer to participate in the management of my certification. 12) I package products under a brand or private label owned by someone else. Uncertified Handler Affidavit (for each uncertified handler) Uncertified Handler Affidavit (for each uncertified storage facility) H2.0B: Product Formulation (for each product) H2.0: Organic Products Product Application H2.0: Organic Products H2.0A: Ingredient Suppliers H2.4: Organic Services Contract Partner Program Application (Optional) Co-Packer Application (for each brand not CCOF certified) 13) I process or handle wine. V2.0: Organic Winery V2.1: Wine & Label Approval GMA Wine Approval Application (if applicable) 14) I produce or mill livestock feed. H2.2: Livestock Feed 15) I hold live animals for slaughter for less than one week or I am a livestock broker who takes title but not physical possession of animals. 16) I may export organic products or my products may be exported to another country by someone else. H2.8: Temporary Livestock Management (livestock brokers who take title and physical possession of animals must complete full Livestock OSP) Global Market Access Program Application 17) I grow or harvest products or ingredients. G1.0: Activities Checklist for Growers: Complete applicable forms as directed 18) I would like to certify my retail/grocery store or restaurant. R1.0: Retail/Restaurant Checklist: Complete applicable forms as directed NOPB32, V2, R8, 5/21/2018 Page 1 of 1

10 NOP , , , , HANDLER MATERIALS APPLICATION (OSP MATERIALS LIST) Electronic version available at Page 1 of 3 Operation Name: Submit this form with your initial application to describe nonorganic products or materials you plan to use. Private label owners who do not process products are not required to submit this form. Date: CCOF will review all materials listed and provide you with a copy of your OSP Materials List listing approved materials. To add or remove products after your initial application, update your OSP Materials List directly. CCOF may require additional information regarding products you include on this form. It is your responsibility to verify that all materials are allowed prior to use. Only materials included in your OSP Materials List may be used. This protects you and helps ensure you do not use noncompliant materials that will negatively affect your organic certification. A. Nonorganic Processing Aids List all nonorganic materials that directly contact organic products (i.e. gases, processing/packaging aids, fining agents, acids, filtration aids, wash water additives, sanitizers). Include specific product names, functions, and manufacturer information. For each nonorganic material not previously approved by CCOF, submit a Nonorganic Processing Material Affidavit or Natural Flavor Affidavit. Search for approved materials on MyCCOF.org. Brand Name Manufacturer General Material Name Function (Filtration, wash water, processing aid fermentation, etc.) ex: CleanWash 456A Washed Waters, LLC Peracetic acid wash water additive CCOF Use Only Nonorganic Processing Aids NOP ; ; : Nonorganic materials used in or on organic products must not be the product of GMOs or produced with the use of irradiation or sewage sludge and must comply with any additional annotations. NOPB73, V1, R7, 5/21/2018 Page 1 of 3

11 NOP , , , , HANDLER MATERIALS APPLICATION (OSP MATERIALS LIST) Electronic version available at Page 2 of 3 B. Equipment Sanitizers & Detergents/Cleaners List all sanitizers and no-rinse detergents/cleaners used on organic product contact surfaces, including transport, storage, handling or processing. Note that quaternary ammonia sanitizers must be completely removed from equipment by rinsing; testing for zero residue will be required. Do not list detergents and cleaners that are rinsed off and have no risk of coming in to contact with organic products. Do not list detergents, cleaners, and sanitizers that are used on non-organic product contact surfaces, such as employee bathroom or drain cleaners. Brand Name Manufacturer Location, Surface, Function Example: Chlorine 123 The Cleaning Pros, LLC Packing line sanitizer N Rinsed? (Y/N) NOPB73, V1, R7, 5/21/2018 Page 2 of 3

12 NOP , , , , HANDLER MATERIALS APPLICATION (OSP MATERIALS LIST) Electronic version available at Page 3 of 3 C. Facility Pest Control Materials National List National List Pest Control Materials may be used only if preventative practices and mechanical/physical controls are not sufficient to prevent or control pests. Only list materials that are used in organic production and storage areas. Lures Material Brand Name Manufacturer Location Used and Method of Application (e.g. storage, fogging, crack and crevice) Repellants Carbon dioxide Nitrogen gas (must be oil free grade) Vitamin D3 bait Boric acid Diatomaceous earth Soap products Pheremones Sticky Traps D. Facility Pest Control Materials Non-National List Non-National List Pest Control Materials may be used only if preventative practices, mechanical/physical controls, and National List materials are not sufficient to prevent or control pests. Justification for the use of non-national List Materials must be provided. Only list materials that are used in organic production and storage areas. Brand Name Manufacturer Location Used and Method of Application (e.g. storage, fogging, crack and crevice) NOPB73, V1, R7, 5/21/2018 Page 3 of 3

13 NOP , , , , PRODUCT APPLICATION Electronic version available at Page 1 of 1 Operation Name: Date: List all organic finished products below, including private label products and attach all labels. Product category will appear in directory of CCOF certified operations. Product category, detail and brand name will appear on your certificate. CCOF reserves the right to modify product listings to reflect directory naming conventions. Private label owners: For each co-packed multi-ingredient product, submit an ingredient statement from the manufacturer to compare to your label. If you are enrolled in the GMA Program, indicate which market you will export each product to and submit all labels. Refer to your CCOF client profile for a complete list of all products currently included in your certification. 1) Do you package any products for private label/marketer customers? Yes No If yes, is the Private Label Owner/Marketer CCOF certified for this product? Yes No, complete the Co-Packer Application Product Category ex: Almonds, Ice Cream Product Detail ex: Honey roasted, Vanilla Brand Name Packaging Form Attach labels Retail Wholesale Bulk / Nonretail Not packaged USA product label claim Made with Organic and 100% Organic are only allowed in USA Name of: Certified location where product is processed (may be your own facility) OR Certified co-packer of private label product Attach certificate Export Market ex: Canada, Mexico, EU Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* Made w/ Organic Organic 100% Organic* * Products labeled 100% Organic must be produced without nonorganic processing/packaging aids, including sanitizers or gases. NOPB80, V1, R5, 9/01/2017 Page 1 of 1

14 NOP , , , , ORGANIC PRODUCTS OSP SECTION: H2.0 Electronic version available at Page 1 of 2 Operation Name: Date: Complete this form if you manufacture, process, label, physically handle, broker, trade, distribute, resell organic products or contract another certified operation to process and/or package organic products into your brand or label (private label owner/marketer). A. Organic Products and Ingredients 1) For ingredients listed in the H2.0A Ingredient Suppliers form and Handler Materials Application (OSP Materials List), do you source and procure the ingredients and materials? Yes No Not applicable, no ingredients or materials sourced a) If no, indicate who sources these ingredients or materials: 2) If you are a private label owner contracting an independently certified co-packer to produce your branded products, do you purchase, take title to, or take physical possession of ingredients? Not applicable, not working with co-packers, SKIP to question A3 No, co-packer sources and procures ingredients, SKIP to question A3 Yes, I source ingredients a) If sourcing ingredients, choose all that apply: I select suppliers I purchase ingredients I take physical possession of ingredients for storage and ship them to my co-packer b) If sourcing ingredients, select which of the following applies: I provide all organic supplier information to my co-packer and each shipment to the co-packer directly connects back to the certified supplier. H2.0A not required, CCOF will not list your organic ingredients on your organic certificate. I do not provide organic supplier information to my co-packer. H2.0A required for organic ingredients, CCOF will list your organic ingredients on your organic certificate. 3) How do you verify that all supplier organic certificates are current for all organic ingredients and products? Suppliers are listed on H2.0A Ingredient Suppliers form. I maintain valid certificates, request updated certificate annually. I require current certificate for each shipment. Required for any shipment from an uncertified handler. Maintained by certified organic co-packer. If you are a private label owner/marketer who does not source ingredients. Other (describe): 4) Who is responsible for approving new organic suppliers? How often do you switch suppliers, add new suppliers, make one-off purchases or do spot purchasing to prevent shortages? How do you ensure that new suppliers are compliant and approved prior to purchasing? Add new suppliers to your H2.0A form. Frequent changes may result in increased audit trail verification at inspection. 5) Do you purchase organic ingredients or products from uncertified brokers, traders, wholesalers, or distributors? Sourcing from uncertified handlers requires additional audit trail verification at inspection. No Yes, attach an Uncertified Handler Affidavit (UHA) for each uncertified supplier of organic ingredients, as applicable. a) If yes, how will you ensure that only certified suppliers are used by the uncertified handler? Check all that apply. Your OSP must list all certified suppliers, including products sourced through uncertified handlers. Audit trail records must link directly back to the last certified operation. I do not place order until certified supplier is identified by uncertified handler and approved by CCOF. For any delivery that cannot be traced back to the certified supplier, I refuse or hold shipment until the certified supplier is verified. Other (describe): 6) For formulas listed on H2.0B Product Formulation Form(s), do you control recipes, i.e. own, manage, or have knowledge of the formulation? H2.0B not required for private label owner/marketer. Yes No Some Not applicable, single ingredient products only; or private label owner/marketer. a) If no or some, indicate who controls which formulations: NOPB31, V1, R10, 05/21/2018 Page 1 of 2

15 NOP , , , , ORGANIC PRODUCTS OSP SECTION: H2.0 Electronic version available at Page 2 of 2 7) How do you verify that only allowed ingredients, materials, and product formulas are used? Only ingredients, materials, and formulas appearing on your H2.0A, H2.0B, and Handler Materials Application (OSP Materials List) as approved by CCOF may be used. Submit to CCOF for review and approval prior to use, including new suppliers, ingredients, and updated formulas. Maintained by certified organic co-packer. If you are a private label owner/marketer who does not source ingredients. Other (describe): 8) Attach certificates for all co-packers who produce products for you at their facility. Certificates for private label products must list branded products specifically. Attached Not applicable, no co-packers 9) How do you verify that all co-packers organic certificates are current for all co-packed organic products? Not applicable, no co-packed products I maintain valid certificates listing specific branded products, updated annually. Other (describe): 10) For finished products labeled Organic containing nonorganic agricultural ingredients (listed on or ), attach an H2.7 Commercial Availability form for each ingredient. Attached B. Facilities Not applicable, no nonorganic agricultural ingredients. 1) Are products handled at multiple facilities? No SKIP to question B2 a) A list of the facilities Attached Yes, attach the following: b) Organic certificates for facilities other than your own Attached c) A description of the flow of products between facilities Attached 2) If off-site facilities are used to store organic ingredients or products while unsealed or in permeable packaging, complete this table, or provide an attachment with this information. Not applicable Attached Storage Facility Name & Location Ingredients/Products Stored Documentation OC* UHA** OC* UHA** *Attach the Organic Certificate (OC) for each certified storage facility listed above. **For any non-certified facilities listed above, attach a CCOF Uncertified Handler Affidavit (UHA). UHAs are available at and must be completed by the uncertified storage facility manager. C. Labeling Organic labeling guidelines are available at Submit all labels for all products. 1) How do you verify that only allowed labels are used? Not applicable, no package. Explain: Submit to CCOF for review and approval prior to printing. Other (describe): NOPB31, V1, R10, 05/21/2018 Page 2 of 2

16 CCOF Use Only NOP , , INGREDIENT SUPPLIERS OSP SECTION: H2.0 A Electronic version available at Page 1 of 1 Operation Name: Date: If your operation purchases, sources, brokers, or distributes ingredients, list all ingredients used in organic products, including "work in process" ingredients made in house. Update this form as you add new suppliers. For each multi-ingredient ingredient, submit an ingredient statement from the manufacturer to compare to your label. All nonorganic materials that contact organic products (i.e. processing aids, sanitizers and packaging aids) must be listed in your Handler Materials Application (OSP Materials List), not this form. For each nonorganic ingredient or processing aid not previously approved by CCOF, submit a Nonorganic Processing Material Affidavit or Natural Flavor Affidavit, available at Once certified, search for approved materials on MyCCOF.org. Private label owners are not required to submit nonorganic ingredients or processing aids for review. Vendor If not certified organic, attach a CCOF Uncertified Handler Affidavit (UHA) ex: Uncertified ABC broker Manufacturer/Supplier Only list if different from vendor and vendor is not certified organic ex: XYZ Juice Supply Ingredient Name List one ingredient per line ex: apple juice concentrate Organic? (Yes, No) If Yes, attach organic certificate Export Market International compliance needed ex: Canada, EU, Swiss Certifier (Optional, for your use) ex: CCOF NOPB71, V1, R8, 05/21/2018 Page 1 of 1

17 NOP , , ; , PRODUCT FORMULATION SHEET OSP SECTION: H2.0 B Electronic version available at Page 1 of 1 Operation Name: Date: Use this form for each multi-ingredient manufactured (either by you or for you) or repacked product. Wineries should complete the V2.0 and V2.1 forms, not this form. Private label/marketers who do not process products are not required to complete this form. Livestock feed producers are not required to submit all formulations, only a sample. Visit or contact CCOF for an Excel version of this document, which auto-calculates and can be used for one or more products. Complete one sheet for each product. See formulas below headers to guide your calculations. For each nonorganic ingredient or processing aid not previously approved by CCOF, submit a Nonorganic Processing Material Affidavit or Natural Flavor Affidavit. Search for approved materials on MyCCOF.org. Product Name: Label Brand Name(s): Weight, %, % Organic Content Ingredient s Org. Quantity Ingredient or fluid of Ingredient Contribution to Product (A) volume (B) (C) = AxB Example Ingredient 20 grams 95% 19 = (20x0.95) Total of non salt and water contents (D): Total column (A) Quantity Salt (E): Organic Contribution (G): Total of column (C) Quantity Water (F): Total Ingredient Quantity: Add up D, E and F Total Organic %: Divide G/D Round down to nearest whole number List processing aids* used, including packaging aids (i.e. Carbon Dioxide, Chlorine in wash water) if not listed above. Only ingredients and materials approved by CCOF and appearing on your Handler Materials Application (OSP Materials List) may be used: *Products labeled 100% Organic must be produced without nonorganic processing/packaging aids, including sanitizers or gases. NOPB72, V1, R7, 09/01/2017 Page 1 of 1

18 NOP 205.2, , RECORD KEEPING FOR HANDLERS OSP SECTION: H5.0 Electronic version available at Page 1 of 1 Operation Name: Date: An Audit Trail or trace-back system is documentation sufficient to determine the source, transfer of ownership and transportation of organic products. Certified operations must maintain records of processing/handling of organic products that fully disclose all activities and transactions in enough detail to be readily understood and audited. Records should be sufficient to demonstrate compliance with organic laws and standards, and kept for at least five (5) years. Complete a separate H5.0 Record Keeping form for each process or product when different record keeping systems are used. Facility, product and/or process covered by this plan: A. Location of Records Location where your organic product records can be reviewed during inspection. Address: City: State/Province: Zip/Postal Code: Country: Contact(name/title): Phone: Fax: (s): B. Tracking Organic Products 1) Describe or attach a diagram of how your audit trail/trace-back system tracks finished products from inbound receiving through production or packing to final outbound shipping or invoice. Diagram attached You may attach sample documents to help describe your system, e.g. BOLs, packing slips, inventory logs, batch records, manifests, transaction certificates, shipping and delivery records, invoices, chain of custody, truck and trailer numbers. NOP import certificates are required for each shipment from EU, Japan, Korea, and Switzerland. Additional audit trail information is required for each shipment from an uncertified handler (broker, trader, wholesaler, or distributor), refer to Uncertified Handler Affidavit (UHA). Sourcing from uncertified handlers requires additional audit trail verification at inspection. Records attached Product Recall System attached 2) Describe the records and system you use to track inventory of ingredients and products (in/out balance). You may attach samples to illustrate, e.g. monthly log of beginning and ending inventory. CCOF will use this at inspection to verify that you received sufficient organic inventory for your final production. C. Lot Numbering Not applicable 1) Describe your lot numbering system for finished products or attach a description. EXAMPLE: Lot Number: 0123A045 Code A O 45 Signifies Year: 2000 Julian date :production Shift Organic Plant location Lot Number: Code Signifies 2) Are lot numbers printed on wholesale and retail packaging? Yes No a) If yes where is your lot number found on containers or packages? 3) How is lot number associated with outgoing shipments? On invoice or Bill of Lading On a pick list or ship list Other (describe): NOPB23, V1, R6, 09/01/2017 Page 1 of 1

19 Uncertified Handler Affidavit This form applies to uncertified storage facilities used by CCOF operations to store unsealed product or product in permeable packaging. This form also applies to uncertified brokers, traders, wholesalers, or distributors who take title or physical possession of organic products supplied to CCOF certified operations. It is not required for commission/fee brokers who do not take title or physical possession of organic products. It is not required for uncertified handlers supplying organic product in sealed, impermeable containers with final retail labeling that identifies the organic status and original certified producer. CCOF operations must work with their purchasing department to determine if uncertified suppliers are used. The uncertified handler must answer the questions below. If there is any change in the future, including a change in management of the uncertified handler, a new form must be submitted. Copies of the Uncertified Handler Affidavit (UHA) must be kept by both the CCOF certified operation and the uncertified handler. This form and any sample audit trail records will become part of the CCOF certified operation s Organic System Plan (OSP). CCOF certified operations will be billed an initial and annual fee for each Uncertified Handler Affidavit, outlined in the CCOF Certification Services Program Manual. CCOF certified operations can avoid this fee by sourcing from certified handlers. Brokers, traders, wholesalers, distributors, and storage facilities are considered handlers per USDA NOP Handle, Handler. NOP (b)(1) and NOP Guidance 5031 requirements for handling unpackaged organic products do not require certification of broker/trader/wholesaler/distributor/storage facilities if organic products are packaged or otherwise enclosed in a container prior to being received or acquired. Organic products must remain in the same package or container and may not be repacked or re-labeled while in the control of the uncertified handler. CCOF operation using this uncertified handler: Uncertified Handler: Manager/Owner: Phone: Website: Address: Type of uncertified handler (check all that apply): Dry storage Cold storage Freezer storage Broker Trader Wholesaler Distributor Other (Describe): A. Uncertified Handler Eligibility CCOF can approve uncertified handlers only if the uncertified handler qualifies for the exclusion from certification requirements and audit trail information traces the product back to the last certified organic operation. 1. Do you ever handle any organic products that are not enclosed in a package or container when you receive them? a. If yes, describe: 2. Do you ever combine or split loads of bulk/unpackaged products? 3. Do you ever open packages or containers of organic products? 4. Do you ever relabel, package, or apply any label that obscures the original label or lot number/code? 5. Do you ever repack, sort, recondition, cull, ice, hydro cool, hydro vacuum, or otherwise process organic product in any way? Repacking includes placing product into other packaging. 6. Do you ever apply any substance to the organic product including water, ethylene, or controlled atmosphere treatment? 7. Does organic product ever contact cleaners, sanitizers, pest control materials, nonorganic products, water that has contacted nonorganic products, or other prohibited materials while under your control? 8. Is the organic product packaged or enclosed in a container prior to being received and does it remain in that enclosed container while under your control? 9. Broker, trader, wholesaler, distributor Describe how frequently you change organic suppliers: Yes No NOPB84, V1, R4, 5/21/2018 Page 1 of 2

20 10. Do your audit trail records for each shipment include the information described below? You may attach sample documents to demonstrate your system; all records must be provided to the CCOF certified operation. If you have an alternative way to provide a complete traceback to the last certified handler, attach a description. * To be excluded from certification, the answer to questions 1-7 must be NO, questions 8 and 10 must be YES and question 9 must be complete. * CCOF certified operations may only source from uncertified handlers who provide full supplier traceability back to the last certified operation for each shipment. CCOF considers the following to be essential for traceability: Purchase invoices, BOL, and other audit trail records must designate products as organic and include a description of the product and amount transferred. The last certified operation must be listed on invoices and/or lot numbers applied by the last certified operation must match lot numbers on uncertified handler audit trail records. For each delivery, uncertified handlers must provide a complete, current organic certificate for the last certified operation. Documents generated by the last certified operation proving purchase/delivery/transfer to the uncertified handler must be provided to the CCOF certified operation. Uncertified handler audit trail records must link directly back to the last certified operation, including transport, storage, processing/handling, shipping, and/or distribution. All certified suppliers must be approved by CCOF as part of the certified operation s Organic System Plan (OSP). CCOF certified operations must maintain records sufficient to demonstrate compliance, verified at inspections. If CCOF inspectors cannot track organic product back to the last certified operation, sourcing organic products from the uncertified handler may be considered a noncompliance if issues are not resolved. B. Uncertified Handler Statement I, the owner or legally authorized representative, attest that I am qualified to assess the validity of the statements in this affidavit and the statements are true and accurate to the best of my knowledge. I acknowledge the above requirements for audit trail records and disclosure to the CCOF certified operation and understand that failure to meet the audit trail record requirements or disclose records to the CCOF certified operation may be cause for CCOF to rescind approval of my operation as an approved uncertified organic handler and may be cause for compliance action against the CCOF certified entity. Name (Manager/Owner of Uncertified Handler) Signature Date Certification of broker/trader/wholesaler/distributor/storage facilities is straightforward and allows you to protect the identity of your suppliers. Visit to apply for certification. Questions about the certification process? getcertified@ccof.org. CCOF reserves the right to inspect any facility storing or handling organic product owned by a CCOF certified operation per NOP If the uncertified handler misrepresents policies or procedures as stated on this affidavit or acts in a manner that might jeopardize organic integrity or tracking of the organic product, the CCOF client using the uncertified handler will be notified. The CCOF client will be held responsible for correcting any noncompliance issues. CCOF will report uncertified handlers who are not excluded to the USDA NOP for investigation and potential civil penalties. CCOF Decision: Requires certification. Not approved until certificate provided. Excluded supplier; certification not required. Must provide full audit trail for each shipment. $150 annual fee Excluded storage location, certification not required. $50 annual fee NOPB84, V1, R4, 5/21/2018 Page 2 of 2

21 Global Market Access Application For your convenience, an E-form version of this document is available online at Complete this form to enroll in the CCOF Global Market Access (GMA) program. Enrollment in the CCOF GMA program means that CCOF will review your operation for compliance with the requirements of equivalence arrangements between the USDA National Organic Program (NOP) or Canadian Organic Regime (COR) and various foreign governmental bodies. NOP certified operations can be reviewed to equivalencies with Canada, the EU, Japan, Korea, and Switzerland. COR certified operations can be reviewed to equivalencies with the US and Japan. Please review the CCOF Global Market Access program manual available at for clarifications about the program, an explanation of fees, as well as requirements for each export market. You should enroll in this program if you check any of the following: NOP Certified Operations Export CCOF certified organic products to the EU, Japan, Korea, or Switzerland from the US. Export CCOF certified organic products to Canada from any location. Design labels for products that will be sold in Canada, the EU, Japan, Korea, or Switzerland. Grow crops or make products that appear on CCOF s list of high risk crops, such as carrots, potatoes, or leafy greens (see for the full list) that are exported to Canada or used in products that are exported to Canada. Raise non-ruminant livestock or make livestock products from non-ruminant livestock that are exported to Canada. Sell CCOF certified organic products to any buyer who requires international verification. COR Certified Operations Raise livestock or make livestock products that are exported to the US from Canada. Export CCOF certified organic products to the US or Japan from Canada. Design labels for products that will be sold in the US or Japan. The following circumstances require a different CCOF Program: 1. Your operation is located outside the US and plans to export to the EU or Switzerland: enroll in the CCOF International Standard program. 2. Your operation plans to export to Mexico: enroll in the Mexico Compliance Program. 3. Your operation plans to export wine from the U.S. to the EU or Switzerland: enroll in one of the GMA Wine programs. A. GENERAL INFORMATION Operation Name: 1. Which foreign markets are you planning to export to, directly or indirectly (as an ingredient or through brokers/traders etc.) 2. What products or crops do you plan to export directly or indirectly (as an ingredient or through brokers/traders etc) to these foreign markets? 3. Do you have systems in place to separate ingredients and finished products that meet different organic standards, to avoid commingling? B. LABELING AND PRODUCT IDENTIFICATION Date: Canada The EU Japan Korea Switzerland United States Other: All Limited, describe: NA, all products meet identical standards. Yes. Systems in place, describe: All labels used for exported products must meet the labeling requirements of the importing country. The US, the EU, Canada, Japan, Korea, and Switzerland have different labeling requirements. Please review the labeling guides available at and submit all labels to CCOF for approval. 1. Do you intend to use any additional labels for exported products, other than the labels that have been approved by CCOF? 2. Do you intend to use labels for exported products that do not meet the NOP (for NOP certified clients) or the COR (for COR certified clients) labeling requirements? No Yes, attach all additional labels. No Yes, attach all additional labels. Labels must meet the labeling requirements of the destination country. All shipping containers and shipping documents must be clearly marked For Export Only. Proof of container marking and export must be maintained. GMA04, V2, R1 03/08/2016 Page 1 of 2