DB SCHENKERfairs. FREIGHT FORWARDING AND CUSTOMS CLEARANCE SERVICE GUIDELINES NPE Orlando March 23-27, Schenker, Inc.

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1 FREIGHT FORWARDING AND CUSTOMS CLEARANCE SERVICE GUIDELINES NPE Orlando March 23-27, 2015 Schenker, Inc. Chicago, USA Herbert Kaltschmid January 2014

2 TABLE OF CONTENT TABLE OF CONTENT 2 1 INTRODUCTION 3 2 FACTS AND FIGURES Important Dates Contacts 4 3 SHIPPING INSTRUCTIONS Deadlines for Freight Shipments Deadlines for Pre-advices Documentation Consignment Instructions 7 4 CUSTOMS CLEARANCE Trade Fair Entry Temporary Import Bond Carnet ATA Permanent Import Special Goods Regulations ISF Filing Information 5 PACKING AND MARKINGS Packing Markings Wooden Packing Material 13 6 ONSITE HANDLING AND RE-EXPORT PROCEDURES Onsite Handling at the exhibition site Proof of Export 14 7 APPENDIX 15 2 P a g e Schenker, Inc.

3 1 INTRODUCTION We are proud to inform you that Schenker, Inc. has been nominated as the official freight forwarder and customs house broker for NPE 2015 to be held in Orlando, FL from March 23 27, In the following guidelines we outline all our services tailored to the needs of international exhibitors in NPE The services include transportation services (air- and/or ocean) to and from the USA, customs clearance services and the delivery to the convention center in close cooperation with the general contractors for the exhibition. The following instructions must be read very carefully. Failure to comply may result in delays with the Customs clearance and subsequently lead to additional charges and/or late delivery to show site. The manual outlines the customs policies, shipping instructions, and delivery information. Please contact our experienced staff with any questions you might have regarding our services for NPE P a g e Schenker, Inc.

4 2 FACTS AND FIGURES 2.1 Important Dates Depending on your location within the exhibition venue, you have been assigned a target date by the general contractor for NPE Your shipment has to be delivered to your booth area on this date in order to avoid OFF-TARGET PENALITIES and interruption of move-in procedures and services. Our below mentioned shipping schedule is based on your assigned target date. If you have requested a change in target dates and it was approved by the organizers and the general contractor, please provide us with a copy of the approval correspondence, in a timely fashion, so any delivery changes can be made as soon as possible. Thank you for your kind understanding and consideration. 2.2 Contacts Overall coordinating office: Schenker, Inc. 380 Littlefield Avenue South San Francisco, CA Attn: Herbert Kaltschmid Tel.: Fax: Cell: herbert.kaltschmid@dbschenker.com Operational team (customs entries/delivery coordination) Schenker, Inc South Mt. Prospect Road Des Plaines, IL Ms. Kathleen Adamson Tel: kathleen.adamson@dbschenker.com Ms. Julie Reed Tel.: julie.reed@dbschenker.com 4 P a g e Schenker, Inc.

5 3 SHIPPING INSTRUCTIONS 3.1 Deadlines for Freight Shipments All freight shipments must arrive in the USA not later than the dates stipulated below. Shipments which do not meet these deadlines cannot be delivered on-time. Target date = exhibitor s assigned booth delivery date. Type of Shipment International ocean freight LCL (Less Than Container Load - groupage) International ocean freight FCL (Full Container Load) Deadline for arrival in Orlando / Miami 12 working days prior to target date 10 working days prior to target date International Roadfreight 5 working days prior to target date International Airfreight 5 working days prior to target date Domestic Transports 2 working days prior target date 3.2 Deadlines for Pre-advices The Pre-Advices should be sent as soon as possible to the following addresses: Herbert.kaltschmid@dbschenker.com Julie.reed@dbschenker.com Kathleen.adamson@dbschenker.com Mode of Transport Seafreight Consignments: Airfreight Consignments: Roadfreight Consignments: 3 days prior Departure of Vessel at Origin Port Date of Departure of Airplane at Origin Airport Date of Departure of Freight from country of origin ISF Filing Information 5 working days prior to the departure at the port of origin (ISF Filing information is mandatory for all ocean freight shipments bound for the USA). See our information on ISF Filing following these guidelines. 5 P a g e Schenker, Inc.

6 3.3 Documentation Air Freight Cover Letter of Pre Advice see Appendix Proforma Commercial Invoice & Packing List or Carnet ATA - see Appendix Master Airway Bill House Airway Bill Power of Attorney - see Apendix Non-Resident Corporate Certification ISF Simple Data form Lacey Declaration TSCA Statement, if required FCC forms, if required FDA forms, if required Ocean Freight ISF filing - see Appendix Cover Letter of Pre Advice see Appendix Proforma Commercial Invoice & Packing List or Carnet ATA - see Appendix Master Bill of Lading House Bill of Lading Power of Attorney see Appendix Non-Resident Corporate Certification ISF Simple Data form Lacey Declaration TSCA Statement, if required FCC forms, if required FDA forms, if required Effective January 26, 2009, US Customs requires all ocean freight shipments arriving via U.S. Ports are subject to Import Security Filing (ISF) 5 days prior vessels departure. Failure to comply will result in US Customs issuing a min. $5000 penalty per shipment/bill of lading. ISF Filing has been fully enforced as of July 9, Any ocean freight shipment bound for the USA and subject to late filing penalties can no longer be cleared under a Trade Fair Entry, in case this is the wish of the exhibitor. Instead, these shipments would be either cleared under a TIB or Consumption entry, after consulting with the exhibitor/shipper. All ocean freight shipments, which are subject to late filing penalties will be subject to a POA and Corporate Certification from the shipper/exhibitor and a Letter of Credit in the amount of US$ 10, in favor of US Customs. This LC requirement is mandatory for all late ISF filings, subject to penalty. The LC will serve as the ISF Bond for late filings. In addition, ISF late filings will result in customs holds at the port or arrival, thus delaying customs clearance and jeopardizing the timely delivery to the booth area. As you can see it is of utmost importance to provide the ISF filing information at least 5 working days prior to departure at origin. Any exhibitors using the global Schenker ocean services will be supported by a sophisticated filing system provided by Schenker avoiding late filing penalties. Please contact your local Schenker representative for further information. 6 P a g e Schenker, Inc.

7 Detailed information can be found on: Ground Freight from Canada Cover Letter of Pre Advice - see Appendix NAFTA Certificate + Invoice & Packing List or Carnet ATA- see Appendix Bill of Lading with P.A.R.S. number Power of Attorney see Appendix Non-Resident Corporate Certification ISF Simple Data form Lacey Declaration TSCA Statement, if required FCC forms, if required FDA forms, if required NOTE: For certain shipments / products special permits are necessary see Chapter Consignment Instructions Air Freight Destination Airport: MAWB Consignee: HAWB Consignee: Notify Party: Orlando (MCO) or Miami (MIA) Schenker, Inc. Chicago Branch 1333 S Mt Prospect Rd Des Plaines, IL Exhibitor Name c/o NPE Orlando Booth Number Orange County Convention Centre 9800 International Drive Orlando, FL Schenker, Inc. Fairs and Exhibitions 1333 S Mt Prospect Rd Des Plaines, IL Attn : Julie Reed/Kathy Adamson Ocean Freight Destination Port: MAWB Consignee: CY Orlando or Port of Miami Schenker, Inc. Chicago Branch 1333 S Mt Prospect Rd Des Plaines, IL P a g e Schenker, Inc.

8 HAWB Consignee: Notify Party: Exhibitor Name c/o NPE Orlando Booth Number Orange County Convention Centre 9800 International Drive Orlando, FL Schenker, Inc. Fairs and Exhibitions 1333 S Mt Prospect Rd Des Plaines, IL Attn : Julie Reed/Kathy Adamson Trucking Freight from Canada Bill of Lading Consignee: Delivery Address: Exhibitor Name c/o Schenker, Inc. Attn: Julie Reed/Kathy Adamson NPE Booth Number Orange County Convention Centre 9800 International Drive Orlando, FL P a g e Schenker, Inc.

9 4 CUSTOMS CLEARANCE US Customs has set up the following regulations for the import and export of goods for NPE 2015 in Orlando, FL: The regulations for temporary imports include 3 alternatives: 1) Trade Fair Entry 2) Temporary Import Bond 3) Carnet ATA 4.1 Trade Fair Entry The U.S. Department of Commerce has designated the NPE 2015 a bona fide Trade Fair under the Trade Fair Act of 1959, which permits international exhibitors to enter equipment and machinery for exhibition purposes--without duty payments in the exhibit halls, if they export them at the end of the Fair. Exceptions are items consumed at the Fair, printed matter, advertising material, give-away items and all equipment that has been sold prior to the fair. The duty free status for goods under a Trade Fair Entry lasts for 90 days starting at the date of import in the USA, During the 90 days; the goods are allowed to be in the exhibition hall and designated bonded areas by US Customs. Goods entered under a Trade Fair Entry cannot be sent to potential customers, after the show, for demonstration or testing purposes. Within the 90 days the goods can be sold to US Customers or they may be re-exported from the USA. Trade Fair Entries cannot be extended past the 90 day validity. A significant advantage to utilizing this method of importation allows the exhibitor to make a decision during the show regarding the final disposition of goods. 4.2 Temporary Import Bond Temporary imported goods are subject to the payment of a deposit. The T.I.B. cargo must return in the same condition, quantity and weight as for the importation. The goods must be exported from the USA within the time limit specified on the entry (up to 12 months). Should any goods remain in the USA, all relevant import regulations must be met and full duties and taxes must be paid. A TIB Request Letter has to be signed. Please see appendix A Power of Attorney has to be signed by the client to authorize Schenker to clear customs for a shipment as designated broker. The Power of Attorney needs to be submitted only once per customer. Please see Appendix. Invoice / packing lists must include the following information: Please see Appendix A detailed description of the goods in English including the name by which each items is known. The International Harmonized Code Include serial / or model numbers where applicable For manufactured products, please specify the component materials (i.e. wood, plastic) List of quantity of each item List the weight, dimensions, and contents of each package Please indicate the country of origin of all goods within your consignment If the goods have been pre-sold in the U.S. and will enter on a consumption basis (duty paid), please provide the name and the address of the ultimate consignee 9 P a g e Schenker, Inc.

10 Literature and give-away items must be listed on a separate invoice with individual values indicated and should be separately packed. These items are normally subject to import duties. Do NOT indicate No Value For Exhibition Purposes Only. All goods MUST have a value. IMPORTANT: Entries cannot be filed when invoice indicate lump sum value only. In these circumstances entry will be delayed until a detailed invoice can be obtained from the shipper. Please follow the instructions above to avoid delays and additional expenses. 4.3 Carnet ATA An A.T.A. Carnet can be used on shipments that will be re-exported. Any brochures or giveaway promotional material must be invoiced and entered separately. U.S. Customs does not allow merchandise entered on an A.T.A. Carnet to remain in the country. 4.4 Permanent Import This type of entry will be done on all items that are to remain permanently in the U.S. for example: literature, brochures, giveaways and any items sold to a U.S. buyer prior to importation. All relevant import regulations must be met and full duties and taxes must be paid. 4.5 Special Goods Regulations Many commodities are subject to additional controls by U.S. governmental agencies. The following items require additional documentation, permits, or licenses before admission: Alcohol, tobacco, foodstuff, plants, seeds, clothing, textiles, items containing leather or animal parts, transmitters, receivers, certain telecommunication equipment, television or computer monitors, toys, chemicals, medicine, drugs, medical equipment and appliances, items used in preparation / distribution of food, weapons or ammunition, defense related items, motor vehicles and parts, and nuclear material and its by-products. Please contact Schenker, Inc. for additional instructions if you intend to include any of the above mentioned items in your consignment Electronics In order to import certain machinery, implements, cutlery and tools of metal, glassware, ceramic products, kitchenware, medical, TV s, laptops, monitors, microwaves, printers, CD roms and other related electronics pls ask your customer to sign the FDA forms and letters. Please see Appendix Lighters, Toys, Children Products Pls contact the fairs department for further advice! If your customer is considering sending any of the above mentioned items to the USA pls ask them to sign the Consumer Product Safety Certification. Please see Appendix The Product Safety Certification needs to be printed on company letterhead Food 10 P a g e Schenker, Inc.

11 If you are considering sending any food items to the USA, please make sure that the manufacturer s facility is registered with the FDA prior to shipping. This should be done by the manufacturer / importer and may be done online. This is a rather long and costly process and should be avoided if it is not necessary. For further information and registration, visit: /default.htm FDA requires advance notice on shipments containing any imported food. Shipments without prior notification will not be allowed into the country. If the shipping of food is absolutely unavoidable, the following steps must be taken in order for your shipment to be allowed into the country: Prior Notice must be electronically received and confirmed by FDA before a food shipment arrives at the first port in the United States (although no more than 5 days before the shipment arrives) The deadline depends on the mode of transportation used for the shipment (air or sea). To submit Prior Notification, deadline information and more, visit: Please see Appendix Plant The Lacey Act requires to collect information on the importation of plant material, using a Plant and Plant Product Declaration (Lacey Act Letter + Declaration). The quantity and unit of measure of the imported plant material must be declared. Please see Appendix Pens, Pencils, Cleaning and Waxing Solutions, Paint and other chemical products In order to import above mentioned items please ask your customer to sign the TSCA statement. It has to be printed on the Shippers Letterhead. Please see Appendix Wireless Telecommunication Equipment Exhibitor may, on a temporary basis, bring in, install and use radio frequency / wireless telecommunication equipment. Please ask your customer to fill out the FCC Form. Please see Appendix Textile items, T-shirts, rags, umbrellas, bags and other related products In order to import above mentioned items please ask your customer to provide manufacturer s complete name and address as well as the fiber content of the item. 11 P a g e Schenker, Inc.

12 5 PACKING AND MARKINGS 5.1 Packing Proper packing of the cargo is the key to providing a safe transport from origin to destination. Goods for temporary import and goods for final import should be packed separately and listed on separate invoice / packing list in order to avoid any delays in customs clearance procedures. Goods for re-export after the event should be packed in road cases or sturdy re-usable boxes with bolts. For cases / flight cases with locks or padlocks the shipper has to provide a copy of the keys. Schenker will not take over any responsibility / liability when cases will incur damage due to customs inspection while keys for locked cases have not been provided in advance. To facilitate on-site handling, please ensure that: All cases or crates are BOLTED as opposed to nailed or screwed Al cases or crates are fitted with sling irons or skids Center of gravity is marked on all cases exceeding 1,000 kilos Wherever possible the use of plywood should be avoided, since it is difficult to repair this material. Goods in transit pass through climatic changes and, therefore, should be packed taking care to use humidifying materials. Where machines are bolted to the sides, it is recommended that nuts be on the upper side of the base. 5.2 Markings All cargo must be clearly marked and numbered for easy freight identification at any point during the transport. Each case should be marked: Name of Exhibitor C/O NPE 2015 Booth Number Orlando Convention Center 9800 International Drive Orlando, FL, Made in... The marks shown on cases / crates have to correspond exactly with the details mentioned on the Invoice / Packing List. Exhibition Shipper Consignee Booth # Mode of Transport Case/Crate Number (i.e. case 1 of 6) Weight in kgs Port of Origin Port of Destination A template of the label for Exhibition Cargo is available see Appendix 12 P a g e Schenker, Inc.

13 5.3 Wooden Packing Material Effective September 16, 2005, USDA revised the import regulation for wood packing material (WPM). The regulation requires WPM coming into the U.S. to be treated and marked. If your WPM is not treated and marked, your cargo may be subject to immediate export. All wooden packaging materials should be treated already at origin according to the ISPM 15 regulations. It is mandatory to put the IPPC mark on two opposite sides of the wooden packaging material. All cargo arriving in the USA has to comply with the following requirements for wood packaging under ISPM 15, i.e.: all wooden packaging must be bark free all wooden packaging must have been subjected to a treatment (heat or fumigation) the treated wood packaging shall bear a mark (see example below) The mark shall at minimum include: IPPC Symbol as reproduced above; XX ISO two letter country code (e.g. Germany = DE) 000 unique registration numbers assigned for the company that manufactured or treated the wood packaging YY IPPC abbreviation disclosing the type of treatment (e.g. HT for Heat treatment or MB for Methyl Bromide ). For a complete description to the rules please refer to the ISPM 15 regulations. If the wooden packaging material arrives without the approved mark or with approved mark but intercepts the live harmful pest the material can be handled as follows (against costs): Treatment of wooden packaging material Disposal of wooden packaging material Return to origin For goods that are not packed with wood packing materials or are not loaded onto a wooden pallet the customer is required to complete a declaration of non-wooden packing materials. Two originals have to be issued showing the company stamp and signature. One original must be attached to the AWB or B/L. The second original should be sent to SCHENKERfairs. 13 P a g e Schenker, Inc.

14 6 Onsite Handling and Re-export Procedures 6.1 Onsite Handling at the exhibition site All on-site services, such as unloading of trucks, booth delivery services, unpacking services, storage of empty shipping crates, labour and equipment services are provided by the general contractor for NPE Please study their service manual carefully and order with them directly to meet all your on-site needs. Traditionally they will collect their fees from the exhibitor, directly during the show. If you need our assistance in dealing with the general contractor, we will be more than happy to help you. 6.2 Proof of Export US Customs require export documents that describe the goods in sufficient detail in order for a customs officer to verify that the goods that were exported were the same as those goods that were imported temporarily. The description of the goods on the import invoice, for example, must be the same as on the export paperwork. The re-export Proforma invoice must be consistent with import Proforma invoice. It will facilitate the re-export process and avoid unexpected delay. Terms & Conditions: FMC 911F. All business undertaken subject to terms and conditions of Schenker, Inc. Text available upon request. 14 P a g e Schenker, Inc.

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