AP Import Data Maintain v Key-In the User ID, Password, and select the region that apply to the user

Transcription

1 Key-In the User ID, Password, and select the region that apply to the user 1

2 Go to the AP, and then select AP Import Data Maintain 2

3 Create a new transaction 3

4 Click edit to retrieve exist files in TBS Click the icon search and select the invoice number that user want to copy and duplicate files Select invoice number, and click on copy all. Press okay to finish the duplicate task 4

5 Here are the steps to complete the AP import maintain. Click on New, then it will display as below screen STEP 1: key-in vendor Invoice number, ISF#, Board Date, Customer, Invoice Amount (on the commercial invoice value), and etc 5

6 Forwarder Column: Please choose the ocean carrier or Freight forwarder that we using their services, such as MSC or Evergreen, and etc AP Import Data Maintain v

7 Step: 2 Continue to Input such as, Buyer PO# Pcs, NW, GW (measurement is kilogram) / can be find on the packing list HBL# / bill of lading number Vessel number Double Click on the container No Click Save when complete input the container number 7

8 Step: 3 Then Input container Number on the below screeen Also need to select Incharge Whs, it meant warehouse location Sent by: The method that user use when sending the shipping documents to broker. For example: , fax, or etc. Sent Date: The date when submit the shipping document to broker. 8

9 Step 4: Column Name / What to Input U.S Port / Final Destination Broker / Select the Custom broker Code, for example vendor code DACCAR Ocean $ / Ocean amount Ocean Date / Process date, for example if input date was today, please input today s date Click and choose between D-door service (door) or CY-Not Door Services (arrange own trucking). 9

10 Step 5: Input ETA Date and LFT = LFD Date Rec Date: Date will be automatic generate by sytstem once warehouse receive the good from OW Step 6: Double click HTS Code, in order for user to retrieve into below HTS Code Detail Maintain. Step 7: Key-in the HTS code where user can be find in the broker invoice, once finish click save. 10

11 Step 8: Key-in Duty amount, D.D-duty date, Entry #, Entry Date, Broker amount, broker date and Broker invoice. All can be found in broker invoice. Please note that duty date will be same as invoice date. 11

12 Step 9: Select applicable trucking company, truck amount, trucking date must match with trucking invoice date, remark (Note), and container number. 12

13 Step 10: Double click on Miscellanies in order to retrieved six categories below. Step 11: Key-in Mis amt, cleantruck (pier pass fee, only apply in long beach and Oakland, CA), Exam amt, and demurrage amt, transfer amt, and other amt (Use other column to record and input for anything if column cannot be find from above column. Please also key in the name of the company, date, invoice number, and remarks. 13

14 Step 12: Click save button to finish the record. 14

15 Click share to do multiple invoices or transactions. 15

16 1. Key-in HBL# and click show. 2. Select one of the following from kind and key-in the amount below. 3. Key-in the necessary columns to complete the multiple invoices transaction. 4. Click allocation to save all invoices. 5. To print, click print icon at right upper hand corner. 16

17 Remarks (Multiple Invoice) *Whenever we received multiple invoices or B/L having the same container number. The TBS users have to manually calculate and divided keyin to multiple invoices. Ex. Calculation Broker fees and duty fees base on the amount. Ocean freights and Truck fees base on the weight. Remarks (Adds on fees or amend charges) * When receive any amendment fees or add on changes from any group or company. The user must update it (overwrite) correct or new amount on top of previous invoice in TBS AP import data. The user will indicate and write down on the amend invoices to account payable department the difference of the price adjustment. A/P will key-in the difference of the amount into their A/P data. 17