Inventory Adverse Storage Conditions: Overview of Steps

Transcription

1 Overview of Steps ASC Process: 1. If Naloxone has been exposed to an adverse storage condition, call the help desk, do not execute this QRC ( or ) 2. Move all affected vaccine into the quarantine for review holding point location 800XX-QR (QRC 4.7) 3. Create the Adverse Storage condition Record 4. Record Recommendations 5. Move all affected vaccine either back to the operation holding point 800XX- OP (QRC 4.7) or Return vaccine to the warehouse for disposal (QRC 4.9)

2 Move and Create Move affected vaccine into QR HPL (See: QRC 4.7) (Top nav) Maintenance Select Manage Adverse Storage Conditions The Adverse Storage Conditions: Adverse Storage Condition Search Enter the correct Holding Point in the Holding Point field Click Refresh Select Excursion type from drop down Enter the ASC Start and End Date and Time (see points to remember) Type in Contact Phone # Type in Reported by: Information The Record Adverse Storage Condition Click Create New ASC Select the HPL QR holding point location Select Cause from drop down Type in Cause Description (limited to 100 characters) Type in Action Taken With ASC Discovered (limited to 100 characters) Type in Other Excursion Description as needed (limited to 100 characters) Enter Last Logged Date & Last Logged Time Enter Discovery Date and Discovery Time Type in Temp at Discovery Type in Comments if needed. Click Add Choose Monitor Type if known Ignore Check Recording Sent for Assessment Type in Cause of Electrical Disruption and Duration of Electrical Disruption and Disruption Time of Day if applicable Choose Last Logged and Discovery Temperature Unit Type in Last Logged Temperature Choose Temp Unit during Interval from dropdown Type in Max Temp and Min Temp during Interval Any affected Ignore Transit products experience No Shipment Data an previous exposure? Click Save Note ASC ID Yes Go to next page The following HPLs are suspended from further inventory transaction: Panorama : Create Adverse Storage Condition September P a g e

3 Record previous exposures Scroll down and Click Show Affect Products Scroll down to Holding Point Status Affected Products factory table Expand previously exposed catalogue item row by clicking the + Enter the times that the product has previously been exposed (must be a number) in # of Times Exposed Enter previous ASC ID in Comment Enter duration of previous exposure in Duration of exposure Click Save Click Save and Notify Originator The following HPLs are suspended from further inventory transaction: Previous exposure Points to Remember: # of Times Exposed must be a numeral If product has been exposed one time prior to the current exposure, please enter 1 Further details of previous exposure can be found by searching for that ACS by ID number Panorama : Recording Previous Exposures September 2017

4 Recording Recommendations (Top nav) Maintenance Select Manage Adverse Storage Conditions The Adverse Storage Condition Search Enter the ASC ID number Click Search The Search Results Factory table appears Expand each catalogue item row by clicking the + Select Recommended Disposition from Dropdown for each affected product Scroll down to Holding Point Status Affected Products factory table Scroll down and Click Show Affect Products Verify the ASC ID is correct The Record Adverse Storage Condition Click on the ASC ID Number hyperlink Enter comment. Include who authorized disposition Click Save and Notify Originator Panorama : Recording Recommendations September P a g e

5 Unsuspend holding point location (Top nav) Setup (L nav Select Holding Point Location (L nav The Holding Point Location Search page appears Enter the correct Holding Point in the Holding Point field Click Search The Holding Point Location Search page appears. Scroll down to the factory table Search Results displaying HPLs Click Save Do not change anything else on this page!! Uncheck the ASC Suspended Checkbox Scroll to middle of the page to ASC Suspended: Checkbox appears The Maintain Holding Point Location Information Click Update HPL Select the checkbox for the row containing the Quarantined for Review (QR) HPL The Holding Point Location was appears Move affected products according to recommended disposition QRC 4.7 (move inventory HPL to HPL) or QRC 4.9 (Returns) Panorama : Unsuspend HP September P a g e

6 Points to Remember ASC Points to Remember: Public Health Holding Points will create ASC events to document ASCs that occur at the PH Office or in transit between the PH office and a PH immunization event MDA will create ASC events when the event occurs in transit between the warehouse and the PH delivery location Always use the Quarantine for Review (QR) HPL for ASC events Each time an ASC is created in a HPL, that HPL is suspended and all movement in or out is frozen HPL QR must be unsuspended each time so that the vaccine can be moved as needed after disposition is determined or additional vaccine can be moved into the HPL if required ASC Start date & time: If unsure (e.g. exact time of power outage unknown) enter the last known date and time that storage conditions were correct. (this field is intended for HPs with continuous monitoring systems e.g. MDA) ASC End Date &Time: If unsure (e.g. exact time of power outage unknown) enter the date and time that storage conditions were known to be returned to correct. (this field is intended for HPs with continuous monitoring systems e.g. MDA) The Panorama ASC Event replaces the MB Health Cold Chain Failure Response Form Ignore: No ACS Assessor Workgroup assigned to the affected Holding Point so the Work Management Task was not submitted message on save. MB is not using the Panorama work management functions. If you get this error message on save Validation Error: Value is greater than allowable maximum of '100'. the Cause Description, Action Taken with ASC Discovered or Other Excursion Description comments has too many characters Panorama : ASC points to remember September P a g e