emanifest Making the border smarter and more secure

Transcription

1 emanifest Making the border smarter and more secure Future of Trucking Symposium February 19, 2010 Winnipeg, MB

2 Overview 1. Introduction to emanifest Key Features Customs Act Amendments Implementation 2. emanifest Border Processes 3. emanifest Stakeholder Consultations and Client Support 4. emanifest Next Steps 2

3 emanifest 1. Introduction to emanifest 3

4 emanifest emanifest, a major Government of Canada initiative, is about getting the right information at the right time to allow the CBSA to identify and mitigate potential threats to Canada while facilitating the movement of low-risk shipments across the border. emanifest is the third phase of the Advance Commercial Information (ACI) program. ACI Phases 1 and 2 established and implemented requirements for air and marine carriers to submit pre-arrival shipment information to the CBSA electronically. emanifest expands the ACI requirement to the highway and rail environments and will extend the requirement for additional advance information from freight forwarders and importers to all modes of transportation. 4

5 What is Being Implemented Building on previous phases of the ACI initiative, emanifest will require the pre-arrival transmission of electronic information from highway and rail carriers, freight forwarders and importers. Specifically, emanifest will feature: Enhanced automated risk assessment supported by business intelligence technology and a data warehouse; Significant investments in the CBSA information technology infrastructure to support increases in electronic data interchange volumes; The development of an emanifest Web Portal reporting option; and An integrated passage system and the incorporation of transponder technology. 5

6 Customs Act Amendments In order for the CBSA to have the authority to mandate pre-arrival information from trade chain partners, amendments have been made to the Customs Act. Bill S-2, Customs Act Amendments, allows the CBSA to mandate various members of the trade community (highway and rail carriers, freight forwarders and importers) to submit pre-arrival data for risk assessment purposes. On June 11, 2009, Bill S-2 was granted Royal Assent, the final stage required for the Bill to become law. 6

7 emanifest Implementation Approach emanifest will be implemented over a number of years, by client type, using an 18-month implementation timeline: 0-12 months - Once all emanifest reporting systems (EDI and Web Portal) become publicly available, there will be a 12-month period for clients to incorporate emanifest requirements into their business processes months - After the initial year, the emanifest regulations will take effect; however, the CBSA will offer a six-month period of informed compliance. 18 months and beyond - The implementation timeline is complete. Clients may be subject to administrative monetary penalties (AMPs). 12 months 6 months All reporting systems available (EDI and Web Portal) Regulations take effect AMPs enforced 7

8 emanifest Implementation Client types The implementation schedule for each client type is as follows: Highway carriers Current CBSA information transmission service options (EDI / electronic data interchange) will include an emanifest function beginning in Spring To facilitate compliance and make costs more manageable for small and medium-sized enterprises, the CBSA will offer an emanifest Web Portal service option beginning in Fall Although EDI users can begin transmitting emanifest information in Spring 2010 the 18-month implementation timeline for all highway carriers to transmit cargo and conveyance data will begin in Fall Rail carriers - The 18-month implementation timeline will begin in Fall 2010 for rail carriers to transmit cargo and conveyance data. Freight forwarders - The 18-month implementation timeline will begin in Summer 2011 for freight forwarders in all modes of transportation, to transmit secondary cargo / house bill data. Importers - The 18-month implementation timeline will begin in Spring 2012 for importers in all modes of transportation to begin transmission of advance trade data (formerly called Importer Admissibility Data, or IAD). 8

9 emanifest 2. emanifest Border Processes 9

10 emanifest - Before the border Advance information When emanifest is fully implemented, clients will be required to submit conveyance, cargo, crew/passenger, secondary and importer data prior to their arrival in order for the CBSA to risk assess and determine if the goods pose a threat to Canada s health, safety and security. Data element details and guidelines will be available through Electronic Commerce Client Requirements Documents (ECCRDs). The ECCRD for the highway mode will be available on the CBSA Web site once translation is complete. It can also be obtained by sending a request by to emanifest@cbsa.gc.ca. The CBSA will allow for amendments to advance commercial information on a postarrival basis. 10

11 emanifest - Before the Border Timeframes for submitting advance information Marine Air Rail Highway Risk Assessment Carriers will provide electronic cargo, conveyance and crew/passenger information as follows: Freight forwarders will provide electronic secondary information as follows: Cargo: 24 hours prior to loading or arrival depending on type and origin of goods Crew/Conveyance: 24 or 96 hours prior to arrival 24 hours prior to arrival or loading 4 hours prior to arrival or at time of departure 4 hours prior to arrival or at time of departure 2 hours prior to arrival 2 hours prior to arrival 1 hour prior to arrival 1 hour prior to arrival CBSA will validate data, risk assess the shipment, and make examination recommendations prior to arrival of the shipment in Canada. Importers will provide electronic advance trade data as follows: 24 hours prior to loading 4 hours prior to arrival or at time of departure 2 hours prior to arrival 1 hour prior to arrival 11

12 emanifest - Before the border Advance information The data element requirements for highway conveyance and cargo that are to be submitted prior to arrival are as follows: Conveyance Cargo Transporting Carrier First Canadian Port of Arrival Mode of Transportation Estimated Date and Time of Arrival Equipment Identification Secondary Notify Party Conveyance Reference Number Manifest Summary Report Empty / Full Status Code Crew / Passenger Details Tractor Plate Plate Province / State Trailer Plate Plate Province / State Cargo Exemption Code Transporting Carrier First Canadian Port of Arrival Mode of Transportation Estimated Date and Time of Arrival Equipment Identification Secondary Notify Party Consignor (shipper) Consignee Notify Party Place of Acceptance Place of Loading Customs Office of Manifest Destination Delivery Address CSA Indicator IAD Exemption Code Cargo Control Number Consolidated Freight Indicator UCR Cargo Line Item Number Cargo Description of Goods (Brief Description) Cargo Quantity Cargo Packaging Type Cargo Weight Cargo Weight Unit of Measure UN Dangerous Goods Number Marks and Numbers Special Instructions Commodity Code 12

13 emanifest Exceptions The following table outlines the proposed data elements that are exemptions and exceptions to highway conveyance and cargo data requirements: Exemptions to Pre-Arrival Cargo and Conveyance Information Emergency response vehicles / personnel / equipment for use in emergency situations Customs Self Assessment (CSA) clearance U.S. Customs Border Protection (CBP) turnarounds Continuous Transmission Commodities (CTC e.g. electricity, gas, oil) Military goods on board a military owned or leased conveyance Bobtails Mail (Canada Post, U.S. Mail, International) full load only Hand Carried Goods - Commercial goods carried by paying passengers onboard commercial conveyances or by a driver of a non-commercial conveyance (i.e. personal vehicle) Exceptions to Cargo Data (Note: Conveyance data are still required for these situations) Goods that are being imported into Canada under the Courier Low Value Shipment (LVS) Program by an approved courier Instruments of International Trade (IIT e.g. approved empty racks) Mail (Canada Post, U.S. Mail, International) as part of a mixed load Empty equipment 13

14 emanifest - Before the border Transmission methods Under emanifest, the existing methods for transmitting electronic data to the CBSA will continue to be used, including: Value Added Network (VAN): a public Electronic Data Interchange (EDI) network used to exchange data through a single communication interface. Third Party Service Provider: a CBSA-approved third party that transmits data for their clients using a variety of communication modes. Customs Internet Gateway (CIG): a gateway used by the trade community to transmit cargo, release and accounting data over the Internet to the CBSA. Direct Connect to the CBSA: an alternative that provides trade chain partners with a direct connection to the CBSA. The existing methods for transmitting electronic data to the CBSA will be augmented by the development of the emanifest Web Portal. 14

15 emanifest - Before the border emanifest Web Portal The CBSA will offer an emanifest Web Portal service option, free-of-charge, to facilitate compliance and make costs more manageable for small and medium-sized enterprises. The portal will include functionality for carriers, freight forwarders, importers, brokers and warehouse operators in the end-state. When fully functional, the emanifest Web Portal will reduce the administrative burden of the reporting process by providing many self-serve functions such as the ability to securely submit data, confirm receipt of information, perform queries, generate reports, and access an online help function. Stakeholder consultations to gather usability feedback on the portal prototype were held in Spring The CBSA will offer an emanifest Web Portal service option for highway carriers to submit cargo and conveyance data beginning in Fall

16 emanifest - Before the border Notification systems An automated notification system will confirm receipt of information, or detail detected errors that must be amended before arrival at the border. Secondary Notify Party (SNP) functionality will enable carriers to have their trade chain partners receive status notification of their shipments. Trade chain partners will receive match notification when related documents on the same shipment are received by the CBSA. A broker / freight forwarder download feature will be built into emanifest. 16

17 emanifest - At the border The CBSA must receive required information in order to risk-assess shipments before they move past the First Point of Arrival (FPOA). If advance trade data requirements are not received within the prescribed timeframes, the shipment will not be permitted to move past the FPOA until all required information is received and risk-assessed. The CBSA will continue to promote Release at the FPOA. Shipments identified as being high or unknown risk in terms of national security, national public safety and contraband will be examined at the FPOA. 17

18 emanifest - After the border Compliance management A compliance management framework will be implemented to ensure that emanifest requirements are being met. The framework will be designed to: Verify client compliance with emanifest requirements (i.e., prescribed timeframe, completeness, accuracy and data submission mechanism); Provide educational support to clients who have low compliance rates; and Work on the premise that clients will voluntarily comply if they understand their obligations and if it is easy to do so. 18

19 BEFORE THE BORDER AT THE BORDER AFTER THE BORDER CBSA sends notification to senders advising of release CBSA sends Match Notification to sender FIRST POINT OF ARRIVAL (FPOA) Advance Information to CBSA CBSA sends notification that pre-arrival recommendation has been made Proceed to Border BSO reviews the recommended pre-arrival decision based on risk assessment, conducts standard queries, makes decision, Carrier follows BSO decision Release CBSA Sends Validation/Notification confirming receipt of information One or a combination of the following can take place: Immigration Primary Processing PRIMARY/SECONDARY PROCESSING Secondary Processing Final Decision Release Risk Assessment Proceed to inland warehouse Primary and/or Secondary Processing Final Decision Release 19

20 emanifest 3. emanifest Stakeholder Consultations and Client Support 20

21 Stakeholder consultations The CBSA meets frequently with the emanifest Stakeholder Partnership Network (espn) which was established to provide a forum for dialogue between the CBSA and trade chain partners on key emanifest policy, business transformation and design issues. The espn consists of the following: Plenary Steering Committee Design Working Group Technical Design Working Group Communications Working Group 21

22 Client support To support trade chain partners with the implementation of and compliance with emanifest, the CBSA will provide client support through in-person options (at CBSA commercial offices), and through and telephone. By the end of February 2010, the CBSA will offer general emanifest information by telephone and . Beginning April 2010, the CBSA will offer EDI (Electronic Data Interchange) technical support by telephone and . Beginning June 2010, CBSA commercial offices will provide on-site, in-person support to trade partners. The CBSA will implement a major marketing and outreach campaign to ensure that the trade community is aware of their responsibilities under emanifest. 22

23 emanifest 4. emanifest Next Steps 23

24 Next steps Ongoing distribution of Electronic Commerce Client Requirements Document (ECCRD) for the Highway mode Finalize Electronic Commerce Client Requirements Document (ECCRD) for the rail mode Winter 2010 Ongoing consultations with stakeholders 24