INDUSTRY BRIEFING HPVITS GIPPSLAND COMPOUNDED CHEMOTHERAPY AND MAB PREPARATIONS

Transcription

1 INDUSTRY BRIEFING HPVITS GIPPSLAND COMPOUNDED CHEMOTHERAPY AND MAB PREPARATIONS Date: Monday 3 September 2018 Time: 10-11am Winnie Lin Senior Category Manager Maryanne Yang Category Manager

2 Agenda 1. Welcome and introductions Presentation information 2. Overview of HPV Who is Health Purchasing Victoria HPV objectives 3. Invitation to Supply Scope ITS features Response format Tender Response Worksheet format Tentative timeline 4. Tips for responding 5. Next steps 6. HPV website 7. HPV Procurement Portal 8. Questions 2

3 Presentation Information Home > Contracts and Documents > Gippsland Compounded Chemotherapy and MAB Preparations > Contract Files Industry Briefing presentation slides Questions and responses Draft Statement of Requirements HPV recommends suppliers favourite relevant contracts to receive updates. Review account settings to ensure the notification frequency selected is adequate. An HPV login is required. 3

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5 Search for Gippsland Compounded Chemotherapy and MAB Preparations 5

6 - Industry briefing presentation slides - Questions and responses 6

7 Who is Health Purchasing Victoria Established in 2001 Independent statutory authority Responsible to the Minister for health Works closely with the Department of Health and Human Services Combines the collective purchasing power of more than 80 legal entities to establish whole-of-health contracts Receives legislative support through Competition and Consumer Act exemptions to consolidate the purchasing power of public hospitals and health services 7

8 HPV Objectives Facilitate access by public hospitals and health services to goods, services and equipment on best-value terms Foster supply chain and process improvement, through developing good relationships with suppliers and health services Ensure probity is maintained in purchasing, sourcing and contracting activities HPV sourcing processes are based on the VGPB principles 8

9 HPV cluster-sourcing framework Gippsland health services partnering with HPV Health services involved provide procurement capacity for facilitating the ITS, HPV in a supporting role Utilises HPV s Procurement Portal, processes and documentation Establishment of one HPV Agreement Uses HPV procurement resources to deliver best value outcome for Participating Health Services Allows group procurement without inadvertently breaching the Competition and Consumer Act

10 Invitation to Supply Scope HPV is seeking responses for: Compounded chemotherapy and MAB preparations for use in Participating Health Services Associated service and delivery requirements Participating Health Services include Latrobe Regional Hospital, Central Gippsland Health Service and Bairnsdale Regional Health Service. Refer to draft Part 5 Statement of Requirements Part B1 for more details on service requirements There may be opportunity to add additional health services in the Gippsland region to contract. 10

11 Invitation to Supply Scope Category 1 Chemotherapy medicines Category 2 Biologic medicines Category 3 Containers Category 4 Compounding Category 5 Stock handling (labour) Scope does not include: o Any compounding that Participating Health Services wish to undertake in their sole discretion. 11

12 Invitation to Supply - Features Term: 2 year principal period + 2 year option period (2 + 2) Indicative usage: Provided in the Tender Response Worksheet Figures are indicative only, no representation or guarantees are made with regards to their accuracy Extrapolated 3 months usage (Apr Jun 18) to 12 months usage Usage provided in terms of number of preparations and aggregated dose in milligrams or units Award scenario: HPV intends to award a single supplier for this ITS (Sole Supply) for all Participating Health Services. 12

13 Invitation to Supply - Features Pricing structure: Submit their best price for the subcategories Total delivered costs/free into store Exclusive of GST Australian currency Price submitted must include both: Per gram/milligram/units Per eaches (standard commercial pack) Price will be fixed for duration of Agreement except where HPV conducts a price review: Option review Competitive pricing PBS list price falls below the contract price Changes in market dynamics or market forces, any savings achieved by the contract holder in the purchase price of pharmaceutical medicines must be passed through to Participating Health Services 13

14 Response format Responses must be completed electronically and submitted on the HPV Procurement Portal via your HPV website login HPV strongly recommends suppliers check their access to the HPV Procurement Portal to ensure there is no delay in accessing information when tender is released Responses are required for questions on the HPV Procurement Portal Appendices may be required to be filled out and signed as indicated, scanned and uploaded as attachments Stat Dec that requires the authorised witness name, address, title and signature Upload attachments when requested 14

15 ITS documents Part 6 - Tender Response Worksheet (TRW) Note: Various sheets/tab within TRW workbook 15

16 TRW: Item Usage Estimated usage: 3 months usage extrapolated to annual usage 16

17 TRW: Category 1 and 2 17 Column A: Change to Yes if submitting a response Row 2: Additional instructions/information Category 1: Chemotherapy medicines Category 2: Biologic medicines Each subcategory is a different molecule All presentations/strengths of each molecule are listed under the same subcategory your response will be dependent on the presentation you use to make compounded preparations If more than 1 presentation of a molecule is used, provide information for each presentation Data validation built-in for columns G,H, I, J choose from drop down Where relevant, information provided in the TRW should match that in national product catalogue (NPC).

18 TRW: Category 1 and 2 If all preparations of gemcitabine are made with the 200mg/5.3mL presentation, no response is required for 1g and 2g presentation Column K and L are standard fields i.e. 1 vial gemcitabine Column M and N are for solutions 18

19 TRW: Category 1 and 2 Estimated annual usage is extrapolated from Apr Jun 2018 usage data from Participating Health Services Estimated annual usage is provided in both number of preparations, and total number of milligrams or units Columns Q, R, S and T are mandatory GTIN refers to the standard commercial product of the molecule 19

20 TRW: Category 1 and 2 Product description is standard = product subcategory description with strength As preparations are made according to dose specifically ordered by health service Column V indicate brand Add one row for each additional brand i.e biosimilar products where health services may request specific brands 20

21 TRW: Category 1 and 2 Response to column Z, AA, AB, AC and AD are mandatory Column Z refers to price per gram, milligram or units Column AA refers to price per standard commercial presentation i.e. 1 vial Data validation applies to columns AB, AC and AD select from drop down list 21

22 TRW: Category 1 and 2 If your organisation distributes compounded preparations via a third party, fill in the respective columns AE, AF, AG, AH, AI, AJ, AK, AL and AM. If these columns are left blank, this indicates compounded preparations are only available by direct distribution from contract holder 22

23 TRW: Category 1 and 2 Columns AN, AO, AP, AQ, AR and AS are mandatory These details refer to the standard commercial presentation 23

24 TRW: Category 1 and 2 Columns AT, AU, AV, AW, AX, AY and AZ are mandatory Column BA is required if there is plastic packaging 24

25 TRW: Category 1 and 2 Put any additional comments into column BB Column BC - List all compatible container types in the single cell Column BD - List all compatible fluids types in the single cell Column BE has data validation choose from drop down list Different maximum shelf-life due to different storage conditions for the same preparation, duplicate the row and provide information. 25

26 TRW: Category 1 and 2 Columns BH, BI, BJ, BK and BL are mandatory questions and refer to supply chain and out of stocks 26

27 TRW: Category 3 Category 3 Containers Each subcategory number represents a different container type Different presentations of the brand/range of elastomeric infusers will have a unique subcategory number Columns H, I, J, K are mandatory Estimated annual usage is provided in column L extrapolated from Apr Jun 2018 health service usage Complete product description (column Q) Other columns are similar to Category 1 and 2 Not shown in above screen shot Category 4 Compounding fee Category 5 Stock handling (labour) fee 27

28 Tentative timeline Item Date Duration Industry briefing session 3 Sept 2018 ITS release date 5 Sept weeks Last time and date for enquiries 18 Sept am AEST ITS closing date 25 Sept pm AEST Evaluation completed by 16 Oct 2018 HPV approval by 7 Nov 2018 Respondents will be advised of the outcome 7 Nov week Health Services advised of the outcome 14 Nov 2018 Agreement commencement date 21 Nov 2018 Debriefing available from 12 Dec

29 Tips for Responding Late responses may only be accepted under exceptional circumstances per the ITS terms and conditions Submit early, each submission is overwritten by each new submission, up until the close of ITS. Only the latest submission will be visible to HPV. Do not disclose submission details over the phone with anyone that claims to be from a health service or HPV All communication in relation to the ITS must be submitted through the secure messaging function on the HPV Procurement Portal Save regularly 15 minutes of inactivity will sign out automatically 29

30 Tips for Responding Read all the information on the HPV Procurement Portal and the attachments available for download Make note of key actions and deadlines Do not assume your organisation is well known, provide all requested information as responses are graded according to what is provided Utilise appropriate people with your organisation Answer every question in the requested format, including bullet points, even if you feel the response is repeated Do not cross-refer to other questions or answers in your response as evaluators may not have access to all questions and responses submitted Treat every question as a question on its own and repeat answers if you need to. 30

31 Tips for Responding Do not use acronyms or abbreviations Unanswered mandatory questions will prevent submission of your response If you have slow internet connection and the size of your uploads is in excess of 10mb, your session could time out during the upload. HPV recommends submitting your response the day before ITS closes. Contact BravoSolution helpdesk for technical support contact details found on the HPV Procurement Portal on top of each page. 31

32 Next steps Any further questions after today to be sent to Winnie Lin (Senior Category Manager) in writing via up until ITS is released. ITS release this week Wednesday 5 September Once ITS is released, all communication must be via the secure messaging function on the HPV Procurement Portal. ITS close Evaluation Award announced Contract commences Debriefing available upon request 32

33 HPV Procurement Portal

34 Process of responding to the ITS using HPV Procurement Portal 1. Registration on the HPV Procurement Portal 2. Access to RFQ 3. Buyer attachments 4. Format of the RFQ Envelopes Types of questions 5. How to use the secure messaging function 6. How to respond and submit 7. Help available 34

35 HPV Procurement Portal Login to HPV website > Dashboard > Quick Links 35

36 Go to and click Sign in or Register

37 To create your account click on the Supplier link Type in your organisation specific 37

38 Fill in the registration form 38

39 Check for link to create password 39

40 Type in a password 40

41 You are now signed in to the HPV Website 41

42 HPV Procurement Portal Login to HPV website > Dashboard > Quick Links 42

43 When you click on the HPV Procurement Portal link, you will be redirected to your Procurement Portal Dashboard. You can edit your personal profile 43

44 If you are the Super User you will receive all system alerts. You can change or add addresses using ; to separate 44

45 Update your organisation details if your organisation has not been registered on the HPV Procurement Portal before. 45 For supplier super user only.

46 To update your details, click on the Title hyperlink. For supplier super user only. 46

47 Click Edit and complete the simple registration form with your organisation details, making sure all mandatory fields are populated 47

48 Next you will have to set up your organisation s categories. Click on My Categories 48

49 Click on Add Category 49

50 Select the categories you provide from the list. Use the search facility if required Search results are highlighted in yellow. Select the relevant boxes and click Confirm Current Selection. You will now receive an when HPV engages in a relevant activity. 50

51 To access the ITS When you enter the system you will land on a dashboard. Click on the RFQ line within the RFx Open to All Suppliers Portlet 51

52 To find the tender that you wish to express interest in, select RFQs Open to All Suppliers Select the tender you would like to express interest in from the list 52

53 Review the overview information and take note of the deadline date and time. Click on Express Interest. This is the only way to access the event. 53

54 To populate the content of your tender response, click on Create Response 54

55 Will advise you that you haven t submitted yet. You can submit as many times as you like. The latest submission will overwrite previous submissions. Click on Edit Response The tender questions are divided into three sections. A summary of remaining mandatory questions is summarised at section level. 55

56 Make sure you save regularly. If you are inactive on the site for more than 15 minutes you will need to sign in again and any unsaved data will be lost. The response will be made up of various question types: - Yes / No - Text - Numeric - Options List - Multiple Choice - Date - Attachment 56

57 Questions for HPV? If you need to send a clarification question to HPV use the secure messaging function 57

58 When you reply to a message in the Received Messages section, the message will automatically be moved to the Sent Messages folder. 58

59 Ignore the Total Price field if the response is an attached spreadsheet You ll be unable to submit a response if there are any mandatory fields outstanding VERY IMPORTANT! When you have finished populating your tender response, make sure that click on Submit Response to publish your response to HPV 59

60 Technical support enquiries can be directed to the Bravo helpdesk

61 QUESTIONS? Level 34 Casselden Place 2 Lonsdale Street Melbourne 3000 T: F: