Identify Local Champion. Order Registration Brochures

Transcription

1 QUICK START CHECKLIST Define Your Area Define Cost Secure Funding Identify Local Champion Complete Paperwork Order Registration Brochures Receive Operations Manual & Reference Guide Host Rollout Event

2 DEFINE YOUR AREA Dolly Parton s Imagination Library is a free gift that can be given to children residing in a predetermined postcode, school district, town, city, or even an entire province. SAMPLE AREA REMEMBER: The eligibility criteria for the Imagination Library is defined only in terms of the child s age and residence. Please do not limit registration based on socioeconomics, risk factors, participation in certain programs, parental factors or by any other means other than a child s age and residence. Hagersville Postcode: N0A H0, ON City: Hagersville Province: Ontario

3 DEFINE COST Define Eligible Population: To define your eligible population within your chosen coverage area, visit Census Program. Next, select your Place Name and click Search to get population totals for children 0- years old. Calculate Year Costs: To define the cost of replicating Dolly Parton s Imagination Library for the first five years, visit imaginationlibrary.com/ca/cost-estimator and follow the on-screen instructions to enter your eligible population. Results will be given on-screen and in downloadable, printable format.

4 SECURE FUNDING Now that you have an estimated cost of running your program, you must find local organizations to fund your program. COMMON FINANCIAL SUPPORTERS INCLUDE: United Way 6 Educational Foundations Local Businesses 7 Churches Civic Groups 8 Chambers of Commerce Local Governments 9 School Systems Private Citizens

5 IDENTIFY LOCAL CHAMPION Local Champions are characteristically different across localities. In some communities a single group or individual takes on all of the coordinating responsibilities. In other communities, multiple groups and/or individuals divide the responsibilities. THE LOCAL CHAMPION HAS PRIMARY RESPONSIBILITIES: Publicize: Register children by publicizing the program using the customized registration brochures designed by The Dollywood Foundation and other promotional materials. Register: Input registration data into The Dollywood Foundation s database system. Fund: Pay the monthly invoice (the annual cost is $/child/year or an average monthly cost of $.). Returns: Pick up undeliverable books from your local post office(s). IMPORTANT: While it is not required, we do encourage you to have a Canadian registered charity (T00) on board as a key collaborator.

6 COMPLETE PAPERWORK Before you can begin registering children with your program you must complete the following documents and submit them to your Regional Director: Memorandum of Agreement Affiliate Information Sheet Mailing Regulations Form Registration Brochure Order Form

7 6 ORDER REGISTRATION BROCHURES Registration brochures for each locality are customized by The Dollywood Foundation. Estimated Brochure Cost: (Allow a % contingency; prices do not include shipping).,000,00,000 0,000 $8.00 $7.00 $86.00 $,7.00 Timeline for Registration Brochure Design & Delivery** Within 7 days after the brochure order has been placed, a proof will be developed and sent for your approval. Within weeks of the time you gave final approval of the proof,*** the brochures are delivered. *If expedited shipping is required, total shipping costs will change to reflect those charges. **Please note the exact time may vary. ***A $ charge will be assessed for each proof after the third proof. 6

8 7 REVIEW OPERATIONS MANUAL & REFERENCE GUIDE This is the most important step for the daily operations of your program. You will be sent an operations manual which includes: 6 7 Instructions for registering children Instructions for database maintenance Website instructions Program information Promotion suggestions FAQs Other resource materials 7

9 8 HOST ROLLOUT EVENT! You ve Made It. CONGRATULATIONS! Now it s time to tell your local community about your affiliate and start enrolling children! Be sure to send information to your local media (newspapers, television stations & radio). Start a Facebook fan page and Twitter account to update everyone on your events, etc. Invite local leaders. Have a prominent local or province leader read a book from the Imagination Library. Schedule your event to coincide with a festival or other event. 8