IMPLEMENTING EDI 820 Version 4010 PAYMENT ORDER REMITTANCE ADVICE
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1 103/16/112:03 PM IMPLEMENTING EDI 820 Version 4010 PAYMENT ORDER REMITTANCE ADVICE Technical Requirements Section 02 September 25, 1995 Document Version Revised Jan, Registered TradeMark of the Hudson s Bay Company
2 820 - Version 4010 TABLE OF CONTENTS TRANSACTION SET SUMMARY... 1 TRANSACTION SET REQUIREMENTS... 2 ST Segment... 2 SE Segment... 2 BPR Segment... 3 REF Segment... 4 DTM Segment (future)... 5 N1 Segment (future)... 6 ENT Segment... 7 NM1 Segment (future)... 8 ADX Segment (future)... 9 REF Segment (future) DTM Segment (future) IT1 Segment (future) RMR Segment REF Segment DTM Segment IT1 Segment ADX Segment NTE Segment IT1 Segment... 19
3 Transaction Set Summary The table below shows how HBC is using the VICS Paymnt Order/Remittance Advice. Individual descriptions of each segment used follow. HBC consists of 4 banners The Bay, Zellers, Home Outfitters and Hbc Home. All 4 use common maps with a few exception for Hbc Home our new Big Ticket System. These exceptions will be noted on the individual segments where required. Segment ID Segment Name Reqt HBC Usage. Header Information. ST Transaction Set header M 1 occurrence. BPR Beginning segment M 1 occurrence. TRN Trace O not used. REF Reference Number O 1 occurrence. DTM * Date Reference O 1 occurrence. N1 * Name M 2 occurrences. Detail Information. ENT Entity M 1 occurrence. NM1* Name M 1 occurrence. ADX * ADX Adjustment M 1 occurrence. REF * Reference O 1 occurrence. DTM * Date reference O 1 occurrence. IT1 * Baseline Item Data (Invoice) M multiple occurrences. RMR Rem. Advce Accts Recvbl Open M 1 occurrence. REF Reference O 2 occurrences. DTM Date Reference O 1 occurrence. IT1 Baseline Item Data (Invoice) M multiple occurrences. ADX Adjustment O 1 occurrence. NTE Note O 1 occurrence. IT1 Baseline Item Data (Invoice) O multiple occurrences. Summary Area. SE Transaction Set trailer M 1 occurrence * These segments will be used in future 820 applications. 1
4 Transaction Set Requirements ST Segment Purpose: To indicate the start of a transaction set and to assign a control number.. ST X(3). ST02 control # X(9) SE Segment Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments.. SE01 # of segments 9(6) Included. SE02 control # X(9) same as ST02 2
5 BPR Segment Purpose: To indicate the beginning of the payment order/remittance Advice and transmit identifying numbers and dates.. BPR01 I X(1). BPR02 Monetary mount 9(9)v99. BPR03 C X(1). BPR04 CHK X(3). BPR05 PBC X(3). BPR06 Origin DFI Id Nbr Qual X(2). BPR07 Origin DFI Id Nbr X(12). BPR08 Origin Acct Nbr Qual X(2). BPR09 Origin Account Nbr X(35). BPR10 Origin Co. Identifier X(10). BPR11 Supplemental Code X(9). BPR12 Recv. DFI Id Nbr Qual X(2). BPR13 Recv. DFI Id Nbr X(12). BPR14 Recv. Acct Nbr Qual X(2). BPR15 Recv. Account Nbr X(35). BPR16 Effectv. Entry Date X(8) ccyymmdd format. BPR17 not used. BPR18 not used. BPR19 not used. BPR20 not used. BPR21 not used * Elements BPR06 -BPR15 used for electronic funds transfer. * BPR10 - will be now sending
6 REF Segment Purpose: To identify the Originator's trace number.. REF01 CK or EF X(2). REF02 Reference Nbr 9(7). REF03 not used 4
7 DTM Segment (future) Purpose: To transmit the date of the transaction.. DTM X(3). DTM02 Transaction Date X(8) ccyymmdd format. DTM03 not used. DTM04 not used. DTM05 not used. DTM06 not used. DTM07 not used 5
8 N1 Segment (future) Purpose: To identify the payer and the payee.. segment 1. N101 PR X(2). N102 not used. N X(2). N104 Location Code X(5). segment 2. N101 PE X(2). N102 not used. N X(2). N104 Vendor Name X(17) 6
9 ENT Segment Purpose: To identify entities within the Sender organization.. ENT01 Assigned Id Nbr 9(6). ENT02 not used. ENT03 not used. ENT04 not used. ENT05 not used. ENT06 not used. ENT07 not used. ENT08 not used. ENT09 not used 7
10 NM1 Segment (future) Purpose: To further define the entity within the Payer.. NM101 AO or BY X(2). NM102 2 X(1) Entity Type Qual. NM103 not used. NM104 not used. NM105 not used. NM106 not used. NM107 not used. NM X(2) Id. Code Qual. NM109 Identification Code X(5). NM110 not used. NM111 not used 8
11 ADX Segment (future) Purpose: To communicate Accounts Payable adjustments.. ADX01 Monetary Amount 9(13)v99. ADX02 Adj Reason Code X(2). ADX03 Reference Nbr Qual X(2). ADX04 Reference Nbr X(30) 9
12 REF Segment (future) Purpose: To provide a relevant reference number.. REF01 CM or DB X(2). REF02 Reference Nbr 9(7). REF03 not used. REF04 not used 10
13 DTM Segment (future) Purpose: To communicate the adjustment transaction date.. DTM X(3). DTM02 Transaction Date X(8) ccyymmdd format. DTM03 not used. DTM04 not used. DTM05 not used. DTM06 not used 11
14 IT1 Segment (future) Purpose: To provide specific item data relating to the adjustment.. IT101 Assigned Id Nbr 9(6). IT102 Quantity Invoiced 9(7). IT103 Unit of Measure Cde X(2). IT104 Unit Price 9(5)v99. IT105 not used. IT106 UP or EN X(2). IT107 UPC or EAN # X(13). IT108 IN X(2). IT109 HBC SKU 9(8). IT110 IT X(2). IT111 Vendor Style X(20). IT112 BO X(2). IT113 Vendor Colour X(10). IT114 IZ X(2). IT115 Vendor Size X(10). IT116 not used. IT117 not used. IT118 not used. IT119 not used. IT120 not used. IT121 not used. IT122 not used. IT123 not used. IT124 not used. IT125 not used 12
15 RMR Segment Purpose: To convey information relative to open items or payment on account.. RMR01 IV X(2). RMR02 Reference Nbr X(10). RMR03 ER X(2). RMR04 Amount Paid 9(9)v99. RMR05 Total Credit/Debit Amt 9(9)v99. RMR06 Discount Amount Taken 9(9)v99 Regular Merchandise Only. RMR07 not used. RMR08 not used * The reference number will match the vendor REF# on the corresponding ASN. Or * The reference number will match the ASN# on the corresponding ASN if there is no Vendor reference # on the ASN. * RMR Segment is repeated for each PO associated with ASN. * RMR04 - Amount for particular PO includes GST * RMR05 - Amount Vendor said they shipped excluding GST - Will be different if there are any discrepancies. 13
16 REF Segment 2 occurrences Occurrence 1: Purpose: To provide a relevant PO reference number.. REF01 PO X(2) Reference Id. Qual. REF02 PO number X(11). REF02 PO number X(07) Big Ticket Only. REF03 not used. REF04 not used Occurrence 2: Optional Purpose: To provide a relevant shipment Id. reference number. This will be the ASN number.. REF01 SI X(2). REF02 Shipment Nbr X(10). REF03 not used. REF04 not used 14
17 DTM Segment Purpose: To communicate the payment transaction date.. DTM X(3). DTM02 Transaction Date X(8) ccyymmdd format. DTM03 not used. DTM04 not used. DTM05 not used. DTM06 not used 15
18 IT1 Segment Purpose: To provide specific item data relating to the payment.. IT101 Assigned Id Nbr 9(6). IT102 Quantity Invoiced 9(7). IT103 Unit of Measure Cde X(2). IT104 Unit Price 9(9).99. IT105 not used. IT106 UP or EN X(2). IT107 UPC or EAN # X(13) *** Note 1. IT108 IN X(2). IT109 HBC SKU 9(8). IT110 IT X(2). IT111 Vendor Style X(20). IT112 BO X(2). IT113 Vendor Colour X(10). IT114 IZ X(2). IT115 Vendor Size X(10). IT116 not used. IT117 not used. IT118 not used. IT119 not used. IT120 not used. IT121 not used. IT122 not used. IT123 not used. IT124 not used. IT125 not used Note 1: Big Ticket may not have upc or ean code, zeros will be sent 16
19 ADX Segment Purpose: To communicate Accounts Payable adjustments, which are related to items referenced in the RMR segment.. ADX01 Monetary Amount 9(9)v99. ADX02 Adj Reason Code X(2) **see codes. ADX03 not used. ADX04 not used CODES: BA BB BC L2 L3 L7 L8 GST Canadian goods and service tax QST Quebec s goods and service tax HST Canadian harmonized goods and service tax Discount Charges or Penalty Credit, i.e. where quantity discrepancy on ASN is greater than actual quantity. Debit, i.e. where quantity discrepancy on ASN is less than actual quantity. Note: For GST, QST, discounts, and surcharges, The message GST PAYABLE, or QST PAYABLE, or DISCOUNT or SURCHARGE will appear in the NTE segment, which follows. * Difference between cheque and vendor s invoice. * 820 Summary - only shows discrepancies. 17
20 NTE Segment Purpose: To provide a free-form note relating to the preceding adjustments.. NTE01 not used. NTE02 Note X(60) 18
21 IT1 Segment Purpose: To provide specific item data relating to the preceding ADX segment.. IT101 Assigned Id Nbr 9(6). IT102 Quantity Invoiced 9(7). IT103 Unit of Measure Cde X(2). IT104 Unit Price 9(9).99. IT105 not used. IT106 UP or EN X(2). IT107 UPC or EAN # X(13) *** Note 1. IT108 IN X(2). IT109 HBC SKU 9(8). IT110 IT X(2). IT111 Vendor Style X(20). IT112 BO X(2). IT113 Vendor Colour X(10). IT114 IZ X(2). IT115 Vendor Size X(10). IT116 not used. IT117 not used. IT118 not used. IT119 not used. IT120 not used. IT121 not used. IT122 not used. IT123 not used. IT124 not used. IT125 not used * This will only be seen if proceeded by ADX with L7 or L8 (Credit or Debit) Note 1: Big Ticket may not have upc or ean code, zeros will be sent 19
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