SHIPPING MANUAL 15 th ISPOR EUROPEAN CONGRESS Berlin Germany International Congress Centrum Your contact: Patrick Thierling patrick.thierling@dbschenker.com ph. +49 30 301 2995 422 fax +49 30 301 2995 429 Schenker Deutschland AG DB SCHENKERfairs 14055 Berlin / Germany
CONSIGNEE INFORMATION AND DEADLINES SEACARGO To port Hamburg For LCL Cargo latest Oct. 19 th (Fr.) For FCL Cargo latest Oct. 26 th (Fr.) Consign to : Schenker Deutschland AG Geschäftsstelle Berlin-Messe Servicegebäude Süd / Einfahrt Tor 25 D-14055 Berlin Notify : ISPOR 2012 Exhibitor name / stand no. Seafreight must be shipped prepaid. The original Bill of Lading should be consigned and dispatched in accordance with above mentioned addresses. AIRCARGO To airport Berlin ( TXL ) airport latest Oct. 31 st (Wed.) Consign to : Schenker Deutschland AG Geschäftsstelle Berlin-Messe Servicegebäude Süd / Einfahrt Tor 25 D-14055 Berlin Notify : ISPOR 2012 Exhibitor name / stand no. Aircargo must be shipped prepaid. Invoices and documentation must be attached to the Air waybill.
ROADCARGO & COURIER SHIPMENTS Groupage & courier shipments via advanced warehouse latest Oct. 31 st (Wed.) Deadline for NON-European shipments latest Nov. 1 st (Thu.) Consign to : Schenker Deutschland AG c/o ISPOR 2012 Exhibitor name / stand no. Servicegebäude Süd / Einfahrt Tor 25 D-14055 Berlin Please note we do not sign for shipments consigned directly to booth. A stand representative needs to be present upon arrival and accept shipment on your behalf. Please ship prepaid. All documents and invoices must travel with the driver. PREADVISE OF DISPATCH In case you are not shipping with our recommended Schenker offices in your country, please make sure that Schenker Deutschland AG, SCHENKERfairs Berlin receives full shipping details, so that we can monitor your consignment to avoid delays and additional costs. SEACARGO AIRCARGO ROADCARGO Please fax preadvice containing all shipping details and send all documents incl. original B/L by courier before arrival of your cargo. Please fax preadvice containing Airwaybill-number, flight number, number of pieces and weight. Please fax preadvice containing the name of your local forwarder, date of departure and estimated arrival, number of pieces and weight and truck number.
PACKING AND LABELING Your goods must be packed in a way suitable to the method of transit and re-usable cases should be used if your goods are to be returned at the close of the exhibition. Our European and overseas fairs and exhibitions departments will be pleased to provide you with the adequate stickers. Please mark all packages : ISPOR 2012 c/o Schenker Deutschland AG Berlin Exhibitor name / Stand No. Contact person Mobile no. ( if available ) REQUIRED DOCUMENTS FOR CUSTOMS CLEARANCE Please issue four invoices and packing lists on your company letterhead including the following information: * full description of all items with individual quantities * harmonized standard code of each customs item * name of exhibition, location, hall & stand no. * gross / net weight in kilos, sizes in centimetres of each case * unit & total values of each case * exhibitors name and address with contacts & VAT number Please prepare your documents in English or German language and ensure separate documents are produced for items under temporary and permanent importation. Please also note that for some countries there are strict restrictions for consumable items such as foodstuffs and alcohol to be imported to Germany. These items will be subject to special procedures and documentation. We are pleased to assist, therefore please indicate full details of your intended dispatch and we will advise you on action to be taken. FOR PERMANENT ENTRY OF GOODS, EORI NUMBER OF CUSTOMER IS NEEDED MORE INFORMATION http://www1.zoll.de/english_version/c0_registration_numbers/index.html
INSURANCE Please make sure that your shipment is covered by a fully comprehensive transit policy. Ask our branch office in your country for assistance. An on-site handling insurance SpV policy is provided automatically. TERMS AND CONDITIONS OF TRADING All business is transacted subject to the German Forwarders Standard Terms and Conditions (ADSp) most recent edition. In addition the Fair and Exhibition Conditions are applicable. TERMS OF PAYMENT All inbound handling charges have to be paid before arrival of your goods resp. before delivery of the exhibits to your stand. Outbound handling charges and return freight charges must be paid before the return of the shipment to the country of origin or its new destination. This is only applicable for exhibition goods which arrive by forwarders not known to us and/or with whom we do not have agreed terms of payment and also for exhibitors with whom we have not agreed any terms of payment, who send their goods by their own method of transport. Credit cards are accepted (American Express, Visa, Eurocard, Mastercard). With our branch offices all over the world this is not necessary, as we have specific agreements in respect of terms of payment.
ORDER FORM Schenker Deutschland AG Jafféstr. 2/ Servicegebäude Süd 14055 Berlin, Germany E-Mail: patrick.thierling@dbschenker.com Phone: +49 (0)30/301 2995-422 Fax: +49 (0)30/301 2995-429 ICC / STAND: INVOICING ADDRESS STREET POST CODE / PLACE VAT NO. FOR EU CLIENTS We would like to order as below Please provide us a quotation as below TRANSPORT Shipment details:. Volume/dimensions: Weight:... Transport from (Place / Post code). up to Berlin Return- / further transport from Berlin up to.... (Place / Post code) Delivery to stand on: Transport arranged with other drayage company than Schenker Courier: Tracking no. :. Delivery to stand on: TECHNICAL EQUIPMENT AND WORKERS Forklift to. with driver Worker:... Date: Time: Date: Time: STORAGE OF EMPTIES INCL. COLLECTION AND RE-DELIVERY AFTER SHOW CLOSURE Collection of. CBM (volume) on:... IMPORT - / EXPORT CUSTOMS CLEARANCE Temporary clearance Permanent clearance All business is transacted subject to the German Forwarders Standard Terms and Conditions (ADSp) most recent edition. In addition the Fair and Exhibition Conditions are applicable. CONTACT PERSON PHONE / FAX E-MAIL We accept the above conditions as binding and agree to that application.
PLACE, DATE Fax To SIGNATURE /STAMP Schenker Deutschland AG Attn.: Patrick Thierling / DB SCHENKERfairs Fax No. +49 30 301 2995 429 COURIER NOTIFICATION FORM ISPOR 2012 Please complete the following details and email to patrick.thierling@dbschenker.com or fax to: +49 30 301 2995 429 as soon as possible. Sender Exhibitor Courier company Shipment details DATE REQUIRED Company Address City Code + Country Contact Phone number Fax number Email address Exhibitor name Booth number Contact name Cell phone FEDEX UPS Tracking number Country of origin Date sent Number of packages Total weight (kg) ON STAND DHL TNT others (pls specify) Please note We will request immediate full payment of inbound handling charges. If Schenker custom cleared your shipment, customs clearance charges and customs duties and taxes apply.