Guidelines for International Transports if product design award Kühne + Nagel (AG & Co.)KG Hanover is appointed official Trade Fair Forwarding Agent for International Forum Design GmbH ( if ), Hanover Fair Site. These transport guidelines contain shipping details, documentation requirements and all other relevant information needed to ensure in time arrival and delivery of your cargo. Instructions for Consignments and Documentation All incoming shipments must be sent DDP ( delivered duty paid ) and must be consigned as follows: Consignee: Kühne + Nagel (AG & Co.)KG c/o if product design award / entry ID no.: 103- Karlsruher Strasse 4 30880 Laatzen / Hannover / Germany Tel.: ++49-511-8209800, Fax: ++49-511-82098020 Notify: [Name of shipper ] c/o if product design award if entry ID Each shipment must be accompanied by a full set of documents as follows: 1. Airfreight: 2 copies of Air Waybill 3 copies of Commercial or Proforma Invoice Commercial invoices must contain: - the entry ID 103 - - goods description as sample - value for customs purposes only - contact of shipper: name and email address 2. Fumigation: For shipments arriving ex countries not belonging to the European Community a FUMIGATION/DESINFECTION CERTIFICATE FOR NON-MANUFACTURED WOOD PACKING is strictly requested. Details can be found under www.ippc.int. This regulation will be valid from the start 01 st. march 2005. It is most advisable that all shipments which were treated according to the new fumigation regulations HAVE to be marked: The best option to arrange a proper fumigation / disinfection is always the heat treatment for the wooden packing materials! page 1
3. German Law for Air-security: You should be informed that with valid from 01.02.2006 we have to face the new german law for air security in regard to airfreight shipments. This law allows the authorities a complete examination during importation or exportation already at the airport. This may have influence on transit times. The airlines advised that in case of any doubts complete returning exhibition-freight will be examined due to air-security reasons. Any expenses occurring by this examination will be charged to the shipper: AIRSECURITY-charges for examination of outgoing air shipment at the airport EURO 5,00/PCS minimum EURO 20,00 / maximum EURO 170,00 4. Hazardous and restricted goods For hazardous goods the UN code needs to be mentioned on the invoice, packing list and freight documentation. The according safety sheets need to be attached. Restricted goods such as food, alcohol and textiles must be named with the according HST code. In every case the shipper is responsible to double check the restrictions and rules between your country and the European community! Costs in Germany: All shipments have to be send free of charge for the if product design award. This means all costs occurring until the shipment will be delivered to the if jury must be paid by the shipper. This is: 1. freight 2. import customs clearance 3. duty in Germany (depending on the goods the rate goes from 0 % up to 14%) 4. german tax 16% ( year 2006 ) 5. customs examination When deciding what transport company or courier service will be chosen, always use the delivery term DDP: delivered duty paid. You have to be aware that DDP means all costs up to the door of if have to be paid by the shipper. In the following we give you an overview of costs that still can occur at our end: see page 3. page 2
Possible costs for shipments arriving through different carriers: A)* Courier service such as Fedex, DHL, UPS: - transit documentation from the delivering courier service: EUR 35,00 up to EUR 45,00 - import customs clearance: EUR 120,00 - import duty of cif value ( invoice value plus freight plus insurance ): 0% up to 14% - import tax of cif value plus duty: 16% - 1,5% outlay fee on advanced duty and tax, Minimum EUR 15,00 - customs examination: EUR 45,00 / hour - communication / administration fee: EUR 25,00 B)* by Post service - pick up charge from the main customs office in Hanover: EUR 75,00 per shipment - import customs clearance: EUR 120,00 - import duty of cif value ( invoice value plus freight plus insurance ): 0% up to 14% - import tax of cif value plus duty: 16% - 1,5% outlay fee on advanced duty and tax, Minimum EUR 15,00 - customs examination EUR 45,00 / hour - communication / administration fee: EUR 25,00 C)* by Kuehne + Nagel Service: To receive a Kuehne + Nagel contact at your destination and an according quotation please send your request by e-mail to: Antje.Collet@kuehne-nagel.com *extra: Temporary import document (TIB):!!! - on special request only -!!! if the goods value is USD 1000,00 and more we can issue a temporary importation. costs per TIB : EUR 120,00 import security fee 0,2% of cif value / minimum EUR 15,00 / month Transport Insurance (All-Risk Insurance Policy) Each shipper should make sure that all shipments are covered by a fully comprehensive insurance policy. page 3
Return Instructions There are three possibilities about the return of your shipment see 1) 2) 3) Information: The logistic Information must be entered by your company directly on-line. The on-line access for your products will be provided by International Forum Design GmbH. 1) No return 2) Self pick-up - The courier service must name the product number upon pick up. - The complete documentation must be communicated between your company and the courier service. - Kühne + Nagel won t issue any freight papers, export declarations and pro-forma invoices. - You are allowed to send us a pro-forma invoice by e-mail and we will hand it over to the courier service. 3) Transport by Kühne + Nagel - You will receive a quotation about the transport and handling of your products - Kühne + Nagel will issue the necessary documentation, export declaration and transport Payment all costs have to be paid prior to the jury as per our notification / invoice to the following bank account: Bank: Deutsche Bank AG, Frankfurt Account: 3 131 331 Bank-sorting code: 500 700 10 IBAN: DE03 5007 0010 0313 1331 00 BIC: DEUTDEFF Address : Deutsche Bank AG Am Rossmarkt 18 DE 60311 Frankfurt am Main or use our attached credit card form for payment. page 4
Kreditkarten-Abrechnung (Credit card authorization) KUEHNE + NAGEL (AG & Co.) KG KN Expo Service Hannover Karlsruher Strasse 4 D - 30880 Laatzen / Hannover Tel.: +49 (0) 5 11 / 820980-0 Fax.: +49 (0) 5 11 / 820980-20 Email: exposervice.hannover@kuehne-nagel.com Hiermit genehmige ich der Firma Kühne + Nagel die Belastung meiner Kreditkarte mit den Kosten des Messehandlings (Transport, Be-/Entladung, Leergutlagerung etc.) in Verbindung mit meinen Ausstellungsgütern. I hereby authorize Kuehne + Nagel to charge my credit card for payment of charges in connection to my exhibition shipments (Transport, Unloading/Loading, Storage of empty boxes etc.). Zahlungsinformationen: Payment Information: Datum: Date: Kreditkarte: Card Type: Kartennummer: Credit Card No.: Visa Master Amex Gültig bis: Valid thru: Karteninhaber: Cardholder: Block letters Signature Rechnungsadresse Billing Address: Aussteller: Participant: Halle: Hall: entry ID: Stand: Booth: entry ID: Ausstellung: Award: if product design award 2007 page 5
We are working on base of the german forwarder liability ADSp newest version. We need to point out the limitation of liability named in paragraph 23/24 as per attachment. 23. Limitation of liability 23.1 The liability of the freight forwarder for loss of or damage to goods, with the exception of warehousing on request, is limited: 23.1.1 to 5 per kilogram of gross weight of the consignment; 23.1.2 in case of damage occurring to goods whilst being carried, the damage is limited - contrary to section 23.1.1 - to the legally limited maximum amount specified for this type of carriage; 23.1.3 in case of a contract of multi-modal carriage - including sea transport - to 2 SDR per kg; 23.1.4 to 1 million or 2 SDR per kg per claim, whichever is the higher. 23.2 If only individual packages or parts of the consignment were damaged or lost, the maximum liability is calculated on the basis of the gross weight - of the whole consignment if it is rendered valueless - of that part of the consignment that is rendered valueless 23.3 The liability of the freight forwarder for damage other than to goods, excepting personal injury and damage to goods that are not subject of the contract of transportation, is limited to three times the amount payable for the loss of the goods, but not more than 100,000 per event. 431 section 3 and 433 HGB (German Commercial Code) remain unaffected. 23.4 The liability of the freight forwarder, irrespective of the number of claims per event is limited to 2 Millions per event or 2 SDR per kg of lost or damaged goods, whichever is the greater; in the case of more than one claimant the freight forwarder's liability is proportionate to their individual claims 23.5 The SDR is calculated in accordance with 431, section 4 of the German Commercial Law. 24. Liability limitations in the case of warehousing upon instruction 24.1 The liability of the freight forwarder for loss of or damage to goods in the case of warehousing upon instruction is limited 24.1.1 to 5 for each kg gross weight of the consignment, 24.1.2 to a maximum of 5,000 per claim; if the claim of a principal is based upon the difference between the nominal and actual inventory (section 15.6) the liability is limited to 25,000, irrespective of the number of events causing the inventory discrepancy. Section 24.1.1 is not affected. 24.2 Section 23.2 applies accordingly. 24.3 In the case of warehousing upon instruction the liability of the freight forwarder for claims other than for damage to goods, excepting personal injury and damage to goods that are not subject of the contract of transportation, is limited to 5,000 per claim. 24.4 Irrespective of the number of claims arising from an event, the liability of a freight forwarder is limited to 2 Millions per event; in the case of more than one claimant the freight forwarder's liability is distributed amongst them in proportion to their individual claims. The complete ADSp is available via our homepage under: http://www.knportal.com/_tools/no/download.php?id=292 page 6