Update on ISO/DIS 45001:2016 Migration from OHSAS 18001:2007 May 31, 2016 Our webinar will begin at 1:00 PM
Update on ISO/DIS 45001:2016 Migration from OHSAS 18001:2007 Carmine Liuzzi Industry Leader SAI Global Learning & Improvement Solutions
Presenter Carmine Liuzzi Industry Leader Learning & Improvement Solutions 24-year veteran with SAI Global Master s degree In polymer chemistry from Long Island University and a bachelor s in biochemistry from Manhattan College Areas of specialty include ISO 9001, ISO 14001, ISO/TS 16949 and OHSAS 18001, as well as process improvement techniques Exemplar Global certified Lead Auditor for Quality and Environmental Management Systems, Automotive expert, including ISO/TS 16949, APQP, PPAP, FMEA, MSA Coaches clients in all aspects of developing, implementing and integrating management systems, and provides services that range from training and consulting support to leading internal assessment teams
Presenter Matthew Noth EHS/OHS Software Specialist SAI Global, Cintellate 15 years experience in engineering and EHS compliance management enabling him to provide guidance to organizations trying to bridge a gap between federal, state, and local regulatory obligations and their organization s business requirements. 7 Years with SAI Global as an EHS Consultant and Subject Matter Expert B.S. Mechanical Engineering from University of Texas M.S. Environmental Management from Samford University, Birmingham, AL
Webinar Objectives Discussion of the key changes to the standard and the areas of focus Comparison to OHSAS 18001:2007 Provide a timeline for the publication of ISO 45001:2016
Why do we need ISO 45001 (OHS Standard)? 2.3 million work related deaths per year (Source: International Labour Organization). An ISO 45001 based OH&S management system provides an organized approach to improve OH&S performance To assist organizations reduce work related fatalities, accidents, injuries and disease through implementation of an OH&S Management System Cost reduction easier system integration.
ISO/DIS 45001 Benefits An ISO 45001 based OH&S management system will enable an organization to improve its OH&S performance by : Developing and implementing an OH&S policy and OH&S objectives Establishing systematic processes which consider its context and which take into account its risks and opportunities, and its legal and other requirements Determining the hazards and OH&S risks associated with its activities seeking to eliminate them, or putting in controls to minimize their potential effects
ISO/DIS 45001 Benefits - continued Establishing operational controls to manage its OH&S risks and its legal and other requirements Increasing awareness of its OH&S risks Evaluating its OH&S performance and seeking to improve it, through taking appropriate actions Ensuring workers take an active role in OH&S matters
ISO/DIS 45001 - Limitations ISO 45001 does not specifically address issues such as product safety, property damage or environmental impacts, and an organization is not required to take account of these issues unless they present a risk to its workers. ISO 45001 is not intended to be a legally binding document, it is a management tool for voluntary use by organizations from SME s upwards whose aim is to eliminate or minimize the risk of harm
ISO/DIS 45001 Potential Results In combination these measures will ensure that an organization s reputation as a safe place to work will be promoted, and can have more direct benefits, such as: improving its ability to respond to regulatory compliance issues reducing the overall costs of incidents reducing downtime and the costs of disruption to operations reducing the cost of insurance premiums reducing absenteeism and employee turnover rates recognition for having achieved an international benchmark (which may in turn influence customers who are concerned about their social responsibilities)
ISO/DIS 45001 versus OHSAS 18001:2007 Intent framework for managing prevention of death, injury, ill-health Role of top management (enhanced) Hazard, risk, controls focus Planning and policy Legal requirements Improvement objectives, action planning, monitoring. Awareness, consultation, competency needed Resources required to support system Monitoring, evaluating, analysing OHS performance and improvement
ISO/DIS 45001 Areas of Focus Leadership, commitment and accountability Risk and Opportunity System Performance Worker participation Adoption of a Process approach Context of the organization Interested parties
ISO/DIS 45001 Areas of Focus - Leadership Top Management to Leadership 0.3 Success Factors - leadership 5.1 Enhancement of accountabilities: Overall responsibility and accountability for worker protection Alignment of policy/objectives with strategic direction Integration of OHS system into business processes. Active participation of workers Supporting others to contribute to effective OHS system Leading a supportive culture
ISO/DIS 45001 Area of Focus Risk and Opportunity Risks and Opportunities System Level 18001 and 45001 Hazards - Risks - Controls ISO 45001 system level risk risks and opportunities that affect ability of an organization s OH&S Management System to achieve its intended outcome
ISO/DIS 45001 Area of Focus Participation Worker participation ( Involvement of workers in decision making processes in the OH&S Management System ) Reinforced across a number of requirements: 0.3 Success Factors Section 5 Leadership and Participation 5.1 Leadership and Commitment e) ensuring participation 9.3 Management Review 10.1 Incident, Nonconformity and Corrective Action 10.2.1 Continual Improvement Objectives
ISO/DIS 45001 Area of Focus - Participation Specific Requirement 5.4 Participation and consultation Shall Give additional emphasis to participation (d) and inclusion (e) of non-managerial workers in determining: Mechanisms for participation Needs of competence and training Information to be communicated Needs and expectations of interested parties Policy and objectives Roles, responsibilities, accountabilities and authorities Application of legal requirements Controls for outsourcing and contractors What it measured Audit programs Continual improvement processes
ISO/DIS 45001 Other Success Factors Communication and consultation Suitable resources Clear policy direction - compatibility with strategic direction Integration of OH&S system into standard business processes Objectives align with OH&S policies and hazards and risks Effective OH&S hazard identification and control of risks Awareness of legal and other requirements
18 The new structure for ISO/DIS 45001 The new standard adopts the high-level structure and terminology of Annex SL (used for the development of new ISO management systems standards) High level structure, identical core text and common terms and core definitions for use in all Management System Standards Purpose - enhance the consistency and alignment of different management system standards Organizations that implement a single system addressing multiple standards (e.g. QMS, EMS, ISMS) will see the most potential benefit Uses simplified language and writing styles to aid understanding and consistent interpretations of its requirements
The new structure for ISO/DIS 45001 Clause Description 1 Scope 2 Normative references 3 Terms and Definitions 4 Context of the organization 5 Leadership & Worker Participation 6 Planning 7 Support 8 Operation 9 Performance evaluation 10 Improvement Annex A One of the big changes to come in the new version of ISO 45001:2016 is its structure There will now be 10 sections (instead of 4) in the Standard; the requirements themselves are set out in Clauses 4-10
Plan Do Check Act - Improvement Cycle 20
ISO/DIS 45001 What s New 4.1 Understanding the Organisation and its context The organization shall determine external and internal issues that are relevant to its purpose and that affect its ability to achieve the intended outcome(s) of its OH&S management Related requirements: 6.1.1 Planning General shall consider issues referred to in 4.1. 9.3 Management Review shall include consideration of: (b) external and internal issues. Implementing requirement into your OHS system: How discuss in management review/meeting; brainstorming; workshop; integrate in business planning processes. Evidence outputs of the above; or document in OHS documentation; management review minutes Documented Information? Not mandatory method or results are maintained as documented information
ISO/DIS 45001 What s New 4.2 Understanding the needs and expectations of workers and other interested parties (4.2) Shall determine: a) the other interested parties, in addition to its workers, that are relevant to the OH&S management system; b) the relevant needs and expectations (i.e. requirements) of workers and these other interested parties; c) which of these needs and expectations become applicable legal requirements and other requirements.
ISO/DIS 45001 6.1 Actions to address risks and opportunities 6.1.1. General When planning the OH&S System, shall consider: Issues referred to in 4.1 Context. Issues referred to in 4.2 Interested Parties. Effective participation of workers. Risks and opportunities from the operation of the OH&S system Hazards and OH&S Risks and Opportunities (6.1.2) Legal requirements (6.1.3) Maintain documented information: OH&S Risks & Opportunities that need to be addressed Processes needed to address
ISO /DIS 45001 6.1.2.3 Identification of OH&S opportunities and other opportunities The organization shall establish, implement and maintain processes to identify: a) opportunities to enhance OH&S performance taking into account: 1) planned changes to the organization, its processes or its activities; 2) opportunities to eliminate or reduce OH&S risks; 3) opportunities to adapt work, work organization and work environment to workers; b) opportunities for improving the OH&S management system No direct equivalent in OHSAS 18001:2007
ISO/DIS 45001 6.1.4 Planning to take action ISO/DIS 45001: The organization shall plan: a) actions to: 1) address risks and opportunities 2) address applicable legal requirements and other requirements 3) prepare for, and respond to, emergency situations b) how to: 1) integrate and implement actions into the OH&S management system or other business processes; 2) evaluate the effectiveness of actions. Take into account the hierarchy of controls when planning action. When planning action - shall consider best practices, technological options, financial, operational and business requirements and constraints. OHSAS 18001: No direct equivalent. 4.3.1 and 4.3.2 require hazards, risks and legal requirements to be taken into account in establishing the system - not specifically planning action.
ISO/DIS 45001 New Terminology Worker 3.3 Participation 3.4 Consultation 3.5 Requirement 3.8 Top Management 3.12 OH&S Opportunity 3.22 Outsource 3.29
ISO/DIS 45001 What s New Stand-alone requirements (incorporates 18001requirements): Management of Change (8.2) (4.3.1; 4.4.3.2; 4.4.6; 4.5.3.2; 4.6) Outsourcing (8.3), Procurement (8.4) and Contractors (8.5) (4.2; 4.3.1; 4.3.2; 4.4.1; 4.4.2; 4.4.3.2; 4.4.3.1; 4.4.6) Continual Improvement (10.2) (4.1; 4.3; 4.3.3; 4.4.1; 4.4.2; 4.5.3.1)
ISO/DIS 45001 Modified Requirements Modified requirements: Intent similar modified to reflect focus areas/ new requirements: Determining the Scope of the OH&S Management System (4.3) Leadership and Commitment (5.1) OH&S Policy (5.2) Organizational roles, responsibilities, accountabilities and authorities (5.3) Hazard Identification (6.1.2.1) OH&S Objectives (6.2.1) and Planning to Achieve (6.2.2) Information and Communication (7.4) Operational Planning and Control (8.1.1 General)
ISO/DIS 45001 Modified Requirements Emergency Preparedness (training, communicate to workers, contractors, emergency services, community) (8.6) Monitoring, measurement, analysis and evaluation (9.1) Internal Audit (9.2) Management Review (9.3) Incident, Nonconformity, Corrective Action (10.1.1) (participation, communication) Continual Improvement (10.2)
ISO 45001 Migration 2015 12 th of February 2016 May 2016 October 2016 Transition Period Committee Drafts (CD1and CD2) Draft International Standard Final Draft International Standard ISO 45001 Publication (Proposed) 2-3 Years from Date of Publication (Proposed) ISO/PC 283 (https://committee.iso.org/pc283) Anticipated: Will replace OHSAS 18001:2007 2-3 year period before OHSAS 18001:2007 is withdrawn
ISO/DIS 45001 Next Steps Transition should be 2-3 Years from release of ISO 45001 (IAF to confirm) Organizations should begin the process to: Understand changes and new areas of focus Educate the Leadership Team on the enhanced accountability and commitment requirements Keep up to date with the developments publication and release of the new Standard Conduct a gap assessment of current OH&S systems Discuss with your Certification Body how and when to migrate to the new standard
Remain compliant to OHSAS 18001. Ensure a smooth migration to ISO 45001. Learn how to accomplish both.
Context and scope of an OHS Management System Internal and External Issues (4.1) / Needs and expectations of interested parties(4.2) Leadership and Worker Participation (5) PLAN Planning (6) DO Support and Operation (7,8) CHECK Performance Evaluation (9) ACT Improveme nt (10) 33
Typical Organizational Challenges Common Problems Inconsistent Processes Uncertain Accountabilities High operating costs Misalignment of Corporate Objectives Ineffective KPI Tracking Limited Integration of Information Accuracy of Information Timeliness & Accessibility of Data 34
Evaluation of OHS software: Key considerations Functionality & Ease of use 35 Deployment options: hosted, local, desktop, mobile Web-based Enterprise Solution with Mobile Capability Centralized view Enable increased accountability Gap Analysis Create a central repository, eliminate scattered information across multiple MS Excel and Word files for maintaining your OH&S Management System Audit-preparedness Automated workflows Traceability with documentation enabling auditors to find required information quickly and easily Flexibility Robust use through modules that suit organizations with varied needs
Support for the Plan phase House and Track requirements, issues and risks that need to be addressed Undertake self assessments against the standards & req. s Record and track actions to address risks & opportunities o clearly defined due dates and owners Capture all objectives and assign to responsible parties o Gain visibility into the status of objectives and targets Document register - upload and track all documentation PLAN Planning (6) 36
Support for the Do phase Automation of all unique processes and workflows o Flexible workflows and business rules ensures standardised processes and timely reporting across the whole organisation. Manage proposed changes and potential impacts o Change Management Training and competency requirements management Communication with affected stakeholders Data security - ensure the right people have access to the right information. DO Support and Operation (7,8) 37
Support for the Check phase Monitor and measure key elements of system with integrated modules 38 o Capture data through a web browser or remote mobility Manage hazards and risks across all areas of the business Track health assessments of workers health hazards Audits and inspections Central view of compliance against legal and other requirements. Management reviews o Agenda, items reviewed, outcomes and actions as evidence Data analytics and reporting solution to analyse data and review performance o Make better, more informed decisions what needs to be done quickly. o Risk-based preventive actions CHECK Performance Evaluation (9)
Support for the Act phase Capture and manage incidents, investigations and actions. Link Incidents to Risks, Hazards, Contractors, Meetings, Obligations or any other module for trending and informed risk analysis Conduct inspections and record the results. o Manage all con-conformances and corrective actions centrally Using dashboards and reports empower management with insights into the data so they can quickly view areas that require improvement and effortlessly manage by exception. Review actual performance against recorded objectives. Continually expand and improve on automating processes with Cintellate's graphical Designer Toolkit ACT Improveme nt (10) 39
Being Part of your OHS Solution What an OHS enterprise solution delivers Consistent and Standardized Processes Streamlined Workflows Clear Accountabilities Alignment of Corporate Objectives Consistent KPI Tracking Better Decision Making Integration Across Departments/ Locations/Disciplines Increased OHS Visibility Across the Organization Lessons Learned & Enhanced Communications 40
An OHS Solution Delivers Extensive Flexibility Intuitive, web-based Configurable Fully Integrated Enterprise Scalable Broad Content Out-of-the-box Configuration Reporting & Dashboards Data Filtering o Export to MS-Excel Accountability Tracking Escalation Communication Auditable Data Integration Import Tools Data Exports Web Services Advanced Technology Secure Data Real Time Data Cintellate Roam mobile 41
Delivering Results Our Services Best Practice Implementation Training Services Help Desk & Support Our People Broad Expertise Consultative Approach Work in Collaboration Supporting Clients Account Management Help Desk & Support User Forums Client Review Workshops (Health Checks) 42
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Carmine Liuzzi Industry Leader Learning & Improvement Solutions SAI Global - Americas Mobile 230-300-3776 Email carmine.liuzzi@saiglobal.com