Page 1 of 10 FOOTWEAR DESIGN & DEVELOPMENT INSTITUTE (Ministry of Commerce & Industry, Govt. Of India) SULTANPUR ROAD FURSATGANJ AMETHI-229302 TEL.NO. 0535-2441536, FAX NO. 0535-2441530 Tender No FDDI-F/Maint/519/2015-16/01 Date: 28.05.2015 Sub: Supply and fixing of floor tiles in One Bed Room Ground Floor 08 No. Flats and passage. Footwear Design & Development Institute Fursatganj invites sealed quotations in two Bid systems from reputed contractors for Supply and fixing of floor tiles in One Bed Room Ground Floor, 08 No. Flats and passage at Fursatganj campus as per Terms and Conditions mentioned in the Tender Document. EOI Enq.No. Last date of submission of tender Date / Venue of opening of technical bid Date of opening of Financial bid Tender Document Fee Validity of Tender FDDI-F/Maint/519/2015-16/01 Dt. 28.05.2015 17.06.2015 till 14:30 hrs. 17.06.2015 at 15:00 hrs./induction hall Admin Building, FDDI Fursatganj. The date & time for the opening of commercial bid shall be intimated to the technically qualified bidder. A complete set of tender documents may be purchased by any interested eligible bidder upon payment of non-refundable fee of Rs. 500.00 (Rupees Five Hundred)inclusive of all taxes by demand draft in favors of FOOTWEAR DESIGN & DEVELOPMENT INSTITUTE payable in Raebareli or in cash in Indian Rupees. 3 Month from the date of bid opening. S.No. Particulars Annexure 1 Certificate I 2 Technical Bid Format II 3 Format for Price Bid III 4 Scope of the Contract IV 5 Agreement V
Page 2 of 10 METHOD OF SUBMISSION OF QUOTATIONS IN TWO BID SYSTEM FIRST ENVELOPE - Technical Bid contents following:- (a) Subscribe on FIRST ENVELOPE Technical Bid for Tender No. FDDI-F/Maint/519/2015-16/01 Date28.05.2015 and write your Company Name & Address at the bottom of envelope for identification. (b) EMD by Demand Draft/Bank Guarantee of Rs 5000/- EMD paid by way of Cheque not acceptable. Please enclose the DD/Bank Guarantee in original favoring Footwear Design & Development Institute payable at Raebareli. This Amount will be returned to unsuccessful bidders within 60 days from the date of finalization of the tender. The amount of successful bidder will be returned after 60 days from the completion of contract. (c) The Tenderer s Status form (Annexure II) is enclosed with this Enquiry. The form to be filled in indicating your Company profile and signed by your authorized representative and to be attached in the First Envelope Technical Bid. (d) Please attach photocopy of PAN Card. (e) Please confirm that the price is not mentioned in the Technical Bid. (f) The format of Declaration/Acceptance undertaking (Annexure I) is also enclosed with this enquiry. The same should be signed & stamped by authorized representative and attached with Technical Bid. SECOND ENVELOPE Price Bid will have following:- (a) On the SECOND ENVELOPE write Tender No. FDDI-F/Maint/519/2015-16/01 Date28.05.2015 and also mention your Company s Name & Address at the bottom of the envelope. (b) Please fill up enclosed Price Bid Form (Annexure III) and keep in the Second Envelope Price Bid. The Price Bid must be signed by your authorized representative bearing Company Stamp on company letter head. (c) Mention all present Taxes, Excise, Octroi, which you have considered, their percentage and Amount in Rupees. (d) Please confirm that the amount mentioned, in the Price Bid (Kept in the Envelope Two ) is Unconditional in nature. Accordingly, it shall be treated as Unconditional Offer. CORRECTIONS / OVERWRITINGS IN BIDS: Bidder needs to sign at all these places THE TWO SEPARATE SEALED ENVELOPES (i.e. ONE ENVELOPE FOR THE TECHNICAL DETAILS AND SECOND ENVELOPE FOR THE PRICE DETAILS) MAY BE INSERTED IN A MASTER ENVELOPE SUPERSCRIBED WITH BID FOR EOI ENQ. NO. FDDI-F/Maint/519/2015-16/01 dated 28.05.2015 DUE DATE FOR OPENING 17.06.2015 ON 15:00 HRS. AND SHOULD BE SUBMITTED AT THE FOLLOWING ADDRESS TILL 14:30 HRS. ON OR BEFORE 17.06.2015 TO THE BELOW MENTIONED ADDRESS. ASST. MANAGER- MAINTENANCE FOOTWEAR DESIGN & DEVELOPMENT INSTITUTE, SULTANPUR ROAD FURSATGANJ, AMETHI, UTTAR PRADESH-229302 QUALIFYING CRITERIA
Page 3 of 10 The contractors intending to participate shall fulfill the following qualification criteria, the bid may be rejected based on any one of the following reasons: 1. Only single Envelope (Technical Bid or Commercial Bid) received. 2. Details received by fax. 3. Unsigned Offer. 4. If the EMD (Bank Draft / Bank Guarantee) is not kept in the first envelope 5. If you mention Total Amount in First Envelope Technical Bid. (Total Amount must appear in Annexure IV only). 6. The Contractor shall have minimum 3 Year experience of civil work. 7. The Contractor should have PAN no. allocated by income tax department. The contractor shall submit latest income tax return submitted in the IT Department as per the statutory provisions. CLARIFICATIONS: For any technical clarification please contact: Asst. Manager-Maintenance, Footwear Design & Development Institute, Sultanpur Road, Fursatganj, Amethi- 229 302 Tel.No. - 0535-2441536/37 NOTE: Footwear Design & Development Institute reserves the right to accept or reject, in part or whole, any or all tenders received without assigning any reasons whatsoever. (Arvind Kumar Srivastava) Asst. Manager-Maintenance
Page 4 of 10 TERMS AND CONDITIONS 1. The tenderers should quote their rate per sq feet 2. The EMD of the tenderer will be forfeited, if the tenderer withdraws his tender after opening of the tender. 3. Firms should quote their rates (inclusive of all Govt. Taxes) as per BOQ, after visiting the site of work. No telegraphic or faxed bid will be acceptable. 4. The Jobs must be completed within 30 - days after issuance of work orders. 5. No transportation and carriage / mobilization charges will be allowed. 6. TDS & work contract tax will be deducted at source as per Government Rules. 7. The work, if done below prescribed specifications / standard, will not be accepted and the Firm concerned will have to do it again at his own risk and cost. 8. The bid with lowest total cost conforming to specifications and terms & conditions prescribed in tender document shall be considered for award of contract 9. Disputes and Arbitration:- Settlement of Disputes 26.1.1. The disputes and difference arising out of or in connection with services rendered and the performance of the contractor shall be referred to the Managing Director of FDDI. His decision with respect to interpretation of the situation shall be final, conclusive and binding on either parties hereto and shall be without appeal. 26.1.2. All other disputes and differences of any kind whatsoever arising out of or in connection with the contract or the carrying out of the work (whether during the progress of the work or after its completion and whether before or after determination, abandonment or breach of the contract) shall be referred to the Managing Director of FDDI whose decision shall be final and binding on the parties. 26.2. Arbitration All disputes between the parties to the contract arising out of or in relation to the contract shall after written notice by either party to the contract to the other party, be referred to sole arbitration of the Managing Director, FDDI or his nominee. The arbitration shall be conducted in accordance with the provisions of the; Arbitration and Reconciliation Act. 1996. The parties to the contract understand and agree that it will be no objection that the Managing Director, FDDI or the person nominated as Arbitrator had earlier in his official capacity to deal directly or indirectly with the matters to which the contract relates or that in the course of his official duties had expressed views on all or any of the matters in dispute or difference. The award of the Arbitrator shall be final and binding on the parties to this contract. In the event of the Arbitrator denying, neglecting or refusing to act or resigning or being unable to act for any reason or his award being set aside by the Court for any reason, it shall be lawful for the Managing Director or his successor, as the case may be either to act himself as the Arbitrator or to appoint another Arbitrator in place of the outgoing Arbitrator in the manner aforesaid. The Arbitrator may, from time to time, with the consent of both the parties to the contract, enlarge the time for making the award. Work under the contract shall be continued during the arbitration proceedings. The venue of the arbitration shall be the place from which the contract is issued or such other place as the Arbitrator at his discretion may determine.
Page 5 of 10 ANNEXURE I ON TENDERER S LETTER HEAD C E R T I F I C A T E To, Asst. Manager- Maintenance Footwear Design & Development Institute, Sultanpur Road, Fursatganj, Amethi- Uttar Pradesh-229302 Sub: Quotation for Supply and fixing of floor tiles in One Bed Room Ground Floor 08 No. Flats and passage at FDDI -Fursatganj. Sir, The Undersigned have read and examined in detail the tender document in respect of Supply and fixing of floor tiles in One Bed Room Ground Floor 08 No. Flats and passage and do hereby express our interest to provide our services at FDDI Fursatganj, Amethi-229302. There are no hidden costs to Footwear Design & Development Institute over and above that indicated in the Annexure-III (Price Format). AUTHORISED SIGNATORY&COMPANY SEAL
Page 6 of 10 ANNEXURE II TECHNICAL BID FORMAT EOI NO. FDDI-F/Maint/519/2015-16/01 Dated 28.05.2015 1 Name of Contract 2 Name of the Bidder / Co. 3 Address (with Address Proof) 4 Telephone No. / Mobile No. 5 Fax No. 6 Email ID 7 Name of Contact Person 8 The firms must have a experience of successfully completing civil work the work order to be attached. Required Documentary proof submitted Yes / No 9 10 11 12 13 Attach photo copy of latest Income Tax Return Sales Tax / TIN Number/ Service Tax No. (Attach photo copy) Certificate accepting all the terms and conditions unconditionally of the tender on the Bidder s letter head in the format as given at Annexure- I. PAN Card (Please attach photo copy) EMD Enclosed YES / NO YES / NO YES / NO AUTHORISED SIGNATORY & COMPANY SEAL
Page 7 of 10 ANNEXURE-III FINANCIAL BID FORMAT EOI. FDDI-F/Maint/519/2015-16/01 Dated 28.05.2015 Rate of Floor Tiles Fixing at FDDI-Fursatganj SL.NO. Work Detail QTY. RATE/Sq feet 01. Providing and laying commercial grade floor tiles 3600 ( As mention in scope of work) of approved size and Sq feet uniform thickness of any approved shade in flooring/skirting to all flats and passage at 4 heights set in cement mortar 1:3 12mm thick base with a floating coat of neat cement base with slurry to proper line as per drawing and design including cutting to the required size shape and fixing at corners splay and chambers etc. joints properly finished with white cement paste curing, cost, of all materials and labor, taxes, conveyance to site of work and including cleaning the surface with proper chemical solvent as per the direction of the AM- Maintenance. The materials for base course and including cement will be supplied by the tendered. AMOUNT (IN RUPEES) NOTE: 1. The area of work mention above may vary. 2. Total amount shall include work contract tax, VAT, Excise and any other statutory taxes costs due to Transportation, handling, and installation, etc. 3. TDS will be deducted as per government norms. 4. Do not attach any other sheet to this Annexure. 5. The tenderer are advised to ensure that the prices and other details are filled in correctly and completely in the above format. Submission of incorrect or incomplete information, and / or submission of the above format with arithmetical errors in compilation of the data would be at the tenderer's sole risk and the decision of FDDI in such cases would be final and binding.
Page 8 of 10 Certificate We understand the Footwear Design & Development Institute intends to removal of old cemented flooring replaced by supply and fixing of vitrified tiles of approved specification. We hereby certify that we do have the requisite capabilities to do the job in question with full satisfaction. We further understand that the above quantities are indicative and may change depending on Footwear Design & Development Institute's requirements. Date: Authorized Signatory (ies) Place: (Name & Designation with Seal of Company)
Page 9 of 10 ANNEXURE-IV SCOPE OF THE CONTRACT The contractor will Supply and fix the floor tiles in One Bed Room Ground Floor 08 No. Flats and passage at FDDI Fursatganj. The following services are required to be provided by the contractor during normal working hours. 1. Removal of cemented flooring from the floor and compacting PCC with additional cement spreading cement mortor 1:3 ( 1 Cement 3 fine sand)for floor tile fixing jointing with gray cement slurry @3.3 Kg per Sq.mt including pointing in whitecement mixed with pigment of matching shade complete. The whole floor will be smooth and 00 level after laying the tiles. Complete filling of mortar below tiles shall be ensured by the contractor. 2. Removal of old scatting and fixing of scatting tiles shall be colored to match with floor tiles and of 4 size. These shall be laid over 12 mm thick cement mortar (1:3) and set and jointed in neat cement slurry and painted in white cement and colour pigment to match the tiles. 3. The vitrified tiles to be supplied of size 600mm X 600mm X 10mm thickness, make Somany/Orient
also Page 10 of 10 ANNEXURE-V AGREEMENT (The successful tenderer shall have to execute the following agreement) This agreement made on this.. Day of.. Month...year between M/S herein after called The Contractor of the one part and FDDI Fursatganj, herein after called Client,as the other part. Whereas the contractor has offered to enter into contract with FDDI Fursatganj for the execution of work of Supply and fixing of floor tiles in One Bed Room Ground Floor 08 No. Flats and passage at FDDI Fursatganj with supply of men & material and other associated works in FDDI Fursatganj on the terms and conditions here in contained and rates approved by FDDI Fursatganj (copy of Rates annexed) have been duly accepted and whereas the necessary Security Deposits have been furnished in accordance with the provisions of the tender document and whereas no interest will be claimed on the security deposit. Now these presents willingness and it is hereby agreed and declared by and between the parties to these presents as follows. 1. The contractor shall during the period of work herein after mentioned, safely carryout, by means of labors employed and material required at his own expenses and by means of tools, implements and equipment etc to be supplied by him to his labor at his own expenses & all documents (annexed to the agreement), whenever required by A.M. Maintenance. It is deemed to be understood by the contractor that the quantity of work mentioned on the schedule is likely to change as per actual requirements as demanded by exigencies of services. 2. The notice Inviting Tender (NIT), Bid documents, Letter of Intent. Approved rates, annexed here to and such other additional particulars, instructions, work orders as may found requisite to be given, during execution of the work shall be deemed and taken an integral part of the contract and shall _ be deemed to be included in the expression 3. The contractor shall also supply the requisite number of workmen with men & materials as well as tools, appliance, machines, implements, vehicles for transportation, cartage etc required for the proper execution of work within the time prescribed in the work orders. 4. The contractor shall abide by the terms and conditions, rules, guidelines, construction practices, safety precautions etc. stipulated in the tender document including any correspondence between the contractor and Client having bearing on execution of work and payments of work to be done under the contract. 5. In witness whereof the party s presents had into set their respective hands and seals the day and year in above written: Signed sealed & Delivered by the above Named Contractor in the presence of, Witness Signed and Delivered on behalf of FDDI Witness 1. 1. 2. 2.