NIT No. 2010/WCD/CTB/E-tender/02 Tender ID: Dated: 02-Feb Number of Pre-School Kits Required : Nos
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1 DEPARTMENT OF WOMEN & CHILD DEVELOPMENT GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI CARE TAKING BRANCH 1, CANNING LANE, KASTURBA GANDHI MARG, NEW DELHI-01 PHONE , FAX NIT No. 2010/WCD/CTB/E-tender/02 Tender ID: Dated: 02-Feb-2010 e-tender NOTICE For and on behalf of the President of India, e-tender (on-line tenders) for procurement of Pre- School Kits for The Department Women & Child Development, GNCT of Delhi, for the Year The NIT has been uploaded on and available along with terms and condition and detailed specifications. All the tenderer should apply online before the Last Date and Time. Number of Pre-School Kits Required : Nos Approximate Earnest Money Deposit : Rupees Two Lakhs only Date of release of tender through : 02 -Feb-2010 e-procurement solution Last date / Time of receipt of tenders : 23-Feb :00 Hrs. through e-procurement solution Date of opening of : 23-Feb :00 Hrs. on line Pre-qualification bids Date of opening of : 04-Mar Hrs on line Financial Bid Further information can be seen at: Note: - For help in e-tender contact at E-procurement cell, Delhi Secretariat, Ground Floor, IP Estate. New Delhi Phone
2 DEPARTMENT OF WOMEN & CHILD DEVELOPMENT GOVERNMENT OF NATIONAL CAPITAL TERRITORY OF DELHI CARE TAKING BRANCH 1, CANNING LANE, K. G. MARG, NEW DELHI-01 PHONE , FAX TERMS AND CONDITIONS OF THE ONLINE OPEN TENDER FOR for procurement Pre- School Kits for use of ICDS project of DEPARTMENT OF WOMEN & CHILD DEVELOPMENT, GNCT OF DELHI, FOR THE YEAR Online Tenders are hereby invited for procurement of Pre-School Education Kits for Department of Women & Child Development. Instructions and terms and conditions in respect of tender are as under:- 1. Online Tender in prescribed form (Annexure-I ) duly filled in must be submitted to Joint Director (ICDS.) along with the Bank Draft/Pay Order/FDR (duly pledged to President of India) of Rs. 2,00,000/- (Rupees Two Lakh Only) in favour of Director, Women & Child Development as earnest money latest by 23-Feb :00 PM. The tenderer should fill in the Annexure I (Pre Qualification Bid) and put it in a separate mentioning Pre Qualification Bid along with necessary enclosures (With Scan Copy for online and attested copy with Annexure-I in envelope). Annexure-II (Financial Bid) should be filled online e-tender only at One sealed envelope clearly mentioning Tender for Purchase of Pre- School for WCD for The Technical bid will be opened on AS ABOVE DATED in the office of Joint Director (ICDS.) at 1, CANNING LANE, K.G. MARG, NEW DELHI by Screening Committee constituted for this purpose in the presence of tenderer who are present. 3. Tender not conforming to these requirements will be rejected and no correspondence thereof shall be entertained whatsoever. 4. The tender form should be clearly filled in ink legibly or typed. The tenderer should quote the number, rates and amount tendered by him/them in figures and as well in words. Alternations unless legibly attested by the tenderer, shall disqualify the tender. The tender form should be signed by the tenderer himself. The forwarding letter should be signed along with quotations. Attested copies of the registration number of the firm, allotted by the Competent Authority, PAN No. allotted by the Income Tax Department and/ or copy of the last Income Tax Clearance Certificate, Satisfactory Performance Certificate issued by the concerned agency (s)/organization where such type of jobs have been performed by the contractor earlier shall also be enclosed. The rate should be inclusive of the Taxes. 5. Every paper of the tender should be received through e-tendering by the tenderer with the seals of Agency/Firm. 6. The following information will be indicated on the Envelope/Cover a. Closing Date of tender (23-Feb :00PM ) b. Tender for Procurement of Pre-School Kit c. Name of the Firm d. No. of NIT & Tender ID ( NIT No. 2010/WCD/CTB/E-tender/02 Tender ID: ) e. Forwarding letter should clearly indicate the list of enclosures. 2
3 7. The tenderer should take care that the rate and amount should be written in such a way that interpolation is not possible. No blanks should be left which would be otherwise made the tender liable for rejection. 8. The earnest money will be liable to be forfeited if the tenderer withdraws or amends impairs or derogates from the tender in any respect within the period of validity of the tender. 9. The department will deduct Income Tax at source under section 194-C of the Income Tax Act, 1961 from the 2.36% plus Edn. Cess of such sum as Income Tax on the Income comprised therein prescribed by GOI from time to time. 10. The successful tenderer/contractor shall deposit a performance security of 5% of the amount of contract in each case, be decided by the administrator/head of Department, according to circumstances of the case by Pay Order/Bank Draft/ Fixed Deposit Receipt (FDR) (duly pledged to the President of India) in favour of Director, WCD for the due performance of the contract. In the event of any breach/violation or contravention of any terms and conditions contained herein by the contractor, the Department shall forfeit the said performance security deposit. Performance should remain valid for period of sixty days beyond the date of all contractor obligations including warranty obligation. 11. The Department reserves the right to cancel/reject full or any part of the tender, which tenderer is unable to fulfill the conditions stipulated. 12. Tenderer submitting a tender would be presumed to have considered and accepted all the terms and conditions. No inquiry verbal or written shall be entertained in respect of acceptance/rejection of the tender. 13. Any act on the part of the tenderer to influence any body in the Department is liable to rejections of his tender. 14. The contractor shall provide a non-judicial stamp paper of Rs. 100/- for preparing a rate contract agreement as per the format Annexed. 15. The contractor shall have to produce documentary proof i.e. Ration Card/ Telephone Bill / Electricity Bill/ Income Tax Certificate in support of identity and valid proof i.e. Ration Card/ Telephone Bill / Electricity Bill/ for register office. 16. Quotation must be unconditional. 17. The agency shall not engage any sub-contractor or transfer the Supply contract to any other person in any manner. 18. That the tenders not conforming to these requirements will be rejected and no correspondence thereof shall be entertained what so ever. 19. The contractor at his own cost shall maintain appropriate records like Make, Batch No, Publisher, Writer, ISBN number etc. Toys/play items should be safer for kids play and stands on all safety norms. 20. In case of dispute or difference, the award of the arbitrator appointed by the Lt. Governor of GNCT of Delhi will be final and binding on the parties to the contract and the court at Delhi/New Delhi shall only have the jurisdiction over the same. 3
4 TENDER FORM FOR SUPPLY OF MEDICAL KIT ANNEXURE-I PRE QUALIFICATION BID 1. Names & address of firm /Agency and Telephone Number:- 2. Registration No. of the firm/agency:- 3. Name, designation, address and Telephone No. of Authorised person of Firm/Agency to deal with:- 4. Please specify as to whether tenderer is a sole Proprietor/Partnership Firm Name, Address and Telephone No. of Director / Partner should be specified, a) b) _ c) d) _ 5. Details of Earnest Money Deposit:- a) Amount Rs. (Rs. In words) b) Bank Draft/Pay Order/FDR No. Duly pledged to the President of India c) Date of issue of BD/PO/FDR: d) Name of the issuing authority 6. PAN No. of Income Tax Department or Income Tax Clearance certificate:- 7. Details of experience with regard to supply of Pre- School Kits (with full details of the agency(s) to whom such work order awarded) Copies of the satisfactory reports should be attached. In case number of agencies is more, then separate may be used for indicating experience for supply of Pre- School Kit. 8. Having Experience for supply of such items. 9. Sample of Pre- School 10. Any other information 11. Declaration by the contractor:- This is to certify that I/We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ourselves abide by them. (Signature of Tenderer) Name 4
5 Designation Address Phone No. (O) Phone No. (R) TENDER FORM FOR SUPPLY OF PRE-SCHOOL EDUCATION KIT FINANCIAL BID(Online Only) ANNEXURE-II 1. Name & address of firm/agency and Telephone Number Sno 1. Flash Cards for story telling Name of Item 2. Models on pictures/picture Books of Animals, Fruits, Vegetables, Parts of the Body, Picture/Picture Books 3. Building Blocks- Plastic or Card Board or wood 4. Stuffed Toys 5. Dolls for Role Play 6. Colours, Numbers, Alphabets Matching Cards 7. Stacking rings/shape Towers 8. Balls 9. Threading Boards/Beads &wires 10. Kitchen Set 11. Wheel Toys 12. Dhapli / Small drum 13. Simple Puzzles etc. Total Rate Quoted for Single Pre-School Kit(Rs.) Rs. Note: - The Contract will be awarded to one contractor, as a whole & not in Parts. Price/Rate quoted must include all the taxes which are applicable as per Government Rules. Quotation must be unconditional. 3. Declaration by the contractor:- This is to certify that I/We before signing this tender have read and fully understood all the terms and conditions contained herein and undertake myself/ourselves abide by them. 5
6 (Signature of Tenderer) Name Designation Address Phone No. (O) Phone No. (R) ANNEXURE III CHECK LIST OF THE DOCUMENTS TO BE ATTACHED WITH TENDER FORM Please check whether the attested copies of the following documents have been attached or not. 1. Registration No. of the Firm/Agency Yes/No 2. PAN No. and Income Tax Clearance Certificate Yes/No 3. TIN issued by the Competent Authority Yes/No 4. Bank Draft /Pay Order/FDR attached or not. Yes/No 5. Detail of Work experience certificate with regard Yes/No to Supply of Pre- School Education Kit along with the satisfactory report issued by the agencies where such supply was given earlier. 6. Sample of Pre- School Kit Yes/No 7. Forwarding Letter, indicating the list of enclosures Yes/No 8. Annexure-I in separate sealed envelopes Yes/No 9. E-Tender (mandatory) on Yes/No 10. Others documentary proof of Contractor & Register Office Yes/No 11. Any other document Note :- DO NOT SUBMIT HARD COPY OF ANNEXURE-II (FINANCIAL BID). Signature: Name & Address with rubber stamp 6
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