Airbus /A321 P.J.S.C. AEROFLOT RUSSIAN AIRLINES Request for Proposal for Airbus / A321 Landing Gear Maintenance Services Continuing Airworthiness Department
I. BACKGROUND a. The Maintenance Provider (MP) will provide maintenance works and services for Landing Gears Shipsets of Aeroflot Airbus /A321 airplanes registered in the Bermuda. b. Aeroflot wishes to receive such services from Maintenance Provider based on Maintenance Schedule in 2018-2021 (nose-to-tail program). A/C VP-BME VP-BMF VQ-BAX VQ-BBC Type Planned Removal date 05.03-09.03.2018 21.05-25.05.2018 06.08-10.08.2018 16.10-20.10.2018 NLG assy NLG Forestay assy LH MLG assy RH MLG assy LH Sidestay assy RH Sidestay assy VQ-BEH January 2019 D23757560-1 D23596000-3 201582001-040 201582002-040 201166013-030 201166014-030 VQ-BEJ April 2019 D23757560-1 D23596000-3 201582001-040 201582002-040 201166013-030 201166014-030 VQ-BHL June 2019 D23757560-1 D23596000-3 201582001-050 201582002-050 201166013-030 201166014-030 Line 1 VQ-BHN VQ-BIW VQ-BIT September 2019 November 2019 February 2020 D23757560-1 D23596000-3 201582001-050 201582002-050 201166013-030 201166014-030 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 VQ-BIR April 2020 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 VQ-BIV June 2020 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 VQ-BIU VQ-BKS VQ-BKT September 2020 November 2020 February 2021 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 D23757560-1 D23596000-3 201582005 201582006 201166013-030 201166014-030 VQ-BKU April 2021 D23757500-8 D23596000-3 201582005-010 201582006-010 201166013-030 201166014-030 VP-BID July 2021 D23757500-9 D23596000-3 201582005-010 201582006-010 201166013-030 201166014-030 Line 2 Line 3 VQ-BAY VQ-BCM VQ-BCN VQ-BEA VQ-BED VQ-BEE A321 A321 A321 02.04-06.04.2018 09.07-13.07.2018 26.11-30.11.2018 04.06-08.06.2018 03.09-07.09.2018 03.12-07.12.2018 D23757560-1 D23596000-3 201585003-030 201585004-030 201660001-030 201660002-030 D23757560-1 D23596000-3 201585003-030 201585004-030 201660001-030 201660002-030 D23757560-1 D23596000-3 201585003-030 201585004-030 201660001-030 201660002-030 Note: Only main assemblies are mentioned in the table above. NLG actuator, MLG actuators, rear pintle pins and nuts, swivel bearing are not specified here. Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 2 of 10
a. Landing Gears Shipset consists of LH MLG assembly, RH MLG assembly, LH Sidestay assembly, RH Sidestay assembly, LH MLG retraction actuator assembly, RH MLG retraction actuator assembly, 2 e.a. Rear pintle pins and 2 e.a. rear pintle pin nuts, NLG assembly, NLG Forestay assembly, NLG retraction actuator assembly, swivel bearings. b. Maintenance Provider must have all necessary valid certificates and approvals from EASA and FAA to provide maintenance works and services for / A321 Landing Gears, and must have all necessary financial and human resources, tools, equipment and parts to perform all necessary works. Maintenance Provider must not have any government restrictions and limitations to provide maintenance works and services. II. SCOPE OF WORK 1. Scope of services a. MP should provide one Landing Gears Shipset on a 1:1 exchange for first replacement for Line-1, one Landing Gears Shipset on a 1:1 exchange for first replacement for Line-2 and Landing Gears Shipset on a 1:1 exchange for first replacement for Line-3. Each provided Landing Gears Shipset must not be lower standard (modification, P/N) then Shipset removed from Aeroflot airplanes. Each Landing Gears Shipset provided for exchange must be in overhauled condition according to requirements of Airbus /A321 maintenance Planning Document (MPD) Appendix 7 latest revision, with applied all applicable mandatory service bulletins and EASA/FAA airworthiness directives and contain the main assemblies with EASA Form 1, FAA Dual release certificate 8130-3. Each assembly of the provided Shipset must not have any LLPs accumulated each more than 13000 cycles since new. Each LLP must have complete back-to-birth traceability. Each provided Shipset must not have any non-oem parts/components, must not have any non-oem repairs, must not have any temporary repairs and/or repairs requiring inspection or any other additional maintenance actions during operation. MP must overhaul Landing Gears Shipsets removed from Aeroflot / A321 airplanes. The Shipset must be overhauled according to requirements of Airbus / A321 maintenance Planning Document (MPD) Appendix 7 latest revision and applied all applicable mandatory service bulletins and EASA/FAA airworthiness directives. Each overhauled Shipset must not have any non-oem parts/components, must not have any non-oem repairs, must not have any temporary repairs and/or repairs requiring inspection or any other additional maintenance actions during operation. b. MP should be able to repair/test/overhaul different elements of Landing Gear (mechanical parts, electrical parts, hydraulic parts, etc). c. MP should be able to organize and send working team to perform jobs and issue release certificates for onwing work in case of AOG. 2. Inclusions / Exclusions 2.1. Fixed prices Inclusions and Exclusions Fixed price is applied to LDG Shipset overhaul workscope defined in attachment 1 to this RFP. 2.2. Finance Provide prices for 2018 year. Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 3 of 10
Item LDG Shipset overhaul Fixed Price (workscope per Attachment 1) Total QTY >= 2 ship set Price in EUR / USD Total QTY >= 8 ship set Total QTY >= 15 ship set per overhaul per overhaul per overhaul LDG Shipset exchange fixed price per shipset per shipset per shipset Out of scope labor price per man hour per man hour per man hour Out of scope materials Item Subcontracted work (when outside of work scope) Handling Charge % of cost % of cost Maximum Handling Charge EUR / USD per Line Item or per invoice EUR / USD per subcontractor invoice Components Exchange fee % of CLP cost N/A Components loan fee per day, from 1st day % of CLP cost N/A Components loan fee per day, from 30th day % of CLP cost N/A Components loan fee per day, from 90th day % of CLP cost N/A Materials supplied by Aeroflot No storage/ handling/other fees would be applied. N/A 2.3. Shop processing time Provide data for 2018 year. Item Duration Shop processing time per overhaul of one full LDG Shipset calendar days 2.4. Place of accomplishment The Maintenance of LDG Shipsets should be carried out by MP at one or more of the maintenance locations of MP. 2.5. Technical documents All technical records issued during the shop visit must be provided to Aeroflot in original paper format (with signatures and stamps) and electronic format. There should be provided copy of all technical documentation till the end of maintenance event. Technical records have to contain airworthiness certificate for each assembly (EASA Form 1 and FAA form 8130-3), history files, AD/SB status, finding report, LLP status, back-to-birth traceability data for each LLP, components/parts inventory, previous operators statements (Non-Incident, Weigh Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 4 of 10
variant), OEM concessions/rdass. All the documents and certificates must be legible, good quality, without mistakes and missing data. airworthiness certificate for each assembly (EASA Form 1 and FAA form 8130-3) must have remark that assembly overhauled according to requirements of Airbus / A321 maintenance Planning Document (MPD) Appendix 7. Each LLP part must have complete back-to-birth traceability with confirmation of zero-time (manufacturer airworthiness certificate or manufacturer inspection report, Folio files). Each LLP part and/or component/subassembly which during shop visit comes not from the original Landing Gear must have individual certificate EASA Form 1 (FAA Form 8130-3) which confirms it s overhaul. 2.6. Material support MP is fully responsible to organize and perform transportation of all Landing Gears Shipset both ways between MP facility and place of Landing Gears Shipset replacement; MP is fully responsible for sourcing, purchase and delivery all consumable and expendable materials required for overhaul, repair and maintenance of Landing Gears Shipset; All new spare parts and materials used during shop visit shall have required certificates. Use of spare parts and materials without appropriate certificates are not allowed. Any replacement LLP must not have accumulated cycles since new higher than removed Landing Gear Shipset. Any replacement LLP must not have reduced life limit compare to limit defined in Airbus ALS. Any new or replacement parts must not have any temporary repairs. All the parts must be original as per OEM documentation. Non-OEM parts are not allowed for installation. 2.7. Technical representative Maintenance Provider should grand to Aeroflot representatives access to Maintenance Provider s facility during shop visit. Maintenance Provided must provide by-email to Aeroflot weekly report for the shop visit. 2.8. Subcontract services Maintenance provider can use approved by customer subcontractors for services provision. Any shipments of parts, materials, assemblies and documentation from/to maintenance Provider and it s subcontractor must be at full responsibility and expenses of Maintenance Provider. 2.9. Terms of accomplishment Aircraft TAT should be determined in accordance with maintenance provider capabilities in quotation. 2.10. Quality assurance All works within agreement shall be released for approval and certified in accordance with requirements of the EASA and FAA; Customer and its legal authority may by prior written notice to the MP and at the Customers own cost, engage the MP for purpose of auditing at the location of MP facilities. Such notice shall contain a description of areas to be audited. III. PROPOSAL PROCESS AND SCHEDULE The schedule for selection of a Contractor is as follows: RFP transmitted to prospective bidders: 19.06.2017 Proposal due date: 02.07.2017 Results of the tender: 31.07.2017 Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 5 of 10
Questions of a technical nature or procedure nature should be directed to: Dr. Evgeniy KUROCHKIN Head of Aircraft Fleet Management Group Tel: +7 905 519 4198 e-mail: eakurochkin@aeroflot.ru Kirill GLADYSHEV Senior specialist Continuing Airworthiness Department Tel: +7 495 753 81 63, ext. 44-22 Tel: +7 903 132 9418 e-mail: kgladyshev@aeroflot.ru Proposal should be sent by e-mail and to the Aeroflot s trade website with title marked in large letters / A321 Landing Gears replacement. All proposals must be received prior to 17-00 on the due date. IV. PROPOSAL EVALUATION CRITERIA Proposal evaluation will be done by Aeroflot s tender committee. All the proposals are going through 2 step evaluation procedure: 1) First step selection of the proposals based on complete documents package preparation and fulfilled information in the documentation by the MPs. 2) Second step calculation of prices from each MP and its comparison. Calculation will be done in points for each company. Points will be rates based on level of each criteria. First step of selection consists from the following criteria: Table 5: First Step Criteria Criteria Compliance of Competitor (Ко) Description Evaluation of competitor for compliance of received documentation but not limiting for approval of the supplier as reliable supplier. Fulfillment of documents (Кт) Evaluation of compliance documents fulfillment as was requested and legality of provided documents. Compliance of proposal to the RFP requirements (Кд) Proposal check: ability for prices and proper filling, other requirements based on RFP. Formula: Compliance of Competitor = Fulfillment of documents X Compliance of proposal to the RFP requirements Or Ко = Кт Х Кд If Proposal has 0 points during first step than such proposal has to be rejected. It shall not be any deviations from RFP format. Second step of selection consists from the following indicators and criteria: Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 6 of 10
Selection criteria (Кв): 1) Price (Кц); 2) Summarize quality Indicator (Ксумм): Efficiency of the proposal (Кэ); Conditions and payment (Ку); Terms (Кс); Qualification and reliability of supplier and its subcontractors (Кб). Кв = Кц Х 0,9 + Ксумм ( = 0,2xКэ + 0,2xКу + 0,25xКс + 0,35xКб) X 0,1 Table 6: Second Step Criteria п/п Criteria Weight, % Description 1. Price (Кц) 100 2. 3. Efficiency of the proposal (Кэ) Conditions and payment (Ку) 20 20 4. Terms (Кс) 25 5. Qualification and reliability of supplier and its subcontractors (Кб) 35 NPV calculation of project Satisfaction by Aeroflot for completeness of its needs in the proposal Conditions of services supply and its payment Terms for providing services Reputation of the company on market, proposed working team, experience of Aeroflot with such company. During the analysis the expert will assign a score to each criteria (Кц, Кэ, Ку, Кс, Кб) based on a 10-point system and data presented in Table 7. Table 7 Evaluation of Received Proposals Points Level 10 In the proposal, the evaluated characteristic is implemented in an optimal way 7-9 The evaluated characteristic is present in the proposal and meets the requirements fully or largely 4-6 The evaluated characteristic is present in the proposal and meets the requirements partly 2-3 The evaluated characteristics is present in the proposal and meets the requirements marginally or in a very fragmented way 0-1 The evaluated characteristics is not present in the proposal or meets the requirements very marginally The formula to be used to evaluate the bid price is as follows: Bmin/B*Rmax, (1) where: Bmin is the lowest price among all bids; B is the price of the bid; Rmax is the maximum score (in this case, Rmax = 10). If the proposal does not contain information on any of the required criteria (including elements constituting the proposal price), one of the following two decisions can be made: Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 7 of 10
1. For non-price criteria: reject the proposal as non-compliant; reduce the score for the missing non-price criterion to zero. 2. For price criteria: reject the proposal as non-compliant; before entering the price into the formula (1), the proposal price has to be increased by the value of the missing element equal to the highest price for the element from the other bids. Final Criteria: Ки = Ко Х Кв. Company with the highest rate of Ки will be the winner. V. REQUIREMENTS AND FORMAT OF THE PROPOSAL Contractors responding to this RFP shall submit their proposals by entering all requested data into current RFP with information in attachment specified below: a. Letter of Transmittal A letter of transmittal shall be prepared and signed by an individual authorized to bind the Contractor contractually. It shall: Concisely identify the services offered in the proposal. State that the proposal will remain in effect for a period of 120 calendar days after the deadline for submission of proposals. Include the name, title, address, telephone number and email address of the one or more contact individuals. Include the name, title, address, telephone number and email address of one or more individuals who are authorized to sign a contract. Information about company beneficiaries should be provided (this requirement also applies to the future contract). b. Estimated Cost to Aeroflot In this section, Contractor shall provide detailed cost estimates for labor, equipment and materials, hardware/software, and all other expenses related to the Scope of Work, as requested in Section III of the present request. Please provide adequate details of how cost estimates were calculated. c. Proposed Working Team In this section, staff members that will be assigned to Work, as well as their title, labor category and roles in carrying out the proposed Work Plan should be identified. This section should highlight why Contractor feels that the selected team members are ideally suited for this Work. Team member biographies (detailing relevant experience and qualifications) must be provided, as well as biographies of any alternative member if any. Company beneficiary information should be provided as mandatory requirement. d. Relevant Experience and Customers References In this section, a description of relevant work experience is to be provided, detailing the timeframe over which services were provided to specific customers. Contractors should provide a minimum of 3 Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 8 of 10
references and indicate the name of company, contact person, address, telephone number and role of the contact person in relation to the services provided. Information of relevance of the Scope of Work should be presented to allow Aeroflot to assess Contractor s experience. Since the successful proposal will be incorporated into the contract, contractors are cautioned not to make claims or statements to which they are not prepared to commit contractually. VI. LIMITATIONS Aeroflot reserves the unqualified right to waive defects in any proposal, to choose or accept or reject any or all proposals submitted in response to this RFP for any reason whatsoever without explanation or justification, to select any firm as the party with whom to would be willing to enter into an agreement regardless of whether such party shall have submitted a proposal pursuant to this RFP at any time including the deletion, addition, modification or other changes hereto, and to make any decision in any manner as Aeroflot may choose in its sole discretion in the determination of its own interests and irrespective of the position of any interested party that in Aeroflot s determination is unreasonable, unfair, arbitrary, discriminatory or capacious. Aeroflot may consult references familiar with Contractor, regarding prior projects, management, financial resources, reputation or otherwise. Submission of a proposal in response to this RFP shall constitute permission for Aeroflot to make such inquiries and authorization to third parties to respond thereto. Aeroflot makes no representations, warrantees or guarantees that the information obtained herein is accurate, complete or timely. The furnishing of such information by Aeroflot shall not create, nor be deemed to create any obligation or liability upon it for any reason whatsoever. Each organization by expressing its interest and submitting its proposal expressly agrees that it has not relied upon foregoing information and that it shall not hold Aeroflot liable or responsible therefore in any manner whatsoever. If service provider will not sign agreement with Aeroflot within 3 months after official tender results than Aeroflot has rights to reject your company proposal and choose another maintenance provider. VII. PUBLIC RECORDS REQUIREMENTS Aeroflot will seek to hold all proposals and subsequent submissions in confidence, to the extent consistent with applicable law, until a final decision has been made or the selection processes is terminated. Respondents are advised, however, that all materials received by Aeroflot which fall within the definition of public record shall be disclosed by Aeroflot upon request. Attachment 1 to RFP for Airbus / A321 fleet Landing Gear Maintenance Services LABOUR FOR RECEIVING / DISASSEMBLY / CLEANING / PRELIMINARY INSPECTION LABOUR FOR REMOVAL OF ALL BUSHINGS / CLEAN UP OF CORRODED SURFACES LABOUR FOR PAINT STRIPPING / STRESS RELIEF / NDT INSPECTION LABOUR FOR DETAILED TABLE INSPECTION & ANALYSIS Included & Excluded from the Fixed Price Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 9 of 10
SURFACE AND PROTECTIVE TREATMENTS (within the CMM) : SHOT PEENING CADMIUM PLATING CADMIUM STRIPPING ANODIZING CHROMIUM PLATING NICKEL PLATING SULPHAMATE NICKEL REPAIRS LABOUR FOR DE-EMBRITTLEMENT / POST-PLATING TREATMENT LABOUR FOR REWORK OF REPAIRABLE PARTS WITHIN CMM LIMITS LABOUR FOR EMBODIEMENT OF MANDATORY SERVICE BULLETIN AND ADs KNOWN AS OF THE DATE OF PROPOSAL DEVELOPMENT & APPROVAL OF REPAIR CONCESSIONS BEYOND THE SCOPE OF THE CMM AND ANY ASSOCIATED OEM CHARGES ANY INSPECTION AND RECTIFICATION OF INCIDENT RELATED ITEMS, PREPARATION OR FABRICATION AND INSTALLATION OF SPECIAL REPAIR COMPONENTS 100% SYSTEMATIC REPLACEMENT PARTS (EXPENDABLE PARTS) REPLACEMENT OF STANDARD BUSHINGS AS DEFINED IN CMM LABOUR FOR TEST OF «ON CONDITION» EQUIPMENT (ELECTRICAL AND HYDRAULIC COMPONENT) LABOUR AND PARTS FOR REPAIR OF «ON CONDITION» EQUIPMENT REPLACEMENT OF PARTS CONSUMED OVER & ABOVE 100% SYSTEMATIC PARTS & STANDARD BUSHINGS REPLACEMENT OF PMA / MISSING / BOGUS / DAMAGED OR MISUSED PARTS REPLACEMENT OFLIFE LIMITED PARTS WITHOUT FULL LIFE INFORMATION / DOCUMENTS LABOUR AND PARTS FOR INCORPORATION OF SB TO EQUAL THE STANDARD OF THE SERVICE EXCHANGE SUPPLIED BY MRO LABOUR AND MATERIALS FOR PAINTING / PRE-ASSEMBLY & FUNCTIONAL TESTS / FINAL INSPECTION IMPORT/EXPORT FEES AND CUSTOM DUTIES VALUE ADDED TAX TRANSPORTATION AND INSURANCE BOTH WAYS PREPARATION AND ISSUANCE OF OVERHAUL REPORT WITH DETAILS OF ALL SHOP FINDING IN ENGLISH PAPERWOR, CERTIFICTES AND DOCUMENTATION IN ACCORDANCE WITH AUTHORITIES SPECIFICATION: EASA FORM ONE AND/OR FAA 8130-3 APPROPRIATE TRANSPORTATION BOXES (CONTAINERS) FOR FULL LDG SHIPSET PRESERVATION, LOADING/UNLOADING AND PACKING/UNPACKING ON/FROM CONTAINER OR TRANSPORTATION FRAME Tel: +7 (905) 519 4198 / Fax: +7 (499) 500 6703 www.aeroflot.ru page 10 of 10