CAR PARK MANAGEMENT WITH IFMS AND SAP ifms is a graphical complementary system for SAP RE-FX and SAP PM/CS. ifms optimizes the execution of SAP-based business processes in infrastructural, technical and commercial Facility Management and expands the range of functions of SAP through complementary ifms software modules. Together, ifms and SAP form a holistic CAFM with a high level of system integration. The car park management module offers companies support for optimising and managing car parks and parking authorisations for employees and third parties.. THE CHALLENGE Optimum utilisation, management and cost allocation and/or letting of available car parks comes with a range of different challenges. Business processes, e.g. requests, issuing and revoking parking authorisations, are usually manually processed without any integrated system support. Utilisation statistics or capacity evidence needed due to statutory provisions or company agreements can often only be created through time-consuming research efforts. Various process steps must be documented with forms and CAD plans are generally required for establishing car park plans. Graphic and alphanumeric master data for individual parking spaces and car parks are often in managed several different times in various departments. THE SOLUTION The modular SAP complementary system ifms helps companies master the numerous challenges arising in Real Estate and Facility Management. The car park management module optimises business process for the management of car parks, parking rights and access authorisations for employees and third parties. The integration of graphic and alphanumeric parking space data, vehicle data, carpooling communities as well as individuals and business partners from SAP enables efficient control of all car park management business processes. Automatic form management offers support for issuing and revoking parking and access authorisations. The integrated CAD graphic simplifies location assignments for assigning parking spaces on the property. The application enables cost allocation in SAP FI-CO, charging in SAP HCM, invoicing in SAP SD as well as integration in SAP RE-FX. ifms is certified by SAP AG. Reply 2011 www.reply.de
2 CAR PARK MANAGEMENT WITH IFMS AND SAP OUR SERVICE RANGE Our goal is to achieve long-term success for car park management. We examine the specific circumstances in detail from the very start and provide testing systems as early as the concept phase. This allows users to become familiar with the possibilities of car park management module very early on, thereby enabling direct, unambiguous customer influence on system specifications. In addition to optimum know-how transfer, the approach ensures practical application and CAFM solution realisation integrated into the business processes. Our services at a glance: Specialised concept and prototype Configuration of needed functionalities and form management, Integration with SAP HCM, SAP FI-CO, SAP SD and/or SAP RE-FX, Integration of CAD data, Application training, Data migration support, Solution rollout, Maintenance. YOUR BENEFITS The integrated solution offers comprehensive support for master data management as well as for the handling of all business processes within car park management. You benefit in many ways: Cost savings and quality improvements in master data management thanks to the integration of the car park management in SAP and CAD. Space savings thanks to optimised car park assignment and targeted allocation of car parks. Time savings thanks to optimum process support and automated form management. Optimum management of various access authorisations, e.g. chip card, parking ID or transponder. For employees and third parties on the property, orientation through notifications and/or printouts of assigned parking spaces and access in the CAD plan. ifms generates automatic assignment IDs for individual parking spaces and car parks as well as comprehensive reporting. ifms enables complete, revision-proof documentation of car park assignments, both alphanumerically as well as in the CAD plan. It offers an easy, convenient way to establish parking space numbers, e.g. for identifying parking violators. Cost allocation in SAP is thus automatic.
3 CAR PARK MANAGEMENT WITH IFMS AND SAP Detailed overview of functionalities Master data Comfortable recording or import of existing parking spaces, car parks and parking decks. Acquisition of the actual number of parking spaces as well as a consideration of simultaneity usage factors. Calculation of total number of potential parking authorisations. Parking space number maintenance in ifms or integration with SAP. Master data maintenance Integration CAD / graphic Integration of parking space management with CAD data management processes. Integration of individuals and business partners from SAP for use as car park users in ifms. Integration with SAP FI-CO for cost allocation, with SAP SD for invoicing third parties and/or with SAP HCM for charging employees. Integration into rental with SAP RE-FX. Illustration of the geographic location of parking spaces on the property and/or outdoor facility plans Visualisation of available, taken or reserved parking spaces in the overview plans. Creation of PDF plans with automatic header and key. Layout plan with parking spaces Parking space types Management of various types of parking spaces, e.g. individual spaces and car parks, reserved parking spaces, parking spaces under construction, etc. The parking spaces will appear as available parking spaces during assignment depending on whether use is possible.
4 CAR PARK MANAGEMENT WITH IFMS AND SAP Status monitoring Search feature Parking space allocation Parking ID number Carpooling communities Process support through status displays as well as automatic form creation for parking space allocation or reclamation. Alphanumeric search for available and taken parking spaces, parking space users, licence plates, individuals or companies. Assignment of parking spaces to individuals or companies. Filter by available parking spaces. Automatic creation of parking ID number with printout of parking authorisation and/or Assignment of chip cards or transponders to users Illustration of carpools for several individuals and vehicles. Individually-configurable cost allocation. Main driver with allocated parking spot Template management Reporting Infringements History User roles Standardised template management. Adaptation of individual requirements via report generator. Form creation depending on processing status. E.g. for forwarding to the applicant or creation of parking ID with permissible licence plate number and allocated parking space. Creation of capacity and capacity statistics, wait lists, proof of use. Compilation of infringements. Driver search via licence plate number. Every parking space allocation or retraction will be automatically recorded in the ifms object history. That allows all assignments to be analysed, including for all historical periods in time. Changes to parking areas in the CAD plans are also available. Separation of authorisations by the business process need for program functions and view of parking space and personal data as well as CAD data through various user roles and user interfaces.
5 CAR PARK MANAGEMENT WITH IFMS AND SAP Syskoplan Reply is a leading IT services provider in the SAP environment and develops innovative, flexible and reliable IT solutions, particularly in the areas of Customer Relationship Management (CRM), Business Intelligence (BI) and Facility Management (FM). We implement innovative IT solutions, using adaptable and agile IT platforms extended with customer-specific components. This enables our customers to differentiate in the market and create sustainable competitive advantages. In addition, our customers benefit from our close partnership with SAP, strong industry knowledge and our partnership based collaboration. The inclusion in the network of the European IT service provider Reply opens up access to the knowledge of over 3,000 IT experts. In 2010, the Reply network of companies had a turnover of approx. 384 million euros in the main offices in Italy, Germany and the United Kingdom. For further information visit www.reply.de Syskoplan Reply www.reply.de