Edmonton Catholic Schools is now accepting applications for the position of Assistant Supervisor, Maintenance Services (New position) Edmonton Catholic Schools is a large urban school District whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 42,000 students and 5,000 employees in 96 schools and other sites. Edmonton Catholic Schools requires an Assistant Supervisor responsible for supporting the overall maintenance of District owned buildings, grounds and associated infrastructure, as part of a team including District staff, contractors and consultants. The primary responsibility is to provide a safe and efficient working environment for District students and staff. This is accomplished by overseeing and evaluating work to ensure the performance is within District standards and a variety of legislative bodies. The job provides leadership to a team of Alberta Union of Provincial Employees (AUPE) staff and oversees the work of a variety of external contractors and consultants working on specific projects. This is a permanent, full time, Out of Scope, Level 5, position with a salary range of $67,913.00 $84,904.00 to commence as soon as possible. The successful applicant s starting salary will be based on the individual s education, qualifications and directly related experience. For additional information on this job opportunity please contact Travis Hoose at travis.hoose@ecsd.net. Please email a letter of interest and resume by 4:00 p.m., Wednesday, November 15, 2017 to: Travis Hoose, Manager, Maintenance Services at resumes@ecsd.net Prior to employment, successful candidates will be required to submit clear Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted. Edmonton Catholic School District offers a comprehensive benefits program as part of its total compensation package. Primary Duties and Responsibilities: Monitor staff performance, provide input into the evaluations and the disciplinary process; Utilize independent judgement and input from team members to develop plans and resources; implement and evaluate projects on completion; Participate in the preparation of estimates, coordination of plans and schedules, and in monitoring the completion of projects; Provide general construction and maintenance advice and information, within area of expertise, to department, District and school staff; Ensure work is performed within Occupational Health and Safety Legislation and regulations; Building Code legislation to reduce and eliminate risks; Participate in emergency responses related to fire, flood, break-in, mechanical failure and vandalism; Participate in department meetings, providing input into strategic and operational planning. Qualifications: Journeyman certification in a building trade, plus three years directly related experience, or five years directly related experience working in the construction industry; Knowledge of blue prints, plans, specifications, other technical material, construction methods and techniques, building codes; Knowledge of Occupational Health and Safety Legislation, and regulations, Workplace Hazardous Material Information System, Transportation of Dangerous Goods, Alberta Building Codes and Standards, and municipal emergency services; Knowledge of Microsoft programs including Word, Excel, Access, PowerPoint and MS projects; Good leadership skills and the ability to coach, train and mentor staff; Good project management and time management skills and the ability to manage priorities and conflicting demands; Strong written and verbal communications skills; Must be a Canadian citizen or Permanent Resident. A complete job description is shown below.
JOB IDENTIFICATION: Incumbent: Current Classification Level: 5 Supervisor s Name: Location: Service Centre Working Title: Assistant Supervisor, Maintenance Services Requested Classification Level: Supervisor s Working Title: Manager, Maintenance Services Department/Program: Facility Services/Maintenance Services PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization. The job is responsible for supporting the overall maintenance of District owned buildings, grounds and associated infrastructure, as part of a team including District staff and contractors and consultants. The primary responsibility is to provide a safe and efficient working environment for District students and staff. This is accomplished by overseeing and evaluating work to ensure the performance is within District standards and a variety of legislative bodies. The job provides leadership to a team of Alberta Union of Provincial Employees (AUPE) staff and oversees the work of a variety of external contractors and consultants working on specific projects. JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 1. Leadership Provide leadership to a team of AUPE staff including coaching, mentoring and training Monitor staff performance, provide input into the evaluations and the disciplinary process Assign and assess work to ensure it is completed correctly and within established standards and timelines Oversee the work of contractors and consultants 2. Project planning and management Participate as a team member in forecasting and scheduling long-term projects to aid in the sustainability of District facilities Participate as a member of the planning and design team Utilize independent judgement and input from team members to develop plans and resources; implement and evaluate projects on completion Collaborate with team in scheduling projects, acting as a liaison between the unit, schools and District staff, to support the delivery of long-term plans Participate in the preparation of estimates, coordination of plans and schedules, and in monitoring the completion of projects 3. Consultation and communication Respond to inquiries regarding issues within the area of responsibility Provide general construction and maintenance advice and information, within area of expertise, to department, District and school staff Liaise with District staff in delivering services whilst focusing on minimizing disruption to school activities Provide technical guidance to Custodial Services staff Provide guidance and expertise to District staff 4. Occupational Health and Safety Ensure quality, policy and standards compliance and safety in all work tasks Ensure that staff are aware of OHS requirements and other legislated code requirements Ensure work is performed within Occupational Health and Safety Legislation and Regulations; Building Code legislation to reduce and eliminate risks Ensure outside contractors and the District are not exposed to any future liabilities October 2017 1
JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance. 5. Emergency management Participate in emergency responses related to fire, flood, break-in, mechanical failure and vandalism Contact the respective first responders to address break and enter, vandalism and fire alarms Take steps to minimize the impact of such events to the provision of educational services 6. Department activities Participate in department meetings, providing input into strategic and operational planning Work to continuously improve the unit s mandate to maintain and enhance the District s facilities Act as supervisor during absences Review and make recommendations to improve efficiency by identifying ineffectiveness in equipment Make recommendations with cost estimates to department managers and supervisors Assist with department projects and other duties as assigned 7. Maintain technical knowledge through a range of professional development activities. PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval An aptitude for problem solving is a significant aspect of the work and includes: mitigation plans and options to manage shortfall and impacts to project scope, costs, quality and time reviewing productivity and performance trends, and scheduling tasks to minimize disruptions to school activities effective communication of issues to stakeholders independent decision making, considering all options proactive approach to problem solving Organizational Chart Assistant Superintendent Manager, Maintenance Services Director, Infrastructure Building Maintenance OOS 10 Program Support, Maintenance Services and Capital Projects (AS 4) Supervisor OOS 6 (4 jobs) Plumber (5 jobs) Foreman Painter Controls Technician Assistant Supervisor OOS 5 Apprentice Plumber Lead Hand Painter (5 Jobs) Maintenance Worker 3 Foreman Carpenter Welder Painter Maintenance Worker 2 (13 jobs) Carpenter Automotive Mechanic Apprentice Painter Maintenance Labourer Apprentice Carpenter Shop Spray Painter Glass Floor Installer (2 jobs) Maintenance Services REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job s purpose. Job Title Job Responsibilities October 2017 2
ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the size of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff. The job works closely with department staff in the delivery of Maintenance Services throughout the District with direct impact on approximately 100 sites. The job provides leadership and guidance to a team of AUPE staff, contractors and consultants working on specific projects. The incumbent is required to provide technical leadership, with an understanding of current regulations and codes pertaining to the work, and an ability to read and understand plans, specifications and other information relevant to the project. Work is performed within: Alberta Fire Code Alberta Building Codes and Standards Alberta Occupational Health and Safety Legislation and Regulations The incumbent is required to be available to respond emergency calls at all times including: Edmonton Police Services with respect to break in, vandalism Edmonton Fire Rescue Services with respect to calls related to fire alarms Security system service providers with respect to break-ins, flooding and mechanical problems response CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.). Contact Nature and Purpose Frequency Facility Services staff Contractors and service providers Principals, managers, school and District staff Alberta Infrastructure Edmonton Police Services, Edmonton Fire Rescue Services and Security systems service provider Alberta Government Inspectors To share best practices To collaborate on projects and resolve problems To plan and coordinate project schedules To provide guidance and resolve problems To respond to facility issues and project schedules related Infrastructure Maintenance and Renewal projects and address emergency situations On-going On-going Monthly To ensure conformance to code compliances and resolve problems. Utilities service providers To obtain building access and resolve problems As needed Suppliers and vendors To obtain information, supplies and materials Parents and general public To provide information and identify concerns related to building and grounds maintenance Monthly Network of technical and industry contacts and share best practices As needed October 2017 3
Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job. Knowledge and Experience Competencies Journeyman certification in a building trade, plus three years directly related experience, or five years of directly related experience working in the construction industry Broad knowledge of fabrication, modification and repair Considerable knowledge of the construction industry, construction methods, building systems and terminology, trades and maintenance practices Knowledge of blue prints, plans, specifications, other technical material, construction methods and techniques, building codes Awareness of financial policies and procedures and Alberta Education funding policies Knowledge of Occupational Health and Safety Legislation, and regulations, Workplace Hazardous Material Information System, Transportation of Dangerous Goods, Alberta Building Codes and Standards, and municipal emergency services Knowledge of leadership and team work techniques and the AUPE Collective Agreement Knowledge of project management and records management principles and practices Knowledge of Microsoft programs including Word, Excel, Access, PowerPoint and MS projects Understanding of construction and shop drawings and specifications, construction industry and best practices General understanding of the District s operations, goals and objectives Good leadership skills and the ability to coach, train and mentor staff Good project management and time management skills and the ability to manage priorities and conflicting demands Strong problem solving and analytical skills Strong written and verbal communications skills Strong collaborative skills and the ability to participate on multi-disciplinary teams Strong client focus with the ability to influence decisionmaking Good consultation, needs assessment and consensus building skills and ability to convey technical information to a range of clients, partners and stakeholders Attention to detail and the ability to work with numbers The signatures below indicate that the incumbent, supervisor and principal/director have read, discussed, and agreed that the information accurately reflects the work assigned. Incumbent Supervisor Manager This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District s human resources program. If you have any questions about the collection of this information, contact the Assistant Superintendent, Human Resource Services at 780 441-6061. October 2017 4