Page1 Technical Department Tuticorin Airport, Tuticorin -628103 Name of work: Supply of trolley mounted diesel engine pump set at Tuticorin Airport Item rate Sealed quotations are invited for the Supply of Trolley Mounted Diesel Engine Pump Set by the Airport Director, Airports Authority of India, Tuticorin Airport, Tuticorin-628103 in two envelope system from Manufactures/Authorized Distributors/ Authorized Dealers. Last Date of Receipt of Sealed Quotation Date of opening of Technical Bid Date of opening of Price bid 18.12.2017 up to 1500 hrs. 18.12.2017 at 1530 hrs. After Technical Bid Evaluation
Page2 TWO ENVELOPE SYSTEMS Quotations should be submitted in two separate envelopes. A. ENVOLOPE A - Technical Bid Containing the following documents i) NIQ documents-04 pages ii) iii) iv) Unconditional Acceptance Letter (Annexure III) Self-attested Copy of PAN card. Self-attested Copy of GST Registration Certificate v) Bank Details (Annexure IV) vi) Self-attested Copy of Authorized dealership/distributorship certificate from OEM. B. ENVOLOPE B Price Bid Containing the following document i) Un- conditional price bid in prescribed format as per Annexure II ii) Any conditional offer shall be rejected out rightly. Both the envelopes super scribing Envelope- A (Technical Bid) & Envelope-B (Financial Bid) shall be separately sealed and placed in a master envelope. The master envelope shall also be sealed and super scribed with the name of the work and submitted to The Airport Director, Airports Authority of India, Tuticorin Airport, and Tuticorin- 628103. Offers not adhering to two envelope system or unsigned offer shall be rejected out rightly. Envelope- B shall be opened after evaluation of basic documents of Envelope A. Terms & Conditions 1. The supplier is advised to study the specifications given in NIQ & Unconditional Acceptance Letter (Annexure III), schedule of quantities (Annexure-I) and Bank details (Annexure-IV) 2. The quoted rate shall be firm of F.O.R Airport destination basis and inclusive of GST, Octroi, freight charge, insurance etc. 3. The bidders are requested to offer their best-discounted rates. The rates quoted in Annexure III should be inclusive of taxes and other charges if any. No extra payment will be made other than the quoted amount. 4. Transparent cellophane tape should be fixed on the quoted rates.
Page3 5. Warranty/ Guarantee will be applicable as per OEM (Original Equipment Manufacturer) specification. 6. The Bidder shall warrant that the equipment/items are new and in accordance with the NIQ documents and be free from defects in material and workmanship for a period of warranty/guarantee in calendar months commencing from the receipt/satisfactory completion of the Trial Operations/ Installation & Commissioning. The Bidder s liability shall be limited to the replacement of any defective parts in the equipment of his own manufacture and those of his sub-bidders under normal use and arising solely from faulty design, materials and/or workmanship provided that such defective parts are not repairable. Such replaced defective parts shall be returned to the Bidder. 7. In the event of the date of opening of technical bid or price bid is postponed due to administrative or technical reasons the same shall be opened on the next working day. The bidders can be present during opening of technical and price bid if they wish to. 8. AAI is not bound to accept lowest quotation and reserves the right to accept or reject any or all quotation without assigning any reason there-of, and to call for any other details or information from any of the bidder 9. AAI shall not be responsible for any postal delay and offers received beyond stipulated date and time shall not be considered. 10. All-time extensions, corrigenda, addenda, amendments, clarifications etc. if any to the NIQ document will be posted on AAI website. 11. Bidders should regularly visit website to be updated. 12. Serial no., Makes and sizes should be clearly mentioned in the dispatch voucher/challan at the time of supply of items. 13. Bill should be addressed to the Airport director, AAI, Tuticorin airport. 14. The supplier must sign in all pages of this NIQ documents with the company seal. The NIQ documents (Annexure I, II, III, & IV) being uncompleted/ without being date and signature/without being enclosed the copies of documents shall not be considered and rejected out rightly. 15. The time allowed for completion of work (supply of DE Pump Set) is ten days from the Tenth day of issue of supply/work order by AAI.
Page4 16. The Bidder wherever applicable, shall properly pack all equipment in such a manner so as to protect them from deterioration and damage during Air/Rail/Sea and Road Transportation to the site and the Bidder shall be held responsible for any damages due to improper packing. The cost of damages or replacement of store will be on the account of the Bidder. 17. On completion of work / supply the items & completion of the Trial Operations/ Installation & Commissioning shall be checked by In-Charge, Technical Department, Tuticorin Airport who is the representative of the Airport Director in presence of you/ your authorized representative and after satisfactory checking, the same will be entered in the Register. 18. The Bidder further guarantees that, the equipment supplied by him shall be free from all defects in design, material and workmanship and shall, upon written notice from the purchaser fully remit, free of expenses to the purchaser such defects as developed under the normal use of the equipment within a period of guarantee specified in the relevant clause of the general terms and conditions of the Purchase Order. 19. On satisfactory completion of work/supply, final bill shall be submitted to the Airport Director and the same shall be processed with the following Documents. a) Final bill along with Invoice b) Copy of PAN Card c) GST Registration Certificate Copy d) Bank Account Details for e-payment e) Work completion certificate issued by In-Charge Technical Department, AAI, Tuticorin Airport. 20. 100% of the total cost will be released on successful completion of the supply & completion of the Trial Operations/ Installation & Commissioning after inspection by Incharge Technical Department. 21. Payment will be made only through NEFT/RTGS. 22. The order can be cancelled in case of delay in supply and AAI is not liable for any loss to you. (एन. स ब रमन य / N. Subramanian) व म पत त ननद शक/ Airport Director त त क ररन ह ई अड ड / Tuticorin Airport
Page5 Annexure I (Technical Specification) Name of Work: Supply of Trolley Mounted Diesel Engine Pump Set at Tuticorin Airport Sr. No. 1 Description (Item to be procured) One complete set of a 6.5 HP,1500 RPM Water cooled without radiator, Hand start, Diesel Engine Pump Set mounted on a common base frame with Trolley Quantity One Complete set 2 PVC Suction hose 3 Inch (2 No.s) 10 Meter 3 PVC Delivery hose 2 ½ Inch (2 No.s) 05 Meter 4 GI Suction pipe nipple 3 Inch (2 Feet) 01No 5 GI Delivery pipe nipple 2 ½ Inch (1 Feet) 02 No 6 GI bend 3 inch 01 No 7 GI bend 2 ½ Inch 01 No 8 GI coupling 3 Inch 01 No 9 GI coupling 2 ½ Inch 02 No 10 PVC Foot Valve 3 Inch 01 No 11 Hose collar 3 Inch 02 No 12 Flange suction (Steel) 02 No 13 Other consumables (like hose clip, shellac, grease etc.) 01 lot Signature of the supplier with seal
Page6 (Financial Bid) Name of Work: Supply of Trolley Mounted Diesel Engine Pump Set at Tuticorin Airport Annexure- II 1 2 3 4 5 6 8 7 (4 5) (6+7) Sl. No Description (Item to be procured) Make Quantity Unit Rate Rs. Sub Total Rs. GST Rs. Total Rs. 1 One complete set of a 6.5 HP,1500 RPM Water cooled without Radiator, Hand start, Diesel Engine Pump Set mounted on a common base frame with Trolley One Complete set 2 PVC Suction hose 3 Inch (2 No.s) 10 Meter 3 PVC Delivery hose 2 ½ Inch (2 No.s) 05 Meter 4 GI Suction pipe nipple 3 Inch (2 Feet) 01No 5 GI Delivery pipe nipple 2 ½ Inch (1 Feet) 02 No 6 GI bend 3 inch 01 No 8 GI coupling 3 Inch 01 No
Page7 9 GI coupling 2 ½ Inch 02 No 10 PVC Foot Valve 3 Inch 01 No 11 Hose collar 3 Inch 02 No 12 Flange suction (Steel) 02 No 13 Other consumables(like hose clip, shellac, grease etc) 01 lot Total Amount Rs. Total Amount in Words, Rupees: Signature of the supplier with seal
Page8 ANNEXURE-III Name of Work: Supply of Trolley Mounted Diesel Engine Pump Set for Tuticorin Airport To, The Airport Director, Airports Authority of India, Tuticorin Airport, Tuticorin, Tamil Nadu-628103 Dear Sir, Unconditional Acceptance of Terms & Conditional of Quotation 1. The quotation documents for the works mentioned above have been issued to me/ downloaded from the AAI Website and I have read the terms and conditions of the NIQ documents fully. I / We shall abide by the conditions/clauses contained therein. 2. I/ We hereby unconditionally accept the quotation conditions of AAI s quotation documents in its entirety for the above works. 3. It is clarified that after unconditionally accepting the quotation conditions in its entirety, it is not possible to put any remarks / conditions (except unconditional rebates on quoted rates if any). Yours Faithfully, Date: ------------------------------ (Signature of the Tenderer) Seal
Page9 Annexure- IV Bank Account Details of Supplier Name of Supplier : ----------------------------------------------- PAN No : ----------------------------------------------- Name of Bank : ------------------------------------------------ Name of Branch : ------------------------------------------------ Complete Address of Bank : ------------------------------------------------ :------------------------------------------------ :------------------------------------------------ A/C of Beneficiary (A/c Holder Name) :------------------------------------------------ Type of Account : ------------------------------------------------ Core Banking Account No in full : ------------------------------------------------ IFSC Code of Bank : ------------------------------------------------ GST Registration No : ------------------------------------------------
Page10 AUTHORIZED SIGNATURE : ------------------------------------------------ NAME OF THE SIGNATORY : ------------------------------------------------ NAME & ADDRESS OF THE SUPPLIER : ------------------------------------------------ :------------------------------------------------ :------------------------------------------------ :------------------------------------------------ Contact No : ------------------------------------------------ E mail : ------------------------------------------------ Office Seal Date: