Dear Potential Sponsor/Exhibitor: The Organization, Caribbean lnstitute for Strategic Planning and Research in Oral Health (CISPROH) invites you to become a potential sponsor/exhibitor at our 7 th International Symposium from October 25-27, 2018 at Jamaica Pegasus Hotel, Kingston. The organization is a collaborative effort between the Ministry of Health, University of Technology, Jamaica and Jamaica Association of Public Dental Surgeons that provides continuing education opportunities for the dental profession. Our 2017 symposium was a huge success. We set record high numbers in attendance. Total registration in 2017 was over 300 dentists, auxiliaries and students. Included were over 100 dentists from both public and private sector from across the island over 70 auxiliaries and 7 international speakers. Our exhibit floor contained over 15 exhibits. With the success of last year s conference and the excellent caliber of speakers, it continues to solidify the position of CISPROH as one of the largest dental symposiums in the Caribbean and as the premier organizations that offer Continuing Professional Education credits for members in the dental community. Enclosed you will find the 2018 Sponsor/Exhibitor Prospectus. Kindly complete and sign the application attached OR fill out form online under exhibitors then go to Exhibitor/Sponsorship Application Form. All forms must be completed and returned to us before July 31, 2018. Please note that a deposit of $50,000 must accompany your signed Application. Applications received without a deposit will NOT be processed and spnsors/exhibitor assignment will not be made. Sponsors/Exhibitors from the 2017 Symposium will be given preference providing their applications are received prior to July 1, 2018. After this date, exhibitors will be allocated on a first-come, firstserve basis and your priority status will no longer be considered. Exhibitors who are interested in advertising, banners, signage and/or sponsoring specific events or programs can contact our Sponsorship & Advertising Manager, Dr. Natalie Wolfe at drnataliewolfe@gmail.com or 1-876- 869-6977 OR Dr. Suzanne Grey at suzannemgrey@hotmail.com or 1-877-430-9621 Exhibition space and sponsorships are unique opportunities to display your company and brand to the dental community. As a sponsor/exhibitor, you are more than an contributor but are seen as our business partner and we will try and maximize your investment. We trust that you will join us in what we expect to be another exciting and rewarding 2018 Symposium. If you have any additional questions, please contact us at anytime. Sincerely, Dr. Eugenia Hines, Symposium Chair
SPONSORSHIP LEVELS (Vendors) US $7,000 PLATINUM SPONSOR Signage in all lecture rooms and display areas (2 banners) Signage at event entrance and registration area (1 banner) Premium Booth space 20x10 An announcement of your company s name during sessions Company logo will appear in phone app as main event sponsor Mention on all event related material (programme) Complimentary lunch for four (4) persons daily Two (2) event tickets to opening ceremony One (1) piece of advertising literature and inclusion of the Sponsor s Contact Information in Symposium kit Display of company s logo on CISPROH website as a platinum sponsor Logo on backdrop during Opening Ceremony Access to email and contact info for all registered participants *Information gathered during registration is the explicit property of CISPROH and can be used accordingly Social media advertising will include company s logo on posts as platinum sponsor Allowed to bring up to six (6) company representatives to the symposium US $5,500 GOLD SPONSOR Signage in all lecture rooms and display areas (1 banner) Booth space 10x10 An announcement of your company s name during sessions Company logo will appear in phone app as event sponsor Mention on all event related material (programme) Complimentary lunch for two (2) persons daily Two (2) event tickets to opening ceremony One (1) piece of advertising literature and inclusion of the Sponsor s Contact Information in Symposium kit Display of company s logo on CISPROH website as a gold sponsor Social media advertising will include company s logo on posts as gold sponsor One (1) piece of advertising literature in symposium kit Allowed to bring up to four (4) company representatives to the symposium
Inclusion of the Sponsor s Contact Information in Symposium kit US $4,500 REGISTRATION SPONSOR Signage in all lecture rooms and display areas (1 banner) Booth space 10 x10 An announcement of your company s name during sessions Company logo will appear in phone app under registration tab Company will provide promotional materials to be placed in registration packet to include symposium bags, pens, paper and folders Company MUST print all symposium programmes and day programmes Company will provide display boards for lecture halls and provide funds for display boards for the symposium Display of company s logo on CISPROH website as a sponsor One (1) ticket for opening ceremony Complimentary lunch for two (2) persons daily Social media advertising will include company s logo on post as sponsor Difference between costs of production of registration material and sponsorship level will be given to CISPROH at the commencement of the symposium Allowed to bring up to four (4) company representatives to the symposium Inclusion of the Sponsor s Contact Information in symposium kit US $3,500 SILVER SPONSOR Opportunity to place promotional materials in registration packet Booth space 10 x10 An announcement of your company s name during sessions Display the Sponsor s Logo in a Power Point Welcome Slide and Farewell Slide Display of company s logo on CISPROH website as a sponsor One (1) tickets for opening ceremony Complimentary lunch for two (2) persons daily Social media advertising will include company s logo on post as sponsor Allowed to bring up to four (4) company representatives to the symposium Inclusion of the Sponsor s Contact Information in symposium kit
US $3500 SESSION SPONSOR Similar package to silver sponsor Signage with your company name to be displayed during session US $2,500 SOCIAL EVENT SPONSOR Complimentary tickets to the social event for four (4) persons Booth space 10 x10 during the symposium Mention on all social event related material Company name included in the welcome and thank you slides Name mentioned in all social media advertising as a social event sponsor Display of company s logo on CISPROH website as a social event sponsor Significant signage at the social event Allowed to bring up to two (2) company representatives to the symposium US $2,000 BRONZE SPONSOR Booth space 10x10 Mention on all event related material (programme) Complimentary lunch for one (1) persons daily One (1) event ticket to opening ceremony Display of company s logo on CISPROH website as a sponsor Social media advertising will include company s logo on posts as a sponsor Allowed to bring up to two (2) company representatives to the symposium US $1,000 CONTRIBUTOR Display of company s logo on CISPROH website as a contributor Booth space 10 x10 Allowed to bring up to two (2) company representatives to the symposium
EXHIBITOR Trestle Table 6 x 3 Booth Space 10 x10 $500 USD $850 USD *Please note company s doing trestle table or booth only are allowed to bring up to two (2) persons and will NOT receive any lunch. In addition, company's name will be placed on website as an exhibitor for the symposium EXHIBIT SPACE: A 50% non-refundable deposit, per exhibition, MUST accompany the application. PROGRAM ADVERTISING SPACE Half page- $20,000 Full page--$30,000 Applications submitted without a deposit will not be processed until the deposit is received. Reservations for exhibition space will not be accepted over the telephone. Balance of payment is due not later than July 31, 2018. Non-payment for space by this date may be interpreted by the Committee to mean that the exhibiting company no longer wishes to reserve space, and the booth reservation will be moved to the waiting list. For applications submitted after July 31, 2018, full payment must accompany the application. Full payment of exhibitor fees must be received before the space can be occupied. CANCELLATION/REDUCTION POLICY All cancellations/reductions must be received in writing on company letterhead. Sponsorship/exhibition space cancelled/reduced by July 15, 2017 are subject to a US $100.00 administrative/processing fee. No refunds will be made for cancellation/reductions after September 15, 2018. No refunds and credits will be given on-site they will be disbursed within 30 days after the symposium.
Sponsors/exhibitors are responsible for the safety of their exhibits. CISPROH does not assume any liability for lost or damaged materials. We are inviting a limited number of sponsors/exhibitors and tables will be filled on a first come, first served basis with preference being given to exhibitors from last year s symposium.
EXHIBITOR/SPONSORSHIP APPLICATION FORM Please indicate your level of sponsorship or exhibition (place check in the applicable box): Platinum Sponsor Gold Sponsor Registration Sponsor Silver Sponsor Session Sponsor Bronze Sponsor Session Sponsor Social Event Sponsor Contributor Exhibitor (booth space) Exhibitor (trestletable) Total sponsorship amount $ Company Name: Company Contact person: Telephone: Email: Name of Company Representatives attending Symposium (note: how many persons allocated based on level of sponsorship/exhibitor): Method of Payment: Cheque Wire Transfer Direct Deposit Please contact Dr. Natalie Wolfe for more information 869-6977 or email at drnataliewolfe@gmail.com OR Dr. Suzanne Grey at 1-876-430-9621 or email at suzannemgrey@hotmail.com. Submission of this form indicates that you agree to abide by the provisions, rule and regulations as published.
Signature of Company Chief Financial Officer Date