Creating New Hire COMPLIANCE CENTER Packet
Step 1: Go to compliance center. https://hrx.talx.com/v2_0/webmanager/ LoginClientKey.aspx
Step 2: Enter User Identification.
Step 3: Enter Pin# Last four of you Social and four digit Date of Birth Year. (EX: xxxx19xx)
Step 4: Create Packet
Step 5: Enter New Hire Social Security Number
Step 6: Manager takes the employees application and fills in Personal Data information, the only fields that need filling out are: First Name: Last Name: Date of Birth:
Step 7: Scroll down to Job Data and enter start date.
Step 8: Click location. When the dialog box pops up scroll and find the location employee will be working.
**Positions at store level. Step 9: Click on the position. When the dialog box pops up enter the position desired. (Positions will be different depending on locations).
Step10: Click Hire Type and select Standard. Step11: Click Cost Center and select correct Store I.D.
Step12: Select company code Step13: Select Employee Status
Step14: Select Type of Pay **Enter Hourly or Salary rate of pay.
Step15: Enter State worked in.
Step 16: Check Activate Packet ** Checking the Login to employment option automatically logs the New Hire in with their username and Password in the Employment Center. -If left unchecked the New Hire will have an automatically generated ID and Password that they will have to enter in the Employment Center. To finish setup click the box Create Hire Packet.
Congratulations!! You have created a new hire packet. Review the information and Log Out.
Online New Hire Packet EMPLOYMENT CENTER
Step1: Go to employment center. https://hrx.talx.com/hrx/employmentcenter/default.aspx?divisionid=237&c=898b822a3 0f6b946fQCpiLQk3b416eZC9nKr7g%3d%3d&src=webmanager&jobapp=07f8bc5cc9ea5 f948sv0ifqc%2bxwkfrrw2n5x6g%3d%3d
Manager will give the new hire their Login ID and their Password that is generated automatically from the packet the manager created for the new hire. Login ID: First two letters of the first name Up to the first six letters of their last name, no spaces. Ex: (Jane Doe) jadoe Password: Last four numbers of employees social security number and the four digit birth year. Ex: 123419XX
Step 2: Some New Hires may have to create a new password. If asked the new hire must enter a new password 8-15 NUMBERS ONLY.
Step 3: Once the new hire has successfully changed their password press Continue.
Step 4: Press Get Started to begin the online new hire packet.
Step 5: New Hire reviews their information and fills in remaining boxes.
Step 6: To electronically sign that their personal information is correct the new hire enters their initials in the box below. Step 7: Press Save and Continue.
Step 8: Click the blue letters Click here to complete the Tax Credit Survey
Step 9: New hire will enter their social security number.
Step 10: New Hire will enter personal information that is not already entered. When finished click continue.
Step 11: Each new hire will be different depending on personal information. The new hire will fill out survey questions that is selected for them. When finished click continue.
** Not all new hires will have the same questions, to obtain their confrontation number.
123456789 Step 12: The new hire now has their confirmation number. There is no need for new hire or hiring manager to write the number down. Click close window to continue.
Step 13: Click Save and Continue.
Step 14: Verify information in Section 1
Step 15: The new hire will check one of the boxes that applies to them.
Step 16: The new hire will electronically sign by typing their initials in the box above.
**Click the box ONLY if the new hire had help filling out the document. Step 17: Press Save and Continue.
Step 18: The new hire will select status: Gender Ethnicity/Race Veteran Status Click save and continue.
Step 19: The new hire will enter their total number of allowances from the W4 Worksheet Step 20: Enter any additional money they would like withheld from their paycheck. Step 21: Enter marital status
Step 22: If last name is different from Social Security card click box above. Step 23: Click ONLY if you meet both conditions to be tax exempt. Step 24: Electronically sign document by entering initials in box. Step 25: Click Save and Continue.
Step 25: Go to Summary to see if all documents are complete.
Step 26: Review Summary to make sure all status are checked complete.
Step 27: *Above you will see an example of the WOTC document that is incomplete, the new hire will need to click start and complete the WOTC Portion. If all documents have green checks by them they are complete and the new hire can logout.
I-9 VERIFICATION
Step 1: After the new hire complete all paperwork from The Online New Hire Packet the Manager will log into the Compliance Center.
Step 2 : Click I-9 Management in the Web Manager menu.
Step 3: Click Pending to see pending I-9 forms.
Step 4: Manager verifies Name, Location and Social Security Number Step 5: Click the name in blue to continue.
Step 6: Manager will need to view new hires valid ORIGINAL ID s. A copy of any List A document, must be faxed/emailed in with the extra new hire documents(direct Deposit/State Tax) to HR.
Step 7: List A choose the correct identity and work authorization. ** If new hire has acceptable document from List A option B and C is not needed.
Step 8: List B - Choose the acceptable document that the new hire has provided.
Step 9: List C - Choose the second acceptable document that the new hire has provided.
*The above is an example of the acceptable documents needed to complete the I-9 verification. * Both B and C is needed if A is not provided.
Step 10: Choose State Drivers License is issued in. Step 11: Enter Drivers License Document # and Expiration Date. Step 12: If Social Security is same check the box to confirm
Step 13: If verification does not need changing click the signature block and enter pin. Press Continue. *If any changes are needed click the blue link change information.
Step 14: This slide shows the I-9 was successfully added, click the refresh button until it is replaced by the Close Case button.
Step 15: Once the Close Case button appears, the employee s case needs to be closed. Click on the Close Case button to start the E-Verify close case process.
Step 16: Click on Yes The employee IS currently employed with this company.
Step 17: Click The employee continues to work after receiving an Employment Authorized result. and then Click on the Close Case button. This is the last step in the online new hire process.
New Hire Process Additional Paperwork Step 18: FAX NEW HIRE FAX COVER SHEET WITH REGISTER ACCESS LISTED ALONG WITH APPLICABLE DIRECT DEPOSIT, STATE TAX FORM, AND LIST A DOCUMENT COPY. THEN ONCE CONFIRMATION IS RECEIVED THAT THE FAX WENT THROUGH TO HR AND ALL INFO IS CORRECT MAIL ALL ORIGINAL PAPERWORK TO THE FOLLOWING ADDRESS: HR/EMPLOYMENT PO BOX 711 HATTIESBURG MS 39403