Job Profile BID Opportunities (BTO H J13) GRAHAM are looking for experienced and dynamic professionals to work as part of the Bid team within the Civil Engineering division. We have purposefully omitted an exact definition of the required roles. Rather we are seeking applications from individuals who are able to demonstrate a range of skills and their suitability in any or a hybrid of the following areas: Bid Writing Assistant Bid Management Bid Co-ordination Graphic Design We attach sample job profiles which will allow prospective applicants to gain a better understanding of the range of skills we are looking for. Applicants must be able to demonstrate how the skills and experience they have could be applied to enhancing the standard of our submissions. Applicants should apply by submitting a detailed CV along with a statement highlighting how they feel they could contribute successfully to our bid team. Job Title Bid Writer Reporting to Bid Manager (Line Manager) No. Reports None Business/ Division Civil Engineering Division; Estimating Department Location Head Office, Hillsborough Contract Type Permanent Salary Negotiable Additional Benefits Pension, Private Medical Cover, Life Assurance Scheme Job Summary We are looking for a Bid Writer to produce professionally written proposal content that clearly articulates the organisations proposals for delivery of projects within our Civil Engineering Division. This is a networked role that requires an ability to work under pressure and to demanding deadlines. Reporting to the Bid Manager, the position will be key to providing a professional and efficient administrative service to the team, in support of bids, tenders and pre-qualification submissions. The candidate will have a collaborative approach and will require a high standard of communication and writing skills. Job Description The Bid Writer shall: Participate in storyboard sessions with bid / proposal team members. Proactively develop and manage a network of subject matter experts. Assist the Bid Manager in developing a proposal structure. Identify and re-work existing pre-written content where relevant. Deliver completed written proposal responses to the proposal manager against agreed deadlines, escalating issues as required. Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery. Effectively maintain relevant databases and ensure information is up to date Develop new proposal content within a Knowledgebase for potential re-use Be able to work overtime when required Be flexible as some travelling may be required from time to time Communicate and influence within the Bid Team which may include external parties Strong time management / prioritisation skills. Strong written English language skills. Version 1.0 Page 1 of 9
Desirable Skills Be able to Implement bid strategies to co-ordinate the preparation and submission of the bid and achieve agreed bid objectives. Present to the Bid Manager/Director for approval, information incl technical responses, staffing and administration structures for bid/pqq preparation Manage and develop relationships with clients, consultants, suppliers and sub-contractors to assist with information necessary for submissions Follow core GRAHAM business systems and policies throughout your area of responsibility Assist with the preparation of meeting schedules and coordination of the design and construct teams This job description is intended to give the post holder an appreciation of the role envisaged for the Bid Writer and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals. Person Specification Technical Competencies Advanced MS Word skills & proficient in MS Office. Strong communication skills both written and oral Maths and English GCSE grade B and above. Desirable Comprehensive understanding of the tendering process within the construction industry Degree educated (ideally English Literature) or journalistic / professional writing background. Behavioural Competencies Effective Communication skills: Able to communicate effectively with various employees and produce written information for internal and external use. Present a professional image that promotes the department and the company. Initiative: is able to work alone to get results in an effective way but is aware when assistance is required to adhere to deadlines. Team Player: Always willing to be involved in other activities to achieve objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment. Customer Focus: Takes time to question and understand the real, underlying needs of the client, beyond those initially expressed. Always works closely with clients, developing an independent view of their needs and acting in their long term interest. Productivity: Focuses time and resources on activities that will yield the greatest benefit; Gets work done within a given time frame; Sets realistic personal goals and work plans that are consistent with the business needs and strategies of the team; Works effectively under pressure balances multiple objectives with excellent attention to detail. Adaptability: Able to manage change and remain flexible to individual situations. Our commitment GRAHAM aims to be an employer of choice for people from different backgrounds and to promote respect for the individual and equality of opportunity. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey. The diversity of our people, their skills and abilities is the strength that helps us achieve our best. Version 1.0 Page 2 of 9
Please apply by sending a comprehensive and targeted CV and covering letter with your relevant experiences to the Human Resources Department at Ballygowan Road, Hillsborough, Co Down, BT26 6HX, or alternatively e-mail to hrapplications@graham.co.uk. All applicants must return a monitoring form to the Monitoring Officer, Ballygowan Road, Hillsborough, Co Down, BT26 6HX in a separate envelope or alternatively email to monitoring@graham.co.uk. Quote Reference No: BTO H J13 Closing Date: 08 TH July 2013 Version 1.0 Page 3 of 9
Job Profile BID Opportunities (BTO H J13) Job Title Reporting to No. Reports Business/ Division Location Contract Type Salary Additional Benefits Job Summary Assistant Bid Manager (Civils) Bid Manager None Civil Engineering - Estimating Department Head Office, Hillsborough Permanent Negotiable Pension, Private Medical Cover, Life Assurance Scheme We are seeking an Assistant Bid Manager to fulfil a supporting role in the delivery of bids across our civil engineering market sectors. The role will involve supporting the Bid Manager in contributing to the co-ordination of all those who input into a bid, including design team, in-house personnel and supply chain, ensuring all work productively towards highquality, economic submissions to our Clients. The candidate must have an ability to produce professional proposal content for inclusion within the submissions, as well as some knowledge in relation to construction practices and design principles, whilst also being able to contribute to highly quality bid documents. One of the key skills of the Assistant Bid Manager will be the effective support to the Bid Manager in management of all those who input into the tender, and therefore the candidate must be a highly organised individual who can programme the work of others. They must also be able to work under the pressure of tender deadlines. Job Description The Assistant Bid Manager shall: Deliver compliant, professionally produced proposals within customer defined timeframes. Coordinate and review / edit proposal input from a variety of stakeholders, typically involving contributions from construction, SHEQ, finance, commercial, legal and delivery teams. Communicate and influence within the wider Bid Team. Ability to produce persuasive writing and proposal best practice. Implement and design document template management in line with company branding. Strong time management / prioritisation skills. Strong written English language skills. Effectively maintain relevant databases and ensure information is up to date Follow core Graham business systems and policies throughout your area of responsibility Co-ordinate, prepare and continually review bid submissions. Contribute to bid presentations Be able to work overtime when required Be flexible as some travelling may be required from time to time This job description is intended to give the post holder an appreciation of the role envisaged for the Assistant Bid Manager and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals. Version 1.0 Page 4 of 9
Person Specification Technical Competencies Degree qualified Demonstrate an understanding of the construction market Strong communication skills both written and oral Extensive experience of Microsoft Office including Word and Excel Maths and English GCSE grade B and above. Behavioural Competencies Effective Communication skills: Able to communicate effectively with various employees and produce written information for internal and external use. Present a professional image that promotes the department and the company. Initiative: is able to work alone to get results in an effective way but is aware when assistance is required to adhere to deadlines. Team Player: Always willing to be involved in other activities to achieve objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment. Customer Focus: Takes time to question and understand the real, underlying needs of the client, beyond those initially expressed. Always works closely with clients, developing an independent view of their needs and acting in their long term interest. Productivity: Focuses time and resources on activities that will yield the greatest benefit; Gets work done within a given time frame; Sets realistic personal goals and work plans that are consistent with the business needs and strategies of the team; Works effectively under pressure balances multiple objectives with excellent attention to detail. Adaptability: Able to manage change and remain flexible to individual situations. Our commitment GRAHAM aims to be an employer of choice for people from different backgrounds and to promote respect for the individual and equality of opportunity. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey. The diversity of our people, their skills and abilities is the strength that helps us achieve our best. Please apply by sending a comprehensive and targeted CV and covering letter with your relevant experiences to the Human Resources Department at Ballygowan Road, Hillsborough, Co Down, BT26 6HX, or alternatively e-mail to hrapplications@graham.co.uk. All applicants must return a monitoring form to the Monitoring Officer at Ballygowan Road, Hillsborough, Co Down, BT26 6HX in a separate envelope. Quote Reference No: BTO H J13 Closing Date: 08 TH July 2013 Version 1.0 Page 5 of 9
Job Profile BID Opportunities (BTO H J13) Job Title Reporting to No. Reports Business/ Division Location Contract Type Salary Additional Benefits Job Summary Bid Coordinator Bid Manager None Civil Engineering - Estimating Department Head Office, Hillsborough Permanent Negotiable Pension, Private Medical Cover, Life Assurance Scheme We are looking for a Bid Coordinator to assist with the day to day running of bids. Reporting to the Operations Director and the Development Director, the position will be key to providing a professional and efficient administrative service to the team, in support of bids, tenders and pre-qualification submissions. The candidate will have a collaborative approach and will require a high standard of communication and writing skills. The primary responsibility of the Bid Coordinator will be to provide administrative and project management support in the preparation of pre-qualification and tender submissions for major UK and Ireland investment project contracts. Job Description The Bid Coordinator shall: Report to the Development Director as required on the progress of each bid/pqq preparation and submission against agreed programme. Implement bid strategies to co-ordinate the preparation and submission of the bid and achieve agreed bid objectives. Present to the Development Director for approval, information incl technical responses, staffing and administration structures for bid/pqq preparation Manage and develop relationships with clients, consultants, suppliers and sub-contractors to assist with information necessary for submissions Effectively maintain relevant databases and ensure information is up to date Follow core GRAHAM business systems and policies throughout your area of responsibility Co-ordinate, prepare and continually review PQQ/bid submissions. Assist with the preparation of meeting schedules and coordination of the design and construct teams Assist with the preparation of bid presentations Be able to work overtime when required Be flexible as some travelling may be required from time to time This job description is intended to give the post holder an appreciation of the role envisaged for the Bid Coordinator and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals. Version 1.0 Page 6 of 9
Person Specification Technical Competencies Demonstrate a good understanding of the construction market Strong communication skills both written and oral Extensive experience of Microsoft Office including Word and Excel Maths and English GCSE grade B and above. Access to a car and have a clean driving licence Desirable Comprehensive understanding of the tendering process within the construction industry Behavioural Competencies Effective Communication skills: Able to communicate effectively with various employees and produce written information for internal and external use. Present a professional image that promotes the department and the company. Initiative: is able to work alone to get results in an effective way but is aware when assistance is required to adhere to deadlines. Team Player: Always willing to be involved in other activities to achieve objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honesty, loyalty and commitment. Customer Focus: Takes time to question and understand the real, underlying needs of the client, beyond those initially expressed. Always works closely with clients, developing an independent view of their needs and acting in their long term interest. Productivity: Focuses time and resources on activities that will yield the greatest benefit; Gets work done within a given time frame; Sets realistic personal goals and work plans that are consistent with the business needs and strategies of the team; Works effectively under pressure balances multiple objectives with excellent attention to detail. Adaptability: Able to manage change and remain flexible to individual situations. Our commitment GRAHAM aims to be an employer of choice for people from different backgrounds and to promote respect for the individual and equality of opportunity. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey. The diversity of our people, their skills and abilities is the strength that helps us achieve our best. Please apply by sending a comprehensive and targeted CV and covering letter with your relevant experiences to the Human Resources Department at Ballygowan Road, Hillsborough, Co Down, BT26 6HX, or alternatively e-mail to hrapplications@graham.co.uk. All applicants must return a monitoring form to the Monitoring Officer at Ballygowan Road, Hillsborough, Co Down, BT26 6HX in a separate envelope. Quote Reference No: BTO H J13 Closing Date: 08 TH July 2013 Version 1.0 Page 7 of 9
Job Profile BID Opportunities (BTO H J13) Job Title Reporting to No. Reports Business Unit Location Contract Type Salary Additional Benefits Graphic Designer BID Manager None Civil Engineering - Estimating Department Hillsborough Permanent Negotiable Pension, Private Medical Cover, Life Assurance Scheme Job Summary As the GRAHAM business continues to grow and develop we are looking for an enthusiastic and experienced Graphic Designer. Reporting to the Head of Bids and working with individual Bid Managers, this position is key in ensuring the bids that the civil engineering division submits are of the highest possible quality. The Graphic Designer role is to prepare bid documents to an exceptionally high standard of presentation and ensure continuity of standards throughout each bid. A secondary role will be control of tender documents. The post holder will be required to work flexibly within a rapidly developing office environment, and be able to work to demanding deadlines. Job Description The Graphic Designer role shall entail: - Prepare bid submission documents, templates etc, to the highest possible standards. - Formatting/finalisation of all submitted documentation - Produce high quality graphics for inclusion within bid documentation, including organisation charts, flowcharts etc. - Ensure document management systems are kept up to date for each bid: Maintain accurate registers and catalogued records of all tender documentation received and issued Maintain up-to-date central electronic filing records of all tender clarifications, and distribution of same amongst the bid team. Maintain registers and filing system of all superseded documents until submission of bid, whilst ensuring updated documents are distributed amongst the bid team. Comply with the implementation of a new data management system and the transfer of data Attend staff meetings as required This job description is intended to give the post holder an appreciation of the role envisaged for the Graphic Designer and the range of duties to be undertaken. It does not attempt to detail every activity. Specific tasks and objectives will be agreed with the post holder at regular intervals. Version 1.0 Page 8 of 9
Person Specification Technical Competencies Highly skilled in use of desktop publishing software (InDesign or equivalent) Exceptionally strong IT skills to include Microsoft Office suite, and in particular Microsoft Word and Powerpoint. Proven administrative accuracy in a busy, pressurised office environment. Desirable Intranet/Internet familiarity. Experience within the Construction industry. Behavioural Competencies Commercial Awareness: strong business acumen combined with the creativity and vision to meet customer needs and GRAHAM business requirements. Leadership skills: Communicates and gains team commitment to a vision, able to motivate staff and provide direction and vision. Effective Communication skills: Must be able to transmit our proposals through bid documents. Customer Focus: Takes time to question and understand the real, underlying needs of the customer, beyond those initially expressed. Always works closely with customers, developing an independent view of their needs and acting in their long term interest Influencing: Identifies and builds relationships with those who will be useful now and in the future in achieving strategic business objectives. Initiative: is able to work alone to get results in an effective way. Understands and seeks to minimise waste in resources and processes. Adopts and encourages others to adopt new ways of working. Ability to work unsupervised. Team Player: Always willing to be involved in other activities to achieve company objectives. Works collaboratively and uses influence to gain resolution of issues. Demonstrates honestly, loyalty and commitment. Our commitment GRAHAM aims to be an employer of choice for people from different backgrounds and to promote respect for the individual and equality of opportunity. We believe that everyone should be treated solely on the basis of personal merit and contribution throughout their GRAHAM career journey. The diversity of our people, their skills and abilities is the strength that helps us achieve our best. Please apply by by sending a comprehensive and targeted CV and covering letter with your relevant experiences to the Human Resources Department at Ballygowan Road, Hillsborough, Co Down, BT26 6HX, or alternatively e-mail to hrapplications@graham.co.uk. All applicants must return a monitoring form to the Monitoring Officer at Ballygowan Road, Hillsborough, Co Down, BT26 6HX in a separate envelope. Quote Reference No: BTO H J13 Closing Date: 08 th July 2013 Version 1.0 Page 9 of 9