Terms of Reference - INDIVIDUAL CONSULTANT PROCUREMENT NOTICE Position: Consultants for Waste Management Program Development Closing date: 6 March 2014 GENERAL INFORMATION Title : Consultants for Waste Management Programme Development International and National Project : Tsunami Recovery Waste Management Project Reports to : Programme Manager Recovery Cluster - CPRU Duty Station : Jakarta Expected Places of Travel (if applicable): Various locations in Indonesia, as required Duration of Assignment: 10 /March/2014-30 /April/2014 [30 working days] REQUIRED DOCUMENT FROM HIRING UNIT TERMS OF REFERENCE CONFIRMATION OF CATEGORY OF NATIONAL CONSULTANT: (1) Junior Consultant (2) Support Consultant (3) Support Specialist (4) Senior Specialist (5) Expert/ Advisor CATEGORY OF INTERNATIONAL CONSULTANT, please select : (1) Junior Specialist (2) Specialist (3) Senior Specialist APPROVED e-requisition REQUIRED DOCUMENTATION FROM CONSULTANT CV Copy of education certificate Completed financial proposal Completed technical proposal (if applicable) Need for presence of IC consultant in office: Partial (explain) Intermittent working days in Indonesia over period of assignment] Full time/office based (needs justification from the Requesting Unit) Provision of Support Services: Office space: Yes No Equipment (laptop etc): Yes No 1
Secretarial Services Yes No If yes has been checked, indicate here who will be responsible for providing the support services: Deasy Ernawati Signature of the Budget Owner: Siprianus Bate Soro / Programme Manager of Recovery Cluster I. BACKGROUND 1. Waste Management in Indonesia With a growing population and economy, Indonesia continues to face challenges in waste management. The increase in waste volumes has not been accompanied by an increase in environmental conservation and protection activities. In growing urban centers in Indonesia, poor waste management is becoming an increasingly serious issue, impacting land use, settlement patterns and also community livelihoods. Open dumping is common, with communities and the environment bearing the brunt of improper waste management. Uncontrolled dumping causes pollution of water, soil and air, and sometimes leads to social unrest in communities. In general, the solid waste management system in Indonesia is still running on a "garbage removal" premise, whereby waste from urban areas is disposed in locations on the outskirts of urban centers. The existing system is fraught with challenges in terms of proper and safe management of waste production, collection and disposal. Many of the underlying problems relating to the management of waste are rooted in poor planning, a lack of awareness, budgetary constraints, and a lack of capacity and knowledge of local stakeholders required for a sound waste management system. On the one hand, communities, especially those in urban areas, feel that waste management is the full responsibility of the government, whereas the sanitation departments and waste management authorities, find it difficult to change community behavior, despite being supported in their efforts by clear regulations. Poor infrastructure and lack of maintenance of heavy equipment further exasperate the problems. Many local governments have not regarded waste management as a priority until recently, as they have been focusing instead on economic growth without planning for improvements of waste management facilities and services. Certainly there are no instant solutions, since improving the current system requires a significant change of public and government perception of waste. The Government of Indonesia has outlined a national strategy for waste management as stipulated in the Mid- Term Development Planning 2010-2014. It calls for the Ministry of Public Works (MoPW) to address financial investments for waste management and improve waste management systems in 210 districts/municipalities across the country. 2. Waste Management in Post-Disaster/Recovery Indonesia is a disaster-prone country, with regular earthquakes, tsunamis, typhoons, volcanic eruptions, and floods. Disasters do not only cause damage and losses, but also 2
result in huge volumes of waste and debris. In post-disaster situations, affected communities produce large volumes of waste, often overwhelming the existing, if any, waste management systems. This fact results in an accumulation of waste, which, if not handled properly, will aggravate the affected communities. In general the types of waste that often found in post-disaster situations can be categorized as follows: Disaster Waste: waste / debris generated as a direct result of damage to buildings and environment. Construction and demolition waste: waste / debris resulting from the recovery activities, including the rehabilitation and reconstruction, and the mitigation of secondary impacts associated with damaged infrastructure such as demolition of buildings that are severely damaged by the disaster. Regular Waste: waste generated by households, markets and small businesses. Hazardous waste: waste generated from healthcare, industry, and agricultural sectors. Disaster waste provides its own challenges, particularly in the stages of disaster response, recovery, and rehabilitation and reconstruction. Managing waste in post-disaster situations is very complex due to a number of reasons, including the large waste volumes, the generation of various types of waste that require special handling, the need to accelerate disaster waste management in order to support the efficient implementation of disaster response activities, and the need for sustainable management of waste itself in an effort to reduce disaster risk, especially the risk of disease outbreaks. In post-disaster situations, the government often encounters challenges in identifying and adopting appropriate disaster waste management systems due to the lack of resources such as infrastructure, knowledge and skills, and capacity in planning for waste management strategies. It is therefore essential that principles of emergency and recovery preparedness are integrated into the regular development planning of waste management sector. 3. Strengthening Disaster Resilient Waste Management UNDP has been supporting the Government of Indonesia since 2005 to rebuild communities in Aceh and Nias following the tsunami and earthquake disasters that hit the regions. Waste management initiatives supported by UNDP started with community-based debris clearance through cash-for-work projects and clearance of agricultural lands of tsunami sediments. This was followed by the promotion of practices to reduce, re-use, and recycle (or 3Rs) in partnership with small and medium enterprises. Finally, longer-term waste management efforts were supported through the construction of solid waste management facilities/infrastructure. Capitalizing on the wealth of experience and lessons learned from the recovery efforts in Aceh and Nias, the Government of Indonesia has requested UNDP to stay engaged in the waste management sector by supporting the government in promoting sustainable solid waste management systems. In May 2013, the Ministry of Public Works and the State Ministry for National Development Planning expressed support for the broadening of UNDP s work to strengthen the development of a disaster resilient solid waste management programme nationwide. 3
Subsequent consultations with the Ministry of Public Works have confirmed that the ministry expects UNDP to provide technical assistance in the waste management sector in the following areas: Capacity development for planning and budgeting in the waste management sector; Capacity development of institutional aspects of the waste management sector at the local level; Capacity development in the area of 3Rs, specifically to develop linkages with alternative livelihoods through partnership with local government and SMEs; Provision of technical oversight to waste management infrastructure, where appropriate. To broaden its existing partnership with MOPW, UNDP therefore intends to bring on board a team of international and local experts who are expected to develop a programmatic framework on solid waste management in Indonesia. II. SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK In meeting the new challenges as described above, UNDP will recruit an international and a national consultant to work on developing a new programme framework on waste management. These Waste Management Programme Development Consultants will work with the Recovery Cluster, under the supervision of the Crisis Recovery Programme Manager. The main objective of this assignment is to produce a Project Concept Note (PCN) and, following the approval of MOPW and UNDP, further develop the PCN into a Project Document on Waste Management. The above objective will be attained following consultations with relevant stakeholders at national and local level, i.e. MoPW, National Development Planning Agency (Bappenas), National Agency for Disaster Management (BNPB), prospective donors in Indonesia, UNDP, and relevant practitioners in disaster risk reduction and crisis response/recovery. The consultants are expected to have specialized expertise in the areas of waste management, crisis response and recovery, and capacity development. In meeting the above-mentioned objective, the consultants are expected to undertake the following activities: Identify and collect relevant data and information related to the waste management sector and crisis response mechanisms in Indonesia through desk review and interviews with key stakeholders; Utilize knowledge products, i.e. lessons learned and final evaluation report of Tsunami Recovery Waste Management Project (TRWMP) as the key references; Assess and review current national waste management policies and regulations; Produce a Project Concept Note (PCN) on waste management, addressing the relevant initiatives to promote disaster-resilient waste management systems; Present and discuss the PCN to UNDP, national and local counterparts, and relevant donors; 4
Following the endorsement of the PCN from UNDP and MoPW, produce a Project Document by expanding the PCN to include broader programmatic framework with relevant objectives, outcomes and outputs; implementation strategies; monitoring and evaluation framework; partnership building; and required resources. Present and discuss the draft Project Document to UNDP, relevant national and local counterparts, and the donors; Produce a final draft of the Project Document for disaster resilient solid waste management. This assignment will be supported by the on-going Recovery Cluster s flagship project called Tsunami Recovery Waste Management Project (TRWMP), which will end on December 2013. The assignment is expected to start on 1 September 2013 and to be completed by 30 November 2013. UNDP s CPRU Recovery Cluster is responsible for monitoring the work of the consultants, in line with monitoring of the deliverables. III. REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS Education: Education: Master degree or higher in environmental and/or waste mangement or another relevant field. Experience: Experience: Minimum of 15 years, in design, monitoring, management and evaluation of development projects. Working experience in waste management, particularly in developing countries. Work experience in post-crisis contexts is an asset; Experience with international organizations, particularly with UN agencies or UNDP, particularly on emergency response activities; Experience in international environmental and waste management, particularly in developing countries and post conflict or disaster areas; Experience in working and coordinating with government agencies (central and local), civil society organizations, international organizations, UN agencies, and donors. Direct experience working in Indonesia is an asset; and Experience in heading environmental and waste management technical assessment, including experience in transitional development programming; Language Requirements: Excellent command of the English language, spoken and written. Knowledge of Bahasa 5
Indonesia is an asset. Other criteria: Strong analytical and communication skills; Understanding of cultural and socio-economic context and development challenges in Indonesia; Posses background in civil engineering, environment, and solid waste management, preferably with experience in large infrastructure investment projects/programmes; Experience in evaluating capacity development project, particularly in post-disaster recovery context; Understanding of capacity development issues in Indonesia; Strong experience and understanding in post-disaster recovery works; Understanding of Indonesian government systems, especially policy and budget development at the district and provincial level; Good interpersonal and cross-cultural communication skills; Ability to work efficiently and independently under pressure, handle multi tasking situations with strong delivery orientation; Must be a proactive team player committing to enhancing and bringing additional value to the work of the team as a whole; Strong ability to draft, edit and produce written results-focused project concept notes and designs in English; Ability to negotiate and troubleshoot relationships with national and international stakeholders; and Advanced proficiency in operating Microsoft office applications. IV. EXPECTED RESULTS 1. Analysis study of Waste Management sector and Crisis Response mechanism in Indonesia. 2. Project Concept Note for waste management strategy - Resilient waste management system; 3. Project Document of Resilient Waste Management Planning and Development Assistance. Milestones and Deliverables will be as follows: Deliverables/ Outputs Target Due Dates Review and Approvals Milestone A: Inception Report Analysis study of WM and Crisis Mid March 2014 (20% payment after completion of 6 Programme Manager Recovery Cluster
Response Approach and Methodology of PCN and Project Document development Implementation Arrangement Work plan Milestone A) Milestone B: Draft Project Concept Note and Presentation of PCN to UNDP Situational Analysis Conceptual framework Scope of proposed development initiative Methodology Management Arrangement Milestone C: Final Project Concept Note Early April 2014 (30 % payment after completion of Milestones B and C) Programme Manager Recovery Cluster Milestone D: Draft Project Document and Presentation of Prodoc to UNDP Situational Analysis Strategy Output and Activities Logical framework Result and Resource Framework Work Plan Management Arrangement Monitoring and Evaluation Framework End of April 2013 (50 % payment after completion of Milestones D and E) Programme Manager Recovery Cluster Milestone E: Final Project Document 7