N4 Units Training Document Prepared By: Gene Ferguson, Leslie Edmondson 1
Table of Content A. Typographical Conventions B. Additional Training C. How to Open Units view D. Units Definition E. Unit Actions Defined F. Unit Horizon Days G. Max Table Rows H. Record Counter Display I. Fetch Row Limits J. Unit Actions Details 1. Holds/Permissions 2. Update Reefer Requirements 3. Reserve Equipment 4. Cancel Equipment Reservations 5. Assign Booking 6. Assign Equipment Receive Order K. Unit Columns 2
Typographical Conventions The following lists the typographical conventions used in this training document Presents a suggestion that may simplify or explain a procedure. Presents reminders and suggestions to improve or explain a procedure. Presents informational data that may or may not require action on your part. Presents a visual alarm. Failure to observe this advisory could result in errors and data loss. Operations Unit Units Indicates a menu path or a menu name in the SPARCS N4 user interface For example, in the Operations work mode, select the Unit menu and then the Units option to display the Units view. Bold Type Presents an item which is important and it maybe defined in the current Training Document or N4 Glossary of Terms Hyperlink within the current document or to an email address 1. Click Presents a key to the visual display of items or instructions 3
Additional Training VIT recommends that you have: 1. a solid understanding of basic computer operation 2. ability to perform basic computer navigation 3. ability to perform Microsoft Windows task VIT requires you to complete the below VIT courses prior to taking this course. 1. N4 Basic Terminology for Community 2. N4 Basic Navigation 3. N4 Booking 4. N4 Booking Error messages VIT recommends you to complete the below VIT courses after to taking this course. 1. N4 Service Order Direct questions or comments to your instructor or email VIT at CustomerService@vit.org 4
Operations Unit Units Units view How to Open Units view 1. Click Operations > Unit >Units 2. Opens Units view 1 2 5
Units: Definition Operations Unit Units Units view 1. The Units view displays the units that exist at the current scope level. 2. You can create a filter to limit the data displayed, such as displaying only the import units. Refer to N4 Basic Navigation Training Document. 3. You can double-click a unit to display the Unit Inspector for the selected unit. Refer to N4 Unit Inspector Training Document. 4. There is a significant amount of information associated with the unit entity, more than can be displayed on one screen. For instructions on setting up the Units view to meet your needs, see Hiding and displaying columns and reordering columns. Refer to N4 Basic Navigation Training Document. Best practice is to use filters to reduce the number of record shown in a list view. Refer to N4 Basic Training Document for details. 1 2 3 6
Units: Actions Defined page 1 of 3 Because of the large number of options in the Actions menu, they have been grouped into the following categories (1) Parent and (a) sub-menu ACTIONS: A. Update: Includes the option: a. Holds/Permissions B. Reefer: Includes options: a. Update Reefer Requirement C. Transactions: Includes options: a. Reserve Equipment b. Cancel Equipment Reservation c. Assign Booking Order d. Assign Equipment Receive Order SPARCS N4 only creates the parent menus (for example, Update, Reefer, and Transaction) if there are any sub-menu actions allowed. Click the parent menu then click the action desired. (1) (a) 7
Select Actions Option Units: Actions Defined page 2 of 3 1. Click Actions Button 2. Click Select Action 3. Opens Select Action form 4. Enter the sub-menu action you want to perform 5. Select from the drop down menu For example, if you want to update the Reserve Equipment, start typing Reserve and select from the drop down menu. Similarly you can type Ctrl-S to access the Select Action option. 1 2 4 3 5 8
Refresh Button Units: Actions Defined page 3 of 3 When you use an Actions menu option to update a unit, SPARCS N4 automatically refreshes the data displayed in the Units view and the Unit Inspector. To view the updates performed by other users or PS, click Refresh Button in the Units view or the Unit Inspector. 9
Units: Record Counter Display The Record Counter displays the number of records selected, the total number of records displayed in the list view, and the total number of rows in the table separated by a colon. For example, 1. Select 24 rows in the list view The Max Table Rows is set as 3000: There are 6252 rows in the table 2. SPARCS N4 displays the value as 24:3000:6252. If there are only 400 rows in the table and all the rows are displayed in the list view, SPARCS N4 omits the last section and displays the value as 24:400. 1 2 10
Units: Actions > Update > Holds/Permissions 1. Highlight the specific unit 2. Select the Actions menu or Right-Click Opens menu options 3. Select Updates 4. Select Holds/Permissions 5. Open Update Holds/Permissions form Refer to N4 Holds/Permissions Training Document for details 3 2 4 1 5 11
Units: Actions > Reefer > Update Reefer Requirements 1. Highlight the specific unit 2. Select the Actions menu or Right-Click Opens menu options 3. Select Reefer 4. Select Update Reefer Requirement 5. Open Reefer Requirement form The Reefer Requirements form enables you to set the reefer requirements and monitoring times. This information is available to your M&R Vendor Refer to N4 Reefer Training Document for details. 2 3 4 5 1 12
Units: Actions > Transactions > Reserve Equipment 1. Highlight the specific unit 2. Select the Actions menu or Right-Click Opens menu options 3. Select Transactions 4. Select Reserve Equipment 5. Open Reserve Equipment form The Reserve Equipment form enables you to reserve selected empty unit(s) against a Booking or EDO. Refer to N4 Booking Training Document for details. Refer to N4 EDO Training Document for details. 2 3 4 1 5 13
Units: Actions > Transactions > Cancel Equipment Reservation 1. Highlight the specific unit 2. Select the Actions menu or Right-Click Opens menu options 3. Select Transactions 4. Select Cancel Equipment Reservation 5. If Successful a message is displayed and bottom of screen The Cancel Equipment Reservation enables you to cancel empty unit(s) reserved against a Booking or EDO. Refer to N4 Booking Training Document for details. Refer to N4 EDO Training Document for details. 2 3 4 1 14
Units: Actions > Transactions > Assign Booking/Rail Order 1. Highlight the specific unit 2. Select the Actions menu or Right-Click Opens menu options 3. Select Transactions 4. Select Assign Booking/Rail Order 5. Open Assign Booking/Rail Order form The Assign Booking/Rail Order form enables you to assign an export or transship unit(s) to a Booking. VIT does not use N4 rail orders we use the railroad waybill. Refer to N4 Booking Training Document for details. Refer to N4 Rail Training Document for details. 2 3 4 1 5 15
Units: Actions > Transactions > Assign ERO Order 1. Highlight the specific unit 2. Select the Actions menu or Right-Click Opens menu options 3. Select Transactions 4. Select Assign ERO Order 5. Open ERO Order form The Assign ERO (Equipment Receive Order) form enables you to assign an ERO number to a unit. Refer to N4 ERO Training Document for details. 2 3 1 4 5 16
Units view Columns page 1 of 6 Short Label Long Label In Filter? Sorting? Acry Eq Nbr Accessory Equipment Number Agent One Agent One Agent Two Agent Two Alarm Alarm Appt Time Appointment Time Arrival Booking Number Arrival Booking Number Arrival Position Arrival Position Bad Number Bad Number BL Nbr BL Number Bond Dest Bonded Destination Bonded Truck Cmpny Bonded Trucking Company Booking Number Booking Number Bundle Bundle Cargo Qty Unit Cargo Qty Unit Cargo Quantity Cargo Quantity Cargo Wt Cargo Weight Category Category Changed Changed Chassis Damage Severity Chassis Damage Severity Chassis Eq GradeID Chassis Eq Grade Chassis Eq Off-Hire Chassis Eq Off-Hire Chassis Eq Operator Chassis Eq Operator Chassis Eq Owner Chassis Eq Owner Chassis Equip Nbr Chassis Equipment Number Class Equipment Class Cmdy Commodity Code 17
Units view Columns page 2 of 6 Short Label Long Label In Filter? Sorting? Complex Complex Complex InTime Complex In Time Complex Position Complex Position Condition Condition Consignee Consignee Consignee Name Consignee Name CSC Expiry CSC Expiry CSI Country Calling CSI Country Damage Severity Damage Severity Dest Destination Digits Equip Nbr Digits Dray Status Dray Status Dwell Dwell Days EC-In Time EC-In Time ECN Export Control Number Eq GradeID Eq Grade Eq Off-Hire Eq Off-Hire Location Eq Operator Equipment Operator Eq Owner Eq Owner EqRole Equipment Role Exam Exam Status Export Release Dt. Export Release Date Export Release Nbr. Export Release Number Facility Facility Fire Code Fire Code Fire Code Fire Code Fire Code Fire Code Class Fire Code Fire Code Class Frght Kind Freight Kind Grp Group Guarantee Party Guarantee Party Guarantee Through Day Guarantee Through Day Hazardous? Hazardous? Hndl Reason Handling Reason Hzd UNNbrs Hazardous UN Numbers I/B Actual Operator Carrier I/B Actual Carrier Operator I/B Actual Visit Carrier I/B Actual 18
Units view Columns page 3 of 6 Short Label Long Label In Filter? Sorting? I/B Dclrd Mode Carrier I/B Declared Carrier Mode I/B Dclrd Visit Carrier I/B Declared IMDG IMDG Codes Impediments: Rail Impediments: Rail Impediments: Road Impediments: Road Impediments: Vessel Impediments: Vessel Import DO Number Import Delivery Order Number Inbond Inbond Status Is Ib to Ob move direct? Is Ib to Ob move direct? Is OOG Is OOG Is Sealed Is Sealed ISO Grp ISO Group Last CO2 Level Last Carbon Dioxide Level Last Defrost Temp (C) Last Defrost Temp (C) Last Fault Code Last Fault Code Last Free Day Last Free Day Last Fuel Level Last Fuel Level Last Humidity Level Last Humidity Level Last Move Time of Last Move Last O2 Level Last Oxygen Level Last Remark Last Remark Last Set Point (C) Last Set Point Last Supply Temp (C) Last Supply Temperature (C) Last Temp Read (C) Last Temperature Monitored LFD Override Last Free Day Override Line Guarantee Party Line Guarantee Party Line Guarantee Through Day Line Guarantee Through Day Line Last Free Day Line Last Free Day Line LFD Override Line Last Free Day Override Line Op Line Operator Line Storage Paid Through Day Line Storage Paid Through Day Loaded Time of Loading M&R Status M&R Status Marry Errors Marry Errors Move Count Move Count 19
Units view Columns page 4 of 6 Short Label Long Label In Filter? Sorting? Must be On-Power Must be On-Power Time O/B Actual Operator Carrier O/B Actual Carrier Operator O/B Actual Visit Carrier O/B Actual Visit Ref O/B Dclrd Mode Carrier O/B Declared Carrier Mode O/B Dclrd Visit Carrier O/B Declared On Power On Power OPL Original Port of Load Orig Origin Placards Mismatch Placards Mismatch Planned Position Planned Position POD Port of Discharge POD UnLoc Country Code Port of Discharge UnLoc Code Country POD-2 Second Port of Discharge POD-2 UnLoc Country Code Second Port of Discharge UnLoc Code Country POL Port of Load POL UnLoc Country Code Port of Load UnLoc Code Country Position Position Power Guarantee Party Power Guarantee Party Power Guarantee Thru Day Power Guarantee Thru Day Power Last Free Day Power Last Free Day Power LFD Override Power Last Free Day Override Power Paid Through Day Power Paid Through Day Prefix Prefix Rail Activity Rail Inspection Activity Rail Insp.Act. Comment Rail Inspection Activity Comment Rail Inspection Activity Date Rail Inspection Activity Date Reqs Power Requires Power Requested Off-Power Requested Off-Power Time Restow Restow Type Return Loc Return to Location Return to Yard Return to Yard Rfr Type Reefer Type Safe Wt Safe Weight 20
Units view Columns page 5 of 6 Short Label Long Label In Filter? Sorting? Scale Weight (kg) Scale Weight (kg) Seal Nbr1 Seal Number 1 Seal Nbr2 Seal Number 2 Seal Nbr3 Seal Number 3 Seal Nbr4 Seal Number 4 Shipper Shipper Shipper Name SLOW Delivery Impediments SLOW Load Impediments SLOW Rail Impediments SLOW Delivery Impediments SLOW Load Impediments SLOW Rail Ramp (Load Rail) Impediments Sparcs Damage Code Sparcs Damage Code Sparcs Notes Sparcs Notes State (Master) Visit State (Master) Stop-Rail Stop-Rail Stop-Road Stop-Road Stop-Vsl Stop-Vessel Storage Paid Through Day Storage Paid Through Day Stow Special Stow Stow 2 Special Stow 2 Stow 3 Special Stow 3 Stowplan Posted Stowplan Posted T-State Transit State Tare Wt Tare Weight Temp Req. in C Temp Req. in F Temp Req. in C Temp Req. in F Temp Required Temp. Required Temp. Max Temp. Min Maximum Temperature Minimum Temperature Time Created Time Created Time In Time Facility-In Time Out Time Facility-Out Time State Change Time Of Last State Change Trucking Co Trucking Company Type Arch ISO Equipment Type Archetype ISO 21
Units view Columns page 6 of 6 Short Label Long Label In Filter? Sorting? Type Height Equipment Type Nominal Height Type ISO Equipment Type ISO Type Length Equipment Type Nominal Length Unit Granted Hold/Perm Unit Granted Holds/Permissions Unit Hold/Perm Unit Applied Holds/Permissions Unit Hold/Perm Groups Unit Applied Holds/Permissions Groups Unit Impediments Unit Impediments Unit Impediments Groups Unit Impediments Groups Unit Nbr Unit Nbr Unit Notes Unit Notes V-State Visit State Ver Yard Pos Verified Yard Position Visible SPARCS Visible In SPARCS Waybill Date Waybill Date Waybill Nbr Waybill Nbr Weight Gross Weight Wt Discrepancy Weight Discrepancy 22
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