K&G System Migration EDI SPECIFICATION

K&G System Migration EDI SPECIFICATION 850 PURCHASE ORDER Version 4010VICS Qualifier Type: 12 Qualifier : 4043517987 Transaction Sets Transaction sets must be enclosed in X.12 standard interchange (ISA-IEA) and functional group (GS-GE) envelopes. Segment Terminator: Caret, Hex 5A ent Separator: Asterisk Character, Hex 2A Transaction Set Format 850 ISA Interchange Start GS Group Start HEADER LEVEL POS.NO. SEG Name 010 ST Transaction Set Header 020 BEG Beginning Segment for Purchase Orders 050 REF erence Identification 060 PER Administrative Communications Contact 080 FOB F.O.B. Related Instructions 130 ITD Terms of Sale/Deferred Terms of Sale 150 DTM Date/Time erence 295 N9 erence Identification 300 MSG Message Text 310 N1 Name 330 N3 Address Information 340 N4 Geographical Location DETAIL LEVEL POS.NO. SEG Name 010 PO1 Baseline Item Data 190 SDQ Destination Quantity IEA SUMMARY LEVEL POS.NO. SEG Name 010 CTT Transaction Totals 030 SE Transaction Set Trailer GE Group End Interchange End ent Synt Note: Req Column = Lists mandatory / optional requirement by K&G if the segment is used Page 1

K&G can send four types of Purchase orders (Please see Appendix B for examples): Blanket Purchase Order: The order notifies the vendor to start production. Do not ship the order. A release order will be transmitted at a later date with store distribution Direct to Store Purchase Order: The merchandise must be shipped directly to each store Mark for Store Ship to DC Purchase Order: The merchandise must be shipped to the specified DC. However, they must be marked for each store (DC will eventually ship them to each store). Ship and Pack for DC Purchase Order: The merchandise is sent to DC. ST Transaction Set Header The Transaction Set Header indicates the start of a transaction set and assigns a control number Example: ST*850*140001 ent Name Req Type Min/ M ST01 143 Transaction Set Code M 3/3 850 Purchase Orders ST02 329 Transaction Set Control Number M AN 4/9 Sequential Number assigned by sender BEG Beginning Segment for Purchase Orders The Beginning Segment for Purchase Orders indicates the beginning of a purchase order transaction set and transmits identifying numbers and date. Example: BEG*06*RL*K00829201*01*20091031 ent Name Req Type Min/M BEG01 353 Transaction Set Purchase Code M 2/2 00 Original 06 Confirmation BEG02 92 Purchase Order Type Code M 2/2 BK Blanket Order confirmed RL Release Confirmed PO BEG03 324 Purchase Order Number M AN 7/9 BK 7 character PO number RL 9 character PO number BEG04 328 Purchase Order Release Number O N 2/2 Blanket Order no release number Release Confirmed PO Page 2

Release number BEG05 373 Purchase Order Date M DT 8 Date of P.O. (CCYYMMDD) REF erence Identification (Division) erence Identification (Division/Department) Example: REF*DP*20 ent Name Req Type Min/M REF01 128 erence Identification Qualifier M 2/2 DP Division/Department REF02 127 erence Identification M N 1/4 K&G Department Code REF erence Identification (Ship Mode) erence Identification (Process Handling code specifies ship mode information) Example: REF*PHC*3 ent Name Req Type Min/M REF01 128 erence Identification Qualifier M 3/3 PHC Ship Mode REF02 127 erence Identification M N 1/50 Ship Mode Code For list see Appendix A REF erence Identification (Vendor Number) erence Identification (Vendor Number). Example: REF*IA*1234567 ent Name Req Type Min/M REF01 128 erence Identification Qualifier M 2/3 IA Vendor REF02 127 erence Identification M N 7/7 K&G s seven digit People Soft Vendor Number Page 3

REF erence Identification (Shipment Type) erence Identification (Shipment Type) Example: REF*ZZ*D ent Name Req Type Min/M REF01 128 erence Identification Qualifier M 2/2 ZZ Shipment Type REF02 127 erence Identification M AN 1/1 D Domestic C International Container T International Trailer. PER Administrative Communications Contact To identify a person or office to whom administrative communications should be directed Example: PER*BD*Buyer Name ent Name Req Type Min/M PER01 366 Contact Function Code M 2/2 BD Buyer Name PER02 93 Buyer Name M AN 1/60 FOB F.O.B. Related Instructions F.O.B. Related Instructions specify transportation instructions relating to shipment. Example: FOB*DF*****OR*CHINA ent Name Req Type Min/M FOB01 146 Shipment Method of Payment M 2/2 DF - Defined by Buyer or Seller FOB06 309 Location Qualifier M 2/2 OR Origin (Shipping Point) FOB07 352 Description of Location M AN 1/50 FOB Point 1. Country 2. Vendor Page 4

ITD Terms of Sale/ Deferred Terms of Sale Terms of Sale/Deferred Terms of Sale specifies terms of sale. Example: ITD*05*3*****60 (pay net 60 days) ITD*08*3*1**30**60 (pay discount 1% paid in 30 days net amount in 60 days) ITD*12*3*3**********10 (pay % EOM 10 day) ent Name Req Type Min/M ITD01 336 Terms Type Code M 2/2 Code identifying type of payment terms 05 - Discount not applicable 08 Basic discount offered 12 10 days after end of month ITD02 333 Terms Basis Date Code M 1/2 Code identifying the beginning of the terms period 3 - Invoice Date ITD03 338 Terms Discount Percent C R 1/6 Terms discount percentage, expressed as a percent, available to the purchaser if an invoice is paid on or before the terms Discount Due Date. The percent is sent with a decimal point only when needed, e.g., 10.5% is sent as 10.5, and 2% is sent as 2. ITD05 351 Terms Discount Days C N0 1/3 Number of days in the terms discount period by which payment is due if terms discount is earned. ITD07 386 Terms Net Days C N0 1/3 Number of days until total invoice is due (discount not applicable). ITD13 765 Day of month C N0 1/2 10 number of days due after end of month DTM Date/Time erence This instance of the Date/Time erence specifies the ship not before date. Example: DTM*037*20011226 ent Name Req Type Min/M DTM01 374 Date/Time Qualifier M 3/3 037 Ship not before date DTM02 373 Date M DT 8/8 Date (CCYYMMDD) Page 5

DTM Date/Time erence This instance of the Date/Time erence specifies the cancel after date. Example: DTM*001*20011231 ent Name Req Type Min/M DTM01 374 Date/Time Qualifier M 3/3 001 Cancel after date DTM02 373 Date M DT 8/8 Date (CCYYMMDD) N9 erence Identification Qualifier The erence Identification Qualifier transmits identifying information Example: N9*AH*001 ent Name Req Type Position/ Length N901 128 erence Identification Qualifier M 2/3 AH Agreement N902 127 Sequential reference number M N 1/30 Agreement number Will be 001 MSG Message Test To provide a free-form format that allows the transmission of text information. Example: MSG* VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDING VENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION ent Name Req Type Min/M MSG01 933 Free-form Message Text M AN 1/264 Legal Statement: VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDING VENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION Page 6

MSG Message Text Vendor Instructions from the Purchase Order. Example: MSG*Cut as 2 BTN Center Vent 2 PLT ent Name Req Type Min/M MSG01 933 Free-form Message Text M AN 1/264 Vendor instructions from the PO N1 Name (Ship To) Name (Ship To) identifies a party by type of organization, name and code. Example: N1*ST**92*0006 ent Name Req Type Min/M N101 98 Entity Identifier Code M 2/2 ST- Ship To N102 93 Name O AN 1/50 Ship To Name N103 66 Code Qualifier M 2/2 92 Assigned by Buyer N104 67 Code M AN 4/4 Sent only for ship to DC orders. N3 Address Information (Ship To) Address Information (Ship To) specifies the location of the ship to party. Examples: N3*10485 WEST BELLFORT ent Name Req Type Min/M N301 166 Address Information M AN 1/55 N4 Geographic Location (Ship To) Geographic Location (Ship To) specifies the geographic location of the ship to party. Example: N4*HOUSTON*TX*77031 ent Name Req Type Min/M Page 7

N401 19 City Name M AN 2/30 N402 156 State or Province Code M 2/2 N403 116 Postal Code M 3/15 PO1 Baseline Item Data Baseline Item Data specifies the basic and most frequently used line item data for the invoice and related transactions. Examples: P01*00001*1*EA*10.00**CB* P3RH00S02*VA*AUB-90-2171-11 ent Name Req Type Min/ M PO101 350 Assigned Identification M AN 1/20 PO line number PO102 358 Quantity Ordered M R 1/15 Number of units ordered PO103 355 Unit or Basis for Measurement Code M 2/2 EA Each CA - Case PO104 212 Unit Price M R 1/17 Price per unit of product PO105 639 Basis of Unit Price Code M 2/2 QT Quoted Price PO106 235 Product Qualifier M 2/2 CB - Buyer s Catalog Number PO107 234 Product M AN 9/9 K&G 9-digit Item Code P0108 235 Product Qualifier O 2/2 VA Vendor s style P0109 234 Product O AN 1/48 Vendor style number P0110 235 Product Qualifier O 2/2 UP U.P.C. Consumer Package Code (1-5-5-1) P0111 234 Product O AN 12/12 UPC Number SDQ Destination Quantity SDQ segments specify final destination and quantity detail. Every SDQ can contain at most 10 stores Example: SDQ*EA*92*1231*40*1071*25 ent Name Req Type Min/M SDQ01 355 Basis for Measurement Code M 2/2 EA Each SDQ02 66 Identification Code Qualifier M 1/2 92 - Assigned by Buyer SDQ03 67 Identification Code M AN 4/4 Store number SDQ04 380 Quantity M N0 1/15 Quantity to be Shipped/Packed for the store SDQ05-67/380 Identification Codes and Quantity Similar as SDQ03 and Page 8

SDQ22 SDQ04 CTT Transaction Totals Transaction Totals transmits a hash total for a specific element in the transaction set. Example: CTT*3 ent Name Req Type Min/M CTT01 354 Number of Line Items M N0 1/6 Total number of P01 segments SE Transaction Set Trailer Transaction Set Trailer indicates the end of the transaction set and provides the count of the transmitted segments (including the beginning (ST) and ending (SE) segments). Example: SE*159*140001 ent Name Req Type Min/M SE01 96 Number of Included Segments M N0 1/10 Total number of segments included in a transaction set including ST and SE segments SE02 329 Transaction Set Control Number M AN 4/9 Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set Appendix A SHIP MODE CODE Code 1 Goods on Hangers flow through 2 Push/Flow Through Ctn 3 Backstock Ctn 4 Cross-dock Ctn 5 Master Pack/Case Pack 6 Flat to Hang Ctn 7 Bulk Storage Goods on Hangers 8 Bulk Storage Ctn 9 Goods on Hangers backstock 10 Special Orders 11 Direct to Store Page 9

Appendix B Sample POs K&G: Blanket purchase order. The order notifies the vendor to start production. Do not ship the order. A release order will transmit at a later date with store distribution BEG01 00 = Original BEG02 BK = Blanket Order BEG03 = Blanket Order is 7 character PO Number BEG04 = Blanket Order has no release number N1*ST will not be sent SDQ will not be sent ISA*00* *00* *12*4043517987 *12*XXXXXXXXXX *091020*1626*U*00200*000000001*0*T*>^ GS*PO*4043517987*XXXXXXXXXX*20091020*1626*1*X*004010VICS^ ST*850*0001^ BEG*00*BK*K000019**20091020^ REF*DP*10^ REF*PHC*3^ REF*IA*1234567^ PER*BD*EPL1^ FOB*DF*****OR*KNG DIRECT SOURCE^ ITD*05*3*0**0**30^ DTM*037*20091113^ DTM*001*20100130^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDING VENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ PO1*1001*200*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ PO1*1002*400*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ PO1*1003*400*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ PO1*1004*200*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ CTT*4^ SE*18*0001^ GE*1*1^ IEA*1*000000001^ K&G: Purchase order ship direct to store BEG01 06 = Confirmation BEG02 RL = Release Confirmed PO BEG03 = Release Confirmed PO Number_9 character PO Number BEG04 = Release Order Number N1*ST will not be sent SDQ = Mark For Number (Mark For Number = Store Number ) ISA*00* *00* *12*4043517987 *12*XXXXXXXXXX *091030*1626*U*00200*000000003*0*T*>^ GS*PO*4043517987*XXXXXXXXXX*20091030*1626*3*X*004010VICS^ Page 10

ST*850*0003^ BEG*06*RL*K00003901*01*20091030^ REF*DP*60^ REF*PHC*5^ REF*IA*1234567^ PER*BD*EPL1^ FOB*DF*****OR*ORIGIN CITY^ ITD*05*3*0**0**30^ DTM*037*20091112^ DTM*001*20091130^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDINGVENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ PO1*1010*240*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ SDQ*EA*92*0072*12*0076*12*0706*12*0705*12*0700*12*0703*12*0709*12 *0702*12*0074*12*0073*12^ SDQ*EA*92*0049*12*0048*12*0908*12*0907*12*0906*12*0904*12*0903*12 *0902*12*0708*12*0701*12^ PO1*1008*120*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ SDQ*EA*92*0072*6*0076*6*0706*6*0705*6*0700*6*0703*6*0709*6*0702*6 *0074*6*0073*6^ SDQ*EA*92*0049*6*0048*6*0908*6*0907*6*0906*6*0904*6*0903*6*0902*6 *0708*6*0701*6^ PO1*1009*240*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ SDQ*EA*92*0072*12*0076*12*0701*12*0706*12*0705*12*0700*12*0703*12 *0709*12*0702*12*0074*12^ SDQ*EA*92*0073*12*0049*12*0048*12*0908*12*0907*12*0906*12*0904*12 *0903*12*0902*12*0708*12^ PO1*2010*120*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ SDQ*EA*92*0072*6*0076*6*0701*6*0706*6*0705*6*0700*6*0703*6*0709*6 *0702*6*0074*6^ SDQ*EA*92*0073*6*0049*6*0048*6*0908*6*0907*6*0906*6*0904*6*0903*6 *0902*6*0708*6^ CTT*4^ SE*26*0003^ GE*1*3^ IEA*1*000000003^ K&G: Purchase order ship to DC, mark for store BEG01 06 = Confirmation BEG02 RL = Release Confirmed PO BEG03 = Release Confirmed PO Number_9 character PO Number BEG04 = Release Order Number N1*ST/N104 = DC Number SDQ = Mark For Number (Mark For Number =Store number) ISA*00* *00* *12*4043517987 *12*XXXXXXXXXX *091030*1626*U*00200*000000002*0*T*>^ GS*PO*4043517987*XXXXXXXXXX*20091030*1626*2*X*004010VICS^ ST*850*0002^ BEG*06*RL*K00001901*01*20091030^ REF*DP*10^ REF*PHC*3^ Page 11

REF*IA*1234567^ PER*BD*EPL1^ FOB*DF*****OR*BLOCK SPORTSWEAR ED GOSS^ ITD*05*3*0**0**30^ DTM*037*20091113^ DTM*001*20091119^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDINGVENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ N1*ST**92*0006^ PO1*1003*50*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ SDQ*EA*92*0011*25*0038*25^ PO1*1004*100*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ SDQ*EA*92*0011*50*0038*50^ PO1*1006*100*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ SDQ*EA*92*0011*50*0038*50^ PO1*1007*100*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ SDQ*EA*92*0011*50*0105*50^ CTT*4^ SE*25*0002^ GE*1*2^ IEA*1*000000002^ K&G: Purchase order ship and pack for DC. BEG01 06 = Confirmation BEG02 RL = Release Confirmed PO BEG03 = Release Confirmed PO Number_9 character PO Number BEG04 = Release Order Number N1*ST/N104 = DC number No SDQ is sent ISA*00* *00* *12*4043517987 *12*XXXXXXXXXX *091030*1626*U*00200*000000004*0*T*>^ GS*PO*4043517987*XXXXXXXXXX*20091030*1626*4*X*004010VICS^ ST*850*0004^ BEG*06*RL*K00002101*01*20091030^ REF*DP*10^ REF*PHC*2^ REF*IA*1234567^ PER*BD*EPL1^ FOB*DF*****OR*ORIGIN CITY^ ITD*05*3*0**0**30^ DTM*037*20091120^ DTM*001*20091215^ N9*AH*001^ MSG*VENDOR'S SHIPMENT SHALL BE AN ACCEPTANCE OF THE TERMS OF THIS P.O. AND THE COMPANY ROUTING GUE, INCLUDINGVENDOR'S OBLIGATIONS IN THE BUSINESS RULES SECTION^ N1*ST**92*0006^ PO1*1010*167*EA*1198*QT*CB*64G287256*VA*MF8034-BLK^ PO1*1015*100*EA*1198*QT*CB*64G298736*VA*MF8034-BLK^ PO1*1017*100*EA*1198*QT*CB*64G763492*VA*MF8034-BLK^ Page 12

PO1*1018*100*EA*1198*QT*CB*64G810345*VA*MF8034-BLK^ CTT*4 SE*19*0004^ GE*1*4^ IEA*1*000000004^ Page 13