End of Project Report : Newtown Secondary School

Resource Management Planning: Worked Example End of Project Report : Newtown Secondary School The template for this document is available at www.wrap.org.uk/node/13707 Document Owner Project Project Reference M White, ACE Construction Newtown Secondary School EDU/NSS-1 RMP Report Document Version Control Version Date Author Approver 1 31/07/16 M White S Black Section 1: Overview of the Project The project consisted of the construction of a new secondary school for 1800 pupils in Newtown, West Midlands. The new school was built in the grounds of the old school, which continued to operate during construction. The old school was then demolished. The client was Newtown Council Education Services and the project was a design and build contract, which was awarded to ACE Construction in July 2013. The design was carried out by J Smith & Partners. Construction commenced in August 2014 and was completed in June 2016, six weeks ahead of programme. The new school will open in September 2016. The old school will be demolished and the site landscaped by April 2017. The construction cost is still to be finalised but is expected to be about 37.5 million, 2.5 million less than the target cost. In general terms the project proceeded in line with expectations. Issues relating to resource efficiency are highlighted in this report. Newtown Council set a number of objectives for the new school, which is intended to be a beacon project and a model for other new schools in the area. It was to be specifically designed to provide a stimulating learning environment that will help to improve the educational achievement of the pupils. The project was required to maximise the use of locally sourced materials and provide employment for local young people, and these aspects were used as factors in the tender assessment. The council required the construction to encourage the use of walking, cycling and public transport by pupils and staff. A BREEAM rating of excellent was a requirement. ACE Construction proposed in their tender that the WRAP RMP Process should be used as a way to set the agenda for all resource efficiency topics and track them through the design and construction stages. The client agreed to this and a Scoping workshop was held in August 2013, followed by a Design for Resource Efficiency workshop in September 2013, with the client, designer and contractor fully involved in both. These workshops were very helpful in selecting the key areas to focus on in order to achieve the BREEAM excellent rating and the council s specific objectives. These were then followed through during the design and construction stages, using the RMP Design Action Plan, Construction Strategy and Estimating and Monitoring Template. The final outcomes, including lessons learned, are included in this report, which is prepared by the whole project team. As-built drawings available at: Q:\Construction\2012\NSS-1\Newtown_School\As_built_drawings\

Section 2: Scope of the RMP The final scoping template agreed at the scoping workshop in August 2013 is shown below. Components highlighted in grey have been scoped out of the project Reducing materials consumption 1 Level Basic Enhanced Stretched Metric Tonnes/100m 2 GIFA Target 3.2 Reducing wastage % waste diverted from landfill > 80 Increasing reuse and recycled content % recycled aggregate content by weight > 25 Matching the durability and lifespan of assets to service life Using resources with no scarcity and source security issues % possible BREEAM score > 36 Using products with lower embodied carbon % materials sourced within 25 miles by value 30 Using products with lower embodied water Reducing energy use during construction Reducing water use during construction Enabling water efficiency in use kwh 10,000 % improvement compared to notional baseline project > 36 Energy Performance Rating (EPRnc) > 0.36 Enabling energy efficiency in use % reduction in CO 2 emissions > 25 Enabling reuse and recyclability at end of life Use local labour wherever possible 2 Number of local people employed on site by contractor (new starts only) 25 The scope was appropriate for the size of the project and the state of knowledge at the time (3 s ago). Developments since then have put more focus on reducing embodied and operational carbon and water in order to meet the Climate Change Act 2050 targets. If the process was repeated now, even more onerous targets for energy efficiency in use and during construction would be set and targets would be set for products with lower embodied carbon and water and for water use in construction. More stretching targets for waste and recycled content would be set, more attention would be given to total material consumption and matching durability to lifespan 1 Where a row is shaded grey, the RE component has not been selected for action on this project. 2 Additional component added by the client

Materials Wastage Re-use and recycled content Durability Scarcity and source security Lower embodied carbon Lower embodied water Energy use during construction Water use during construction Water efficiency in use Energy efficiency in use Re-use and recyclability at end of life Section 3: Action Plan Generally the actions were found to be appropriate, though not all were fully successful. It is not thought that any major opportunities to increase the resource efficiency through design were missed. Impact on RE component Action Estimate & Final ( k) Outcome Change orientation of building to minimise glare in teaching areas Select shape and form of building to maximise light and internal airflow Select materials with high thermal insulation 50 40 250 300 100 75 Design for high airtightness 100 75 but complex, required more work than expected. A specialist designer had to be engaged market offering has improved since the spec. as issued so performance would be even better in future - - - - 500 500 300 250

Materials Wastage Re-use and recycled content Durability Scarcity and source security Lower embodied carbon Lower embodied water Energy use during construction Water use during construction Water efficiency in use Energy efficiency in use Re-use and recyclability at end of life Impact on RE component Action Estimate & Final ( k) Energy Management System 300 400 Install grey water collection and use system 250 170 Water management system 150 120 Heat recovery plant on ventilation systems Low energy lighting and light management system 75 80 75 75 Bio-mass boiler 150 145 Outcome Ultimately successful, but problems in commissioning system led to delays and cost overrun - - - - - - - - - - - - - - 750 m 3 / 1250 m 3 / 500 50 100 80 70 40

Materials Wastage Re-use and recycled content Durability Scarcity and source security Lower embodied carbon Lower embodied water Energy use during construction Water use during construction Water efficiency in use Energy efficiency in use Re-use and recyclability at end of life Impact on RE component Action Estimate & Final ( k) Solar panels 50 25 Adequate cycle sheds and plenty of designated bus bays at front to encourage use of public transport 50 45 Maximise modular/offsite construction 75 60 Use local PFA as cement replacement in concrete 20 25 Use blocks with high recycled content 10 10 Use locally sourced recycled aggregates 5 3 Outcome Abandoned at Developed Design stage; benefits small and conflicts with other aspects of the design Limited applicability due to unique nature of much of the design Initial difficulties with quality, successful in the end readily available locally readily available locally - - - 1.2 t/ 100m 2 5 % 2 % 0.5 t/ 100m 2 8 % 12 % 10

Materials Wastage Re-use and recycled content Durability Scarcity and source security Lower embodied carbon Lower embodied water Energy use during construction Water use during construction Water efficiency in use Energy efficiency in use Re-use and recyclability at end of life Impact on RE component Action Use steel and aluminium with high recycled content Estimate & Final ( k) 20 30 Standardisation of materials and sizes 50 55 Additional actions for contractor on site Check certification of sustainable materials Track waste through SWMP 20 21 Provide segregated skips 20 21 5 6 Outcome Difficulty getting evidence for recycled content of aluminium Limited application due to unique nature of much of the design Mostly straightforward, but had to chase some suppliers for information SWMP worked well company policy to use it on all sites, whether a legal requirement or not Suitable skips available through local WMC 1.5 t/ 100m 2 0.1 t/ 100m 2

Materials Wastage Re-use and recycled content Durability Scarcity and source security Lower embodied carbon Lower embodied water Energy use during construction Water use during construction Water efficiency in use Energy efficiency in use Re-use and recyclability at end of life Impact on RE component Action Estimate & Final ( k) Outcome Train staff on waste, energy & water via toolbox talks 10 10 Ensure adequate storage on site 10 15 Just in time deliveries 2 3 Work with suppliers to reduce packaging and tale-back schemes Obtain materials with high recycled content Obtain materials within 25 miles of site where possible 5 8 10 12 15 25 Very successful, ensured everyone understood the aims and how to achieve them Difficulties at some points in the programme, generally worked well Generally worked well, occasional glitches Mixed success; some better than others Difficulty getting information from some suppliers More complex than expected, took a lot of time to get information 0.3 t/ 100m 2 0.1 t/ 100m 2 0.2 t/ 100m 2

Section 4: Resource Efficiency Component Summary Table 2: RE component Summary RE Component Level Metric Target Estimate Actual Reducing materials consumption 4 Reducing wastage Increasing reuse and recycled content Matching the durability and lifespan of assets to service life Using resources with no scarcity and source security issues Enhanced Basic Enhanced 7/ 100m 2 GIFA % recycled aggregate content % certified sustainably sourced materials to implement Net Saving 3.2 3.1 3.2 77k 115k 25 30 35 10k 12k 60 60 55 4.5k 2.5k Comment Lessons learnt Owner Difficulties at pinch points during programme, exacerbated by staff shortages and limited success in getting suppliers to reduce packaging and take back surplus materials. The SWMP was very useful; it is company policy to use this on all sites Plenty of recycled aggregates available in the locality, no problems beating the target. Required a lot of work chasing suppliers for information. Always below target with this one, but came close in the end. Found awareness in suppliers increasing as time went on. More realistic forecasting of waste, allowing for constraints of site and programme; better engagement with suppliers at an early stage. Clients should expressly require use of a SWMP now it is no longer a legal requirement, and should start it themselves Set higher target for future projects. Need to engage with suppliers at company level to establish what we want, so we do not have to chase them all the time. A James, company environmental J Jones, Newtown Council project A James, company environmental A James, company environmental 4 Where a row is shaded grey, the RE component has not been selected for action on this project.

RE Component Level Metric Target Estimate Actual Using products with lower embodied carbon Using products with lower embodied water Reducing energy use during construction Reducing water use during construction Basic % materials sourced within 25 miles by value to implement Net Saving 30 35 37 14.3k 35k Basic kwh 10,000 9,750 9,875 2.5k 3k Comment Lessons learnt Owner The target was set relatively low, and we were able to meet it largely by sourcing all concrete, steel, asphalt and aggregates locally. It would have been harder to source the internal finishes, fittings and M&E plant locally. A lot of work was required to establish what materials could be obtained locally, but cost savings were obtained through reduced transport costs. This metric was used to accommodate the client s requirement for local supply of materials, so is not a true measure of embodied carbon, though it does reflect reduced transport. This is standard company policy for ACE Construction, applied on all sites. Actual measures of embodied carbon would be required for future projects. This could be used as an additional measure. Engagement with suppliers at company level to ensure they can supply the necessary information. Collate information and lessons from all sites to ensure good practice is replicated across the company and cost savings maximised. Requirements to reduce energy use during construction are likely to increase to meet the Climate Change Act targets. A James, company environmental J Jones, Newtown Council project A James, company environmental

RE Component Level Metric Target Estimate Actual Enabling water efficiency in use Enabling energy efficiency in use Enabling reuse and recyclability at end of life to implement Enhanced m 3 / 5,000 5,000 290k Enhanced 50,000 50,000 1,215k Use local labour wherever possible 5 Basic Number 25 25 25 30k 0k Net Saving Comment Lessons learnt Owner Design measures generally went as planned. Actual water use and cost savings will not be known until the school has been in operation for some time. Design measure generally went as planned, except for solar panels. Actual energy use and cost savings will not be known until the school has been in operation for some time. Some difficulties finding employees with the relevant skills; had to take on some less skilled staff and provide training. Most were very satisfactory and 15 have been retained for future projects. Review after one in use Review after one in use. Make provision for training local labour in future contracts. J Jones, Newtown Council project B West, lead architect J White & Partners J Jones, Newtown Council project B West, lead architect J White & Partners S Black, project, ACE Construction 5 Additional component added by the client.

Section 5: Lessons Learnt Client feedback: Newtown Council As the client, we found the RMP Process very useful for translating our strategic objectives for the new school into tangible measures which could be tracked through the project. Setting up an integrated project team and holding the Scoping and Design for Resource Efficiency workshops at an early stage helped to focus the project team on these objectives and how they could be realised. The designer and contractor brought in several RE components that we had not required and raised the level of implementation of several others, adding value to the final building. Regular reporting at monthly meetings using the various RMP documents helped us to see how progress was being made and enabled adjustments to be made quickly when necessary. The final report gives us a record of what has been achieved which will be very useful for informing councillors and the public about the project. We will consider making the RMP process a requirement on future contracts. Design feedback: J Smith & Partners As the designer, we found the RMP process useful in bringing together a host of different requirements in one place and enabling us to see how they were all linked. The proactive approach by the client and interaction with the contractor was vital in making the process work effectively and resulted in implementation of more RE actions than would otherwise have been the case. These also yielded cost savings to the project as a whole, so were well worth pursuing. We found the RMP simplified the paperwork by providing a framework to bring it all together. Construction feedback: ACE Construction Ltd We were familiar with the RMP from previous work with WRAP under the Halving Waste to Landfill commitment and felt that it would be a suitable process to use on this project, to bring together a number of client sustainability requirements and an overall BREEAM excellent requirement. Our designers, J White & Partners were willing to try the new process. Crucially, the client was also willing to try this and was proactive in setting up an integrated project team to deliver the project. The early workshops on Scoping and Designing for Resource Efficiency helped the project team focus on the key issues and how they supported the client s objectives for the new school. The RMP helped maintain this focus and impetus throughout the project. We had concerns about the amount of paperwork that would be required, but this was largely a case of coordinating information we were already required to obtain for the specific objectives set by the council. The end result was the successful implementation of a number of RE measures on the project, coupled with overall savings in cost. We have since used the RMP process on other projects and found it to be very helpful. Appendix: Method Statements and Action Review Process Any detailed explanation of monitoring methods or action review processes should be included in the appendix and referenced in Section 4. Documents available at: Q:\Construction\2012\NSS-1\Newtown_School\Method_Statements