ANNEX III - BID FORMS The forms below must be completed and returned with your Bid: III (A): III (B): III (C): III (D): III (E): III (F): III (G) Bid Submission Form Bill of Quantity (BoQ) (financial bid, see zip drive with 3 pages) Bid Preliminary program for -Work plan (1) Bidder's Details Proposed Project Team and Organizational Structure (2) Personal & Resume form (1) List of minimum key equipment required (2) Vehicle form Bid Security form (to be issues in the English language only) Bidder s Qualification Forms (Finance Capacity, Experience, current Contract commitment, and Work Completed (see G-1,G-2 part 1 and G2 part 2) Page 1 of 13
ANNEX III (A) BID SUBMISSION FORM Reference: INVITATION TO BID FOR THE REHABILITATION WORKS OF BRIDGE OVER NILE RIVER, JUBA, REPUBLIC OF SOUTH SUDAN TO: United Nations Office for Project Services UNOPS SDOC Behind Ministry of Physical Infrastructure Central Equatorial State, Juba Republic of South Sudan Dear Sir/Madam: Having examined the Invitation to Bid including its annexes for the execution of above mentioned works, the receipt of which is hereby duly acknowledged, we the undersigned, offer to execute and complete such works and remedy any defects therein in conformity with our Bid attached herewith and in accordance with the terms and conditions of Contract and for the sum offered in the bill of quantities attached herewith and made part of thi s Bid. Should our Bid be accepted, we shall commence the works as soon as is reasonably possible after the receipt of the Engineer s notice to commence, and to complete the whole of the works comprised in the contract within: This bid shall be valid and binding upon us 90 days from date of bid closing, and may thus be accepted at any time before: We understand that UNOPS is not bound to accept any bid it may receive. Our Bid includes the following documents: Priced Bill of Quantities ANNEX III (B) Bid preliminary Program ANNEX III (C) Bidder's Details Proposed Project Team and Organizational Structure ANNEX III (D) Bid Plant, equipment, Vehicles and facilities ANNEX III (E) Bid Security form ANNEX III (F) Bidder s Qualification Forms (Finance, Capacity, Experience, Work In Hand And Work Completed Form ANNEX III (F) Page 2 of 13
ANNEX III (B) Priced Bill of Quantities Page 3 of 13
ANNEX III (C) Bid preliminary Program FORM (a) Attach a detailed work plan (milestone bar chart) for Two (2) months for the works which should indicate mobilization period, earliest contract commencement date, substantial completion, final completion and other relevant milestones. Page 4 of 13
ANNEX III (D)-1 Bidder's Details Proposed Project Team and Organizational Structure Bidders should provide a description of the site organization or an organization chart and the names of suitably qualified personnel to meet the requirements specified in the ITB. The data on their experience should be supplied using the Resume Form below for each candidate. The Bidder must demonstrate that it has the personnel for the key positions that meet the following requirements: No. Position Minimum years of Experience 1 2 3 4 5 6 7 8 9 10 Project Manager Deputy Project Manager/ Production Manager Design Engineer Senior Surveyor Materials Engineer Plant manager Administrative/Financial Manager Environmentalist /Social management specialist Surveyors/site Engineers Site Foreman 7 years 4 years 4 years Experience in Similar Work (Indicate) Proposed Personnel: 1. Title of Position Name 2. Title of Position Name 3. Title of Position Name 4. Title of Position Name Page 5 of 13
ANNEX III (D) 2 PERSONNEL & RESUME FORM The Bidder shall provide details of the proposed personnel and their experience records in the following resume form: Use one sheet per staff member: Position Personnel information Present employment Name Professional qualifications Name of employer Address of employer Telephone Fax Job title Date of birth Contact (manager / personnel officer) E-mail Years with present employer Summarize professional experience in reverse chronological order. Indicate particular technical and managerial experience relevant to the project. From To Company / Project / Position / Relevant technical and management experience Name & Signature of personnel : Page 6 of 13
ANNEX III (E) -1 EQUIPMENT FORM The Bidder shall provide adequate information to clearly demonstrate that it has the capability to meet the requirements for the key equipment listed in the ITB. A separate Form shall be prepared for each item of equipment listed, or for alternative equipment proposed by the Bidder. Equipment Equipment Information Current Status Name of manufacturer Capacity Current location Details of current commitments Model and power rating Year of manufacture Source Indicate source of the equipment Owned Rented Leased Specially manufactured The following information is only required for equipment not owned by the Bidder: Owner Name of owner Address of owner Telephone Fax Contact name and title Telex Agreements Details of rental / lease / manufacture agreements specific to the project Page 7 of 13
ANNEX III (E)-2 VEHICLE FORM The Bidder shall provide adequate information to clearly demonstrate that it has the capability to meet the requirements for the vehicles listed in the ITB.. A separate Form shall be prepared for each vehicle listed, or for alternative vehicles proposed by the Bidder. Vehicle Vehicle Information Current Status Name of manufacturer Capacity Current location Details of current commitments Model and power rating Year of manufacture Source Indicate source of the equipment Owned Rented Leased Specially manufactured The following information is only required for equipment not owned by the Bidder: Owner Name of owner Address of owner Telephone Fax Contact name and title Telex Agreements Details of rental / lease / manufacture agreements specific to the project Page 8 of 13
ANNEX III (F) BID/PROPOSAL SECURITY FIRST DEMAND GUARANTEE First Demand Guarantee No [XXXXX] in favour of: UNOPS, United Nations Office for Project Services, Att.: [INSERT FULL NAME AND ADDRESS OF REGIONAL DIRECTOR, CHIEF AT UNOPS OR FUNCTION THAT REGIONAL DIRECTOR/CHIEF HAS DECIDED SHOULD HAVE CUSTODY OF BID/PROPOSAL SECURITIES (E.G. A UNOPS FINANCE OFFICER)] We [INSERT NAME OF BANK OR FINANCIAL INSTITUTION] have been informed that [INSERT NAME AND ADDRESS OF THE BIDDER] (hereinafter called the Bidder) has submitted their offer dated [INSERT DATE WHEN OFFER WAS SIGNED] against UNOPS [Invitation to Bid (ITB)/Request for Proposal (RFP)] [INSERT REFERENCE NUMBER AND TITLE ] dated [INSERT DATE WHEN SOLICITATION DOCUMENTS WERE ISSUED], for [INSERT DESCRIPTION OF SERVICES/WORKS/GOODS] (hereinafter called the Bid ) At the request of the bidder, we hereby irrevocably undertake to pay UNOPS any sum or sums not exceeding a total of [INSERT AMOUNT OF GUARANTEE] upon receipt of the first demand in writing from UNOPS stating that: 1. The Bidder fails or refuses to sign the Contract, or 2. The Bidder fails or refuses to submit the Performance Bond This guarantee shall be valid until..[insert DATE AND/OR EVENT(S)]. Consequently, any demand of payment under this guarantee must be received at this office on or before that date. SIGNATURE AND SEAL OF THE GUARANTOR... NAME OF BANK OR FINANCIAL INSTITUTION... ADDRESS... DATE... Page 9 of 13
(ANNEX III (G) BIDDERS QUALIFICATION FORMS The Bidder shall provide the requested information to clearly demonstrate that it has the qualifications to perform the contract in accordance with the ITB.. V (F) -1: Financial situation form Financial data Annual Turnover data V (F) -2: Experience as Contractor Form Current contract commitments (Part 1) Previous construction experience (Part 2) Page 10 of 13
Information from Balance Sheet Total Assets Total Liabilities Net Worth Current Assets Current Liabilities Information from Income Statement Total Revenues Profits Before Taxes Profits After Taxes Financial Situation Form (ANNEX III (G) 1) Financial Data for Previous 3 Years [USD Equivalent] Year 2008: Year 2009: Year 2010: Average Annual Construction Turnover Form Annual Turnover Data for the Last 3 Years (Construction only) Amount Exchange Year Currency Rate USD Equivalent Average Annual Construction Turnover The information supplied should be the Annual Turnover of the Bidder in terms of the amounts billed to clients for each year for work in progress or completed, converted to US Dollars at the rate of exchange at the end of the period reported. Page 11 of 13
CURRENT CONTRACT COMMITMENTS FORM (ANNEX III (G) 2 (Part 1)) Bidders should provide information on their current commitments on all contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be issued. Current Contract Commitments No 1 Name & description of Contract Contact details of Employer (Name, Address, Tel, Fax, E- mail) Value of Outstanding Work [Current US$ Equivalent] Estimated Completio n Date Average Monthly Invoicing Over Last Six Months [US$/month)] 2 3 4 5 6 Page 12 of 13
Previous Construction Experience (ANNEX III (G) 2 (Part 2)) Each Bidder must fill in this form indicating previous works experience. Previous Construction Experience Commencement date Completi on date Total value of works the Contractor was responsible for Contract Name and title Brief Description of the Works Executed by the Bidder Contact details of Employer: (Name, Address, telephone, e-mail, fax) Role Bidder of Page 13 of 13