SHIPPING MANUAL EDIX Osaka 2017 1st Educational IT Solutions Expo 1st School Facility and Service Expo DATES: November 15(Wed) - 17(Fri), 2017 VENUE: INTEX Osaka Kintetsu World Express Group Kintetsu World Express Sales, Inc. - 60 -
Official Customs Broker and Freight Forwarder Kintetsu World Express Sales, Inc., legal representative of Kintetsu World Express, Inc. (KWE), will provide you international transportation services as an Official Customs Broker and a Freight Forwarder. KWE will offer the following services. - Door-to-door movements of exhibition cargo through its network - Customs clearance both of importation and re-exportation - Coordinating and supervising for inbound and outbound exhibits to the exhibition hall including special arrangement of loading, unloading and storing - Arrangement for return shipment to port of origin Japan Customs and government authorities have specific criteria for import and export. KWE assists to meet these specific requirements. During the show or for further details and our information, please contact KWE representative listed below: Kintetsu World Express Sales, Inc. 5th FL., TDS Mita Bldg., 2-7-13, Mita, Minato-ku, TOKYO 108-0073, Japan Tel: +81-(0)3-5443-9455 Fax: +81-(0)3-5443-9457 Attn: Ms. Yoriko Yamamoto E-mail: edixosa@kwe.com Courier Shipment We can receive your international courier shipment at our warehouse on behalf of you. However, there are several restrictions at Japan customs. Therefore, please ask us for a courier shipping instruction and quotation. The exhibits must be shipped out under DDP condition. Consignment instructions All documents such as the Bill of Lading, Master Air Waybill, Invoice and Packing List must show the consignee and the notify as indicated below. Consignee: Kintetsu World Express Sales Inc. Event & Exhibition Logistics Dept. 5th FL., TDS Mita Bldg., 2-7-13, Mita, Minato-ku, TOKYO 108-0073, Japan Tel: +81-(0)3-5443-9455 Fax: +81-(0)3-5443-9457 Attn: MS. Yoriko Yamamoto E-mail: edixosa@kwe.com Notify party: EDIX Osaka 2017 Exhibitor Name: Hall # Booth# Origin Documentation The following shipping documents in English are required by the Japan Customs for import and re-export declaration. Items Sea Freight Air Freight B/L or Master Air Waybill One (1) copy One (1) copy Invoice One (1) copy One (1) copy Packing List One (1) copy One (1) copy Insurance Policy One (1) copy One (1) copy Catalogue or specifications of commodity One (1) copy One (1) copy *Please send all the documents listed above to KWE via fax (+81 3 5443-9457) or by E-mail below prior to arrival of the shipment at Kansai Airport/Osaka sea port. E-mail: edixosa@kwe.com Descriptions: Please use clear and detailed product descriptions for a proper Customs entry. Serial numbers : Please indicate the serial numbers and model numbers of your exhibits. If serial numbers are not available, please include a picture of the items. Quantity: Please write the quantity of each item. Weight: Please write the weight and the content of each package. - 61 -
Values: Use values that represent fair market value to avoid a possible value adjustment by Japan Customs. Each invoice has to show the following sentence " No commercial value. The value shown is true and correct. It is according to the market value". Incoterms: Please indicate commodity value in your invoice are CIF Japan. Otherwise Japan Customs, in order to determine the value of your goods, will add the transport charges and insurance to the declared value. Origin of exhibits : Please indicate the proper Country of origin of each item. Goods to be returned after the exhibition: Please add the following sentence in your invoice "All goods are for display purposes only during the exhibition and will be re-exported at the end of the show." KWE cannot make Customs entry on shipments where invoices indicate general descriptions such as "Exhibition goods", " Stand-fitting materials" or "give aways". Nor can KWE make entry on invoices that indicate lump sum value only or no value. Insurance Handling is undertaken entirely at the owner's risk. While Kintetsu World Express Sales, Inc. will do their utmost to ensure the safety of your shipment, but we highly recommend that all exhibitors issue an "All Risk" insurance policy with waiver of subrogation clause. Notice on the Clearance - INTEX OSAKA is not a bonded exhibition site. Duty and import tax must be paid by the exhibitor. These charges are non-refundable. - Please issue Master Air Waybill (no House Air Waybill) for airfreight and Sea Waybill or Surrendered bill of lading for ocean freight. - Do not put any item which does not mention in the invoice. - Alcohol products, tobacco, foodstuff, beverage, plants and seeds, live animals, any item containing leather or animal parts, animal products, pet medicals, pet cosmetics, pharmaceuticals, cosmetics, chemicals, arms are subject to Japan import restrictions. These items can't be imported without authorization. In any case before shipping the goods you will need to send us well in advance a detailed invoice showing the kind of commodity you intend to ship. We will check and confirm the feasiblity of importation through our service. Do not send goods prior to our confirmation. - Do not ship ATA CARNET items with consumable list under 1 Bill of lading or 1 Master Air waybill. Packing/Marking For easy idetification, all packages must be marked as follows. Exhibition Name: Exhibitor Name: Booth No.: Hall No.: Attn: C/No.1/X (X=total number of cartons) Made in (Country of Origin) Fumigation When using wooden packaging materials for import of freight from abroad, please get heat treatment. Heat-treated packaging materials must clearly display the mark as shown below. Approval to use this mark is issued by the National Plant Protection Organization (NPPO) of an exporting country or by an organization officially recognized by the NPPO. I P p c XX-000 YY IPPC-Abbreviation of "International Plant Protection Convention " XX-International Standardization Organization(ISO) two letter country code 000-Wood packing producing enterprise code approved by official plant quarantine authorization in exporting countries of territories YY-Phytosanitary treatment: Methyl Bromide Fumigating=MB, Heat Treatment=HT - 62 -
Deadlines Deadlines Arrival Port/Airport Sea Freight (LCL) Oct. 30th(MON), 2017 Osaka Port Air Freight Nov. 1st(WED), 2017 Kansai International Airport(KIX) Pre-document check 7 working days prior to the arrival of shipment If your exhibits will be arrived at Osaka Port or Kansai Airport after the cargo arrival deadline, we do not guarantee you to deliver them before the show begins. Payment Terms 1. For import to Japan by KWE OVERSEAS NETWORK : DDP 2. For re-export from Japan by KWE OVERSEAS NETWORK : All Charges Collect 3. If you use your own freight forwarder, please make the remittance in advance. Name of Beneficiary Bank: The Bank of Tokyo-Mitsubishi UFJ, Ltd. Yaesudori Branch / Swift BIC: BOTKJPJT Name of Beneficiary: Kintetsu World Express, Inc. Beneficiary's Account (Saving) No.: 0080944 Swift Code : BOTKJPJT Address of Beneficiary: 24th Fl, Shinagawa Intercity Tower A, 2-15-1 Konan, Minato-ku, Tokyo, Japan - 63 -
Freight Handling Tariff The tariffs listed below are charged per exhibitor and/or per declaration. 1. Customs Entry Non-Taxable Import to Japan Export from Japan Value JPY 200,000 or over 2HS code JPY 11,800 JPY 5,900 Value JPY 200,000 under 2HS code JPY 8,600 JPY 4,200 Additional sheet per 4HS code JPY 11,800 per sheet JPY 11,800 per sheet ATA CARNET JPY 7,800 per carnet JPY 4,200 per carnet Airport Terminal Charge JPY 35 per kg JPY 45 per kg Taxable** Import to Japan Export from Japan Combined ATA CARNET (it incl. consumable items) JPY 33,600 per carnet JPY 10,900 per carnet Customs operation charge JPY 21,600 per exhibitor JPY 21,600 per exhibitor Documentation JPY 3,240 per declaration JPY 3,240 per declaration Handling Charge JPY 9,720 per declaration JPY 9,720 per declaration Inspection (Air freight & Sea Freight LCL) JPY 21,600 per inspection JPY 21,600 per inspection Inspection (Sea freight by FCL) at cost at cost Screening Fee* - JPY 540 per ctn / Min. JPY 5,400 2. Delivery Charge** In-Bound (from port/airport to site) Sea Freight (LCL) Sea Freight (FCL 20GP or 40GP) Delivery Date: Nov. 14(TUE), 2017 Minimum: JPY 37,800 20FT(Min. 22cbm) 22cbm x JPY 10,260/cbm JPY 16,200/cbm or 1,000kgs 40FT(Min. 44cbm) 44cbm x JPY 9,720/cbm Air Freight FCL devanning charge JPY 2,592/cbm Minimum: JPY 27,000 JPY 130/kg JPY 108/kg for +500kg over *Above charges include the following services: 1) Loading on truck and transport from seaport/airport to the site on Nov. 14(TUE), 2017. 2) Unloading from the truck and deliver to your booth. *If you need us to deliver the cargo on Nov. 13(MON), 2017 or on Nov. 14(TUE) after 17:00, 30% of extra charge will be applied. INTEX OSAKA doesn't accept to Move-in before 8:30am. *Forklift, crane operation and installation service are excluded in this tariff. *If you need the above extra service, please make a request 7 working days before the date of delivery. Out-Bound (from site to port or airport) Sea Freight (LCL) Sea Freight (FCL 20GP or 40GP) Pick up Date: Nov. 17(FRI), 2017 Minimum: JPY 37,800 20FT(Min. 22cbm) 22cbm x JPY 10,260/cbm JPY 16,200/cbm or 1,000kgs 40FT(Min. 44cbm) 44cbm x JPY 9,720/cbm Air Freight FCL devanning charge JPY 2,592/cbm Minimum: JPY 21,600 JPY 135/kg JPY 108/kg for +500kg over *Above charges include following charges: 1) Pick up charge at exhibition site on Nov. 17(FRI), 2017. 2) Loading on the truck and transportation charges to the bonded warehouse. *Forklift, crane operation and dismantling services are excluded in this tariff. *If you need the above extra service, please make a request 7 working days before the move-out date. 3. Storage charges for empty case & empty case disposal fee** Empty cases pick up schedule: Nov. 14(TUE), 2017 before 17:00. Empty Carton, crate, pallet storage service available. JPY 6,480/cbm (Min. 1cbm) 1) To pick up at the booth/to deliver to the booth 2) Transportation to and from warehouse 3) Storage at KWE warehouse Disposal Fee JPY 98/kg (Min. JPY 10,800) for Wooden pallet, wooden case and plastic pallet only. 4. Late Arrival Urgent Fee** For Cargo arriving beyond deadlines. Late Arrival Urgent Fee (After 1-3 days) JPY 16,200 per shipment Late Arrival Urgent Fee (After 4-6 days) JPY 21,600 per shipment 7 days after the cargo arrival deadline, we will not be able to handle it. - 64 -
5. Optional Service Fee** Supply of Forklift Min 3hours incl. forklift operator Up to 2.5ton lifting capacity per hour JPY 9,720 Over 2.5ton we will quote as per your request. We will offer our services on the base of your request. Please contact us for any requirements! 6. Bank Charge** JPY 3,240 shall be levied for the payment by bank remittance. 7. Following Services are not included in this tariff 1) Duty, Import Consumption Tax and Other tax 2) Airport and Seaport Terminal Service Charge +CFS, D/O, drayage in harbor, storage, demurrage, CHC (THC), devanning, vanning and other charges on port/airport. 3) Extra new packing charge 4) Installation & Dismantling 5) Any other special requirements by exhibitor 6) Inspection for the container's X-ray or Unpacking inspection. 7) Cargo soating (classification) from the container or the case for inspection 8) Customs overtime, Application of overtime & Overtime operation 9) Air Freight & Sea Freight for return 10) Marked "**" on this tariff are 8% of consumption taxable items and they are already included. - 65 -