Successful Partnerships in Innovative Project Delivery

Introductions Eddie Valtier Director of Transportation Planning and Development (El Paso District) Ismael Hernandez ROW Supervisor, West ROW Project Delivery ROW Division (El Paso) Oscar Hurtado Statewide Utility / Project Manager (SPD Austin) Sergio Garcia Public Private Partnership (PPP) Project Manager (SPD South Central - El Paso) 2

Table of Contents 1 2 3 4 5 6 7 BHW Video Project Description Roles and Responsibilities ROW Division Teamwork What s Working? Lessons Learned Possible Solutions for Project Management 3

Loop 375 - Border Highway West Extension On August 22, 2014, TxDOT officials executed a design-build agreement with Abrams-Kiewit, JV for the design, construction and comprehensive maintenance of the Loop 375 Border Highway West Extension Project in El Paso, Texas.

& 6

Project Challenges - Eddie Project History Historic Properties, Structures and Districts American and Franklin Canal Systems Hazardous Materials Sites Railroads and Rail Yards UPRR BNSF U.S. Border Security International Boundary and Water Commission Right of Way

ROW Division Project Coordination - Ismael Preliminary Project Work Schematic Review Securing ROW CSJ Project Set up in ROWIS Project is released for full acquisition 1/2/14 ; SPD assumes ROW activities ROW Map Local Funding Agreement Parcel Acquisitions Spur 1966 ROW Division Acquires ROW needed for BHW 10

SS 1966 Parcel 3 11

BHW and SS 1966 12

PROJECT STAKEHOLDERS ON BHW Sergio Garcia City of El Paso Camino Real Regional Mobility Authority (CRRMA) International Boundary and Water Commission (IBWC) U.S. Customs and Border Protection (CBP) Railroads Union Pacific Railroad (UPRR) Burlington Northern Santa Fe (BNSF) ASARCO Trustee Utilities El Paso Electric Company (EPEC) El Paso Water Utilities (EPWU) 13

Early coordination City Participation Central Business District Coordination Concurrence on Improvements 14

I m levitating! 15

Oversight of toll infrastructure during construction Provide the System Integrator Toll Operator 17

Early Coordination Adjacent to Rio Grande River 100-year flood plain Transportation Easement inside IBWC ROW Obtained project approval from IBWC One-on-one meetings with Proposers Incorporated IBWC requirements in DA 18

Early Coordination Relocation of Surveillance Equipment 3 Towers 12 Cameras 39 Illumination Poles Communication of Utilities Informal Rules of Engagement One-on-one meetings with Proposers Incorporated CBP requirements in DA 19

Railroads: UPRR & BNSF 2+ miles of track relocation Early Coordination Executed Agreements Identified scope of work responsibilities: Developer, TxDOT and Railroads ROW Exchanges 60% Railroad Relocation Plans One-on-one meetings with Proposers Incorporated RR requirements into DA 22

American Smelting and Refining Company (ASARCO) Operated in El Paso from 1887 to 1999 Smelted lead, copper and zinc ore Waste Product: Slag Site Remediation by Trustee BHW ROW Approx. 6 acres One-on-one meetings with Proposers Site Visits 25

Utilities El Paso Electric Company (EPEC) Transmission Relocation Early Coordination to Prioritize and Phase 27

Utilities El Paso Water Utilities (EPWU) Storm Water Management Provided approval for drainage Subsurface Utility Engineering (SUE) 2 Utility Meetings One-on-one Meetings with Proposers 28

What s Working? 29

Maximum utilization of consultants assigned to assist TxDOT in overseeing projects Projects should be set up with a universal naming convention for document control Communication (Internal & External) Early in the project Consistent among all projects Continued throughout 30

Schedule Set and Met by all team members and stakeholders Electronic review and approval to increase time and efficiency including electronic signatures Continue to improve existing policies and procedures by applying lessons learned 31

Possible Solutions for Project Management Password Controlled / Approval Data Storage and Retrieval for all Project Related members to checkin / check-out data (Spreadsheets, PDF Files, mapping data, legal documents, etc.) Programmatic Documentation Standardized template form(s) to use for each new project for in the pre-procurement stages, currently underway at present time ROWIS Right of Way Information System TxDOT s ROW Acquisition Data Storage, Tracking and Retrieval Software Application TxDOT s Inventory with all Projects Included User Access Required UIR System Internet-based Utility Permit Tracking Application for Receiving, Reviewing & Approving Utility Adjustments 32

Possible Solutions for Project Management Central repository providing flexibility Configurable and customizable Automatic reporting, standardized operations, easy to use interface for organization Utilize GIS, mobile and automation to accelerate projects User Defined Fields with Document and Form Creation Licensing and Implementation 33