CFA SRIC October 7, 2014 1:30p.m. Innisbrook Golf & Spa Resort Palm Harbor, Florida Agenda Items Topic Presenter 3.04M Staff 13.07M Staff/Turner 16.01 Rhinehart 17.13M Staff 22.02 Staff 24.03 Staff 33.13M Staff 35.03 Staff 35.05 Staff 36.02M Staff 36.10M Staff IG 1.11 Staff
Number 3.04M New X Revision Deletion 3.04M The agency notifies the public 30 days prior to a CFA accreditation assessment. O initial Proof of notification. 1 1 Notification may be through the media, or posted on the agency s public website. Introduction to the standards manual requires agencies notify the public of assessments 30 days prior, there is currently no way to ensure adherence to this requirement. Name Staff Date 9/15/2014
Number 13.07M New Revision X Deletion 13.07 M The agency conducts psychological fitness examinations for each candidate prior to appointment to probationary status. Results are: A. Assessed by a licensed professional; B. Maintained in accordance with Florida Statute; and C. Stored in a secure manner. OS Assessor Guidelines initial Written documentation of tests used. 1 1 Professional licenses/certificates. 1 each 1 each Observation of secure files. GS1-SL Item #24 1 1 Florida Statute 119.071 1 1 Accreditation Manager Notes 1 for each qualified professional conducting examinations. This revision is submitted at the request of Chief George Turner, Brooksville Police Department. He feels the CEO should have the discretion to use, or not use, psychological fitness exams as a hiring tool. His request is for the standard to become non-mandatory. Name Staff Date 9/17/2014
Please provide standard number, and place an X in the appropriate box. # _16.01 New Revision X Deletion A requirement for evaluations to be conducted at least annually for all full-time paid members. When standard 16.02 was deleted and combined with 16.01 the full-time paid members wording was left out. An agency should not have to do evaluations on volunteers or parttime employees Proposed by: Lieutenant David A. Rhinehart Date submitted _7/14/2014 Name_David A. Rhinehart Email_drhi@osceola.org Agency_Osceola County Sheriff s Office Address_2601 E. Irlo Bronson Memorial Hwy, City, State, ZIP_ Kissimmee, FL 34744 Phone 407-348-1103 CEO Approval All proposed revisions will be submitted to the s and Interpretations Committee via CFA for consideration. Forward to: P.O. Box 1489 Tallahassee, FL 32302 phone (800) 558-0218 Approved Disapproved Approved with changes
Number 17.13M New X Revision Deletion 17.13M A written directive addresses the use of mobile recording devices, and includes the following, at a minimum: a. Member responsibilities; b. Criteria for activation; c. Documentation; and d. Restrictions. Written directive addressing elements of the standard. initial 1 1 Body cameras are becoming more common throughout law enforcement. Name Staff Date 9/16/2014
Number 22.02 New Revision Deletion X Assessor Guidelines 22.02 Uniform traffic citations will be completed in accordance with DHSMV Uniform Traffic Citation Procedures manual. initial DHSMV Uniform Traffic Citation Procedures Manual 1 1 Completed traffic citation Sampling Sampling 3YD Audits of UTCs are being completed by clerk s offices, DHSMV. Name Staff Date 9/15/2014
Number 24.03 New Revision X Deletion 24.03 A directive describes the routine and emergency circumstances when If agency members may are authorized to escort vehicles, a directive describes routine and emergency circumstances, to include at a minimum: A. Public officials; B. Dignitaries; C. Emergency vehicles; D. Funerals; E. Oversize vehicles; F. Hazardous or unusual cargo; and G. Civilian vehicles in medical emergencies. Written directive addressing elements of the standard. initial 1 1 Many agencies are not authorized to escort vehicles, and must take this as a 20% exemption. Name Staff Date 9/15/2014
Number 33.13M New Revision X Deletion Assessor Guidelines 33.13 M The agency has an emergency power generator to ensure continued power to the Communications Center in the event of power failure. Documented testing occurs at least monthly or in OE, I conformance with manufacturer recommendations. initial Observation of equipment Test log or self-test printout Sampling If logs or printouts are not Sampling possible, compliance may be 3YD proven through interviews. Manufacturer recommendations. 1 1 Many generators conduct self-testing, but do not produce a printout of self-test results unless the test fails. Name Staff Date 9/15/2014
Number 35.03 New Revision X Deletion 35.03 If the agency has designated crime scene specialists to perform crime or crash scene evidence processing, they will receive specialized training in the equipment, computer programs and techniques used by the agency. This training will include, but is OR For large agencies, assessor will review training files for Crime Scene Specialists and other specialized personnel (such as Traffic Homicide Investigators). not limited to the following: A. Detection and collection of latent fingerprints and palm prints; OR B. Detection and collection of foot, tool, and tire impressions; OR C. Digital and conventional photography and OR sketches; D. Collection, preservation, and submission of physical evidence, including biological materials; and OR E. Periodic refresher training. OR Documentation of specialized and refresher training. initial Sampling Sampling Assessor will interview Crime Scene Specialists and Traffic Homicide Investigators to determine ongoing training The assessor guidelines are unnecessary and redundant. Name Staff Date 9/15/2014
Number 35.05 New Revision X Deletion 35.05 A directive specifies procedures concerning collection, processing, and preservation of digital evidence (i.e. still cameras, video, cameras and I, OE computer programs). The procedures include, at a minimum: A. Training of personnel who use digital equipment; I B. Storage of original image or document; OF, OE C. Protocol for processing digital evidence, to include gathering, editing, and ensuring authenticity. Assessor will arrange for observation of digital evidence processing, if available. Written directive addressing elements of the standard. Documentation of training. Observation of storage of evidence. Observation of digital evidence processing. initial 1 1 Sample Random sampling Assessor guideline is already addressed as a compliance key. Other requested changes improve the standard language and clean up the compliance keys. Name Staff Date 9/15/2014
Number 36.02M New Revision X Deletion 36.02 M A directive states property/evidence custodians are accountable for all property and evidence within their control, and addresses the following, at a minimum: A. An annual audit, which consists of an examination of conformance with agency controls, policies and procedures, of the property and evidence function I is conducted by a member not routinely or directly connected with control of property; B. An unannounced annual inspection, which consists of a review of property and evidence storage areas for organization and orderliness, is conducted as I directed by the agency s CEO; and C. An annual inventory, which consists of a full or partial accounting, as defined by the agency, of property is conducted by the property/evidence custodian or designee and a designee of the CEO.; and D. Follow-up investigative procedures for lost, missing, or stolen property or evidence. initial Written directive addressing elements of the standard. 1 1 Documentation demonstrating compliance with each element of the standard. Documentation of follow-up investigations. 1 each 1 each 3YD 1 3YD Audits, inspections and inventories are to be documented separately. If the property and evidence functions are separate, documentation is required for each function. There is a need to ensure accountability for lost, missing, or stolen property and evidence. Name Staff Date 9/15/2014
Number 36.10M New Revision X Deletion 36.10 M A directive requires an inventory is conducted whenever the a person responsible for the processing property and evidence, or with direct access to property and evidence areas, control function is assigned to and/or transferred from the position. I Inventory: The act or process of cataloging through a full or partial accounting, as defined by the agency, of the quantity of goods or materials on hand. initial Written directive addressing the elements of the standard. 1 1 Documentation of inventory. 1 1 There has been continuing confusion regarding when an inventory is to be conducted. This revised language clarifies that. Name Staff Date 9/15/2014
INSPECTOR GENERAL Number 1.11 New Revision X Deletion 1.11M A written directive describes policy regarding campaigning, lobbying, and political practices. This policy conforms to governmental statutes and regulations and is distributed to all investigative staff members. Proof(s) of Compliance Initial Reaccred Written directive addressing elements of the standard 1 1 F.S. 104.31, 112.313 The requirements of this standard are critical to the integrity of the IG offices throughout the state, and should be a mandatory standard. Name Staff Date 9/17/14