GCSS-Army Transaction Guide Create a Sub-order (IW36) Business Purpose Use this transaction to create a sub-order for reimbursable (PM07) work. A sub-order is used when a maintenance order is forwarded to a higher level of support. The support shop is authorized to repair items using a reimbursable charge code. The sub-order is linked to a maintenance order (PM01) as a superior order. Business Trigger Perform this transaction when a maintenance (PM01) work order has been forwarded to your shop for maintenance. Your shop is authorized to repair the items using a reimbursable charge code. You need to create a sub-order which is reimbursable (PM07). The maintenance (PM01) order is entered as the superior order. Navigating to the Transaction To navigate to the transaction, type IW36 in the SAP Easy Access screen Command field and press Enter.
Create a Sub-order (IW36) Page: 2 of 20
Create a Sub-order (IW36) Page: 3 of 20 Create Sub-order: Initial Screen Always use Order Type PM07 for reimbursable work. Note: The Order Type field will be blank if you have just logged into GCSS-Army or if you have not worked on any other work order. If you have been using other work orders, the order type from the last work order will default. In this example, you will select PM07 from the list of order types. 1. Click the Order Type search help button.
Create a Sub-order (IW36) Page: 4 of 20 Order Type (1) XX Entries found (Dialog Box) 2. Double-click the PM07 list item.
Create a Sub-order (IW36) Page: 5 of 20 Create Sub-order: Initial Screen The Superior Order is the maintenance (PM01) order which was forwarded to your work center. If you do not know this order number, use the search help button to find the order number. In this example, you will search for the order number you need to assign as the superior order. 3. Click the Superior order field. 4. Click the Superior order search help button.
Create a Sub-order (IW36) Page: 6 of 20 Display PM orders: Selection of Orders 5. Type your entry in the Main work center field (for example, 6YBA*). Enter the first four characters of your work center followed by an asterisk (*). 6. Click the Execute button.
Create a Sub-order (IW36) Page: 7 of 20 Display PM orders: List of Orders If only one order exists, the order number automatically populates the Superior Order field on the Create Sub-order screen. 1. If you want to view an order, highlight the order you want to view and click the Order button. 2. If you want to choose an order, highlight the order you want to assign as the superior order and click the Choose button. The order number will populate the Superior Order field on the Create Sub-order screen. In this example, you know which order you need to assign. 7. 8. Click the Click the Order row selector button. Choose button.
Create a Sub-order (IW36) Page: 8 of 20 Create Sub-order: Initial Screen The maintenance order selected is populated in the Superior order field. Enter the planning plant and the business area if these values do not default. 9. Type your entry in the Planning plant field (for example, 2000). 10. Type your entry in the Business Area field (for example, ARMY). 11. Click the Enter button.
Create a Sub-order (IW36) Page: 9 of 20 Create Reimbursable Order : Order Data 12. Type your entry in the Description field (for example, Gas Leak). 13. Type your entry in the SystCond. field (for example, A).
Create a Sub-order (IW36) Page: 10 of 20 Create Reimbursable Order : Order Data In the GCSS fields section, the Customer Fund Code (CFC) defaults based on the DoDAAC for the work center. Update this field when you are performing reimbursable work. Enter the Customer Fund Code associated to the WBS Element provided by the customer. In this example, use the search help button to select the CFC from the list. 14. Click the Customer Fund Code field. 15. Click the Customer Fund Code search help button.
Create a Sub-order (IW36) Page: 11 of 20 Restrict Value Range (1) (Dialog Box) 16. Click the Start Search button.
Create a Sub-order (IW36) Page: 12 of 20 Restrict Value Range (1) XX Entries found (Dialog Box) Locate the CFC associated to the WBS Element being charged for this work. If you do not know which Customer Fund Code to use for this order, contact your RM for the correct code before continuing. 17. Double-click the CFC list item.
Create a Sub-order (IW36) Page: 13 of 20 Create Reimbursable Order : Order Data 18. Click the Operations tab.
Create a Sub-order (IW36) Page: 14 of 20 Create Reimbursable Order : Operations Assign the work center for the commodity shop to the operation. 19. Click the Work ctr field. 20. Click the Work ctr search help button.
Create a Sub-order (IW36) Page: 15 of 20 Work center (1) (Dialog Box) 21. Type your entry in the Work center field (for example, 6YBA*). 22. Click the Start Search button.
Create a Sub-order (IW36) Page: 16 of 20 Work center (1) X Entries found (Dialog Box) 23. Click the Work ctr list item.
Create a Sub-order (IW36) Page: 17 of 20 Create Reimbursable Order : Operations (Screen 1) 24. Click the Release button.
Create a Sub-order (IW36) Page: 18 of 20 Create Reimbursable Order : Operations (Screen 2) The status bar displays the message Order %00000000001 will be released after update. In this example, the System Status changed from CRTD NTUP (Created, Dates are not updated) to REL PRC SETC (Released, Pre-costed, Settlement rule created). 25. Click the Save button.
Create a Sub-order (IW36) Page: 19 of 20 Create Sub-order: Initial Screen The status bar displays the message Order saved with number 7XXXXXXXXX. 26. Press Enter.
Create a Sub-order (IW36) Page: 20 of 20 Summary You have created a reimbursable (PM07) sub-order which has a maintenance (PM01) order as a superior order.