Position Description and Person Specification In each and every appointment for employment at, The Employer is the Chief Executive of the institution. Conditions of Service: Reporting to: Position Status: Remuneration: Functional Relationships: As outlined in applicable employment agreement Southern Operations Manager Permanent, full-time: 40 hours per week (1 FTE) As agreed, subject to qualifications and experience Internal: General Manager Training for Industry Programme Leaders / Lead Tutors Tutors Academic Services Registry Marketing Administrative Staff External: Industry stakeholders (IRAANZ, SARNZ, WorkSafe), community stakeholders and Students. Purpose of Position: To meet the needs of students by providing high quality, client focused teaching and learning opportunities. To contribute to the goals and objectives of the Polytechnic by demonstrating professional competence that builds quality, reputation and growth. TPP prepares students for leadership roles, which involves the development of complex skills that can often be developed best by real-life active learning experiences, collaborative problem solving, and exposure to challenging situations through experiential learning. Background: has a long and successful history of working with the New Zealand Industrial Rope Access industries in the development and delivery of high quality training and assessment The new NZQA post TROQ New Zealand certificate qualifications at levels 3, 4, & 4 were introduced in early 2017. Tai Poutini is in the process of transitioning to the new qualifications and busy developing the new programmes of study complete with training resources and assessments. We provide training to the Rope Access Industry nationwide. The majority of our students are currently employed in the industry and attend regular training workshops. These workshops are normally offered from our Christchurch, Wellington of Auckland Campuses.
2 Key Tasks: TEACHING DUTIES Key Accountabilities Examples of Performance Measures T1 Tutors Be competent in their discipline / subject area Apply effective communication skills in learning situations related to their discipline Select and apply teaching and/or learning strategies to promote effective learning consistent with individual student learning needs Recognise student learning difficulties and arrange for appropriate support Practice in non racist and non sexist ways and to be sensitive to students and colleagues with special needs Demonstrate that practice is informed by the current body of knowledge about effective teaching and learning T2 Tutors Demonstrate advanced standing in their discipline/subject area Apply effective communication skills in diverse learning situations Select and apply teaching and/or learning strategies consistent with individual student learning needs Select and apply strategies to enable students to develop as independent learners Identify student learning difficulties and plan and implement strategies for improvement Practice in non racist and non sexist ways and be sensitive to students and colleagues with special needs Demonstrate that practice is informed by the current body of knowledge about effective teaching and learning Courses are rated highly by students who recommend them to others Assessment results indicate a high level of learning Certificate in Adult Teaching or equivalent achieved within agreed time frames. Professional Development plan documented, discussed and agreed with Programme Leader/ HOD and includes progression towards achievement of relevant qualifications Observations of teaching are carried out at least twice a year, as per Polytechnic Policy and feedback responded to Action Plan based on student feedback for continuous improvement is developed in conjunction with the Lead Tutor /Programme Leader / HOD Primary subject area is updated annually to current trends, industry and NZQA requirements
3 NON TEACHING DUTIES Research and preparation of teaching notes and materials Both T1 and T2 Staff: Lesson plans, teaching notes and materials are developed and kept for all courses/programmes T2 Staff: Design and implement small scale research into effective teaching and/or learning within own discipline Demonstrate professional activities which contribute in a positive way to the reputation of the polytechnic/profession e.g. research, consultancy, publication Pastoral Care Manage student queries or issue resolution processes to ensure appropriate actions and decisions are arrived at and communicated to all concerned and refer as appropriate Ensure any student disciplinary processes are followed and refer as appropriate Provide encouragement and support to students as appropriate Staff Mentoring (T2 Staff) Guide and support T1 staff to develop identified skills and attributes Marketing and Recruitment Be actively involved and assist in the promotion of their programmes, which may include, expos, open days/nights, school visits and student for a day Teaching plans and resources are developed and centrally filed Research is undertaken as negotiated Students have access to tutors and pastoral care as required Any student with special needs requirements are referred to the appropriate service Variations including absence are reported to Programme Leader/HOD and according to Polytechnic Policy Regular meetings held with T1 staff member following an agreed plan of action Feedback from T1 staff member on effectiveness of mentoring Interviews, enrolments and inductions are completed and documented Travel Travel arrangements are confirmed and organised with the Programme Leader Teaching Areas All venues and teaching areas are set up prior to students arriving and are adequately equipped and resourced to ensure professional delivery Cost effective and efficient use of resources through planned and timely organisation Feedback from students
4 Professional upskilling and training days Evaluate and reflect on own practice in order to identify directions and strategies for development Demonstrate commitment to ongoing professional development both within their discipline and as an educator Initiate and respond to feedback from students and/or peers Plan and implement programmes for professional development Be responsible for own professional development relevant to teaching topics, industry, community and technical developments Reading and where possible attending appropriate courses and conferences Negotiate objective annually with the Lead Tutor Identify needs through formative appraisal processes and negotiate own training and development plan with the Lead Tutor Keep up to date and further develop required skills Continuous upskilling of subject knowledge and professional competence is demonstrated Preparation of student information books Provide students with appropriate subject related information as per Academic Policy Brochures, course materials, student information books are updated and accurate Subject outline detailing learning outcomes, schedule, requirement and assessment process is given to students within the required timeframe Preparation of course work books and course materials. Be a part of any programme development for new programmes or programmes that are changing to ensure that all materials are up to date and changes communicated Resource and develop materials associated with academic delivery as appropriate Printing and selection of all course materials Tutor survey results indicate appropriate planning, implementation and assessment Logistics and Resources Completion of logistical and resource arrangements prior to the training Selection and preparation of gear and equipment before each course and check and restore after each course Travel Travel arrangements are confirmed and organised with the Programme Leader Time, location, access, H & S requirements etc are confirmed and communicated prior to training delivery. Cost effective and efficient use of resources through planned and timely organisation.
5 Teaching Areas All venues and teaching areas are set up prior to students arriving and are adequately equipped and resourced to ensure professional delivery Course marketing and assessment Demonstrates ongoing and effective support of student learning Provide appropriate and on-going feedback, including robust formative and summative assessment. Complete student assessment and feedback effectively and in line with the s policy and programme/course requirements. Student assessments are carried out in line with Programme/Course requirements and action is taken to improve effectiveness of assessment. Academic standards in courses are consistent with strategy and policy expectations and are monitored and improved. Academic quality and administration deadlines are met. Participate in, and comply with, assessment policy, validation and quality control procedures. Complete, comply and meet the requirement standards of the moderation and External Evaluation Reports policies. Audit Activities Ensure that full security and confidentiality is maintained of all student information assessment information, etc Work to deliver the agreed plan of QA activities e.g., annual programme reports, internal and external moderation requirements etc Implement moderation recommendations / requirements Implement Audit and Programme Annual Self-Assessment (PASA) requirements Feedback from students All students are provided with ongoing feedback of their progress and achievements including robust formative and summative assessments. Student assessments and feedback are constantly completed in a timely manner and comply with the s policy and programme/course requirements and achievable action is taken to improve effectiveness of assessment. Academic standards in courses are consistent with strategy and policy expectations and are monitored and improved at all times. Actively participate in, and comply with, assessment policy, validation and quality control procedures. Comply and meet the requirement standards of the moderation and External Evaluation Reports policies at all times. Assessments meet moderation standards and are valid and reliable Audit and PASA implemented in a timely manner
6 Reporting and Review Assist the with EFTS and other ad hoc programme reports as required Maintain and communicate accurate records of learning Timetabling is done in consultation with the Programme Leader / HOD Ensure all student files and results are maintained Industry Liaison Conduct industry liaison visits in consultation with the Lead Tutor / Programme Leader General Other T1 Staff: Promote and build stakeholder relationships Contribute to the effective outcomes of work teams Participate in the broader professional and academic life of the Polytechnic Support and contribute to the objectives, direction and operation of the department including research projects where appropriate T2 Staff: Take responsibility for the effective outcomes of work teams Actively contribute to the broader academic and professional life of the Polytechnic Actively support and contribute to the objectives, direction and operation of the department and the Polytechnic Both T1 and T2 Staff: Discharge administrative duties Practice within the policy framework and legislative obligations of the Polytechnic Timesheets completed within required timeframe with 100% accuracy Results recorded with 100% accuracy and forwarded to the appropriate person within the required timeframe as per Policy All timetables are provided to students in advance of programmes commencement Centralised results are recorded in agreed timeframes and the storage and disposal of assessment material meets QMS requirements Feedback from appropriate industry and professional experts is sought and responded to Uses professional and community networks to promote programmes Supports and contributes to departmental objectives, direction and operation Programme review meetings / Department and Polytechnic meetings attended with all required information being provided. Systems are used with care and respect at all times Departmental administrators are advised on any vehicles or travel requirements in a timely manner Resources are used with care and respect at all times Maintenance requirements are made known to the Lead Tutor /Programme Leader / HOD in a timely manner All activity is conducted in accordance with the Consolidated Code of Staff Ethics Health and Safety at Work Act 2015, Human Rights Act 1993, Privacy Act 1993 and Polytechnic Policies are adhered to at all times
7 Health and Safety Other Take all practicable steps to ensure the Employee s health, safety and welfare. Comply with the requirements of any safety codes set down from time to time by the Employer, or by the Department of Labour. If the Employee is in any way involved in an accident while engaged in work for the Employer, he/she agrees to advise the Employer of the details of any such accident without delay. The Employee will log any incident or injury that has occurred in the accident register provided by the Employer on the day the accident occurs. Full compliance to the requirements of the Health and Safety at Work Act 2015 and associated regulations, relevant codes of practice, guidelines and standards. Ensure that all incidents and accidents are reported without delay Safety meetings are held and records kept All employees are aware of the risks and hazards associated with their tasks and environment. Compliance with all relevant legislative and Code of Practice requirements, including but not limited to, Public Finance Act, Code of Practice for Pastoral Care of International Students, Consolidated Code of Staff Ethics. Any other duties and responsibilities that are applicable to the position description as required, and subject to negotiation
8 Person Specification: As Tutor Minerals, Energy and Infrastructure Industries, you must have or be prepared to work towards: Have a relevant professional or vocational qualification appropriate to the position, preferably a level 4 rope access qualification or higher and hold a IRAANZ Certificate of Competence. Up-to-date knowledge and experience within the Industrial Rope Access Industry Have a passion for passing on their knowledge and skills and the capability to develop /learn about educational delivery and quality. Great energy, motivational skills. Be competent in (or prepared to learn) the use of Word, E-mail, Excel and other common management and administrative software tools. Hold or be working towards Unit Standards 4098 Use standards to assess candidate performance, 11552 Design Assessment and 11551 Moderate assessment (or equivalent). Hold or be working towards a minimum teaching qualification such as National Certificate in Adult Education and Training (Level 5) or equivalent. Be able to demonstrate clear and effective written and oral communication skills that will enable consistent communication with colleagues, industry, community, other stakeholders, and students. Be willing and able to maintain effective collaborative networks amongst industry and other providers. Strong planning, communication and reporting skills, with the ability to self-manage A current NZ drivers licence and the ability to travel within New Zealand. Hold a current driver's licence. Able to travel regularly within New Zealand. Desirable: Knowledge of TPP s operations and systems. Personal Attributes Customer Focus: Is dedicated to meeting the expectations and requirements of our students, internal and external customers through maintaining standards of quality and accuracy. Is committed to a service ethic and to developing and sustaining productive relationships built on trust and mutual respect. Drive for Results: Has the desire to attain standards of excellence and do better. Can be counted on to meet goals and is consistently a high performer. Is very bottom line orientated and can effectively plan, organise and prioritise tasks and activities to meet agreed deadlines. Steadfastly pushes self and encourages others for quality results. Enthusiasm and Initiative: Openly contributes to and participates in debates for new initiatives and their implementation. Is seen as a co-operative and collaborative team player who can represent their own and Faculty interests while still being fair and considerate of others. Implements new ideas or potential solutions without prompting; does not wait for others to take action or to request action. Organisational Awareness and Commitment: Has the ability to understand both formal and informal structures and is willing to align behaviour with the needs, priorities and goals of the organisation, and to act in ways that promote organisational goals or meet organisational needs.
9 Is prepared to respect and uphold the Polytechnic s mission statement, values and corporate goals. Personal Learning: Knows personal strengths, weaknesses and limits. Picks up on the need to change personal and interpersonal behaviours quickly. Gains insights from mistakes of self and contributes effectively to balanced performance reviews and career discussions.