Harmonization day 2015 FSSC 22000 audit reporting
Today s topics 1. Basics audit reporting 2. Definition audit report 3. Audit report requirements 4. Conclusions
1. Basics audit reporting
Starting point Basic questions Where does the audit report fit in the accredited certification process? Who is the audit report written for? How important is the audit report? What decisions are derived from the audit report? Who prepares the audit report?
Audit report basics The audit report is prepared by the auditor. The audit report is a written record of the audit. The FSSC report, shall give confidence that the certified organization has all basic FSMS conditions and PRP s well managed and fulfilled. The audit report shall provide an accurate, concise and clear record of the evidence assessed during audit to enable an informed certification decision to be made by the certification body.
Audit report basics The audit report shall include sufficient detail to ensure that it clearly expresses where the processes of the audited site are in compliance, or not in compliance, with the scheme s standard requirement. In case where non-conformity is identified by the auditor, clear and concise detail of the non-conformity shall provided in the audit report.
2. Definition audit report
Audit report definition The audit report is a transparent and to the point reflection of the evidence assessed and conclusions drawn by the auditor during the audit. The audit report must match the scope of the FSMS as per ISO 22000/4.1, second paragraph. In the first place the fundamentals for defining how the FSMS works and what the company needs for its processes, and in the second place the verification that the FSMS works in practice.
3. Audit report requirements
Enter Manufactures FSSC audit report requirements Name and description of the organization Scope of the FSMS as per ISO 22000/4.1 Details of previous audit Details of existing certificates Details of relevant changes Details of complaints on food safety List of key personnel present at the audit Evidence that the client has seen and accepted the NCs Audit of the PRP requirements Results and conclusions Overview of non-conformities
Enter Manufactures FSSC audit report requirements The audit report shall cover all elements described in the format as indicated in FSSC scheme document Part II, Appendix IIB, in order to confirm that all requirements are assessed and reported. All elements of ISO 22000, PRP standards and additional FSSC requirements.
Enter Manufactures FSSC audit report requirements In the result sections of the audit report conformance of compliance or non-compliance for each clause shall be indicated. In the summary section positive evidence of confirming compliance for each section shall be provided. In case of non-conformance detail shall be provided. Non-applicable clauses shall be justified.
Required documentation Auditee acceptance of findings and nonconformities Audit working document (raw data) Attendance sheet for audits FSMS documentation review Non-conformity report Audit final report Audit plan and/or final audit program Description of main elements of the FSMS and their interaction
Food Safety Management System FSSC 22000 is about the certification of a management system. The report must show that the system (processes) are audited against ISO 22000, PRPs and the additional FSSC scheme requirements. Main system areas are: Management Personnel Premises and facilities Purchasing Production Laboratory facilities Packing and dispatch Products
Audit worksheet version - with example audit areas in columns A-H Audit area, (product, process, site) Basic traceability details in this box Management Personnel Premises & Facilities Purchasing Production Test Lab Packing & Despatch Products Clause Title (ISO 22000) A B C D E F G H 4 Food Safety Management System 4.1 General requirements 4.2 Documentation requirements 5 Management responsibility 5.1 Management commitment 5.2 Food safety policy 5.3 Food safety management system planning
The report shall also contain A statement of the conformity and the effectiveness of the management system together with a summary of evidence relating to: - The capability of the MS to meet the aplicable requirements and expected outcomes - The internal audit and management review proces A conclusion of appropiateness of the certification scope Confirmation that the audit objectives have been fulfilled
4. Conclusions
Conclusion The audit report shall provide an accurate, concise and clear record of the evidence seem and assessed by the audit team and the conclusions drawn to enable an informed certification decision to be made by the certification body on the basis of fact, not just procedural conformity.
Take aways The auditor is out there doing his job. We all depend on the professional judgement of the auditor. The auditor needs support to perform the audit and to draft the audit report. The auditor does not issue certificates.
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