Electronic Data Interchange Implementation Guide ANSI X12 Page 1 of 12
Hill- Rom EDI Trading Partner Information Hill-Rom EDI Contact: Judy Murrell Phone Number: 812-934-1372 Email Address: judy.murrell@hill-rom.com Fax Number: 812-931-3847 Hill-Rom VAN: Sterling Commerce Connect Note: SFTP or FTP is another option ANSI X12 Transaction Sets: 810 830 850 855 856 860 862 865 Separator * 2A Sub- Separator > 3E Segment Terminator ~ 7E Hill-Rom Trading Partner ID: 12 / 8437408054 Production 12 / 8129341372SFTP Testing NOTE: Hill-Rom is a global company and we may potentially send special language characters. Page 2 of 12
860 PURCHASE ORDER CHANGE DATA SEGMENT SEQUENCE Summary Segment ID Name Required ST Transaction Set Segment Mandatory BCH Beginning Segment for PO Change Mandatory CUR Currency Optional REF Reference Number Conditional PER Administrative Communication Contact Optional FOB F.O.B. Related Instructions Optional ITD Terms of Sale/Deferred Terms of Sale Optional N9 Reference Identification Optional MSG Message Text Conditional N1 Name Conditional N3 Address Information Conditional N4 Geographic Location Conditional Segment ID Name Required POC Line Item Change Mandatory PID Product/Item Description Optional DTM Date/Time Reference Mandatory MSG Message Text Conditional N1 Name Conditional N2 Additional Name Information Conditional N3 Address Information Conditional N4 Geographic Location Conditional Segment ID Name Required CTT Transaction Totals Optional AMT Monetary Amount Optional SE Transaction Set Trailer Mandatory Page 3 of 12
ST ST01 143 Transaction Set ID M ID 3/3 850 Purchase Order ST02 329 Transaction Set Control Number Internally Assigned Number M AN 4/9 ST*850*000000001 BCH BCH01 353 Transaction Set Purpose Code M ID 2/2 00 Original BCH02 92 PO Type Code M ID 2/2 04 - Change BCH03 324 Purchase Order Number M AN 1/22 BCH05 327 Change Order Sequence Number O AN 1/8 BCH06 373 Purchase Order Date YYYYMMDD O DT 8/8 BEG*00*NE*123456-O3-00002***20090803 CUR CUR01 98 Entity Identifier Code M AN 2/3 BY Buying Party CUR02 100 Currency Code USD United States Dollars EUR Europe Euros M ID 3/3 CUR*BY*USD Page 4 of 12
REF REF01 128 Reference Identification Qualifier C ID 2/3 CO Direct Ship Customer Order Number OI Original Invoice Number (Blanket PO) REF02 127 Reference Identification Order Number C AN 1/30 REF*CO*SH 1234567 NOTE: Used for drop ship orders or hot releases to a blanket purchase order. PER PER01 366 Contact Function Code BD Buyer PER02 93 Name O AN 1/60 Buyer Name PER03 365 Comm. No. Qualifier TE Telephone PER04 364 Comm. Number C AN 1/80 Phone Number PER05 365 Comm. No. Qualifier FX FAX PER06 364 Comm. Number C AN 1/80 Fax Number PER07 365 Comm. No. Qualifier EM Email PER08 364 Comm. Number Email C AN 1/80 PER*BD*Riley, Dawn M*TE*5555555555*FX*5555555555* EM*Michelle_Riley@Hill-Rom.com Page 5 of 12
FOB FOB01 146 Reference Identification Qualifier BP Paid By Buyer PS Paid By Seller FOB03 352 Description O AN 1/80 FOB*BP**FOB Ship Point ITD ITD01 336 Terms Type Code ZZ Mutually Defined ITD12 352 Description O AN 1/80 ITD*ZZ***********NET 30 DAYS N9 N901 128 Ref. Id. Qualifier C ID 2/3 KD Special Instructions N902 127 Ref. Identification INT C AN 1/30 N9*KD*INT NOTE: One or more occurrences of the MSG segment are used with the N9 segment. Page 6 of 12
MSG MSG01 933 Free-Form Message Text O AN 1/60 MSG*THIS ORDER HAS SPECIAL INSTRUCTIONS N1 N101 98 Entity ID Code C ID 2/3 ST Ship To BT Bill To SE Seller N102 93 Name C AN 1/60 Company Name N103 66 ID Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer s agent N104 67 ID Code Entity Number C ID 2/80 N1*BT*Hill-Rom, Inc.*92*99632 NOTE: The Ship To Segments will only be used for direct shipment to a Hill-Rom customer. Purchase Orders that ship to Hill-Rom will be given at the detail level. N3 N301 166 Address Line 1 C AN 1/55 N302 166 Address Line 2 C AN 1/55 N3*1069 State Rt 46 E Page 7 of 12
N4 N401 19 City Name C AN 2/30 N402 156 State Code C ID 2/2 N403 116 Postal Code C ID 3/15 Zip Code (5 or 9 digits) N404 26 Country Code C AN 3/3 N4*Batesville*IN*47006*UNI POC POC01 350 Assigned Identification M AN 1/20 Purchase Order Line Number POC02 670 Change or Response Type Code M ID 2/2 AI Add Additional Items CA Changes to Line Items POC03 330 Quantity Ordered M R 1/15 POC05 355 Unit of Measure Code M ID 2/2 POC06 1018 Exponent - Unit Price M R 1/15 POC08 235 Product/Service ID Qualifier VN Vendor s Item Number POC09 234 Product/Service ID C AN 1/48 Vendor s Item Number POC10 235 Product/Service ID Qualifier IN Buyer s Item Number POC11 234 Product/Service ID C AN 1/48 Buyer s Item Number POC12 235 Product/Service ID Qualifier PW Part Drawing POC13 234 Product/Service ID Part Drawing C AN 1/48 -- Continued on next page -- POC14 235 Product/Service ID Qualifier DV Drawing Revision POC15 234 Product/Service ID Drawing Revision POC16 235 Product/Service ID Qualifier AV Additional ID Mfg Assigned C ID 2/2 C AN 1/48 Page 8 of 12
POC17 234 Upholstery Color C AN 1/48 POC18 235 Product Service ID Qualifier AV Additional ID Mfg Assigned POC19 234 Laminate Color C AN 1/48 POC20 235 Product Service ID Qualifier AV Additional ID Mfg Assigned POC21 234 Finish Color C AN 1/48 POC22 235 Product Service ID Qualifier AV Additional ID Mfg Assigned POC23 234 Internal Intrastat Code C AN 1/48 POC*1*CF*4**UN*61.80**VN*49135*IN*P36*PW*41*DV*3*AV*RED*AV*WHITE*AV*BLUE**AV*D922 NOTE: Max use 100,000. Multiple PID segments can be used in association with each occurrence of this segment for special product notes. PID PID01 349 Item Description Type O ID 1/1 F Free-Form PID05 352 Description Item Description O AN 1/80 PID*F****Deliver to Door D16 DTM DTM01 374 Date/Time Qualifier M AN 3/3 002 Delivery Requested DTM02 373 Date M DT 8/80 DTM*002*20090131 Page 9 of 12
MSG MSG01 933 Free-Form Message Text C AN 1/60 MSG*Deliver to Door D16, Hill-Rom Distribution Center, Country Road 300 East, Batesville, Indiana 47006 N1 N101 98 Entity ID Code C ID 2/3 ST Ship To N102 93 Name C AN 1/60 Free-form Name N103 66 ID Code Qualifier C ID 1/2 92 Assigned by Buyer or Buyer s agent N104 67 ID Code Code identifying a party or other code C AN 2/80 N1*ST* Ritter Plant East End*92*99632 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. N2 N201 93 Address Information C AN 1/55 N202 93 Address Information C AN 1/55 N2*Dock R33 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. Page 10 of 12
N3 N301 166 Address Information C AN 1/55 N302 166 Address Information C AN 1/55 N3*Co. Rd. 300 East*Door R33 NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. N4 N401 19 City Name C AN 2/30 N402 156 State Code C ID 2/2 N403 116 Postal Code C ID 3/15 Zip Code (5 or 9 digits) N404 26 Country Code C ID 2/3 N4*Batesville*IN*47006*US NOTE: Hill-Rom s system allows for multiple shipping locations per Bill To item number. Unless the PO is a direct ship order, there will be one occurrence of this segment per line item. CTT Summary CTT01 354 Number of Line Items Total Number of Purchase Order Lines (Segment PO1 occurrences) O N0 1/6 CTT*1 Page 11 of 12
AMT Summary AMT01 522 Amount Qualifier Code O ID 1/3 TT Total Transaction Amount AMT02 782 Monetary Amount Total Cost of Purchase Order O R 1/18 AMT*TT*247.20 SE Summary SE01 96 Number of Included Segments M N0 1/10 Total Segments in Transaction, including ST and SE SE02 329 Transaction Set Control Number Internally Assigned Number M AN 4/9 SE*11*000000001 Page 12 of 12