Aloha Artists and Crafters,

Produced By Nelson and Kainoa Makua Nä Mäkua Original Hawaiian Designs P. O. Box 10460, Hilo, Hawai i 96721 Phone (808) 966-4647 (808) 969-7985 Email: puna@namakua.com Web Site: www.namakua.com Aloha Artists and Crafters, we invite you to join the company of some of Hawai i s best artists and producers of fine handmade crafts and gifts at our annual 2016 Nä Mäkua Invitational Christmas Gift Fair. It will be held on Friday and Saturday, Dec. 2-3, 2016 at the Afook-Chinen Civic Auditorium in Hilo. There will be live entertainment by top local entertainers, along with ono kaukau by Liko Lehua Cafe, and door prize drawings throughout the entire event. The best part is we are still a FREE event, with no admission. Every year we have a best decorated booth contest. First place wins a FREE BOOTH for next year s fair. So we encourage you to get into the spirit of Christmas and decorate your booth. Being an invitational event, all applicants are screened with consideration given to the uniqueness, quality and craftsmanship of the product. We prefer that all items be made in Hawai i by the person applying but are not limited to that. We will look at all products on a case by case basis. As a Christmas fair, we are ultimately looking for products that make great Christmas gifts. We are commited to producing an event that showcases the talents of local artists and offers a diverse selection of unique one-of-a kind gifts for Christmas. Returning vendors who want their same spaces, turn in your application by Sept. 1, 2016. THE FINAL DEADLINE FOR EVERYONE IS OCTOBER 1, 2016. If you would like your name to appear on our fair poster, you must submit your application by the Oct. 1, 2016 deadline. ALL BOOTHS ARE $250 (NO ELECTRIC) AND $ 275 WITH ELECTRICITY Please feel free to contact us if you have any questions. Mahalo, Nelson Makua Fair Director Kainoa Makua Co director

2016 NÄ MÄKUA INVITATIONAL CHRISTMAS GIFT FAIR VENDOR INFORMATION FAIR LOCATION The Afook-Chinen Civic Auditorium on Manono Street in Hilo. FREE ADMISSION FAIR DATES Dec. 2-3, 2016 Friday and Saturday FAIR HOURS Friday 4:00 p.m. - 9:00 p.m. Saturday 9:00 a.m. - 3:00 p.m. VENDOR MOVE IN Friday Dec. 2 11:00 a.m. - 4:00 p.m. Your booth must be setup and ready by the opening of the fair at 4:00 p.m. on Friday. Doors will be open for vendors at 11:00 am on Friday and 8:00 am on Saturday VENDOR MOVE OUT Saturday Dec. 3 3:00 p.m. - 6:00 p.m. You are responsible for the cleaning of your booth area and the disposal of all your trash before leaving. We will not be responsible for any items left behind or lost. BEST DECORATED BOOTH CONTEST Every year we have our annual contest for the best decorated booth. We encourage you to get into the spirit of Christmas and decorate your booth. First place will win a free booth at next year s fair. DOOR PRIZE DRAWINGS We will be having door prize drawing for the customers throughout the event. If you would like to donate a door prize we will announce your name and booth number. All entries must be present to win. This is not mandatory, only if you want to. BOOTH SIZES AND COSTS Booth Cost: $ 250 - ( No Electric ) $ 275 - ( With Electric ) Booth Size 8 x 8 For booth numbers, booths with electricity and locations please see the booth floor plan attached. You may pay by credit card, check or money order. Do not send cash. No post dated checks. ELECTRICITY IS ONLY AVAILABLE FOR BOOTHS 1-6, 13-24 and 67-80. Refer to the enclosed booth plan for locations. You may also rent these booths without electricity. Multiple booths require only one electrical fee. We will try to honor your requests on a first come-first serve basis so if you feel you need electricity we suggest you get your application in early. Preference will be given to returning vendors and early applicants. You must bring your own surge protectors and extension cords. Please use lower wattage bulbs if using lighting. This is an old building and the circuits may not be able to handle high wattage equipment. TABLE RENTAL AND CHAIRS Please note on your application if you will be needing chairs and if you need to rent a table. There is a rental fee of $30.00 per table for both days. Table size is 6 feet x 30 inches. There is no charge for the chairs. Be sure you indicate this on your application. Please make sure your tables fit within your booth space and you have allowed yourself access to your booth so as to not infringe upon your neighboring vendor s space. You may bring your own tables and chairs if you prefer. GE TAX LICENSE It is your resposibility to make sure you have a current GE License available in your booth. Tax inspectors have been circulating craft fairs the past few years. For information regarding what is required of you please contact the state tax office. BOOTH DISPLAYS Please be sure that all your tent frames and booth displays remain within the specified dimensions of your booth space. No canopies are allowed on tent frames and frames should not exceed a height of 8 feet. No nails or tacks are allowed on the floor or walls. Your displays should bot infringe upon your neighbors booths. Make sure you have your own access to your booth space. SELLING FOOD ITEMS If you will be selling any food items for consumption you must obtain a permit from the State Department of Health and submit a copy of it with your application. You should also have the original with you in your booth at the fair. For information please contact Curtis Takai at the Health Department (808) 933-0917.

ILLEGAL CRAFT ITEMS It is your responsibility to make sure that your crafts are legal and are not made of prohibited materials such as beach sand, opihi shells, whale bone and that they conform to the rules and regulations of the Hawai i State Department of Land and Natural Resources. For more information we suggest you contact the Hawai i State Department of Land and Natural Resources in Hilo, (808)974-4221 or Paul Chang from the U.S. Fish & Wildlife Service in Hilo, {808}933-6964. INSURANCE You should contact your insurance company and ask them for a rider to your public liability policy, property damage and burglar insurance policies covering you during and at the show. You are responsible for yourself and your merchandise. SECURITY The building will be secured at 9:00 p.m. on Friday night until the next morning at 8:00 am. Vendors may leave their booth set up overnight, but be sure to secure or remove your merchandise, as you deem necessary. You leave your merchandise at your own risk. Do not leave any money in your booth. We will not be responsible for any damaged or missing items. CLEAN-UP AND TRASH We don t ask you for a deposit so it is your responsibility to keep your booth clean and presentable at all times. If you are serving any food samples you must provide adequate trash receptacles to accommodate the additional rubbish. Also make sure there is no spilled food in or around your booth that someone may slip on. CRAFTS SCREENING PROCESS - IMPORTANT PLEASE READ This being an invitational fair, we require that all vendor s crafts and products must be screened for acceptance into the fair. Vendors are required to fill out a craft/product description on their application form and submit photos, brochure or a web site of their crafts. You may submit actual product but these may not be returned to you. Nelson, who is also the director for the Merrie Monarch Invitational Hawaiian Arts Fair, brings the same high quality and standards to his Christmas fair in selecting quality art and crafts by Hawai i s best artists and producers. Although we prefer that all items be made in Hawai i by the person applying, we re not limited to that and will look at all applicants on a case by case basis. This being a Christmas fair, we are ultimately looking for arts and crafts that make good holiday gifts and special consideration will be given to the uniqueness, quality and craftsmanship of your product. With our fair we are trying to create an experience to showcase the talents of local artists and give the customer an assortment of beautiful and unique Christmas gifts. This is an invitational fair and we reserve the right to decline or reject any vendor or craft that we feel does not meet the criteria of our event. If you are a returning vendor that has been previously screened, we just need to screen any new items you may be selling. BOOTH CONFIRMATION If you are accepted you will be notified with a confirmation by mail or e-mail. If you are not accepted your check will be returned to you. Please note that we may be holding onto your check for a few months before confirmation. PAYMENT OPTIONS Payment may be made by check, money order or credit card. All vendors will be charged 4% state sales tax. PLEASE NOTE THAT WE MAY BE HOLDING ONTO YOUR CHECK FOR A FEW MONTHS BEFORE CONFIRMATION SO BE SURE TO HAVE SUFFICIENT FUNDS IN YOUR ACCOUNT. NO POST DATED CHECKS WILL BE ACCEPTED. Any returned checks due to insufficient funds will be charged a $ 35 fee. CANCELLATIONS AND BOOTH REFUNDS If you cancel by October 1, 2016 you will receive a full refund less a $50.00 processing fee. If you cancel by October 31, 2016, you will be refunded 50% of your booth fee. There will be no refunds for cancellations after November 1, 2015. HERE S A CHECK LIST OF WHAT YOU NEED TO SUBMIT: 1. A completed Na Makua Christmas Gift Fair application with photos or web site of your product if you are a new vendor or have added anything to your productline for returning vendors. 2. PAYMENT: Be sure to add the sales tax or any table rentals to your booth fee. Paying by check or money order - Make checks payable to payable to: NÄ MÄKUA Paying by credit card - Fill out all credit card information on application. Mail to: NÄ MÄKUA CHRISTMAS GIFT FAIR P. O. BOX 10460, HILO, HAWAI I 96721

BACK ENTRANCE STAGE BACK ENTRANCE 79 80 78 24 77 76 75 66 59 65 58 52 45 51 44 38 31 37 30 23 22 21 Makai Side 74 73 72 71 64 57 63 56 62 55 50 43 49 42 48 41 36 29 35 28 34 27 20 19 18 17 Mauka Side 70 69 68 61 54 60 53 47 40 46 39 33 26 32 25 16 15 14 67 13 MAKAI SIDE ENTRANCE Nä Mäkua - Info Booth MAUKA SIDE ENTRANCE 12 9 Bleachers 11 8 10 7 Food Concession Women s Restroom Men s Restroom 5 4 3 2 MAIN ENTRANCE 6 1 Shared back space NOTE: ONLY GREY BOOTHS CAN HAVE ELECTRICITY HOOKED UP. MAIN ENTRANCE 2016 NÄ MÄKUA INVITATIONAL CHRISTMAS GIFT FAIR BOOTH FLOOR PLAN AFOOK-CHINEN CIVIC AUDITORIUM, HILO, HAWAI I Booths $ 250 - ( No Electric ) $ 275 - ( With Electric ) Size 8 x 8 NOTE: ELECTRICITY IS AVAILABLE ONLY IN THE GREY BOOTHS.

Please Type or Print Clearly 2016 VENDOR APPLICATION Name G.E.Number Business Name Address City State Zip Phone (Day) (Night) Email Web Site Craft or Product Description (Please be precise in your description and submit photos, brochures or web site) Use reverse side if you need more room Indicate below if you are a new or returning vendor and the booth numbers of your choice in order of preference. We will try to honor your request. For returning vendors who would like their same spaces, your deadline is Sept. 1, 2016. Final deadline for everyone is October 1, 2016. I am a Returning Vendor I would like the Same Booth I AM A NEW VENDOR 1st Choice 2nd Choice 3rd Choice Booth Cost $ 250 - ( No Electric ) $ 275 - ( With Electric ) All Booth Sizes 8 x 8 NOTE: ONLY GREY BOOTHS ON FLOOR PLAN CAN HAVE ELECTRICITY HOOKED UP - SEE ATTACHED FLOOR PLAN. Tables rentals are $ 30 each for the 2 days Table size is 6 ft x 30 inches Chairs are FREE ALL BOOTHS COME WITH NO TABLES OR CHAIRS UNLESS INDICATED ON THIS FORM BY YOU. Please indicate if you need tables and chairs: I will need table(s) I will need chair(s) IF USING A CREDIT CARD FILL OUT THE INFO BELOW Credit Card Info VISA MASTERCARD AMEX Card Number Booth Cost Tables: $ 30 per table Sub Total Exp. date CID # On back of card, last 3 digits Name on Card Signature * I agree to waive, discharge claims, and release from liability and indemnify and hold harmless Nä Mäkua Invitation Christmas Gift Fair, Directors Nelson and Kainoa Makua and The County of Hawaii from any and all liability, even if caused by negligence in any way connected with this event. I understand that I may be exposed to some risk of personal injury or illness, which may occur, by natural causes or activities of other persons. I agree to that I am resposible for my own safety and others around me at this event and that my participation is voluntary. * I allow Nä Mäkua Invitational Christmas Gift Fair and proffesional news media to photograph myself and products for documenting and promotional purposes. I agree and consent to all of the conditions stated in this application 4% Sales Tax TOTAL AMOUNT Check Money Order Credit Card Make checks & moneyorders payable to: Nä Mäkua Mail check and application to: Nä Mäkua Christmas Gift Craft Fair P. O. Box 10460, Hilo, Hawai i 96721 Signature Date BELOW FOR NÄ MÄKUA USE ONLY Date Received Check / Money Order # Amount Paid Accepted Not Accepted Booth Number Tables Chairs