Admin Minnesota Materials Management Division Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529. DATE: OCTOBER 1, 2017 CONTRACT RELEASE: T-743 PRODUCT/SERVICE: TRACTORS: AGRICULTURAL RENTAL CONTRACT PERIOD: OCTOBER 21, 2015, THROUGH SEPTEMBER 30, 2018 EXTENSION OPTIONS: UP TO 24 MONTHS ACQUISITION MANAGEMENT SPECIALIST (AMS): LUANN OLSON PHONE: 651.201.2447 E-MAIL: luann.olson@state.mn.us WEB SITE: www.mmd.admin.state.mn.us NOTIFICATION OF MULTIPLE AWARDS This release contains multiple awards for similar or like items. State agencies should review and compare all multiple award Contract Vendors in order to ensure the best value for their potential purchase. Factors such as, but not limited to, cost, equipment warranty terms, vendor location, delivery lead times, available substitutes, selected options and current fleet and equipment or parts inventory levels all may contribute to the total cost/value of an individual purchase. Multiple vendors may be able to satisfy the requirements of the purchaser and therefore it is important for the purchaser to review all Contracts and Contract prices before executing an order. CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY AMUNDSON PETERSON INC. 101747 NET 30 4 MONTHS 110 Second St. NW Elbow Lake, MN 56531 PHONE: 218.685.7118 VENDOR NO.: 0000323666-004 CONTACT: Ryan Amundson FAX: 218.685.4379 EMAIL: ryan.amundson@amundsonpeterson.com Amundson Peterson Inc. will also accept orders from the following State counties: Ottertail, Grant, Douglas, Pope, Stevens, Swift, Lac qui Parle, Yellow Medicine, Chippewa and Big Stone. CNH INDUSTRIAL AMERICA LLC 101749 NET 30 4 MONTHS 700 State Street Racine, WI 53404 PHONE: 608.444.5349 VENDOR NO.: 0000257360-002 CONTACT: Patricia Lardie FAX: 608.635.2083 EMAIL: patricia.lardie@caseih.com CNH orders and payments should be sent directly to the CNH Authorized Dealers. Refer to the CNH authorized Dealers list on page 7. Contract Release 16 (1/15) Page 1 of 7
CONTRACT VENDOR CONTRACT NO. TERMS DELIVERY EVERGREEN IMPLEMENT 101750 NET 30 6 MONTHS 605 North Main Street Warren, MN 56762-1122 PHONE: 218.745.4516 VENDOR NO.: 0000194807-001 CONTACT: Brent Lunke FAX: 218.745.4518 EMAIL: brent.l@evergreemimplement.com KIBBLE EQUIPMENT 101751 NET 30 3 MONTHS 3099 Hwy. 7 SW Montevideo, MN 56265 PHONE: 320.269.6466 VENDOR NO.: 0000364257-009 CONTACT: Bill Rausch FAX: 320.269.8395 EMAIL: bill.rausch@kiddleeq.com MINNESOTA AG POWER INC. 101752 NET 30 3 MONTHS dba MIDWEST MACHINE CO. 4561 Hwy. 212 Glencoe, MN 55336 PHONE: 320.630.5469 VENDOR NO.: 0000282095-001 CONTACT: Jeremy Virnig FAX: 320.632.2702 EMAIL: jvirnig@midwestmachineryco.com RDO EQUIPMENT CO. 101753 NET 30 6 MONTHS 110 Michael Street South Hawley, MN 56549 PHONE: 701.551.0208 VENDOR NO.: 0000199158-013 CONTACT: Jason Hintermeister FAX: 218.739.9744 EMAIL: jhintermeister@rdoequipment.com SEMA EQUIPMENT 101755 NET 30 3 MONTHS 11906 Hwy. 14 East P.O. Box 618 St. Charles, MN 55972 VENDOR NO.: 0000197244-001 CONTACT: Terry Mikulecky PHONE: 507.649.0320 EMAIL: tmikulecky@semaequip.com VALLEY PLAINS EQUIPMENT 101756 NET 30 6 MONTHS 723 3 rd Avenue SW Crookston, MN 56716 PHONE: 218.281.3683 VENDOR NO.: 0000878638-001 CONTACT: Rodney Bryn FAX: 218.281.5037 EMAIL: rbryn@valleyplainsequipment.com CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below Limited to MnDOT only, unless a mutual agreement is executed between the State and the Contract Vendor. Cooperative Purchasing Venture (CPV) Members and other State Agencies may be added to the Contract through a fully executed amendment. Contract Release 16 (1/15) Page 2 of 7
STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is granted in writing by the AMS listed above. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contract Vendor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. SPECIAL TERMS AND CONDITIONS SCOPE. The purpose of the contract is to provide agricultural tractor rentals for the Minnesota Department of Transportation (MnDOT). PRICES. Prices are firm through the initial period of the contract. After that period, prices may increase once a year. Price increases are not effective until they are approved by the AMS. NOTE: At no time should the ordering entity pay more than the Contract price. Agencies must contact the AMS immediately and fill out a Vendor Performance Report if there is a discrepancy between the price on the invoice and the Contract price. INSURANCE. A Certificate of Insurance from the State of Minnesota listing the Contract Vendor as an additional insured will be issued to the Contract Vendor from the State of Minnesota at the time of rental. All rental equipment serial numbers, replacement value and delivery locations shall be provided to MnDOT prior to delivery to allow adequate time for the State Risk Management Division to process the required insurance documentation. PICK UP / DELIVERY REQUIREMENTS. The Contract Vendor must notify the receiving agency at least 72 hours before the pick-up or delivery to allow for receiving inspection and compliance. The Contract Vendor will coordinate with the customer on all pick-ups and deliveries. No pick up or delivery can be made on State holidays, Saturday or Sunday or after 4:00 p.m. on weekdays without prior approval by the Customer. The Contract Vendor must confirm the pick-up or delivery location and transition requirements with the Customer. The Contract Vendor and Customer shall complete the receiving inspection when the equipment is received or returned. No claims for damage shall be accepted after ten working days of the receiving inspection. Prior to pick-up or delivery, the customer and the Contract Vendor shall confirm the necessary and required loading and unloading requirements. SCHEDULED MAINTENANCE. If approved by the Contract Vendor, routine maintenance will be performed by MnDOT personnel as required by the Operator s Manual for daily maintenance, greasing, checking fluids, and general equipment cleaning. Oil and lube changes will be done by the State at the required intervals per the Operator s Manual. All oil and filters must be provided by the Contract Vendor to the Customer at no additional expense. If the Contract Vendor prefers to maintain the equipment instead of State personnel, the Contract Vendor must make all of the arrangements and bear all the costs for moving the equipment to and from the Contract Vendor s location. Contract Release 16 (1/15) Page 3 of 7
NON WARRANTY REPAIRS. If the Customer damages the equipment through negligence, the Customer will be responsible for the cost of the repairs. The location of where the repairs will occur will be mutually agreed by the Customer and the Contract Vendor. The Customer will only be responsible for actual, verifiable repair costs. The labor rate for non-warranty should include the cost of all tools, disposal and recycling of the repaired equipment parts. The State agency will handle the delivery and pick up the equipment after repairs are completed. Repair parts must be OEM and the Contract Vendor must do its due diligence and use prudent judgment in obtaining the best possible market price for the material. The mark-up for parts listed shall be a percent mark-up over the original invoice from the parts dealer. The percent mark-up is intended to cover any associated costs for the Contract Vendor to determine the required parts, place the order with the parts dealer, inbound freight costs to the Contract Vendor and invoice payment by the Contract Vendor to the parts dealer. If complete components are replaced, the total cost of the component shall be the price used not the cost of individual parts to make up the components. If requested, the Contract Vendor will provide a copy of the original invoice for review. All parts must be pre-approved by the State agency prior to order entry by the Contract Vendor to the parts dealer. UNSCHEDULED / EMERGENCY EQUIPMENT REPAIR. Any unscheduled / emergency repairs to the equipment shall be done by the nearest OEM s Repair Center. If approved by the Contract Vendor, minor repairs may be done by the State. The Contract Vendor, or its authorized representative, shall provide any required repair parts within 24 hours of notification. Unless mutually agreed by the State and the Contract Vendor, any piece of equipment out of service for five (5) days or more shall require equal replacement equipment with similar features and horsepower to be set up and delivered to the MnDOT District location at a time and date agreed upon by the State and the Contract Vendor. All associated costs for the replacement equipment is borne by the Contract Vendor. If an equipment replacement is required, a new State purchase order must be issued and a new certificate of insurance must be issued by the State, with the new equipment serial number(s). SCOPE OF WORK. The State of Minnesota, Department of Transportation (MnDOT) uses various horsepower Agricultural tractors throughout the year for maintenance of State property and highways. Rental tractor types include Track Tractors and Bi-Directional Tractors with attachments as examples, with and without loaders, for summer road side mowing and winter maintenance operations which may include loading salt or sand into State trucks, and blowing snow with a 3-pt snow blower. Tractors will have normal wear and tear from routine roadside and roadway usage. Unless otherwise agreed to, the tractor and loader shall be new or used with less than 150 engine hours and be of the current model year. The contract rental period will be for approximately 12 months. The tractor with loader shall be delivered not later than May 1 st each year and returned by April 30 the following year. The State makes no guarantees to any volume or estimate to be ordered from any agricultural tractor contract. EQUIPMENT SPECIFICATIONS. All equipment offered must meet all federal and State requirements for the intended purpose. Equipment shall be furnished with all standard equipment as advertised. The unit shall be complete with all equipment required and ready for immediate operation. MnDOT may require a loader to be included with the tractor rental or may attach a MnDOT owned mower to the rental equipment. If the rental occurs during May through October, MnDOT will provide and install State owned mowers. Any installation done by MnDOT will be per the original equipment manufacturers operator s manual. Tractors 40 HP or greater must include a cab with air conditioning, heat and strobe light. Tractors less than 40 HP must include roll over protection (ROPS). Contract Release 16 (1/15) Page 4 of 7
RENTAL PROGRAM TERM. MnDOT requires the delivery of the initial summer equipment not later than May 1 each year. MnDOT requires delivery of the initial winter equipment not later than November 1 each year. If the rental equipment is not available by the proposed May 1 and November 1 request each year, the Contract Vendor shall consult with the local MnDOT District to discuss and define an alternate delivery schedule. All rented equipment is on an as need basis. The number of tractors and rental hours listed on the Price Schedule are estimates only. The rental term will not exceed the number of rental hours as offered by the Contract Vendor. The minimum rental term will be determined by the MnDOT District location. A new State purchase order and a new certificate of insurance will be issued when the Contract Vendor supplies the new serial number(s) and replacement cost. RENTAL EQUIPMENT. The Contract Vendor agrees to accept a State agency purchase order and will not require the State agency to sign a rental agreement. The Contract Vendor retains the title of the equipment during the rental term. State agencies will provide a certificate of property insurance on the equipment during the rental term to the Contract Vendor. The Contract Vendor will provide the following information to the Customer for insurance certificate purposes: 1. The equipment Make 2. The equipment Model 3. The equipment serial number 4. The equipment replacement cost prior to delivery 5. Insurance Certificate Holder information (Name, Address, phone, and email). If mutually agreed, the rental term may exceed the term of the Contract providing the purchase order is issued, and the rental term begins, prior to the end of the Contract term. The rental term cannot go past the State Fiscal Year end date (June 30 th ) after the Contract term has ended. The Contract Vendor may establish a maximum number of hours a specified piece of equipment can be used before it needs to be replaced or swapped out with another piece of equipment to maintain warranty and industry terms. If such a maximum is defined, the Contract Vendor will immediately replace the equipment. The Contract Vendor will pay all costs associated with replacing or swapping out the equipment. INVOICE PROCEDURES. The Contract Vendor will accept a Customer Purchase Order for the rental term of any equipment. The customer will not sign any Contract Vendor Rental Agreement. All invoices must reference the Purchase Order Number, equipment make, model and serial number. The Contract Vendor must submit separate detailed invoices (one original and two copies) to the Customer as indicated on the Purchase Order UNSPSC. 25101901 Agricultural Tractor Rental 78181501 Equipment Non Warranty Repair Labor Rate 21102100 Equipment Non Warranty Repair Parts REVISIONS. 10/01/2017 Contracts 101747, 101749, 101750, 101751, 101752, 101753, 101755, and 101756 are extended at the same terms, conditions and prices. Kibble Equipment will accept orders from Lincoln County. The Schuneman Equipment (101754) contract is eliminated because it merged with Kibble Equipment (101751). 02/07/2017 Contract 101754 (Schuneman Equipment) will accept orders from Lincoln County Highway Department and the Lyon County Highway Department, as requested and as available. 10/01/2016 Contracts 101749, 101750, 101751, 101752, 101754, 101755, and 101756 are extended at the same terms, conditions, and prices. Contract 101747 (Amundson) is extended at the same terms and conditions, and at $8.00 per engine hour. Amundson Peterson Inc. will also accept orders from the following State counties: Ottertail, Grant, Douglas, Pope, Stevens, Swift, Lac qui Parle, Yellow Medicine, Chippewa and Big Stone. Contract 101753 (RDO) is extended at the same terms and conditions, and at $7.00 per engine hour. 01/21/2016 Contract Vendor name change on contract 101749 to CNH Industrial America LLC Contract Release 16 (1/15) Page 5 of 7
STATE OF MINNESOTA AGRICULTURAL TRACTOR RENTAL PROGRAM AND PRICING Price Lists: Contact the Contract Vendor to confirm equipment model and style availability to satisfy your operational requirements. The Contract Vendor shall confirm the equipment availability to the customer. The contract was executed with fixed pricing. The pricing offered must match the prices in the price book found on the Minnesota Department of Transportation Maintenance Contracts link below. Verifying Contract Prices: Customers must calculate and confirm all contract prices when placing any order. Follow these steps: 1. Confirm your equipment selection and delivery date with the Contract Vendor. 2. Locate the required equipment in the contract price pages link below. 3. Confirm the correct prices from the Contract Vendor to the State using the price pages. 4. Contact the Contract Vendor if you identify any discrepancies. Select the following link for Price Pages. http://www.dot.state.mn.us/maintenance/equipment/contracts/contracts.html CONTRACT VENDOR CONTRACT NBR EQUIPMENT OFFERED ORDER LEAD TIME DISTRICT Amundson Peterson Inc. 101747 John Deere 4 Months District 4, and the following county highway departments: Ottertail, Grant, Douglas, Pope, Stevens, Swift, Lac qui Parle, Yellow Medicine, Chippewa and Big Stone counties. CNH Industrial America LLC Refer to the list of CNH Authorized Dealers 101749 Case IH 2 4 Months District 3, 6, 7, 8, Metro Evergreen Implement 101750 John Deere 6 Months District 2 Kibble Equipment LLC 101751 John Deere 3 Months District 7, and District 8, and the following county highway departments: Lincoln and Lyon Counties. Midwest Machine Co. Glenco 101752 John Deere 2 4 Months District 1, 3 RDO Equipment Co. Hawley 101753 John Deere 6 Months District 3,4 SEMA Eq. Inc. 101755 John Deere 3 Months District 6, Metro Valley Plaines Eq. 101756 John Deere 6 Months District 2 Contract Release 16 (1/15) Page 6 of 7
CNH INDUSTRIAL AMERICA AUTHORIZED DEALERS CNH orders and payments should be sent directly to the CNH authorized dealers CNH Authorized Distributions List: COMPANY NAME SWIFT ID COMPANY ADDRESS ST /ZIP PHONE CONTACT Arnold's Of Alden, Inc. 0000883229 110 North Star Road, Alden MN/56009 507-874-3400 Brent Mueller Arnold's Of Glencoe 0000831255 655 Lindbergh Trail, Glencoe MN/55336 320-864-5531 Brent Mueller Arnold's Of Kimball 0000287108 701 State Highway 55 East, MN?55353 320-398-3800 Brent Mueller Kimball Arnold's Of Mankato 0000259607 1715 Howard Drive, Mankato MN/56003 507-387-5515 Brent Mueller Arnold's Of St. Cloud 0000883231 2995 Quail Road Ne, MN?56379 320-251-2585 Brent Mueller St. Cloud Arnold's Of St. Martin 0000801816 374 Industrial Drive, MN/56376 320-548-3417 Brent Mueller St. Martin Arnold's Of Willmar, Inc. 0000207674 4773 Hwy 71 S., Willmar MN/56201 320-235-4898 Brent Mueller Bishop & Wachholz 0000295493 601 8th Street Southeast, MN/55944 507-634-4388 Roger Kunzia Kasson, Caledonia Caledonia Implement 0000201952 509 So. Highway 44 / 76, MN/55921 507-725-3386 Bob Klug Company Caledonia Hammell Equipment 0000209608 713 Main Street NW, Chatfield MN/55923 507-867-4910 Linus Hammell Jaycox Implement 0000194422 1909 Oxford Street, Worthington MN/56187 507-283-2319 Mark Ommen Kalmes Implement 0000203425 200 Main St. So., Altura MN/55910 507-796-6741 Jeff Scherbring Larson Implement 0000203978 32907 Northfield Blvd., Northfield MN/55057 507-645-6643 Jan Luikens Jaycox-Mark Jacobson 0000194422 410 W Koehn, Luverne MN/56156 507-283-2319 John Jaycox Jaycox-Matejcek Implement 0000194422 3040 Highway 60 West, Faribault MN/55021 507-334-2233 Blake Matejcek Co. Miller Sellner Equipment 0000224886 495 Second Avenue, Bingham MN/56118 507-794-2131 Doug Miller Lake Miller Sellner Implement 0000198622 22024 State Highway 4, Sleepy MN/56085 507-794-2131 Doug Miller Eye Miller Sellner Slayton, LLC 0000828827 1535 20th St., Slayton MN/56172 507-794-2131 Doug Miller Mn Ag Group-Hastings 0000340804 18202 Nicolai Avenue, Hastings MN/55033 651-437-4164 Craig Kobilarcsik Pederson's Agri-Sv 0000254185 101 Third Street East, Herman MN/56248 320-677-2255 Kristen Pederson Plainview Agri Power 0000203978 400 10th Street SW Plainview MN/55964 507-534-3195 Craig Kobilarcsik Rabe International, Inc. 0000363675 1205 Bixby Road, Fairmont MN/56031 507-235-3358 David Baxter Titan Machinery Inc. 0000251892 3456-70th Street South, MN/56547 218-287-8010 Andy Bethel Glyndon Titan Machinery Inc. 0000251892 27062 U.S. Highway 59, Elbos MN/56531 218-685-4467 Lucas Hilgemanm Lake Titan Machinery Inc. 0000251892 315 Highway 28 East, Graceville MN/56240 320-748-7277 Andy Bethel Titan Machinery Inc. 0000251892 1201 Hwy 59 North, Marshall MN/56258 507-532-5783 Andy Bethel Titan Machinery Inc. 0000251892 1402 Highway 75 South, MN/56164 507-825-5155 Andy Bethel Pipestone Titan Machinery Inc. 0000251892 2096 College Way Drive, Fergus MN/56537 218-736-5496 Andy Bethel Falls Titan Machinery Inc. 0000251892 500 Ingersoll Avenue, Crookston MN/56716 218-281-4668 Andy Bethel Titan Machinery Inc. 0000251892 2491 State Highway 200, Ada MN/56510 218-784-2321 Andy Bethel Titan Machinery Inc. 0000251892 1118 Third Street NW (Hwy 11), MN/56751 218-463-1781 Andy Bethel Roseau Titan Machinery Inc. 0000251892 17108 U.S. Highway 59 NE, MN/56701 218-681-1423 Andy Bethel Thief River Titan Machinery, Inc. 0000251892 1820 E. Bridge Street, Redwood MN/56283 507-644-4400 Andy Bethel Falls Trueman-Welter's, Inc. 0000193702 1600 Highway 55 East, Buffalo MN/55313 763-682-2200 Mark Welters Contract Release 16 (1/15) Page 7 of 7