Oracle Taleo Business Edition Implementation Fixed Scope Offerings

Oracle Taleo Business Edition Implementation Fixed Scope Offerings Date Email Website : Dec-2015 : info@kovaion.com : www.kovaion.com Kovaion Consulting

Kovaion A Snapshot Oracle Alliance Certified Consultants Global Presence Domain Expertise People Process Technology 24x7 Oracle User Group Association Inception Labs ODC -Support Centre Quality Management Kovaion Consulting 2

Talent Management Talent Management Integrated organizational HR processes with goal to create a high-performance, sustainable organization that meets its strategic and operational goals and objectives. Business Objectives Attract, develop, motivate, and retain productive, engaged employees (talent). Handle high volumes of recruits Streamline overall recruitment & onboarding process Seamless integration of Recruiting system Common Recruitment Business Challenges Pre-screening: High volume applications cannot be handled leading to candidate and hiring manger disappointment Approvals: Requisition approval and offer approval process is mostly manual which impacts job posting and time to hire Offer Management: Manual reviews and related approvals delay the offer roll out Assessments: Third party web based system generating assessment results which has a fixed cost per candidate increasing overall maintenance cost Interview Scheduling: Manual calling process delays candidate approachability and subsequent interview schedules Integration of the ATS with source HRIS Onboarding: Manual process of collecting information from new hires Kovaion Consulting 3

Oracle Cloud HCM & Talent Management Oracle deliveries the most complete cloud based HCM & Talent Management suite to address the Talent management needs Oracle Fusion Human Capital Management Oracle Fusion and Taleo Talent Management Global HR Global Payroll + Recruitment and On-boarding Learning and Development Performance Management Workforce Management Engagement and Retention Compensation and Rewards Talent Review Social Mobile Integration Analytics Reliable Secure Kovaion Consulting 4

Oracle Taleo Solution Taleo is uniquely positioned to maximize the ROI for the customers. Taleo solution offers Screen, group and sort applications using disqualification questions, ACE questions, assessment's, auto-progression & candidate selection lists Social Media Integration Embedded business analytics Job Board integrations Standard approvals with requisitions and offer process. Offer letter generation using standard templates. Integrated assessment solution. Calendars created at requisition level for interview scheduling Custom branding to align with other existing IT systems Kovaion Consulting 5

Key rationale to invest in Taleo Year on year savings in IT investments Reduction in manual process Huge % of hiring managers would be able to hire better candidates Huge % of candidates would like the application process New Hire survey feedback helps improving the system Integrated employee referral program Integrated agency portal Support organizational transformation in business processes More than 99.9% uptime All infrastructure monitored 24x7 (McAfee, Sourcefire) Access to Oracle engineers Comprehensive production assessment process High availability via Autonomic monitoring, diagnostics Predictive incident management tool Kovaion Consulting 6

Why Kovaion? Simple Provide complete service to meet the Talent Management needs Template driven implementation. Rapid Implementation methodology; production use in 4 weeks. Great Value Best Business Process Practice for Recruitment & HR administrators. Preconfigured processes based on industry vertical. Beat Competition Differentiate with broader cloud partners Success Implementation of Taleo and Fusion. On-time, On-cost and On-quality delivery. Benefits of Oracle Cloud delivered by Kovaion Broadest, most powerful Cloud available anywhere. Oracle Modern Cloud: Data Isolation, Secure, Scalable, Innovative Kovaion Consulting 7

Taleo Fixed Scope Offering Includes Configuration Job Requisition Candidate Profile On-boarding Activities & Bundle Workflow Email/Offer Templates Configure Security Career Websites Employee Referral Data Loading Organization Setup - Locations, Departments, Regions, and Divisions Candidates; one resume per Candidate, one attachment per Candidate Job Requisitions Employees Contacts Users Training Train-the-trainer sessions Training document Package 1 : Recruitment & On-Boarding implementation in 4 weeks, Go-live support of 2 weeks. Kovaion Consulting 8

Oracle Taleo Business Edition Implementation Scope Oracle Taleo Business Edition Implementation Scope Module Item Scope Taleo Recruiting Configure Taleo Recruiting ü 2 External Career Site (1 Applicant Flow; 1 Profiler Flow; 1 Theme) ü 1 Internal Career Site (with Employee Referral) ü 1 Candidate Selection Workflow ü Creation of Employee Referral URL ü 1 version of the Recruiter Interface (1 list format; 1 configuration profile) ü 1 version of the Manager Interface (1 list format; 1 configuration profile) ü 1 Requisition Form format with User Defined Fields ü 2 Candidate Record Formats (Profile + Job Submission) with User Defined Fields ü System Correspondence with personalized branding ü System Settings ü 1 Source list (maximum of 100 entries) ü One time Data Upload (1 test + 1 production-if not being handled by an on-going integration interface) Organization Location Job Function User Departments ü Taleo Anywhere enablement and deployment support ü Offer Management configuration 3 custom offer letters ü User Defined Fields ü Offer Approval Workflow configuration ü Smart phones and Tablet support for accessing TBE Kovaion Consulting 9

Oracle Taleo Business Edition Implementation Scope Module Item Scope Taleo OnBoarding Configure Taleo OnBoarding ü Configuration of up to 2 On-board Forms (2 forms with up to 10 fields per form) ü Configuration of up to 2 On-board Activities ü Configuration of up to 1 On-board Bundles ü Configuration of up to 2 email templates ü 10 Onboarding forms (10 fields per form) ü 10 Onboarding tasks ü Pre Hire and New Hire processes configuration ü Electronic Offer configuration ü 10 email templates configuration ü Candidate Portal review ü Prototype and demonstration of expected usage and configuration ü Employee Website review ü Prototype and demonstration of expected usage and configuration ü Smart phones and Tablet support for accessing TBE Kovaion Consulting 10

Oracle Taleo Business Edition Implementation Scope Module Item Scope Taleo Learn Configure Taleo Learn ü Setup of required control panel settings with 10 custom fields configurations ü 5 groups Definition configuration ü Setup of the supervisor role; including My Team permissions ü 5 Instructor Led Training items configuration ü 1 Virtual Instructor Led Training items configuration ü 5 Web Based Training items configuration ü Configuration of recommended, pre-defined course catalogue ü 5 types of Resource population in Resource Manager ü 1 Learning Plan with 2 Prerequisites configuration ü 1 simple and 1 complex survey or assessment creation ü 1 Assignment creation ü 2 standard Learn Center certificate creation ü Review of Standard Learn Center Reports ü 1 Chat Room or Forum creation ü Selection of Learn Center site design template with custom logo and colors ü 5 Categories creation for Trainings ü Review of Standard Notifications ü Review of the Audit Trial and Password Recovery Kovaion Consulting 11

Oracle Taleo Business Edition Implementation Scope Module Item Scope Taleo Compensation Configure Taleo Compensation ü Configure required Comp Administration including Global Settings, Compensation Types and up to ten (10) Pay Ranges ü Configure Cycle Page utilizing the standard cycle data and up to five (5) custom fields ü Create and Configure up to two (2) Cycles ü Configure Plan Page utilizing the standard plan data and up to five (5) custom fields ü Configure Event Page utilizing the standard event data and up to five (5) custom fields ü Create up to two (2) list views ü Configure standard filtering of one user role including tabs, sub-tabs, list views and page layouts ü Assign Employee Pay Ranges for up to ten (10) employees ü Create up to five (5) plain text Email Templates ü Provide you with Oracle s recommended practices associated with the implementation of certain standard Program features ü Complex custom reports ü Templates minor changes to existing templates ü Review configuration minor changes and troubleshooting of issues ü SME researching and answering questions to assist Perform system administrator Kovaion Consulting 12

Oracle Fusion HCM Cloud Application Scope Module Item Scope Reporting Data Migration Reporting Set up, configure and Walkthrough Custom reports Data Loading / Integration Data Migration and Extraction Tool ü Standard out-of-the-box Taleo reporting available. ü Reports will be walked through and will be implemented without any customizations ü 5 custom reports based business requirements will be delivered with cap on effort not exceeding 30 person hours each ü Import wizard to import candidate, employee and Job Req data from disk, Excel, and Outlook. ü Up to 5000 Candidate Data ü Up to 100 Job Requisitions ü Up to 100 Active Employee current data ü Export Employee Data on CSV File ü Export Recruitment Data on CSV file ü CSV file based data importing ü Standard Taleo Data export ü On-demand full Taleo Business Edition system backups. Kovaion Consulting 13

Our Cloud Rapid Implementation Approach Familiarization Standard Features Overview In-depth demonstration and how to leverage its features Best-practices template Requirements Understand and document the configuration requirements as per scope Understand & document customization requirement (to be taken up separately) Design & Build Configure and set up the system with roles, permissions, processes, workflows etc. as per scope Perform data imports as per scope Testing Internal testing - Functional System Testing, Integration Testing etc. for configurations done User Acceptance Testing coordination Training End User (Train-the-trainer) Administrator training on upkeep and management of the application Deployment Deploy / promote the solution to the live environment Monitor system performance Hand over to users Continued Support Kovaion Consulting 14

Project Team Kovaion Project Manager ü Responsible for day to day project activities ü Weekly status reports /Milestones ü Issue and Risk escalation Implementation Lead ü Interfaces the customer business team ü Gathers business and functional requirements ü Designs access and visibility model ü Develops solution prototypes Functional Consultant ü Maps requirements to the application ü Configures page and field layouts ü System set-up / field labeling ü Implements visibility solution Technical Consultant ü Conducts the integration & data migration workshops ü Provides data import guidance ü Provides feedback on data import process ü Validate customer data mappings ü Executes data migration process Customer Project Manager ü Manages communication internally ü Manages and engages resources to participate in the project ü Learns various aspects of the application ü Dedicated to project from kick-off through go-live Business Process Lead ü Owner of business requirements ü Gathers user feedback during prototype, configuration, and validation phases ü Available as needed during the project (50%) Data Specialist ü Responsible for formatting and cleansing data ü Ensures correct import data mapping ü Validates imported data ü Available as needed during project (25%) HR SME ü Attends the business process workshops to provide detailed requirements ü Validates scope ü Validates configured application Kovaion Consulting 15

Customer Obligations for Success For the project to be successful, the customer must fulfill the following obligations: Customer to finalize license agreements and get staging environment from Oracle prior to start of implementation. Formalize Project steering committee. Assign a project manager and Change Management Advisor to lead your staff s efforts. Assign experienced and empowered business and IT users to work with Kovaion s team (some fulltime allocation may be necessary at times). Perform certain project tasks according to project plan such as: Provide data in format specified by Kovaion Perform User Testing Engage Users for End User Training Process standardization across the organization has to be done by the customer prior to start of the engagement. Provide timely sign off of the deliverables within the timeframe agreed upon before start of engagement. Kovaion Consulting 16

Oracle Taleo Business Edition Implementation - Commercial Packages Module Time Line Price in INR (* Service Tax Extra) Package 1 Taleo Recruitment Taleo OnBoarding 6 weeks (4 weeks + 2 week post go-live support) Call Kovaion Package 2 Taleo Learn Taleo Compensation 9 weeks (7 weeks + 2 week post go-live support) Call Kovaion Package 3 Taleo Recruitment Taleo On Boarding Taleo Learn 12 weeks (10 weeks + 2 week post go-live support) Call Kovaion Package 4 Complete Taleo Solution (Recruitment, OnBoarding, Learn, Compensation) 14 weeks (12 weeks + 2 week post go-live support) Call Kovaion Kovaion Consulting 17

Kovaion Taleo Service Offerings Kovaion - Oracle Relation Oracle Gold Partner with Specialization of Taleo. Taleo Reseller. Services Packaged Services on Implementation, Consultation & Maintenance. Integration services including cloud, On-Prem Enterprise & Custom apps. USP Rapid Implementation methodology; production use in 4 weeks. Success Story Global Implementations. Recognized & published by Oracle (Customer and Partner) A Leading Analytics Organization Kovaion is the Implementation partner for our next generation HR solution. By using Oracle Human Capital Management Cloud to automate our end-to-end recruitment processes and connect with social platforms, we gained the ability to attract and retain top talent and support business growth. A leading full service IT Consulting services provider We implemented HCM business processes consisting of recruitment and Onboarding modules for its global entities using Oracle TBE with an objective of meeting the growing needs of Automation and Governance of the Enterprise HR functions for all of regions. Kovaion Consulting 18

Our Cloud Case Studies A Leading Analytics Organization Modules: Taleo Recruitment, On boarding, Compensation and Performance ü The On boarding manual activities for all employees were automated ü Automated sourcing of candidate profiles from Agency by configuring automated workflows ü It is no more required for Affine to keep track of goals in excel. All performance related goals and competencies created and configured workflows for doing half yearly and annual performance reviews ü Budget allocations is configured for allocating appropriate compensation for employees. All compensation allocation was done using excel, with TBE now all compensation allocation is automated A RPO Division of a IT Organization Modules: Taleo Recruitment, On boarding ü Interview, Requisition-Candidate and Offer workflow developed and configured for RPO services on the recruitment module ü The On boarding manual activities for all employees were automated, workflow developed and configured for task approvals ü Email Templates were configured and developed for recruitment and on boarding tasks( e.g.- requisition approvers- recruitment, Offer letter generation and approval) A leading IT Organization Modules: Taleo Recruitment and On boarding ü The On boarding manual activities for all employees were automated ü Email Templates were configured and developed for recruitment and on boarding tasks( e.g.- requisition approvers- recruitment, Offer letter generation and approval) ü Offer letter developed and configured for each region globally, Primus has offices in US and India Kovaion Consulting 19

Kovaion Complete Oracle Portfolio Business Process Consulting Implementation Application Development & Maintenance Upgrade Testing Remote Managed Services Corporate Training Strategic Staffing Kovaion Consulting 20

Our Other Success Stories A Leading Staffing Organization in Europe, UK Kovaion is the IT Strategy and Solution Partner for the client s Back Office IT initiatives involving design and development of mission-critical applications to meet staffing needs, for end to end Finance and HR systems. A London based multinational Risk Advisor, Insurance Brokerage and Reinsurance Brokerage Company, UK Kovaion is part of the organization s Financial Transformation Program that aims to streamline their finance function in over 30 countries. The program involves standardization of Financial Language and roll out of Enterprise Financial Systems across the firm. Kovaion provides the customer with strategic requirements management and subject matter expertise on Enterprise Financials. A Switzerland based multinational Investment Bank, UK Kovaion was part of a global Procure-To-Pay program that transformed the procurement and payment operations across the firm in over 27 countries. The program included system rollout, business change management and shared services operations setup. Kovaion provided services to the Payment processing stream of the program, including delivery management, subject matter expertise, business process design and functional configuration management. A British multinational banking and financial services company headquartered in London, India Kovaion is part of the PeopleSoft HCM Production Support Group including Infrastructure. We work closely with Channels and Trade Application development team. Provided solutions for Upgrade Testing phases. A global IT services provider and Telecommunication servicing organization, India We play major role in PeopleSoft FSCM country roll-outs and PeopleSoft Cloud Infrastructure Support services. A multinational, investment banking and insurance organization, India Kovaion is part of the Technologies Shared Services team that focus on Implementation & rollout of Oracle Cloud Application( Fusion) and support of PeopleSoft HCM and FSCM application. Kovaion Consulting 21

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