Guide To Business Conduct Storyboard Draft Example Situations Section I Title: Example Situations Screen Notes Screen 1 Consider these example situations where a conflict of interest may occur. Personal Financial Interests Outside Employment Supplier Relationships Use of Company Resources Surplus Material In considering whether a conflict of interest exists, remember that others tend to perceive a situation as it appears to them-- they may not be aware of all the facts. Appearances can give people the wrong idea. Text appears in a bubble to the right of the list above. Screen 2 Personal Financial Interests Your personal financial interests, or those of your family members, friends and personal business associates must not influence the decisions you make at work or your ability to perform your job. Page 1
Screen 3 Scenario Your spouse's firm is soliciting a consulting contract in another department at the company. Spouse approaches manager with a contract. Spouse Manager You are responsible for disclosing the relationship and the financial interest of your spouse to the managers making the decision. Check appears next to this responsible action to take. Page 2
Screen 4 Consider how this situation might look to another person. Click the View arrows to compare perspectives. In Fact you have no influence over this decision and, if your spouse's company gets the contract, its because they have the best objective bid. You Manager User clicks the "In Fact" button and the view morphs to the actual facts. You are avoiding any contact with the manager in regards to this issue. View In Fact Appearance Page 3
It may appear that you are using your influence in the company to swing the contract in the direction of your spouse's company. You In Fact View Appearance Manager User clicks the "Appearance" button and the view morphs to the "appearances" perspective. You approach the manager to whisper something in his ear. Screen 5 Outside Employment Before accepting work outside the company that could be viewed as a conflict of interest, inform the company in writing. An evaluation of the possible conflicts will be made. Page 4
Screen 6 Scenario A consultant who performs work for your department offers you a part-time job on the week-ends. Consultant offers you part-time work. You Consultant Page 5
Screen 7 Consider how this situation might look to another person. Click the View arrows to compare perspectives. In fact, the work is unrelated to your PacifiCorp job and it just so happens you can supply an unrelated service the consultant needs. You Consultant User clicks the "In Fact" button and the view morphs to the actual facts. The two situations are completely unrelated. The spheres are separate. View In Fact Appearance Page 6
It may appear that you are receiving a reward for giving company business to the consultant. You View Consultant User clicks the "Appearance" button and the view morphs to the "appearances" perspective. The arrows circle around both of you suggesting a quidpro-quo. In Fact Appearance Screen 8 Decline the offer unless you have reviewed the circumstances with your supervisor and received HR or management approval. Check appears next to this responsible action to take. Screen 9 Supplier Relationships Purchasing decisions must be made with integrity, independence and unbiased judgment. You cannot afford to compromise, or even appear to compromise your objective assessment of the supplier's products or services. Never ask for, or accept any personal benefits-- other than the nominal benefits that are normal practice in the industry. Check appears next to this responsible action to take. Page 7
Screen 10 Consider these two situations. You receive pen/notebook set while attending a briefing by XYZ, Inc. to introduce new products. A normal and customary business practice. You receive a notebook and pen at a seminar. Screen 11 You accept tickets for an all-expense-paid family vacation to Hawaii. May give the appearance of buying or rewarding some special treatment. You receive complementary airline tickets. and hotel accommodations. Page 8
Screen 12 Use of Company Resources Improper use of company resources can cost the company money and may expose the company to legal liabilities. Use company resources for company-related business. Limited personal use of some resources may be permitted, but only in accordance with general company policy and business unit rules, and with prior written authorization. Check appears next to this responsible action to take. Screen 13 For example, you have access to a company pickup that is not used on the week-ends and you wish to use it to assist with landscaping your yard. Think about it. If you pay for the gas, can you use the pickup? A Yes. Its okay as long as you return it in good condition. B. No. Company use of vehicles is not permitted. Answer: No, unless you get written approval and local guidelines permit it. Page 9
Screen 14 Using company equipment for personal use may give the impression to the public that property paid for by ratepayers is being used improperly for personal benefit. Members of the public see a company vehicle at a private residence. Screen 15 Surplus Material Excess company material, regardless of their actual or perceived value, are considered company assets until they are properly disposed. Page 10
Screen 16 What appears to be something of little value may in fact be governed by accounting rules, regulatory or tax regulations and accurate records of disposal may be required. A surplus item must still be accounted for in written records. Checkmarks appear in the boxes. Assume that all company property must be accounted for. Check appears next to this responsible action to take. Page 11