Sponsored by April 16-18, 2018 Pier 92 - New York City Exhibitor Sponsor Advertiser Packages & Opportunities
About Virtual Enterprises International VEI is a national educational nonprofit that transforms students into young professionals by giving them the opportunity to create and run business ventures in their classroom. We partner with educators, business leaders, and industry professionals to develop a diverse talent pipeline for every industry and major professional field. We currently serve 13,000 students across the U.S., many from underserved communities. Learn more at veinternational.org Our Reach 7,500 student-run businesses 40 countries 18 U.S. states 13,000 U.S students 500 teachers 500 schools 1,500 business mentors, judges, volunteers, and supporters 2,000 connected alumni Exhibitor & Sponsor Packages Page 2 5,000 social media influencers 1,000 daily active, engaged users on website 22,900 email subscribers
Table of Contents Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 About VE Table of Contents Youth Business Summit Overview Events & Schedule Exhibitor Overview Booth Map & Exhibitor Packages Exhibitor Information Sponsor Overview Exhibitor & Sponsor Package Details Advertiser Packages Exhibitor & Sponsor Packages Page 3
Youth Business Summit Overview About the YBS Past YBS Exhibitors & Sponsors The Youth Business Summit (YBS) is a one-of-akind global business convention for VE students. The Youth Business Summit serves as a transformative experience for students by turning them into entrepreneurial-minded young professionals, providing networking and realworld interactions with business professionals, incorporating a global perspective, opening up chances to demonstrate leadership, and serving as a capstone for a year-long college & career readiness experience in the VE program. Last Year s YBS By the Numbers 4,300 attendees 150+ schools 18 states This was a wonderful event to be a part of... the energy of the students was inspiring to experience. 220+ VE companies 7+ events 10 countries Robert Tremblay, Associate Director of Admissions, The Culinary Institute of America International Trade Exhibition National Competitions Global Business Challenge International Trade Exhibition National Competitions Exhibitor & Sponsor Packages Page 4
Mon, April 16, 2018 Tue, April 17, 2018 Wed, April 18, 2018 Time Activity Time Activity Time Activity 8:00 AM 2:00 PM National Competitions at Microsoft Events & Schedule 2018 YBS Event Schedule 7:00 AM 9:00 AM Setup for Student Exhibitors 7:00 AM 9:00 AM Setup for Student Exhibitors 1:00 PM Setup for Vendor Exhibitors 2:00 PM 7:00 PM Global Business Challenge 9:30 AM 1:30 PM International Trade Exhibition 9:30 AM 1:30 PM International Trade Exhibition 4:00 PM 7:00 PM National Business Plan Competition Championship Round 2:00 PM 3:00 PM Breakdown for Student and Vendor Exhibitors 2018 YBS Event Descriptions National Competitions National Competitions serve as experiential-learning opportunities for VE students serving in various departments of their organizations. Students will apply and showcase career competencies they ve developed throughout the year in VE. Competitions include Business Plan, Marketing, Human Resources, Sales, and Financial. International Trade Exhibition The International Trade Exhibition is the largest exhibition of practice businesses in the U.S. Every industry from entertainment, to business services, to travel and tourism is on display as 175 student businesses exhibit and sell their products and services to consumers and businesses inside and outside of the VE program. Global Business Challenge Students representing different countries work in multinational teams to identify the challenges, opportunities, and risks involved in a global business by examining a realworld, college-level business case study. After two hours of analysis and deliberation, teams present their findings to a panel of judges. ~1,000 participating students 3,500 participating students 400 participating students Exhibitor & Sponsor Packages Page 5
Exhibitor Overview Why Exhibit? Connect with 4,300 participants (students, teachers, administrators, business and college partners) from around the world. Promote your products/services. Build brand awareness, and deliver your messages directly to potential customers from across the country and around the world. Create relationships with new target groups. Meet and recruit college- and workplaceready students. Exhibit Hours Monday, April 16, 2018 2 PM 7 PM - Global Business Challenge Tuesday, April 17, 2018 8:30 AM 2 PM International Trade Exhibition 4 PM 7 PM National Bus. Plan Comp. Finals Wednesday, April 18, 2018 9:30 AM 3 PM International Trade Exhibition Booth Rentals Include Backdrop and side rails Draped table and chairs Electricity Employee engagement opportunities VE website recognition 3-day digital ad loop (displayed on screens throughout Pier 92) Booth rentals do not include storage, placement, shipment, or reshipment of exhibit materials, special lighting, booth furnishings, additional labor, individual booth cleaning or any other special service ordered by the exhibitor. Contact Info Susan Chan, National Events Manager schan@veinternational.org 212-769-2710 ext 2453 Deadlines Thursday, February 1: Deadline to register Thursday, March 1: Deadline to submit materials for selected package (such as print and digital ad) Friday, March 30: Deadline for payment Booth Dimensions Pavilion Space: 20 x 20 (carpeting included) Gold Booth: 20 x 10 (carpeting included) Exhibitor Booth: 10 x 10 Exhibitor & Sponsor Packages Page 6
G4 Booth Map & Exhibitor Packages Sales Comp. Judging Area Booth Map Student Exhibition Booths Teachers Lounge Pavilion $10K Gold $7.5K Silver $5K Bronze $2K Booth at International Trade Show Print Ad Included in the Official 2018 YBS Event Booklet distributed to participants at show and throughout year Social Media Spotlight Your brand and messaging shared with VE s social media audience VEI Gala Tickets April 18, 2018 6:00 PM - 9:00 PM Cipriani, New York City Podium Recognition Teacher/Student Presentation Session Web & Email Sponsor Spotlight Your brand and messaging shared with VE s digital audience See Page 10 for Package Benefit Details Exhibitor & Sponsor Packages Page 7
Exhibitor Details Registration & Payment 1. Register online: veinternational.org/2018-youthbusiness-summit/register. 2. Upon registration, a confirmation will be sent to you. 3. Submit materials that come with your registration package (e.g. print ad, digital ad). 4. Welcome packet with final details will be sent to you. If paying by credit card, you will receive an online payment form from VE. If paying by check, make checks payable to Virtual Enterprises International, Inc. and mail to: ATTN: Nick Chapman Virtual Enterprises International, Inc. 122 Amsterdam Ave, Rm 251 New York, NY 10023 Full payment must be received no later than Friday, March 30. Cancellation Cancellation after March 30 obligates the Exhibitor to full payment. If space is not occupied on any of the days of the YBS, VEI shall have the right to use such space as it sees fit. Shipment All shipments must arrive no earlier than Monday, April 16. Any shipments delivered prior to this date will be refused and returned to the sender. There is no storage space available at Pier 92 to hold these items. The exhibitor agrees to ship at his/her own risk and expense all articles to be exhibited. Please send shipments to the following address: ATTN: Lucy Adorno/VE Pier 92 711 12th Avenue New York, NY 10019 Badges All participating exhibitors MUST have identification badges visible at all times. These will be distributed at registration upon checking in. Setup Booth space will be available for setup on Monday, April 16 at 1:00 PM. Adhesive labels, stickers, etc., may not be placed on walls or floors of the venue at any time. Display items may be suspended from drape rails using S-hooks provided. No items may be pinned or taped to the drape. All displays, tables, chairs, etc., must fit within the confines of the booth and may not extend into the aisle. Prohibited Items Propane-based equipment Helium tanks/helium balloons Hotplates/cooking appliances Open-flame devices Unwrapped food for distribution Power tools Security Although VEI will take every precaution to provide adequate security during the event, it does not assume any responsibility for lost or stolen articles. The Exhibitor is responsible for his/her own exhibit material and should insure his/her exhibit against loss or damage. Please report any security issue that would affect the event to trade show management at the registration booth. Please note that we will have overnight security for the duration of YBS. Liability VEI is not responsible for any injury, loss or damage that may occur to exhibit booth or personnel. Exhibitor assumes entire responsibility and agrees to protect, indemnify and hold VEI harmless against all claims, losses and damages to persons or property as a result of Exhibitor s installation, removal or use of the exhibition premises. In addition, Exhibitor acknowledges that VEI do not maintain insurance covering Exhibitor s property and that it is the sole responsibility of Exhibitor to obtain necessary insurance covering property damage. Cleanup & Breakdown The exhibitor agrees to leave the assigned booth(s) in the same condition as received. All booth refuse must be placed in garbage receptacles. Exhibitor & Sponsor Packages Page 8
Sponsor Packages Why Sponsor? Promote your brand with 4,300 participants (students, teachers, administrators, business and college partners) from 18 states and numerous countries that employ the VE model. Match your employees with skills-based volunteer opportunities. Demonstrate your company s commitment to youth. Support a talent pipeline for your company. Join a growing global community that supports entrepreneurial and career education. All Sponsorships Include Employee engagement opportunities VE website recognition 3-day digital ad loop (displayed on screens throughout Pier 92) Registration Register online: veinternational.org/2018-youthbusiness-summit/register and VE will follow up for payment. Event Sponsorship Levels Event(s) Sponsorship Packages What You Can Sponsor International Trade Exhibition Global Business Challenge National Competitions (Business Plan, Human Resources, Marketing, Sales, Financial) International Trade Exhibition Competitions (Booth, Sales Materials, Salesmanship) Prizes Lunch Contact Info Bryn Canner, Director of Development bcanner@veinternational.org 212-769-2710 ext 2456 Deadlines Thursday, February 1: Deadline to register Thursday, March 1: Deadline to submit materials for selected package (such as print and digital ad) Friday, March 30: Deadline for payment $75K $50K $25K $10K $5K $2.5K Print Ad Included in the Official 2018 YBS Event Booklet distributed to participants Social Media Spotlight Your brand and messaging shared with VE s social media audience VEI Gala Tickets April 18, 2018 6:00 PM - 9:00 PM Cipriani, New York City Podium Recognition Web & Email Sponsor Spotlight Your brand and messaging shared with VE s digital audience Keynote Employees Part of Awards Ceremony Exhibitor & Sponsor Packages Page 9
Exhibitor & Sponsor Package Details Item Details and Specs Reach Employee Engagement as Competition Judges Print Ad Digital Ad Loop Social Media Spotlight Web & Email Spotlight Judging opportunities for National Competitions (Business Plan, HR, Marketing, Finance, and Trade Show Competitions) Full Page 5.5" x 8.5" + Bleed Half Page 5.5 x 4.5 + Bleed CMYK, 300 DPL. Sent as PDF. Static Image: 16:9 aspect ratio for a PPT-based digital ad loop. Send as PDF or PNG. Video: 16:9 aspect ratio. 15 seconds max, try to keep file size low. Send as MP4. Send copy text and visuals about your organization for VEI to share on Facebook, Instagram, and Twitter. Send copy text and visuals about your organization for VEI to share on YBS website and email campaigns. Student participants and other business professionals Approximately 2,000 printed booklets distributed Featured on medium-sized screens, large theater screens, throughout the YBS 4,600 followers 21,900 Twitter impressions/month 40,000 pageviews/month 22,900 email subscribers To submit: After we receive registration, VE staff will follow up with a form so you can submit the materials included with your selected package and to get involved in judging. Examples of Exhibitor & Sponsor Packages Theater Space Big Screen Ad Website Logo Placement Signage Brand Placements Employee Engagement Social Media Spotlight Ad on Exhibit Floor Screens Print Ad in Event Booklet Exhibitor & Sponsor Packages Page 10
Advertiser Packages Promote your brand and extend your product s reach with a global audience, whether or not you can attend the YBS. Print Ad $1,000 $500 3-day Digital Loop Recognition on VE Website To submit: After we receive registration, VE staff will follow up with a form so you can submit your ad materials. Print Ad in Event Booklet Ad on Exhibit Floor Screens Theater Space Big Screen Ad Exhibitor & Sponsor Packages Page 11